field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
We are working with an entertainment company to find an Executive and Administrative Assistant to join their team on a contract basis in Santa Monica, California. This role requires a detail-oriented individual who can manage schedules, handle communication tasks, and provide critical support to the General Counsel and other senior leadership. The ideal candidate thrives in a fast-paced environment and is adept at multitasking with efficiency and professionalism.
 
Responsibilities:
• Provide direct and all-encompassing administrative support to the General Counsel and SVP of Labor &amp; Employment. 
• Manage and maintain calendars for executives, ensuring schedules are organized and optimized.
• Answer inbound calls, take detailed notes, and direct them appropriately.
• Schedule and facilitate conference calls and meetings (in-person &amp; virtual).
• Book travel and manage expense reports as needed.
• Uphold standards of strict confidentiality with respect to all matters and materials.
• Maintain databases, distribution lists, mailing lists and filing systems.
 
Details
• Contract - 3 week coverage starting 7/28
• 4 days on site, Friday work from home (summer Fridays - end at 1pm) 
• Pay: $25/hr DOE
 
If interested, please directly email morgan.alessini@roberthalf[dotcom] with the subject line "Administrative Assistant". 
• Proven experience in administrative assistance or a similar role.
• Strong proficiency in managing calendars and scheduling.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize responsibilities effectively.
• Exceptional organizational skills and attention to detail.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Are you passionate about making a difference in the lives of medically fragile children? At Pediatric Health Choice, a PHS company, a leading Prescribed Pediatric Extended Care (PPEC) center, we provide specialized day care for children with complex medical needs. Our team of dedicated professionals works in a nurturing, safe, and fun environment to offer personalized care that helps children thrive. If you're committed to delivering exceptional care and looking for a rewarding career, we invite you to be part of our growing team!
<ul>
<li>Position: Administrative Coordinator</li>
<li>Location: Baton Rouge, LA</li>
<li>Hours: Flexible Hours | Full Time | Monday-Friday</li>
</ul>
The Position:
The Administrative Coordinator is a key support role, responsible for managing front-office operations and providing clerical support for clinical programs. Working closely with the Administrator and/or Director of Nursing, this position ensures the accuracy and maintenance of administrative, medical, billing, payroll, and personnel records, while fostering a professional and efficient office environment.
<ul>
<li>Route incoming calls and process messages promptly.</li>
<li>Handle and distribute mail and deliveries; coordinate outgoing mail and maintain logs.</li>
<li>Create and manage correspondence, forms, policies, and reports.</li>
<li>Manage office and medical supplies; ensure equipment is operational.</li>
<li>Coordinate with the corporate purchasing manager for equipment and supply needs.</li>
<li>Assemble and maintain clinical information and medical records.</li>
<li>Organize patient and employee files according to company policy.</li>
<li>Complete billing processes and collaborate with Billing and Collections Coordinators for accuracy.</li>
<li>Assist with payroll processing, including timesheet verification and check requests.</li>
<li>Prepare and maintain various documents, logs, and purchase orders.</li>
<li>Support new hire processes, maintain employee files, and manage the employee database.</li>
<li>Monitor building and grounds upkeep in coordination with the local Administrator.</li>
</ul>
Qualifications:
<ul>
<li>Education: High school diploma required; associate or bachelor’s degree in business administration or a related field preferred.</li>
<li>Experience: Previous administrative experience in a healthcare setting is preferred.</li>
<li>Experience with financial reporting/billing and ICD-10/CPT coding preferred.</li>
<li>Familiarity with third-party payors and pre-certification processes preferred.</li>
<li>Skills:
<ul>
<li>Strong organizational and communication skills.</li>
<li>Proficiency in office software and attention to detail.</li>
<li>Ability to handle confidential information and solve problems effectively.</li>
</ul>
</li>
</ul>
Why Choose Us?
<ul>
<li>Impactful Work: Make a profound difference in the lives of children and families facing unique health challenges.</li>
<li>Innovative Environment: Join a team at the forefront of pediatric health care innovation and best practices.</li>
<li>Career Growth: Explore diverse opportunities for professional development and advancement within our expanding network.</li>
<li>Collaborative Culture: Work alongside dedicated professionals who share a commitment to excellence and compassionate care.</li>
<li>Comprehensive Benefits: Enjoy competitive compensation, comprehensive benefits packages, and a supportive work environment.</li>
</ul>
THE BENEFITS
<ul>
<li>Holiday Pay</li>
<li>Paid Time Off</li>
<li>Health and Dental insurance</li>
<li>Short &amp; Long-Term Disability and Life Insurance</li>
<li>401K with match &amp; educational benefits</li>
</ul>
Pediatric Health Choice is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.

Administrative Coordinator

<h3>Job Description</h3>
Job Description
Psychologist/Expert Witness seeking an Administrative Assistant in Beverly Hills, CA. 
Candidate must be available to work Monday through Friday from 9am to 6pm ONSITE.
Preferred Qualifications:
<ul>
<li>Psychology degree</li>
<li>Bilingual (Spanish)</li>
<li>Extensive experience with Microsoft Outlook, Word, Excel, and PowerPoint</li>
</ul>
Responsibilities:
<ul>
<li>Monitor and handle all psychological testing</li>
<li>Handle all office phone calls</li>
<li>Send reports</li>
<li>Prepare slides</li>
<li>Produce records</li>
<li>Handle subpoenas</li>
<li>Scan notes and files</li>
<li>Shredding</li>
<li>Shipping</li>
<li>Printing</li>
<li>Occasionally care for a toy poodle</li>
<li>Run personal errands</li>
<li>Order supplies</li>
</ul>
Please send your resume for consideration.

<h3>Job Description</h3>
Job Description
Montgomeryville area company is looking for an experienced administrative assistant to provide support in their office. Salary is $18-$20 hr.
Duties include:
Answering phone
Handling email correspondence
Assisting managers with presentations
Setting up and maintaining electronic and physical files
Scheduling appointments &amp; meetings
Order office supplies
Other duties as assigned
Requirements:
MS Word, Outlook some Excel
Good verbal and written communication skills
Previous office experience
Must have your own transportation. NO PUBLIC AVAILABLE!
Company DescriptionMcCallion has successfully provided the Suburban Philadelphia area with outstanding temporary, temp to hire and direct hire personnel for 45 years. Our outstanding service allows us to work with some of the best companies in the Montgomery, Bucks, Chester and Philadelphia area. We place people in all types of jobs with all levels of experience. There is NEVER a fee to job seekers! 
<h3>Company Description</h3>
McCallion has successfully provided the Suburban Philadelphia area with outstanding temporary, temp to hire and direct hire personnel for 45 years. Our outstanding service allows us to work with some of the best companies in the Montgomery, Bucks, Chester and Philadelphia area. We place people in all types of jobs with all levels of experience. There is NEVER a fee to job seekers!

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to support daily operations in an organized office environment. This is a short-term contract position based in New Orleans, Louisiana, ideal for someone with strong organizational and communication skills. The role is expected to last between 2 to 6 weeks, offering an excellent opportunity to contribute to administrative functions while ensuring seamless workflow.
 
Responsibilities:
• Manage incoming calls, directing inquiries to the appropriate party and providing excellent customer service.
• Perform general office tasks, including data entry, filing, and document organization.
• Process daily mail, ensuring accurate distribution and handling of correspondence.
• Utilize Microsoft Excel and Word for creating, updating, and managing documents.
• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.
• Scan and digitize documents for record-keeping and easy accessibility.
• Maintain accurate records and ensure proper handling of confidential information.
• Previous experience in administrative support or a similar role.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong organizational skills and attention to detail.
• Ability to handle inbound calls professionally and efficiently.
• Familiarity with scanning and digitizing documents.
• Excellent communication skills, both written and verbal.
• Capability to manage multiple tasks effectively in a fast-paced environment.
 
 
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.&nbsp;Apply today!

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and court hearings</li>
<li>Greet and assist onsite clients</li>
<li>Answer inbound telephone calls</li>
<li>Implement organized filing systems</li>
<li>Manage office supplies and vendors</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Self motivated</li>
<li>Driver's license</li>
<li>Computer and technologically savvy</li>
<li>Four year degree</li>
<li>Reliable</li>
</ul>
Company DescriptionAt Havens &amp; Associates, LLC, our clients come first. Every client is treated with personalized attention and is guaranteed effective representation. Our experience, expertise and integrity have earned us a reputation as one of the premiere legal firms in Maryland and the District of Columbia. Havens &amp; Associates, LLC is dedicated to achieving the best outcome for each client. Havens &amp; Associates, LLC represent clients in all state and federal courts throughout the State of Maryland and the District of Columbia. 
<h3>Company Description</h3>
At Havens &amp; Associates, LLC, our clients come first. Every client is treated with personalized attention and is guaranteed effective representation. Our experience, expertise and integrity have earned us a reputation as one of the premiere legal firms in Maryland and the District of Columbia. Havens &amp; Associates, LLC is dedicated to achieving the best outcome for each client.\r\nHavens &amp; Associates, LLC represent clients in all state and federal courts throughout the State of Maryland and the District of Columbia.

<h3>Job Description</h3>
Job Description
Overview
What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe?
You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence.&nbsp; Our core services include systems engineering technical advice, technical support, and administrative assistance.&nbsp; From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S.
Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.&nbsp; When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care.
Responsibilities
The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office.&nbsp; As an Administrative Clerk, your responsibilities would include:
<ul>
<li>Retrieving and bundling government-requested files and stage for government personnel,</li>
<li>Re-shelving files returned by government personnel,</li>
<li>Connecting incoming correspondence to shelved files,</li>
<li>Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants,</li>
<li>Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards,</li>
<li>Providing support for the processing of forms and applications used in the adjudication process,</li>
<li>Scanning large multi-page documents,</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications and Responsibilities
<ul>
<li>High school diploma or equivalent</li>
<li>Must be able to obtain a Public Trust/Suitability Clearance under the Department of Homeland Security from the United States Citizenship and Immigration Services</li>
<li>Ability to read and understand proficiently in English</li>
<li>Ability to lift and carry up to 45 lbs. or more in a physical environment</li>
<li>Ability to perform tasks while bending, stooping, climbing, and reaching</li>
</ul>
At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package.&nbsp; We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization.&nbsp; Come see where your opportunities for success can flourish.
NOTICE:&nbsp;Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.
Company DescriptionSciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal employer. Sciolex will supervise work-related tasks and Advantech Gloobal will handle tasks related to human resources, payroll, and benefits. 
<h3>Company Description</h3>
Sciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal employer. Sciolex will supervise work-related tasks and Advantech Gloobal will handle tasks related to human resources, payroll, and benefits.

Administrative Clerk

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. National Microchip is a successful small business that specializes in parts distribution for aerospace, aviation, national defense and much more. We have been serving these industries for over 15 years and are proud to be top distributors for the Navy, U.S. Air Force, companies such as Boeing, General Atomics, DART and many more. Due to high demands, we are currently looking to expand our team. General hands-on duties may include one or more of the following tasks: sourcing products for team members, receiving product, stock put away, inventory management, picking, packing, pulling, documenting, and shipping customized orders accurately and expeditiously. The ideal candidate will have a self-starter attitude, is a detail-oriented learner, and thrives in a professionally amicable environment. This position will start off part time with a potential to grow into a full time role. We believe in promoting from within; entry role will come with the opportunity for advancement. Responsibilities&nbsp;
<ul>
<li>Assist with sourcing and product research</li>
<li>Prepare bids and quotes</li>
<li>Perform data entry with extreme attention to detail</li>
<li>Research new product requests and write orders</li>
<li>Negotiate pricing and availability with vendors</li>
<li>Operate and maintain CRM system</li>
<li>Develop, update, and maintain relevant office procedures</li>
<li>Receive material from vendors and enter data in computer</li>
<li>Ensuring cleanliness, tidiness, and safety of work environment</li>
<li>Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship)&nbsp;</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>
This is not a complete list of all potential job requirements. The selected individual may be required to perform other duties pertaining to shipping, receiving, quality control and more. Prior experience preferred, but not required. We are willing to train the right individual. National Microchip is committed to providing equal opportunities for all applicants and employees. The company does not discriminate on the basis of race, gender, color or any other protected status. National Microchip prohibits the harassment of any individual.

<h3>Job Description</h3>
Job Description
Works-in-Progress Associates (WPA) is seeking a detail-oriented Administrative Assistant/Clerical candidate to become a part of our team! This position will work on the School Construction Authority Job Order Contract (SCA JOC). This long-term position is in-person, Monday-Friday at One Penn Plaza in Manhattan.
Minimum Requirements:
<ul>
<li>High School Diploma is required.</li>
<li>Minimum 2 years of full-time clerical experience</li>
<li>Demonstrated proficiency with MS Windows; MS Office (including Project, Word, Excel, Outlook, and PowerPoint), and Adobe Acrobat.</li>
<li>Experience and/or interest in construction management is a plus.</li>
<li>Must be authorized to work in the United States</li>
<li>Must be willing to undergo a background check, in accordance with local law/regulations.</li>
</ul>
Duties:
<ul>
<li>Perform general clerical duties including data entry, filing, and document management.</li>
<li>Answer and direct phone calls with professionalism and courtesy.</li>
<li>Assist with order entry and maintain accurate records.</li>
<li>Provide administrative support such as proofreading documents and correspondence.</li>
<li>Manage calendars and schedule appointments.</li>
<li>Coordinate projects and assist with project management tasks.</li>
</ul>
Skills:
<ul>
<li>Must have excellent interpersonal, oral, and written communication skills.</li>
<li>Must have strong organizational and time management skills.</li>
<li>Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment.</li>
<li>Operate with a sense of urgency, quickly responding to clients.</li>
<li>Demonstrated leadership, responsiveness, and accountability.</li>
<li>Detail oriented with strong analytical skills.</li>
<li>Proactive and take initiative.</li>
</ul>
Company DescriptionWPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 400 projects. We currently have somewhere between 40-50 employees. Because we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts. 
<h3>Company Description</h3>
WPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 30 years and have completed well over 400 projects. We currently have somewhere between 40-50 employees.\r\n\r\nBecause we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts.

197,715 Administrative Jobs