Job Description
Job Description
We are working with an entertainment company to find an Executive and Administrative Assistant to join their team on a contract basis in Santa Monica, California. This role requires a detail-oriented individual who can manage schedules, handle communication tasks, and provide critical support to the General Counsel and other senior leadership. The ideal candidate thrives in a fast-paced environment and is adept at multitasking with efficiency and professionalism.
Responsibilities:
• Provide direct and all-encompassing administrative support to the General Counsel and SVP of Labor & Employment.
• Manage and maintain calendars for executives, ensuring schedules are organized and optimized.
• Answer inbound calls, take detailed notes, and direct them appropriately.
• Schedule and facilitate conference calls and meetings (in-person & virtual).
• Book travel and manage expense reports as needed.
• Uphold standards of strict confidentiality with respect to all matters and materials.
• Maintain databases, distribution lists, mailing lists and filing systems.
Details
• Contract - 3 week coverage starting 7/28
• 4 days on site, Friday work from home (summer Fridays - end at 1pm)
• Pay: $25/hr DOE
If interested, please directly email morgan.alessini@roberthalf[dotcom] with the subject line "Administrative Assistant".
• Proven experience in administrative assistance or a similar role.
• Strong proficiency in managing calendars and scheduling.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize responsibilities effectively.
• Exceptional organizational skills and attention to detail.