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<h3>Job Description</h3>
Job Description
Exceptional Experiences© | The greatest asset of our organization is our people - an impassioned noble force who inspire team members, empower organizations of all sizes and change the world. INFINITI HR is in the INC. 5000 Hall of Fame, ranked “Best PEO of 2024” and one of “America’s Fastest Growing &amp; Most Inspiring Companies,” providing workforce solutions to a diverse cohort of businesses throughout all 50 states. This Professional Employer Organization specializes in Payroll, Human Resources, Recruitment, Employer Insurance &amp; True-Group Benefits designed for national franchises, hotels, small &amp; mid-size businesses. INFINITI HR plays a direct role in helping small businesses put more PEOple back on payroll and is humble to be the preferred supplier to many of the most iconic brands throughout the world.
&nbsp;
Click here for a brief video on INFINITI HR CULTURE
<a href="https://www.youtube.com/watch?v=1UtIS7eM-R4" target="_blank">https://www.youtube.com/watch?v=1UtIS7eM-R4</a>
&nbsp;
Apply to join INFINITI HR!
INFINITI HR is an employer of choice throughout the country, providing exceptional compensation, superior benefits, and exciting opportunities for advancement in a growing company. Inquire about the INFINITI HR Flex Schedule Program, providing autonomy for team members to work remotely and accommodate their preferences to foster innovation and creativity. In addition to a generous hourly rate of pay, INFINITI HR provides team members the opportunity to earn monthly bonuses, incentive pay, company-paid travel, and a chance to be invited to its annual Award Vacation, President’s Club. INFINITI HR Team Members that exceed expectations are provided a company-paid Award Vacation every year to an international destination as a member of the President’s Club.
&nbsp;
Click here for a brief video of The 2020 INFINITI HR President's Club
<a href="https://www.youtube.com/watch?v=O43lcm8aEfw" target="_blank">https://www.youtube.com/watch?v=O43lcm8aEfw</a>
&nbsp;
INFINITI HR is currently hiring for this position:
BUSINESS DEVELOPMENT COORDINATOR
Job Purpose: Build &amp; foster new client relationships; grow National Alliance Sales! Support our National Alliance Sales Division Office based in Scottsdale, AZ. Leverage your comprehensive professional experience in a variety of competencies including marketing, sales, project management, communication, event planning, public speaking, etc. Support strategic training programs, and corporate-sponsored events, develop talent, and prospect new clients for INFINITI HR. **Please note, BUSINESS DEVELOPMENT COORDINATOR must be willing and able to travel to represent the firm at corporate events, including national conventions, conferences, tradeshows, etc.
Job Duties
List of Equipment the person should be familiar with or will have to utilize while performing job tasks:
1. Telephones &amp; Smartphones 2. Mac/PC and all peripherals 3. Ethernet / WiFi / IT 4. Cloud Portals, such as Microsoft remote desktop, etc. 5. All Microsoft Office applications (365) at intermediate level 6. Video Conferencing applications, such as Zoom &amp; Teams at intermediate level 7. Social Media applications, such as Facebook, YouTube, etc
&nbsp;
Objective: BUSINESS DEVELOPMENT COORDINATOR is responsible for managing the day to day sales functions for the National Alliance Sales Office based in Scottsdale, AZ. BUSINESS DEVELOPMENT COORDINATOR must support an innovative, dynamic and impassioned sales &amp; marketing infrastructure.. * Please note, BUSINESS DEVELOPMENT COORDINATOR must be willing and able to travel to represent the firm at corporate events, including national conventions, conferences, tradeshows, seminars, etc.
&nbsp;
Summary of Qualifications:
<ul>
<li>Relationship Builder: Excellent interpersonal skills.</li>
<li>Enthusiastic, organized, efficient, passionate and humble.</li>
<li>Well-groomed professional appearance.</li>
<li>An individual that values a Meritocracy, productivity-based culture.</li>
<li>An individual who thrives in a non-micro-managed environment. Self-starter required.</li>
<li>An independent thinker who values autonomy, and creativity and prefers to travel regularly to company-sponsored events.</li>
</ul>
&nbsp;
Key Duties &amp; Responsibilities:
Sales
Responsible to meet assigned PEO Sales quota each month..
Marketing
Support Team Members with a variety of evolving marketing campaigns, telemarketing, sales projects, national partnerships, company sponsored events including conventions, conferences, tradeshows, etc.
Operations
Support Team Members with various sales projects. Support INFINITI HR representatives at tradeshows, conferences, corporate events, etc. Office equipment maintenance and troubleshooting.
General Administration
Support Team Members with various administration and sales projects. Demonstrate good two-way communication skills with other team members. Develop positive rapport with all team members, treating all with dignity and respect. Keep office and desk area organized. Maintain client files.
Additional General Administrative Duties
<ul>
<li>Support National Alliance Sales Division Office:</li>
<li>Assist with any and all administrative functions</li>
<li>Respond to prospective clients and team member requests with urgency and enthusiasm.</li>
</ul>
&nbsp;
Skills / Requirements:
Skills: Excellent communication and organizational skills. Display maturity, competitiveness and autonomy with outstanding work ethic and proper business etiquette.
Education: Bachelor Degree required.
Experience:
<ul>
<li>2+ years’ experience in B2B strategic sales preferred but not required.</li>
<li>Energetic, Inspiring &amp; Motivated Self- Starter with superior work ethic required.</li>
<li>Experience in PEO, payroll, recruiting, insurance, and/or franchise sales a plus but not required.</li>
<li>Excellent Communication skills required.</li>
<li>Intermediate proficiency in Microsoft applications, social media applications and sales prospecting applications required.</li>
<li>Beginner proficiency in creating a strategic business plan to continually meet &amp; exceed assigned quota required.</li>
<li>Ability to supervise a small innovation team with a variety of evolving sales projects required.</li>
<li>Experience as a brand ambassador, presenter, sales assistant or sales manager preferred but not required..</li>
</ul>
&nbsp;
*Please note: High volume of applicants. It is recommended that candidates include a LinkedIn URL.
Company DescriptionAt Infiniti HR, the foundation of our business is customer service. We measure success by the clients’ level of satisfaction. We provide services with a relentless pursuit of providing superior quality customer service and a commitment to exceeding our clients’ expectations. This impact on a company’s profitability has led to our prestigious standing as one of the top PEOs in the nation. As a premier human resources solutions provider, Infiniti HR can also be the best place to advance and shape your career. 
<h3>Company Description</h3>
At Infiniti HR, the foundation of our business is customer service. We measure success by the clients’ level of satisfaction. We provide services with a relentless pursuit of providing superior quality customer service and a commitment to exceeding our clients’ expectations. This impact on a company’s profitability has led to our prestigious standing as one of the top PEOs in the nation. As a premier human resources solutions provider, Infiniti HR can also be the best place to advance and shape your career.

Infiniti HR Sr. Business Development Coordinator Position Available!

<h3>Job Description</h3>
Job Description
Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs.
We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country. 
Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts. They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it’s an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance.
The rate of pay is $25.00/hour and is full-time, non-exempt, and eligible for overtime pay. 
During an initial training and probationary period this position is in-office and not remote. Afterwards this position offers a hybrid-remote schedule. Position will initially require a daily commute to our location: 5900 Harris Technology Blvd. Charlotte, NC 28269.
The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.
Requirements
Job Functions:
<ul>
<li>Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication.</li>
<li>Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements.</li>
<li>Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability.</li>
<li>Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval.</li>
<li>Maintain accurate vendor records in work order and vendor management systems.</li>
<li>Foster strong relationships with existing vendors through regular check-ins and support.</li>
<li>Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards.</li>
<li>Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery.</li>
<li>Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems.</li>
</ul>
Skills Required:
<ul>
<li>Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficiency with vendor management systems and CRMs.</li>
<li>Ability to multitask and manage priorities across departments.</li>
<li>Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus.</li>
<li>Knowledge of compliance requirements (COI, W9, licensing) is a plus.</li>
</ul>
Benefits
<ul>
<li>Annual profit sharing.</li>
<li>Medical, vision, and dental.</li>
<li>Flexible Spending Account (FSA), Health Saving Account (HSA).</li>
<li>Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.</li>
<li>Voluntary supplemental life insurance.</li>
<li>401(k)</li>
</ul>

Vendor Coordinator

<h3>Job Description</h3>
Recruiting Coordinator
&amp;#x1F4CD; Fort Worth, TX (4 days onsite / 1 day remote)
 &amp;#x1F4BC; Full-Time | Contract
 
About the Role
We are seeking a detail-oriented and proactive Recruiting Coordinator to support our *****| Tech HR team in Fort Worth, TX. This individual will play a key role in ensuring a smooth and professional candidate experience while supporting recruiters and hiring managers throughout the hiring process.
Our workplace emphasizes flexibility and work-life balance—employees typically work onsite four days per week, with one remote day allowed.
 
Key Responsibilities
<ul>
<li>Requisition Support: Create, track, and maintain job requisitions from initiation through posting and approval workflows, ensuring compliance with internal and external requirements.</li>
<li>Interview Coordination: Schedule interviews across multiple time zones, aligning candidate and interviewer availability.</li>
<li>Assessment Management: Administer and monitor candidate assessments, ensuring timely completion and communication of results.</li>
<li>Recruiting Inbox Management: Respond to inquiries in the recruiting mailbox with professionalism and promptness.</li>
<li>Candidate Experience: Serve as a primary point of contact for candidates, ensuring clear communication and a positive experience throughout the process.</li>
<li>Administrative Support: Assist with reports, data tracking, and other recruiting tasks as assigned.</li>
</ul>
 
Basic Qualifications
<ul>
<li>Minimum 1 year of experience in Human Resources, Talent Acquisition, or a related field</li>
<li>Strong organizational and time-management skills</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Proven ability to multi-task in a fast-paced environment</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Bachelor’s degree in Human Resources, Business Administration, or related discipline</li>
<li>Experience using Applicant Tracking Systems (ATS) and scheduling tools</li>
</ul>

Recruitment Coordinator

<h3>Job Description</h3>
Position Purpose: 

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the One NSC process. Each Operations Coordinator will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Delivery Support Associate will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales &amp; recruiting) and the back office (finance &amp; risk).

Key Accountabilities
<ul>
<li> Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries.</li>
<li>Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome.</li>
<li>Process necessary background checks and drug tests required for jobs. </li>
<li>Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday.</li>
<li> Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. </li>
<li>Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. </li>
<li>First point of contact for trouble shooting any onboarding and payroll issues.</li>
<li>Work with each recruiting team on ensuring job boards are up to date.</li>
<li>Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active.</li>
<li>Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process.</li>
<li>Contribute to front of the office duties as needed per office.</li>
<li>Other duties as assigned. </li>
</ul>
 
Minimum Experience Requirements 
<ul>
<li>High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications.</li>
<li>Prefer experience with human resources processes, employee onboarding, and/or payroll process experience.</li>
<li>Previous experience with delivering exceptional customer service.</li>
<li>Ability to work independently</li>
<li>Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information.</li>
<li>Judgment and decision-making ability.</li>
<li>Strong customer service/client relations skills.</li>
<li>Organizational and multi-tasking skills.</li>
<li>Communication skills (oral and written).</li>
<li>Ability to handle stress successfully.</li>
<li>Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications.</li>
<li>Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company’s delivery and payroll processes and implement timely and effective solutions to problems.</li>
<li>Able to initiate and embrace change.</li>
<li>Time management skills (ability to multi-task).</li>
<li>Interpersonal skills.</li>
</ul>

Operations Coordinator

<h3>Job Description</h3>
TITLE: Project/Operations/HR Support
LOCATION Ballston Spa, NY and remote (Hybrid – 2 days/week on-site)
HOURS PER WEEK: Full-time/40 hours (additional hours may be required based on the needs of the business and workload at various times).
PAY RATE: Annual base salary of $63K plus a non-discretionary bonus paid in quarterly increments based on Management by Organization (MBO) metrics.
 
SCOPE OF WORK/JOB DESCRIPTION
 
Under the direction of the VP of Operations this position provides support for the company. This position will also back-up the VP of Operations during absence and oversee/delegate work of junior administrative staff. This position is responsible for handling highly confidential and sensitive information. Independent judgment, the use of AI to automate process and ability to think outside the box is required to plan, prioritize, and organize a diversified workload and relations at all levels of the organization. This position offers a career path for advancement and the ability to earn various certifications. Tasks will include:
 
Operations:
<ul>
<li>Monitors multiple email accounts and saves/processes information accordingly.</li>
<li>Organizes and prioritizes large volumes of information.</li>
<li>Sets up, monitors, and maintains business web portals.</li>
<li>Assist staff as needed with application support (i.e. Adobe, MS applications, ATS, etc.).</li>
<li>Compiles multiple reports, inclusive of bid wins vs. loss, NYC MWBE awards and others.</li>
<li>Maintains bid (i.e., RFP, RFI, RFO, RFQ, etc.) details on tracking sheet, ATS and SharePoint repository and updates changes as necessary.</li>
<li>Facilitates weekly Bid Review meeting, notates action items/updates, tracks related timelines, and reminds team of upcoming dates.</li>
<li>Submits bid information/documentation according to timelines (i.e., gather and submit questions, send in no bid forms, assist with forms etc.).</li>
<li>Assists with bid response preparation and submittal including reformatting and review of resumes for bid responses and submission to clients as requested.</li>
<li>Maintains documentation of contracts, project related artifacts in ATS and SharePoint repository.</li>
<li>Maintains corporate WBE certifications.</li>
<li>Assists with WBE, project and contract compliance reporting.</li>
<li>Requests and maintain records of FOIA information.</li>
<li>Maintains listing of TVT certificates of Insurance and subcontractor COIs for 3rd party contractors.</li>
<li>Assists with IT system functions including processing support issues.</li>
<li>Maintains list of TVT assets and assists with the coordination of equipment/licensing provisions for staff.</li>
<li>Keeps Corporate calendar updated with staff birthdays, anniversaries, time off and bid due dates.</li>
<li>Receives and processes USPS mail, FedEx and UPS deliveries.</li>
<li>Records and distributes minutes from webinars, conferences, and meetings.</li>
<li>Answers general phone calls for company and takes messages or fields/answers questions.</li>
<li>Schedules and organizes activities such as meetings, travel, conferences, and company activities for all members of the company.</li>
<li>Maintains, and updates company-wide filing systems and retrieves information when requested or as needed.</li>
<li>Maintains and orders office supplies.</li>
<li>Performs other duties as assigned and assists other departments as needed (i.e., Finance, HR, Recruiting, etc.).</li>
</ul>
 
Human Resources:
<ul>
<li>Processes background checks for prospective hires, updates sales/recruiting accordingly. Saves results to staff personnel folder.</li>
<li>Gathers and processes timekeeping and time sheets for payroll. Saves all time sheets to staff payroll folder. Enters time into payroll portal or on payroll sheet.</li>
<li>Processes staff time off requests and maintains Time/Attendance PTO tracker. Saves approved requests to staff folder.</li>
<li>Updates Staff information sheet with all new hires/contractors for EEO and other compliance reporting.</li>
<li>Coordinates quarterly recognition program with Sales/Recruiting/Operations, prepares resulting certificates and ordering of awards.</li>
<li>Updates corporate calendar with time off, birthday and anniversary dates for staff and send e-cards and gifts for birthdays, anniversaries and/or special occasions.</li>
<li>Assists with coordination of annual holiday party and other related events.</li>
<li>Distributes and files weekly status reports.</li>
</ul>
 
Finance:
<ul>
<li>Works closely with finance personnel to maintain, and update billing sheet with staff hours, rates, expenses and other related information for processing of monthly billing.</li>
<li>Bundles times sheets for monthly billing and verifies expense information for consultants.</li>
<li>Verifies subcontractor invoices against time sheets for accuracy. Requests remediation as necessary.</li>
</ul>
 
Recruiting:
<ul>
<li>Coordinates job entry with Administrative Assistant.</li>
<li>Participate in weekly recruiting prioritization meeting.</li>
<li>Reformats resumes and submits candidates for staff augmentation jobs via email or portal entry.</li>
</ul>
 
Required Qualifications:
<ul>
<li>Associates degree with related work experience.</li>
<li>Technical proficiency using computer systems, applications and software associated with administrative work.</li>
<li>Proficiency using Adobe and MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams and SharePoint) skills.</li>
<li>Ability to work in a fast-paced, deadline-driven environment.</li>
</ul>
 
Preferred Qualifications:
<ul>
<li>Bachelor’s degree with two years of related experience.</li>
<li>Interest or experience in IT and/or the staffing industry.</li>
<li>Paralegal or procurement experience.</li>
<li>Notary Public License</li>
</ul>
 
Competencies:
<ul>
<li>Technical Capacity</li>
<li>Multitasking</li>
<li>Remain poised, professional and diplomatic under pressure</li>
<li>Personal Effectiveness/Credibility</li>
<li>Accuracy/Thoroughness – attention to detail/quality</li>
<li>Follow-up and follow through</li>
<li>Collaboration Skills - Must be a team-player</li>
<li>Self-starter</li>
<li>Communication Proficiency</li>
<li>Flexibility</li>
<li>Time Management</li>
<li>Organization Skills</li>
</ul>
 
Supervisory Responsibility:
This position has some supervisory responsibilities.
 
Position Type and Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday 8 a.m. to 5 p.m. Some flexibility in schedule is required based on business demands.
 
Functional Responsibilities
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
 
Our firm is founded on the values of high integrity, trust, honesty, and commitment. We take pride in providing exceptional value to our clients by supplying and delivering the best project-based and hourly talent across the nation. Tech Valley Talent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type protected by federal, state, or local laws. This policy applies to all terms and conditions of employment.

Project Coordinator

<h3>Job Description</h3>
Job DescriptionSalary: $25.00 - $27.00 an hour 
HR and Office Operations Coordinator
 
Status: Full-time, Hourly
Reports to: President
Functional HR Partner: Vida HR (Fractional HR Business Partner)
Internal Partners: Finance Team (Payroll), Agency Leadership Team

The role, in brief:
The HR &amp; Office Operations Coordinator serves as the internal hub for day-to-day HR operations and employee experience, with primary ownership of BambooHR administration, employee record management, and HR process coordination. In partnership with Vida HR (fractional HR leadership), this role ensures HR programs are executed consistently and confidentially, while also supporting office operations and workplace logistics that keep the agency running smoothly.
 
HR Support Model
The agency partners with Vida HR to provide senior-level HR guidance, employee relations support, compliance oversight, and manager coaching. Employees may contact Vida HR directly for confidential or complex HR matters. The HR &amp; Office Operations Coordinator supports operational follow-through and coordination to ensure a seamless employee experience.
 
Responsibilities Include:
 
HR Operations &amp; BambooHR Administration (Primary)
1. HR Operations &amp; BambooHR Administration (Primary Responsibilities)
<ul>
<li>Serve as the internal point of information for HR processes and BambooHR navigation (what forms, what steps, where to find information), while routing judgment-based questions to Vida HR.</li>
<li>Serve as the primary administrator and point of accountability for BambooHR</li>
<li>Maintain employee records and ensure accuracy (titles, compensation history, job changes, documentation, org charts)</li>
<li>Manage HR workflows in BambooHR (onboarding/offboarding, acknowledgements, performance cycles, time-off workflows)</li>
<li>Run standard reports and dashboards (headcount, anniversaries, PTO, compliance acknowledgements) for executive leadership and VidaHR.</li>
<li>Provide employee support on HR process questions (how do I) and route confidential matters appropriately</li>
<li>Own BambooHR workflows and data integrity (audits, reporting cadence, consistency of records).</li>
<li>Manage employee self-service support and ensure HR process documentation lives in BambooHR.</li>
</ul>
2. Payroll Partnership (Finance-Owned)
<ul>
<li>Submit employee status, benefits, and time-off changes to Finance</li>
<li>Ensure timely and accurate payroll inputs</li>
<li>Assist employees with payroll process questions</li>
<li>Escalate payroll discrepancies to Finance</li>
</ul>
This role does not run or reconcile payroll.
 
HR Program Coordination (in partnership with Vida HR)
1. HR Operations &amp; Employee Lifecycle
<ul>
<li>Coordinate onboarding logistics, including paperwork, systems access, orientation scheduling, and first-week readiness</li>
<li>Ensure I-9 completion and E-Verify submission within required timelines; escalate any exceptions to Vida HR</li>
<li>Coordinate offboarding logistics, including equipment return, access removal, and exit interview scheduling</li>
<li>Maintain accurate employee records in BambooHR, including documentation, acknowledgments, and employee changes</li>
<li>Support performance management cycle logistics (tracking, reminders, document distribution)</li>
<li>Process BambooHR reimbursements</li>
<li>Ensure all HR documentation and checklists are completed accurately and on time</li>
</ul>
2. Benefits Administration (Coordination Role)
<ul>
<li>Process employee life-event changes by collecting documentation, submitting updates through carriers/brokers, and confirming completion</li>
<li>Maintain benefits documentation, deadlines, and enrollment materials</li>
<li>Coordinate benefits communications, open enrollment logistics, and employee completion tracking</li>
<li>Serve as the administrative point of contact for routine benefits requests</li>
<li>Communicate 401(k) changes to Finance for payroll deductions</li>
</ul>
Important Boundary: This role does not provide benefits advice, plan recommendations, coverage interpretation, or eligibility determinations. Questions requiring judgment are routed to the benefits broker and/or Vida HR.
3. Leave Administration
<ul>
<li>Coordinate leave-related paperwork and documentation (FMLA and other leaves)</li>
<li>Track timelines, documentation, and communications</li>
<li>Partner with Vida HR for eligibility interpretation, compliance guidance, and complex situations</li>
</ul>
4. Recruiting Coordinatio (Coordination Only Vida HR Owned)
<ul>
<li>Coordinate interview scheduling and candidate logistics as needed, in partnership with Vida HR and hiring managers.</li>
<li>Support hiring process administration (posting, interview logistics, documentation tracking) as directed by Vida HR.</li>
</ul>
5. Agency Reputation Management
<ul>
<li>Coordinate with the agencys Reputation Management Representative regarding Glassdoor presence and ratings</li>
<li>Track and report Glassdoor score trends and updates to executive leadership and Vida HR</li>
<li>Support timely follow-through on reputation-related action items as directed by leadership or Vida HR</li>
</ul>
 
Office Operations &amp; Workplace Experience (Secondary)
1. Office Operations &amp; Front Desk
<ul>
<li>Serve as the first point of contact for visitors, clients, and employees</li>
<li>Manage front-desk activities, phone calls, mail, deliveries, and meeting coordination</li>
<li>Maintain a clean, organized, and welcoming office environment</li>
<li>Order and manage office, kitchen, and supply inventory</li>
<li>Coordinate vendors, parking passes, and office logistics</li>
<li>Support internal events, meetings, and agency gatherings</li>
</ul>
Office and front-of-house responsibilities are managed with appropriate prioritization to ensure HR operations and BambooHR deadlines are consistently met.
2. Employee Experience &amp; Cultural Initiatives
<ul>
<li>Provide administrative and logistical support for agency cultural initiatives and events, including One Agency Day, VJ Gathers, and other employee engagement programming as needed</li>
<li>Coordinate scheduling, communications, supplies, vendor support, and on-site execution to ensure events run smoothly and reflect the agencys values</li>
<li>Track event timelines and deliverables and partner with internal stakeholders to ensure alignment on roles, expectations, and outcomes</li>
</ul>
Escalation &amp; Decision Rights
<ul>
<li>Escalate to Vida HR: employee relations concerns, policy interpretation, leave eligibility, accommodations, disciplinary actions, investigations, compliance matters</li>
<li>Escalate to Finance: payroll discrepancies, deductions issues, wage-related questions</li>
<li>Escalate to Leadership: high-risk employee relations matters, compensation exceptions, termination decisions</li>
</ul>
This role serves as a point of information for HR processes and systems (BambooHR, time off, onboarding steps, documentation workflows). Employee relations concerns, performance issues, accommodations, compliance interpretation, and confidential HR matters are supported directly by Vida HR and leadership, with this role providing coordination and documentation support as needed.
 
What Success Looks Like (First 90 Days)
<ul>
<li>Onboarding and offboarding completed smoothly with no missed steps</li>
<li>HR records and benefits changes maintained accurately and on time</li>
<li>Proactive tracking of deadlines and open items</li>
<li>Employee inquiries acknowledged within one business day</li>
<li>Strong judgment around when to handle vs. escalate</li>
<li>Professionalism, confidentiality, and follow-through demonstrated consistently</li>
</ul>
<ul>
<li>BambooHR records and workflows are accurate, clean, and consistently maintained</li>
<li>Employees know how to access HR information and self-serve through BambooHR</li>
<li>Performance review cycles (if applicable) are scheduled and tracked appropriately</li>
<li>Office operations run reliably without disrupting HR priorities</li>
<li>Strong working rhythm established with Vida HR</li>
<li>A consistent planning rhythm and execution process is established for key cultural initiatives (e.g., One Agency Day and VJ Gathers), resulting in smooth logistics and strong employee experience.</li>
</ul>
 
Those who succeed in this role have the following qualifications: 
<ul>
<li>Associate degree preferred and HR certification a plus</li>
<li>2-3 years experience in an HR or administrative role is preferred</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle sensitive information with confidentiality.</li>
<li>Reliable transportation and ability to travel between Denver and COS office as needed.</li>
<li>HRIS administration experience (BambooHR preferred)</li>
<li>Strong data accuracy / documentation discipline</li>
<li>Comfort managing calendars, workflows, and reporting</li>
<li>Experience coordinating internal events, employee engagement initiatives, or office culture programming; comfortable managing multiple moving pieces with a hospitality mindset.</li>
</ul>
 
Agency Values:
The following characteristics are expected of each employee of the agency regardless of role or responsibility:
<ul>
<li>GRIT. Fall seven times, get up eight.</li>
<li>CURIOUS. Follow that hunch with unbridled passion.</li>
<li>PROVOCATIVE. When it comes to moving a piano, never grab the sheet music.</li>
<li>CONFIDENCE. Fake it til you make it. Then fake it some more. (Psst, no one knows. Its ok.)</li>
<li>UNCOMPROMISING. What you do when no one is watching is really who you are.</li>
<li>UNFORGETTABLE. What about you, your character, your personality - sticks?</li>
<li>UNWAVERING. Projects and initiatives are rarely sprints. Pace yourself. And encourage others who need a pick-me-up along the way.</li>
<li>MYTH-WORTHY. What stories about you will still loom large 20 years from now.</li>
</ul>
 
Schedule and Location:
Monday - Friday 8:30am - 5:30pm. Remote work available Fridays.
This role is based out of our Colorado Springs, CO office.
 
Compensation:
The hourly wage range for this position is $25.00 - $27.00 an hour.
 
Benefits:
 
<ul>
<li>401k + employer match</li>
<li>Medical, Dental, Vision</li>
<li>Life and short-term disability (100% employer paid)</li>
<li>Voluntary long-term disability</li>
<li>EAP</li>
<li>9 paid holidays</li>
<li>PTO, Floating Holiday, Volunteering Day</li>
<li>Education reimbursement</li>
<li>Employee referral program</li>
<li>Employee recognition program where points turn into money!</li>
</ul>
 
 
Vladimir Jones is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, protected veteran status, or disability status.
 
Vladimir Jones participates in E-Verify, which is a federal program used to confirm the employment eligibility of all new hires.

HR and Office Operations Coordinator

<h3>Job Description</h3>
Job Description

Plan International is an international development and humanitarian nonprofit that advances child’s rights and equality for girls. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. With more than 85 years of experience, we work to transform lives in over 80 countries. 
 
We won’t stop until we are all equal.

Plan International USA is fully committed to the safeguarding of all children and young people from all forms of violence. 

The Youth Leadership Academy
The 2026 Youth Leadership Academy (YLA) will bring together approximately 50 young people, aged 13-18, from around the US to train and support them to lead, advocate and organize peers to create change in their communities. It begins with a residential Academy in Washington D.C. in late July - including training, dialogues, guest speakers, and field trips - followed by regular virtual coaching and mentoring meetings and workshops throughout the following academic year. Each YLA member will design and implement a Leadership Project in their community with Plan’s support. The YLA is a youth-led initiative that is planned and implemented by our Youth Advisory Board (YAB). Our YAB is involved in every step of the design and implementation of this program.
Job Summary 
The Youth Leadership Academy Coordinator role is a temporary position from February through the end of July 2026. In the months of February, the Coordinator will work up to 20 hours per week and in May-July the Coordinator will work 40 hours per week. There is a possibility for extension of the role until August 2026 according to the needs of the program. The role can be conducted virtually from selected locations in the United States, but preference will be given to those already living in the greater Washington D.C area, as in-person attendance at the residential Academy is mandatory. If the YLA Coordinator is not based in the greater Washington D.C. area, Plan will cover the cost of travel and accommodation for the residential Academy. The coordinator will provide administrative and logistical support before and during the YLA and primary responsibilities will include recruiting and liaising with program participants, preparing workshop content to be delivered virtually and in-person at the residential academy, coordinating speakers and workshop facilitators, conducting online working and meeting coordination, and serving as a facilitator and chaperone during the residential academy in Washington, D.C. As the YLA is designed by our Youth Advisory Board, the YLA Coordinator will work directly with them which requires working flexible hours including meetings during the weeknights and on the weekends.
Essential Functions:
 Recruiting, Marketing, and Outreach
<ul>
<li>Support the YAB in marketing and recruitment for the YLA with Social media content, email marketing and where applicable local recruiting (for example, attending internship fairs or high school visits).</li>
</ul>
Program Planning &amp; Implementation
<ul>
<li>In compliance with Plan’s safeguarding policy and standards, facilitate proper planning and implementation (in collaboration with Sr. Safeguarding Manager) to create a safe environment for the YLA.</li>
<li>Manage the overall YLA planning and implementation, ensuring key deliverables are completed on time and on budget, and all deliverables receive necessary internal approvals, etc. </li>
<li>Manage the procurement process for a venue from list of D.C.-based Universities and serve as point person for the contract. </li>
<li>Serve as a chaperone and Plan lead at the residential academy in Washington, D.C. in late July</li>
<li>Support the YAB in facilitating virtual calls and workshops leading up to the YLA and ensure the virtual aspects of the program are youth-friendly, exciting, participatory and relevant </li>
<li>Support the YAB in coordinating monitoring and evaluation tools, like pre and post surveys</li>
<li>Support YAB subcommittee planning groups to help move workshop design forward </li>
</ul>
*Note YAB meetings often are held in the evenings and weekends outside of normal school hours* 
<ul>
<li>Collaborate with internal Plan teams including Programs, Legal, Communications, Public Engagement &amp; Advocacy, Creative and Digital Marketing to advance the vision of the YLA</li>
<li>Manage the process of onboarding guest speakers to attend the YLA </li>
<li>Lead small group virtual and in-person sessions before and during the YLA</li>
<li>Assist participants in the design of their leadership project</li>
</ul>
Admin/Logistics
<ul>
<li>Serve as the Plan focal point for all youth attendees before and during the YLA</li>
<li>Disseminate and collect all participation agreement forms, travel logistics, and payment reminders leading up to the Academy.</li>
<li>In coordination with other Plan staff, ensure accessibility and accommodation needs of participants are prepared and implemented.</li>
<li>Provide logistical support for participants, guest speakers, and staff before and during the YLA</li>
<li>Communicate with participant’s parents in preparation for the Academy, including scheduling and facilitating 2 informational webinars for parents of accepted students.</li>
<li>Coordinate tech support for all participants during virtual workshops and meetings</li>
<li>Serve as a point person for Plan staff and external facilitators during virtual workshops and the in-person academy</li>
<li>Create and manage the logistics for staff chaperone assistance for the in-person Academy</li>
<li>Serve as a proactive leader, role model, and a mentor to all participants</li>
<li>Foster team building and relationship building in a virtual and in-person setting</li>
<li>Maintain high energy, enthusiasm, and a positive attitude</li>
<li>Adhere to Plan’s policies involving confidentiality and youth safeguarding</li>
</ul>
Skills Required
<ul>
<li>Must be age 18 or older</li>
<li>Experience chaperoning youth, safeguarding and creating a safe space for young people</li>
<li>Must be able to work independently, in a fast-paced environment</li>
<li>Must have experience leading and facilitating high school age youth in workshops and activities in a participatory manner</li>
<li>Experience designing or participating in leadership, advocacy and service programs</li>
<li>Must be experienced with basic digital software, media, and platforms like Slack, Zoom, Instagram, Microsoft Teams, etc. </li>
<li>Experience with digital marketing, developing shareables, and an eye for capturing content throughout the academy for future marketing.</li>
<li>Ability to clearly present information in small group settings</li>
<li>Strong interpersonal communication and writing skills</li>
<li>Exceptional problem-solving skills, creativity, ability to manage multiple tasks, tight deadlines, and priorities</li>
<li>Experience with event planning and administrative duties</li>
<li>Experience with gender equality programming a plus</li>
<li>Must feel comfortable working from home in a remote setting and regularly communicating through outlook, Zoom, Teams and Slack. </li>
</ul>
Education and Experience
<ul>
<li>High school degree or GED with 2-3 years of experience working with adolescent youth </li>
<li>Must live in the US.</li>
</ul>
We hire in the following states: Arizona, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Maryland, Massachusetts, Minnesota, North Carolina, Ohio, Pennsylvania, Rhode Island, Tennessee, Texas, Vermont, Virginia, and the District of Columbia 
Strong preference will be given to candidates based in the Washington D.C. area. 
 
Plan is an equal opportunity employer and follows all laws associated with the EEOC.

Youth Leadership Academy Coordinator

<h3>Job Description</h3>
Job DescriptionWhere A-Players Thrive.
We're an employee-owned, vertically-integrated builder of some of America's most popular health &amp; wellness brands. With over 1,400 team members across multiple companies, we create best-in-class products that help make the world healthier and happier. Our creative content educates the world on making smarter health choices, while the brands we own generate over $1 billion of revenue annually. Learn more about our brands.
We're Looking For A(n): Storytelling Production Coordinator 
Location: Remote (Woodland Hills, CA)
What You'll Be Doing: The Production Coordinator supports the full lifecycle of Golden Pets shoots by managing day-to-day production logistics, scheduling, and documentation. This role fills key gaps across locations, permitting, and vendor billing, ensuring smooth operations as the Pets division grows. The Coordinator serves as a central communication hub for internal teams, vendors, and location partners to keep every project on track.
<ul>
<li>Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team.</li>
<li>Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination.</li>
<li>Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation. Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs.</li>
<li>Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery.</li>
<li>Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows.</li>
<li>Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders.</li>
<li>Uphold SAG guidelines and production protocols in coordination with the production team and signatory.</li>
<li>Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment.</li>
<li>Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed.</li>
<li>Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew.</li>
</ul>
Qualifications (Note: We strongly encourage you to apply even if you don't tick ALL of these boxes.):
<ul>
<li>Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment.</li>
<li>Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners.</li>
<li>Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach.</li>
<li>Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols.</li>
<li>Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps.</li>
<li>Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable.</li>
<li>Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records.</li>
<li>Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew.</li>
<li>Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously.</li>
<li>Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set.</li>
<li>Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics.</li>
<li>Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment.</li>
<li>Required Education: High School Diploma</li>
<li>Preferred Education: Associates Degree in Film or Production</li>
<li>
Required Experience: 
<ul>
<li>1–3 years of experience in production coordination or a related production support role.</li>
<li>Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots.</li>
<li>Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers.</li>
</ul>
</li>
<li>
Preferred Experience: 
<ul>
<li>2–4 years of production or post-production experience in a fast-paced, multi-project environment.</li>
<li>Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies.</li>
<li>Prior experience handling vendor billing, managing invoices, or working with Accounts Payable.</li>
</ul>
</li>
</ul>
Golden Perks &amp; Benefits: 
<ul>
<li>Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.</li>
<li>Through our charity sponsorships, you can make a positive impact on communities worldwide. We've donated over $9 million to date. </li>
<li>We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career. </li>
<li>6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.</li>
<li>Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.</li>
<li>Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career. </li>
<li>Plus Bonus Potential</li>
<li>Reimbursements for a portion of personal cell phone and internet usage for eligible employees. </li>
</ul>
The base salary range is $24.18-$32.26, plus bonus potential.
The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote. 
 Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.
We will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.
A Note to Recruiting Agencies: At Golden Hippo, we handle all hiring through our internal Talent Acquisition team. Occasionally, we might use staffing or recruiting agencies to support our internal team in finding the right candidates. Agencies are not authorized to contact our hiring teams directly to present candidates. Our internal Talent Acquisition team is responsible for all candidate presentations to our hiring managers. Golden Hippo will need written approval and a signed agreement before submitting any candidate info for a specific job opening. Without this, we won't pay any fees for placements. Thank you for your understanding.
Candidate Safety: The safety of our candidates is our highest priority. When looking for a job, please be aware of cyber criminals, fake domains, and fraudulent job offers. Golden Hippo recruiters will only contact applicants from our official company e-mail domain, (<a href="mailto:NAME@GOLDENHIPPO.COM" target="_blank">NAME@GOLDENHIPPO.COM</a>) or through our internal Applicant Tracking System, Greenhouse. In addition, Golden Hippo recruiters will never send you checks, or ask you to disclose personal financial details. If you receive any suspicious communications regarding an open position or a job offer, please contact Golden Hippo directly at <a href="mailto:safety@goldenhippo.com" target="_blank">safety@goldenhippo.com</a> to verify its validity.
Click here to learn more about general internet safety and our hiring practices. 
Click here to view our Privacy Notice to Job Applicants.

Storytelling Production Coordinator

<h3>Job Description</h3>
Talent Acquisition Coordinator (Contract)
Location: Englewood, CO (Hybrid – Corporate Office)
Schedule: Monday–Friday, 9:00am–5:00pm
 • Monday &amp; Friday: Remote
 • Tuesday–Thursday: Onsite
Contract Length: 6–8 weeks
Pay Rate: $20.00–$23.00/hour
Employment Type: Contract
 
Position Overview
Lakeshore Talent is partnering with a Colorado-based organization to identify a Talent Acquisition Coordinator to provide short-term support during a departmental reorganization and peak hiring period. This contract role will directly support a small, collaborative Talent Acquisition team and report to the Talent Acquisition Manager.
The ideal candidate is highly organized, detail-oriented, and able to quickly ramp up in a fast-paced recruiting environment. This role focuses heavily on interview coordination, requisition management, candidate communication, and ATS administration.
 
 
Key Responsibilities
<ul>
<li>Provide administrative and coordination support to the Talent Acquisition team, including recruiters and leadership</li>
<li>Assist with recruiting-related requests and tickets submitted through Freshdesk</li>
<li>Open new requisitions and perform manual edits as needed</li>
<li>Customize and post job advertisements on Indeed, including management of sponsored ads</li>
<li>Schedule and coordinate follow-up interviews for corporate and leadership-level roles</li>
<li>Manage onboarding task lists for new hires at the Team Lead level and above</li>
<li>Draft offer letters, initiate background checks, and manage requisitions within the Applicant Tracking System</li>
<li>Maintain accurate candidate and requisition data across recruiting systems</li>
<li>Support additional recruiting projects as needed, particularly during peak hiring volume</li>
</ul>
 
Required Qualifications
<ul>
<li>1–3 years of experience in a Recruiting Coordinator, HR Coordinator, or administrative support role</li>
<li>Experience working in ADP or a similar Applicant Tracking System</li>
<li>Familiarity with task or project management tools such as Asana</li>
<li>Working knowledge of Microsoft Outlook, Teams, Word, and Excel</li>
<li>Strong organizational and time-management skills with excellent attention to detail</li>
<li>Clear, professional written and verbal communication skills</li>
<li>Ability to handle confidential information with discretion</li>
<li>Proven ability to quickly learn systems and follow established processes in a short-term assignment</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience supporting high-volume or multi-location hiring efforts</li>
<li>Prior temporary or contract recruiting support experience</li>
</ul>
 
Work Environment &amp; Additional Details
<ul>
<li>Hybrid schedule with both onsite and remote flexibility</li>
<li>Open-concept office environment</li>
<li>Collaborative team culture with occasional team meetings and wellness activities</li>
<li>Some flexibility to work remotely during high-volume periods as approved</li>
</ul>

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