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<h3>Job Description</h3>
Job Title: Administrative Assistant - MN
Location: Rochester, MN (50% onsite and 50% remote)
Start Date: 11/10/2025
End Date: 11/09/2026
Position Summary
Administrative Assistants to join the Recovery and Claims Services Department. These professionals serve as departmental resources, providing a wide range of administrative and operational support to ensure efficiency and accuracy across processes.
Key Responsibilities
<ul>
<li>Answer inbound calls in a call center environment.</li>
<li>Process mail, faxes, and incoming documentation.</li>
<li>Enter and triage multiple forms and reports.</li>
<li>File legal documents, route correspondence, and send outgoing communications.</li>
<li>Set up new cases and process authorizations related to employee leave benefits and accommodations.</li>
<li>Perform clerical tasks such as maintaining calendars, scheduling meetings, arranging travel, preparing reports and presentations, and maintaining electronic files.</li>
<li>Support departmental projects and serve as a mentor/resource to others as needed.</li>
<li>Demonstrate professionalism, initiative, and strong judgment to optimize departmental productivity.</li>
</ul>
 
Skills &amp; Qualifications
<ul>
<li>Excellent command of grammar, punctuation, and English usage.</li>
<li>Proficiency with computers and office equipment (computer, printer, phone system, copier, fax, etc.).</li>
<li>Strong organizational and multitasking abilities with keen attention to detail.</li>
<li>Exceptional interpersonal, written, and verbal communication skills.</li>
<li>Ability to exercise sound judgment and adapt to a fast-paced, changing environment.</li>
<li>Typing speed of 60 WPM preferred.</li>
<li>Experience with secretarial/clerical software (e.g., Microsoft Office Suite).</li>
</ul>
 
Education &amp; Experience
<ul>
<li>Completion of a one- or two-year degree/diploma in administrative assistant or secretarial studies, OR</li>
<li>Minimum two years of experience in an administrative/secretarial role with responsibilities such as:</li>
<li>Calendar management</li>
<li>Report and presentation preparation</li>
<li>Database and spreadsheet management</li>
<li>Travel coordination</li>
<li>Professional correspondence and documentation support</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description:
Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. 
 
* Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
Skill requirements:
<ul>
<li>Prior experience managing travel booking and expenses is a must (SAP Concur experience is a bonus)</li>
<li>Proficient in the Microsoft suite, specifically: MS Word, Excel, and Outlook</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and organizational skills</li>
<li>High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills</li>
<li>Strong customer service skills and the ability to maintain confidentiality</li>
</ul>
Education requirements:
<ul>
<li>Associate’s or Bachelor’s degree or a High school diploma</li>
</ul>

<h3>Job Description</h3>
Come Join the Premier Infusion &amp; Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!
Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart.
 
PREMIER BENEFITS - For FULL TIME Employees:
● Competitive Pay
● 401K Matching Plan - Up to 4%
● Quarterly Bonus Opportunities
● Medical, Dental &amp; Vision Insurance
● Employer Paid Life Insurance
● Short Term / Long Term Disability Insurance
● Paid Vacation Time Off
● Paid Holidays
● Referral Incentives
● Employee Assistance Programs
● Employee Discounts
● Fun Company Events
 
Description of Responsibilities
The Administrative Assistant is responsible for providing clerical support in a one-on-one working relationship to the Manager of Operations.
 
Reporting Relationship
Manager of Operations
 
Scope of Supervision
None
 
Responsibilities include the following:
1. Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.)
2. Organize and maintain Outlook accounts
3. Research advertising vendors and obtain quotes
4. Manage and maintain scheduling travel and conferences, making appointments, and making changes to appointments, catering and event planning.
5. Assist with Contracts, Credentialing and Compliance initiatives.
6. Complete and submit expense reports.
7. Provide clerical support to Management and other departments when approved by Supervisors
8. Prepare reports, spreadsheets, collect and analyze information, prepare presentations, data analysis.
9. Create and post social media content.
 
Minimum Qualifications:
1. Effective interpersonal, time management and organizational skills.
2. Strong communication skills, including effective speaking and writing.
3. Excellent computer skills, including word processing, and spreadsheets.
4. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms.
5. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
6. 1+ years administrative support or executive assistance
7. Must be professional and cooperative with a good aptitude for problem solving.
8. Prior experience in a pharmacy or home health company is of benefit.
9. Prior experience in a consumer related business is also of benefit.
 
Education and/or Experience:
1. Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher.
2. Intermediate computer skills and advanced MS Office experience with proficiency in MS Word, Excel, Publisher and Outlook preferred. Perform filtering and sorting of data, V-lookup and other functions.
 
Equal Employment Opportunity (EEO)
It is the policy of Premier Infusion &amp; Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion &amp; Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities.

<h3>Job Description</h3>
 Location: Latham, NY, US 12110 Job Type: Full Time Job Classification: Hourly Exemption Type: Non-Exempt Education: Associate Degree Travel: None Description 
C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Assistant to join the Architectural and Mechanical-Electrical-Plumbing Engineering divisions in our Latham, NY office. Join our team and play an integral role in supporting our operations. 
What You’ll Do:
<ul>
<li>Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.</li>
<li>Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.</li>
<li>Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.</li>
<li>Support proposal development, cost estimating, and agreement preparation. </li>
<li>Assist in organizing and editing project manuals and specifications.</li>
<li>Develop and maintain project schedules, budgets, and resource allocation plans.</li>
<li>Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.</li>
<li>Perform general office duties, including scheduling, processing, registrations, and authorizations.</li>
</ul>
Pay Range: $22.00 - $26.00 per hour, commensurate with experience and qualifications.
 Requirements 
What We’re Looking For:
<ul>
<li>Associate’s degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field.</li>
<li>Two plus (2+) years of experience in project management, administration, finance, or related role. </li>
<li>Proficiency with Microsoft Office applications, particularly Excel and Outlook.</li>
<li>Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms.</li>
<li>Strong communication, analytical and problem-solving skills.</li>
<li>Knowledge of project management principles is a plus.</li>
<li>Interest in developing new skills.</li>
</ul>
Benefits &amp; Perks:
<ul>
<li>Competitive salary &amp; performance-based bonuses.</li>
<li>Comprehensive benefits package (health, dental, vision, retirement, etc.).</li>
<li>Professional development support (training, conferences, certifications).</li>
</ul>
Come join a company where your talents and motivations are rewarded.
EOE, including disability/vets.
 
Compensation details: 22-26 Hourly Wage
 
PI6ab076fb2eb6-25405-38786162

<h3>Job Description</h3>
Job Description
18602 Administrative Asst. 25233
24 Month Contract The New York State Department of Health is seeking to fill three temporary Administrative Assistant positions in the NYSDOH Center for Health Care Provider Services and Oversight (CHCPSO), 875 Central Avenue, Albany NY 12206 Regional Office to support the activities of the Criminal History and Records Check (CHRC) Bureau.
General duties:
The Criminal History and Records Check Bureau is responsible for assisting various New York State provider entities complete mandatory Criminal History Record Checks. The candidates will adhere to program guidelines and perform clerical functions including answering phone calls from multiple internal and external stakeholders, processing incoming faxes, and responding to stakeholder e-mails. Candidates must perform data entry into various databases and provide analysis of entered data. Candidates may be asked to perform special assignments, and other administrative functions in support of the Bureau.
Required (minimum) Qualifications:
• High School Diploma (or equivalent)
• One (1) year minimum experience working in an office setting
• One (1) year minimum experience working in a customer service-related field
• One (1) year minimum experience in data entry
• Proficient in Microsoft applications (i.e., Outlook, Excel, Word, etc.)
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. 
<h3>Company Description</h3>
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.

<h3>Job Description</h3>
Job Title: Research Administrator
Location: Ann Arbor, MI
Job Type: Contract
 
About CTC:
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow. With over 2,000 professionals worldwide, we support more than 100 clients in transforming complex challenges into lasting competitive advantages.
 
Job Description:
<ul>
<li>Join our Research Division as a Research Administrator—a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.</li>
<li>This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you’re a detail-oriented, proactive problem solver who thrives in fast-paced settings, we’d love to hear from you. </li>
</ul>
 
Key Responsibilities:
As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including: 
<ul>
<li>Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba. </li>
<li>Supporting new hire onboarding (desk setup, access coordination, orientation prep). </li>
<li>Coordinating internal events and meetings across departments. </li>
<li>Assisting travel planning, itineraries and othe support for the Division VP. </li>
<li>Maintaining organized records for technical reports, publications, and confidential documents. </li>
<li>Preparing and submitting monthly accruals and expense tracking reports. </li>
<li>Keeping evacuation and safety lists current for assigned division areas. </li>
<li>Liaising across company departments to collect information, resolve issues, and streamline processes. </li>
<li>Managing office supply inventory and budget; recommending purchases as needed. </li>
<li>Distributing incoming mail and handling other day-to-day office operations. </li>
</ul>
 
Qualifications:
<ul>
<li>Bachelor’s degree (BS/BA) required. </li>
<li>5 Day On-site work presence is essential. Department is currently working Monday-Friday 9am-5:30pm </li>
<li>3+ years of Ariba Purchase Order systems experience. </li>
<li>Strong customer service orientation and organizational skills. </li>
<li>Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint). </li>
<li>Understanding of budget vs. actual financial tracking. </li>
<li>Ability to manage multiple priorities with accuracy and poise in a fast-paced environment. </li>
<li>Excellent verbal, written, and interpersonal communication skills. </li>
<li>Japanese language proficiency is highly desirable. </li>
<li>Experience with PeopleSoft is a plus. </li>
</ul>
What We Offer:
<ul>
<li>A collaborative environment where your contributions are recognized and valued. </li>
<li>The opportunity to support groundbreaking research that shapes the future of mobility and technology. </li>
<li>A unique role bridging global operations with cross-cultural collaboration.</li>
</ul>

<h3>Job Description</h3>
Pride Health is hiring an Administrative Assistant to support our client’s medical facility based in Minnesota.
This is a contract position with the possibility of an extension position with competitive pay and benefits, and a great way to start working with a top-tier healthcare organization.
 
Job Title: Administrative Assistant
Location: Minneapolis, MN 55414 
Pay Rate- $23/HR. - $26/HR. ON W2
Duration- 3 months+ possible extension
Shift: 8 AM -4:30 PM
 
Job Duties
<ul>
<li>Answer and direct phone calls, emails, and other correspondence.</li>
<li>Schedule and coordinate meetings, appointments, and travel arrangements.</li>
<li>Maintain and organize filing systems (electronic and paper).</li>
<li>Prepare and edit documents, reports, and presentations.</li>
<li>Order and maintain office supplies and inventory.</li>
</ul>
 
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

<h3>Job Description</h3>
Job Description
Federal contractor in Chantilly, Virginia looking for an Administrative Assistant . Must be personable and enthusiastic with excellent customer service skills. Must be dependable and comfortable working independently. Duties include greeting visitors and guest, answering phones, maintaining files, assist with Human Resources, assist with preparing proposals, conduct internet research, attend pre bid proposal meetings when needed, maintain employee time and enter bi-weekly payroll electronically, prepare and submit electronic invoices, assist employee with benefit questions/concerns, maintain employee electronic records, and general office duties.

<h3>Job Description</h3>
Job Description Job Summary Overview Valleywide Dig and Haul is a growing Civil Construction Contractor and we're seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills, excellent time management abilities, proven communication skills, and a solutions-focused mindset and support various departments. If you thrive in a fast-paced environment and have a knack for details, we would love to hear from you. Responsibilities 
<ul>
<li>Manage daily office tasks and ensure efficient workflow.</li>
<li>Provide administrative support to team members, including scheduling meetings and managing calendars.</li>
<li>Supporting the estimating and sales team by assisting with workflow, process, and documentation.</li>
<li>Assist with customer support inquiries via phone, email, or in-person.</li>
<li>Maintain organized filing systems for documents and records.</li>
<li>Prepare reports and presentations as required by management.</li>
<li>Handle correspondence, including drafting emails and memos.</li>
<li>Support the team with various clerical duties as assigned.</li>
</ul>
Requirements 
<ul>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Strong computer literacy, including proficiency in Microsoft Office Suite, typing skills, spreadsheets, Salesforce, Adobe and more.</li>
<li>Excellent time management skills with the ability to prioritize tasks effectively.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to work independently as well as part of a team.</li>
<li>A positive can-do attitude and willing to take on challenges.</li>
</ul>
Join us in this rewarding and dynamic position where your contributions will make a significant impact on our operations! Job Type: Full-time Pay: DOE, starting $18.00/hr Schedule: 
<ul>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li>Morning shift</li>
</ul>
Experience: 
<ul>
<li>Administrative: minimum 1 year (Required)</li>
</ul>
Ability to Commute: 
<ul>
<li>Phoenix, AZ 85022 (Required)</li>
</ul>

<h3>Job Description</h3>
Job Description Position OverviewWe are seeking a detail-oriented and dependable Clinical Administrative Coordinator to join our team! This full-time, onsite position is essential in maintaining accuracy, compliance, and timely processing of clinical and administrative documentation for providers who serve individuals with Intellectual and Developmental Disabilities (IDD). The position involves weekly travel between our Chesapeake and Newport News offices, as well as travel to provider locations from Richmond through Virginia Beach for chart audits. Daily travel is required, but no overnight stays are necessary. Responsibilities·&nbsp; &nbsp; &nbsp; &nbsp;Conduct audits of individual charts at provider locations to ensure accuracy and compliance.·&nbsp; &nbsp; &nbsp; &nbsp;Gather, complete, print, and organize required paperwork for filing during audits.·&nbsp; &nbsp; &nbsp; &nbsp;Deliver paperwork between business offices in Chesapeake and Newport News.·&nbsp; &nbsp; &nbsp; &nbsp;Manage administrative tasks including:·&nbsp; &nbsp; &nbsp; &nbsp;Answering and routing emails.·&nbsp; &nbsp; &nbsp; &nbsp;Uploading Individual Service Plans (ISPs) and clinical documentation into the Electronic Health Record (EHR).·&nbsp; &nbsp; &nbsp; &nbsp;Completing and maintaining clinical paperwork in accordance with state and organizational standards.·&nbsp; &nbsp; &nbsp; &nbsp;Provide administrative and compliance support to providers as needed. Work Environment·&nbsp; &nbsp; &nbsp; &nbsp;Small business setting with a collaborative and supportive culture.·&nbsp; &nbsp; &nbsp; &nbsp;Work closely with providers who support individuals with Intellectual and Developmental Disabilities.·&nbsp; &nbsp; &nbsp; &nbsp;Full-time, salaried position requiring onsite presence.·&nbsp; &nbsp; &nbsp; &nbsp;Weekly regional travel between offices and provider locations (Richmond–Virginia Beach area).·&nbsp; &nbsp; &nbsp; &nbsp;No overnight travel. Qualifications·&nbsp; &nbsp; &nbsp; &nbsp;Strong organizational skills and attention to detail.·&nbsp; &nbsp; &nbsp; &nbsp;Ability to maintain confidentiality and handle sensitive information responsibly.·&nbsp; &nbsp; &nbsp; &nbsp;Proficiency in Microsoft Office Suite and comfort with EHR systems.·&nbsp; &nbsp; &nbsp; &nbsp;Strong written and verbal communication skills.·&nbsp; &nbsp; &nbsp; &nbsp;Reliable transportation for daily regional travel.·&nbsp; &nbsp; &nbsp; &nbsp;Previous experience in healthcare administration, compliance, or disability services preferred but not required. Compensation &amp; Benefits·&nbsp; &nbsp; &nbsp; &nbsp;Competitive salary based on experience.·&nbsp; &nbsp; &nbsp; &nbsp;Mileage reimbursement for regional travel.·&nbsp; &nbsp; &nbsp; &nbsp;Professional development opportunities within a mission-driven, supportive environment. Schedule·&nbsp; &nbsp; &nbsp; &nbsp;Full-time, onsite position.·&nbsp; &nbsp; &nbsp; &nbsp;Monday–Friday.·&nbsp; &nbsp; &nbsp; &nbsp;Daily travel required (no overnight stays). LocationBased in Hampton Roads, Virginia, with travel between Chesapeake, Newport News, and provider sites from Richmond through Virginia Beach.

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