Job Description
Location: Latham, NY, US 12110
Job Type: Full Time
Job Classification: Hourly
Exemption Type: Non-Exempt
Education: Associate Degree
Travel: None
Description
C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Assistant to join the Architectural and Mechanical-Electrical-Plumbing Engineering divisions in our Latham, NY office. Join our team and play an integral role in supporting our operations.
What You’ll Do:
- Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.
- Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.
- Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.
- Support proposal development, cost estimating, and agreement preparation.
- Assist in organizing and editing project manuals and specifications.
- Develop and maintain project schedules, budgets, and resource allocation plans.
- Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.
- Perform general office duties, including scheduling, processing, registrations, and authorizations.
Pay Range: $22.00 - $26.00 per hour, commensurate with experience and qualifications.
Requirements
What We’re Looking For:
- Associate’s degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field.
- Two plus (2+) years of experience in project management, administration, finance, or related role.
- Proficiency with Microsoft Office applications, particularly Excel and Outlook.
- Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms.
- Strong communication, analytical and problem-solving skills.
- Knowledge of project management principles is a plus.
- Interest in developing new skills.
Benefits & Perks:
- Competitive salary & performance-based bonuses.
- Comprehensive benefits package (health, dental, vision, retirement, etc.).
- Professional development support (training, conferences, certifications).
Come join a company where your talents and motivations are rewarded.
EOE, including disability/vets.
Compensation details: 22-26 Hourly Wage
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