<h3>Job Description</h3>
Job DescriptionDescription:
JOB TITLE: Intake Specialist
REPORTS TO: Program Manager 
STATUS: Non-Exempt/Full-time 
SCHEDULE: Monday-Friday 12 pm-8 pm
WAGE: $18-$21 Per Hour
 
SUMMARY OF POSITION
Under the direction of the Program Manager, major aspects of this position include: 
<ol>
<li>Serve as the initial contact for new guests, ensuring guests feel safe and welcome. </li>
<li>Ensure any conflict, escalation or concern is handled properly and timely.</li>
<li>Coordinate both the internal and external delivery of services for guests.</li>
<li>Maintaining the general, efficient, and safe operation of the shelter facility. </li>
</ol>
ESSENTIAL FUNCTIONS
<ul>
<li>Serve as the initial contact for any new guest or re-entry. </li>
<li>Responsible for making guests feel welcome, offer tours, and introduce them to the team.</li>
<li>Respond to and diffuse situations before escalation and handle disputes and altercations appropriately.</li>
<li>Offer positive reinforcement and recognize guests for succeeding. </li>
<li>Complete initial full intake with every guest.</li>
<li>Complete all initial paperwork with guests and schedule initial appointments.</li>
<li>Assist with initial benefits applications. </li>
<li>Explain to guests different options for programs at MRM. </li>
<li>Assist with onboarding and training of Direct Care Counselors.</li>
<li>Ensure Care Counselors complete all pre-intake steps with new guests.</li>
<li>Address and report concerns with Care Counselors and guests. </li>
<li>Conduct daily meetings with guests to address issues, concerns, and escalations. </li>
<li>Work closely with the Care Team to address guest behaviors and non-compliance.</li>
<li>Check in new guests according to MRM guest policies and procedures; inform guests of same.</li>
<li>Set expectations with new guests, explain the rules, hours, and schedules.</li>
<li>Follow up with guests who are struggling in the program.</li>
<li>Assist with projects related to new systems, databases, policies, and procedures. </li>
<li>Keep accurate daily records of guest population and activities.</li>
<li>Enter guest information into the database in an accurate and timely manner. </li>
<li>Assist with keeping track of supplies for the shelter.</li>
<li>Complete daily walkthroughs of all dorms and tag non-compliance of beds and chores. </li>
<li>Assist with guest celebrations as directed, including birthdays, sobriety, anniversaries, etc.</li>
<li>Provide transportation for guests as needed.</li>
<li>Greet and assist visitors, volunteers, donors, guests, and staff.</li>
<li>Ensure a positive, supportive, and safe environment for guests and other staff.</li>
<li>Respond appropriately to emergency situations such as fire, water damage, or accidents.</li>
<li>Understand and operate all security systems including alarms, fire panel, and smoke detectors.</li>
<li>Assist Care Counselors in facilitating compliance of house rules through guest acceptance, sleeping assignments, collecting samples for urinalysis, and administering breathalyzer.</li>
<li>Lead House Meetings. </li>
<li>Provide spiritual guidance and prayer when requested.</li>
<li>Hold guests accountable and ensure they are following shelter policies. </li>
<li>Collect required data and documentation for grants. </li>
<li>Coordinate with the Care Team on guest livelihood.</li>
<li>Work closely with the Care Team to ensure guests are receiving the care they need.</li>
<li>Attend weekly Care Team meetings.</li>
<li>Actively participate in staff/team meetings.</li>
<li>Report maintenance concerns.</li>
<li>Other duties as assigned.</li>
</ul>
 
Requirements:
 
SKILLS AND QUALIFICATIONS
<ul>
<li>Mature Christian who has a heart to work in a ministry environment that reaches out to the poor, homeless, recovering addicted, and mentally ill in a zero-tolerance facility.</li>
<li>Interpersonal skills - exercise compassion and discernment while modeling the teachings of Jesus Christ.</li>
<li>Ability to handle crisis and unexpected situations with calm and clear thinking.</li>
<li>Ability to multi-task, listen and follow instructions. </li>
<li>Thorough understanding of security protocols with a systematic and organized approach in handling situations and maintaining facility security.</li>
<li>Computer literate, able to use basic office equipment.</li>
<li>Possess excellent customer service skills.</li>
<li>Able to work with people in varied circumstances related to homelessness including recovery and mental illness and to treat individuals with dignity and respect in all situations.</li>
<li>Able to contact appropriate emergency services including but not limited to police, fire, security, and MRM management.</li>
<li>Knowledge of Microsoft Office software; able to read and write to complete reports and accurately input information.</li>
<li>CPR/First Aid certification preferred. </li>
<li>Previous experience working in human services preferred.</li>
<li>Knowledge of drug and alcohol and mental illness helpful.</li>
</ul>
 
WORKING CONDITIONS/PHYSICAL FACTORS
<ul>
<li>In good physical health, able to climb stairs numerous times per shift.</li>
<li>Environment will be odorous due to interactions on a regular basis with people who may be intoxicated and are battling homelessness, addiction, mental illness and brokenness.</li>
<li>Lifting up to 50 lbs.</li>
</ul>
 
EDUCATION &amp; EXPERIENCE
<ul>
<li>Bachelor’s degree preferred.</li>
<li>Previous ministry experiences preferred.</li>
<li>Nonprofit and/or social service experience preferred.</li>
</ul>
 
Montana Rescue Mission is a privately funded 501 (c)3 non-profit, evangelical Christian ministry. Our designated purpose is religious, and we are a Christ-centered ministry which is dedicated to sharing the Gospel by being an exemplary provider of effective and efficient solutions for those we serve, from a distinctly Christian perspective. We consider every position to be essential in the fulfillment of our ministry and Mission Statement. All employees must:
<ul>
<li>Be able and willing to share the Gospel and participate in the spiritual activities of Montana Rescue Mission including leading/participating in prayer, devotions, bible studies, etc.;</li>
<li>Subscribe to Montana Rescue Mission Statement of Faith, Core Values, and Qualifications for Employment upon hire and continuously while employed; and</li>
<li>Adhere to the Montana Rescue Mission Employee Handbook. </li>
</ul>

Intake Specialist

<h3>Job Description</h3>
Job Description
Our Client is seeking an Inventory Specialist who manages and monitors the flow of product inventory, ensuring accuracy and efficiency in stocking, receiving, and tracking.
They are responsible for maintaining inventory levels, identifying slow-moving items, and implementing processes to minimize costs while ensuring product availability.
What Are the Key Responsibilities?
<ul>
<li>Tracking and Monitoring Inventory: Accurately recording and tracking all inventory movements, including shipments, deliveries, and sales.</li>
<li>Ensuring Product Availability: Maintaining optimal stock levels to minimize shortages and ensure products are readily available for sale.</li>
<li>Managing Inventory Systems: Utilizing inventory management software and systems to track data, generate reports, and manage inventory flow.</li>
<li>Identifying Slow-Moving Items: Analyzing inventory data to identify slow-moving or outdated products and recommending appropriate actions.</li>
<li>Receiving and Inspecting Shipments:</li>
<li>Verifying the accuracy of incoming shipments against purchase orders and inspecting products for quality.</li>
<li>Performing Cycle Counts: Regularly performing cycle counts to verify inventory accuracy and reconcile discrepancies.</li>
<li>Creating Reports: Generating reports on inventory levels, sales data, and other relevant metrics to inform management decisions. Collaborating with Other Departments:</li>
<li>Working with other departments, such as purchasing and sales, ensures smooth inventory flow.</li>
</ul>
What is Expected Daily? 
<ul>
<li>Perform cycle counts as a daily routine.</li>
<li>Develop policies and procedures to maintain the organization’s long-term competitive position and profitability in the market</li>
<li>Knowledgeable of Health, Safety, and Environment processes</li>
<li>Complete Daily and weekly safety walks/checks.</li>
<li>Ensures all safety training and documentation are done.</li>
<li>Works with everyone to identify and eliminate safety risks.</li>
<li>Update inventory management systems when TOs or POs move in or out of the location.</li>
<li>Work with the Plant Manager and Operations Supervisor to ensure inventory is always accurate.</li>
<li>Maintain a neat and safe work environment</li>
<li>Create and maintain partnerships with all vendors.</li>
<li>Performs other related duties and responsibilities, on occasion, as assigned</li>
</ul>
What are the Physical Requirements?
<ul>
<li>Operate material handling equipment, including the use of stand/sit forklifts or other equipment, with appropriate training and/or certification.</li>
<li>Load and/or unload trucks as required.</li>
<li>Ability to use a Computerized warehouse management system and related components</li>
<li>Pallet Jack, sit-down or stand-up lift truck, Reach truck &amp; Cherry Picker</li>
</ul>
Company DescriptionTailored Opportunities: We take the time to understand your unique skills and career goals to match you with roles that are the perfect fit. Top-Tier Companies: We partner with leading businesses across various industries, giving you access to exclusive opportunities. Career Growth: Whether you’re looking for full-time, part-time, or contract roles, we’ll help you find a position that aligns with your career aspirations. Support Every Step of the Way: From interview prep to onboarding, our dedicated team is here to guide you and ensure your success. Fast and Easy Process: We streamline the hiring process so you can focus on what matters—your career. Let’s Get You Hired! 
<h3>Company Description</h3>
Tailored Opportunities: We take the time to understand your unique skills and career goals to match you with roles that are the perfect fit.\r\nTop-Tier Companies: We partner with leading businesses across various industries, giving you access to exclusive opportunities.\r\nCareer Growth: Whether you’re looking for full-time, part-time, or contract roles, we’ll help you find a position that aligns with your career aspirations.\r\nSupport Every Step of the Way: From interview prep to onboarding, our dedicated team is here to guide you and ensure your success.\r\nFast and Easy Process: We streamline the hiring process so you can focus on what matters—your career.\r\n\r\nLet’s Get You Hired!

Inventory Specialist

<h3>Job Description</h3>
Job Description
Our client, a leader in the professional contract staffing industry, is seeking a Staffing Specialist / Recruiter who thrives in a fast-paced environment and is skilled at managing multiple priorities. This role is ideal for someone who enjoys both the candidate and client-facing sides of recruiting and has a strong administrative and payroll background.
The Staffing Specialist will play a vital role in sourcing and placing qualified candidates in various temporary and temp-to-hire positions, including administrative, accounting (e.g., accounts payable), customer service, and call center roles. This position requires strong organizational skills, a proactive mindset, and the ability to build and maintain lasting client relationships.
Position: Staffing Recruiter Compensation: $65K - $75K + Bonus Location: Oak Brook, IL
Key Responsibilities
<ul>
<li>
Source, screen, and place candidates for contract and temp-to-hire roles.
</li>
<li>
Coordinate candidate interviews, facilitate the onboarding process, and conduct post-hire follow-ups.
</li>
<li>
Review and explain responsibilities to new hires, including reporting structure, timesheet procedures, and performance expectations.
</li>
<li>
Evaluate and interpret Predictive Index assessments as part of the hiring process.
</li>
<li>
Serve as the primary point of contact for client staffing needs.
</li>
<li>
Collaborate with internal sales teams to identify new business opportunities.
</li>
<li>
Participate in client meetings via phone, Microsoft Teams, or in person.
</li>
<li>
Understand client operations to recommend tailored recruitment strategies.
</li>
<li>
Handle all payroll-related duties for assigned contractors.
</li>
<li>
Ensure accuracy in contractor timekeeping and reporting.
</li>
<li>
Manage office administrative tasks to ensure consistent workflow. 
</li>
</ul>
Requirements
<ul>
<li>
2+ years of experience in a staffing, recruiting, or human resources role.
</li>
<li>
Experience with recruiting for administrative, sales, marketing, customer service, banking, or finance roles.
</li>
<li>
Proven success in a client-facing capacity.
</li>
<li>
Familiarity with payroll processes and HR compliance procedures.
</li>
<li>
Strong interpersonal, organizational, and multitasking skills.
</li>
</ul>

Staffing Specialist

<h3>Job Description</h3>
Job Description
We are looking for an experienced Occupancy Specialist to join our team on a contract basis in Hayward, California. This role focuses on supporting affordable housing operations and ensuring compliance with housing regulations. If you excel in tenant file processing and possess strong knowledge in affordable housing practices, we encourage you to apply.
 
Responsibilities:
• Conduct interviews with prospective tenants to gather necessary documentation and assess eligibility.
• Review and audit applications to ensure all required forms and supporting documents are complete and accurate.
• Identify and obtain missing documents to finalize tenant applications.
• Prepare and package all application documentation for submission and approval.
• Perform detailed income calculations to verify tenant qualifications.
• Ensure compliance with affordable housing regulations, including HUD, Section 8, and Low-Income Tax Credit Housing (LITCH) requirements.
• Utilize Yardi software to manage property records and tenant information effectively.
• Maintain up-to-date knowledge of fair housing laws and practices.
• Provide exceptional customer service to tenants, addressing inquiries and resolving concerns.
• Collaborate with property management teams to ensure smooth onboarding of tenants.
 
This is a temporary 1-2 month project. If you are interested in this position, submit your resume today! 
• Proven experience in affordable housing and property management. • Strong understanding of HUD regulations, Section 8, and Low-Income Tax Credit Housing (LITCH). • Proficiency in Yardi property management software. • Knowledge of fair housing laws and compliance standards. • Excellent organizational skills for managing tenant documentation and files. • Ability to perform accurate income calculations and verification. • Exceptional customer service skills to support tenant needs. • Strong attention to detail and ability to work independently.

Occupancy Specialist

<h3>Job Description</h3>
Job DescriptionJob Summary
We are seeking a dynamic and results-driven Recruiter to join our team. In this role, you will be responsible for managing the full-cycle recruitment process, from sourcing and screening candidates to facilitating interviews and onboarding. The ideal candidate will have a passion for talent acquisition, strong interpersonal skills, and the ability to build relationships with hiring managers and candidates. Experience in recruiting in a corporate environment is preferred.
Key ResponsibilitiesTalent Acquisition &amp; Sourcing
<ul>
<li>Partner with hiring managers to understand current and future hiring needs.</li>
<li>Develop and implement sourcing strategies to attract top talent.</li>
<li>Utilize job boards, social media, networking, and direct sourcing techniques to identify qualified candidates.</li>
<li>Build and maintain a pipeline of potential candidates for critical roles.</li>
</ul>
Candidate Screening &amp; Selection
<ul>
<li>Review resumes and conduct initial phone screenings to assess candidates' qualifications.</li>
<li>Schedule and coordinate interviews with hiring managers.</li>
<li>Facilitate the interview process and provide feedback to candidates and hiring teams.</li>
<li>Conduct reference checks and verify candidate credentials as needed.</li>
</ul>
Hiring &amp; Onboarding
<ul>
<li>Collaborate with hiring managers to make final hiring decisions.</li>
<li>Extend job offers, negotiate salary and benefits, and facilitate the hiring process.</li>
<li>Ensure a seamless onboarding experience for new hires by coordinating with HR and hiring teams.</li>
</ul>
Process Improvement &amp; Compliance
<ul>
<li>Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS).</li>
<li>Ensure compliance with all hiring regulations and company policies.</li>
<li>Provide data-driven insights and recruitment metrics to improve hiring efficiency.</li>
</ul>
Qualifications &amp; Skills
<ul>
<li>Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).</li>
<li>3+ years of experience in full-cycle recruiting, talent acquisition, or HR.</li>
<li>Strong sourcing skills with experience using LinkedIn, Indeed, and other job platforms.</li>
<li>Excellent interpersonal and communication skills.</li>
<li>Ability to manage multiple job openings and prioritize tasks effectively.</li>
<li>Experience with ATS platforms (e.g., Workday, Greenhouse, Taleo, Paylocity).</li>
<li>Understanding of employment laws and hiring best practices.</li>
</ul>

Hiring Specialist

<h3>Job Description</h3>
Job Description United Talent is immediately hiring aStaffing Specialist for our Team in the Morgantown, WVarea!Job Duties:
<ul>
<li>Recruiting and Onboarding - Manage job postings, schedule appointments, conduct interviews, completion of new hire paperwork, develop a pool of qualified candidates. Occasionally attend recruiting and networking events.</li>
<li>Placement and Customer Service - Work closely with customers to determine staffing needs, match associates with the positions requested by customers, ensure each associate is working in a comfortable and safe environment, communicate with the candidate all pertinent information regarding the assignment, fill open positions.</li>
<li>Human Resources - Greet candidates with enthusiasm and professionalism, provide coaching to associates, provide detailed documentation in system regarding communication with associates.</li>
<li>Maintain a strong and robust pipeline of sales leads that are managed through solid CRM utilization.</li>
<li>Assess local market conditions and identify current and prospective sales opportunities.</li>
<li>Drive revenue through networking and sales initiatives by being present in the market.</li>
</ul>
Pay &amp; Shift:Annual Salary based on skills and experience. Compensation includes eligibility for quarterly bonuses based on KPI performance. Flexible work scheduleRequirements:
<ul>
<li>High School diploma required. Bachelor’s Degree or equivalent preferred</li>
<li>Human Resources, Recruiting and Sales experience preferred</li>
</ul>
Perks &amp; Benefits: 
<ul>
<li>4 Weeks of PTO accrued annually!</li>
<li>Full benefits including Medical, Dental, Vision, 401K, STD, LTD</li>
<li>Strong Work/life balance</li>
</ul>
How to Apply:To schedule an immediate interview contact Ashley at <a href="mailto:aspencer@utalent.com" target="_blank">aspencer@utalent.com</a> or Kaitlyn at <a href="mailto:kkatchur@utalent.com" target="_blank">kkatchur@utalent.com</a>. You can apply directly at Current Jobs - United Talent Staffing Services (utalent.com)Job Description Template Revised: March 18, 2025

<h3>Job Description</h3>
Job Description
Who Are We?
FDH Aero is a trusted global supply chain solutions partner for aerospace and defense companies, helping to shape the industry by simplifying the supply chain. With over 60 years serving as a leading independent industry partner, FDH specializes in hardware, electrical, consumables and expendables, licensed products, and value-added services for global OEM and aftermarket customers. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. 
FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. 
 
Why Work Here?
At FDH Aero, we understand that the strength of our brand comes from our people.
We invest in driven, diverse and experienced professionals who are naturally curious, courageous and motivated towards action. We value tempering confidence with humility, and a mission that always starts with service-first.
Our values guide everything we do: 
We Are Service First - We act with agility and intelligence to solve our partner’s most pressing needs. We safeguard our trusted relationships by communicating with clarity and unmatched follow through. 
We Are Respectful - We behave with dignity, fairness, and acceptance. We thrive by prioritizing empathy, humility, and connection to our collective community. 
We are Amplifiers - We invest in driven, diverse and experienced professionals, businesses and partners. We fuel the entrepreneurial spirit by providing autonomy, authority and a clear mission.
We Are Open-Minded - We communicate with intention, curiosity, and diversity of thought. By actively contributing with courage and candor, we challenge the status quo and innovate together.
We Are Accountable - We own responsibility for our outcomes. We set expectations, embrace critique, and empower every employee to take immediate actions on challenges they encounter. 
We Value Our People - That’s why we offer competitive benefits, including medical, dental, vision, Flexible Spending Accounts (FSA), 401k matching, and wellness programs. We invest in training, mentorship, and career development to empower our employees to reach their full potential. Our commitment to culture and excellence has earned us recognition as one of Aviation Business News' Best Places to Work in Aviation. 
As a team member at FDH Aero you are trusted to deliver, to innovate, and to drive next-generation solutions for tomorrow’s supply chain demands. Ready to make an impact? We proudly pursue top talent with a diverse and global set of experiences and backgrounds. 
 
We Are Looking For 
FDH Hardware is looking for an AR Specialist to ensure that the company receives payments for services and properly records the transactions. The duties and responsibilities of this position require not only a knack for numbers, but also attention to detail and well-developed organizational skills. Always work to assure all disciplines within the company deliver excellent service and quality to the customer.
 
What You'll Do
<ul>
<li>Identify areas for process improvement and implement necessary changes to optimize payment workflows</li>
<li>Provide support and assistance to internal and external stakeholders regarding payment-related inquiries and concerns</li>
<li>Communicating with previous clients and customers to request payment and arrange payment plans</li>
<li>Own the full cycle accounts receivable process, including vendor onboarding, invoice coding and approval, contract review and matching, and payment processing</li>
<li>Own the vendor management process, including onboarding, collecting W-9 and banking information, setting up new vendors in payment systems, distribution of year-end forms 1099 and other reporting, as necessary</li>
<li>Set up new accounts, maintain customer database (name / address changes, adding / deleting shipping account numbers, payment terms, etc.)</li>
<li>Monitor customer account details for non-payments, delayed payments, and other irregularities</li>
<li>Create and share Work Instructions for accounts receivable tasks performed in the system (such as Quantum, The Business Edge etc.)</li>
<li>Review AR aging report every week &amp; provide to management visibility of top 10 past due over 30 days</li>
<li>Issuance of Sales and other reports from the system</li>
<li>Work with accounting team in putting together the AR forecast for 20 weeks forward looking</li>
<li>Regular update the sales tax rates in the system</li>
<li>Assist with audit and other compliance requests, quarterly sales tax filings</li>
<li>Maintain copies of vouchers, invoices or correspondence necessary for files</li>
</ul>
 
What You Bring
<ul>
<li>2+ years accounts receivable or general accounting experience in a high-volume environment</li>
<li>Associate Degree or Bachelor’s Degree in Accounting or equivalent experience</li>
<li>Experience with company property software is an asset</li>
<li>Proficiency in Quantum is a plus</li>
<li>Strong knowledge of accounting principles</li>
<li>Ability to solve account receivable problems and errors</li>
<li>Illustrate the ability to meet deadlines</li>
<li>Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.)</li>
<li>Working knowledge of Microsoft Office Tools</li>
<li>Team player and ability to motivate the team members</li>
<li>Exceptional organizational and analytical skills</li>
<li>Organized and has efficient time management skills</li>
<li>Strong Work Ethic</li>
<li>Ability to handle confidential matters</li>
<li>Ability to work in a fast-paced, deadline-oriented environment</li>
<li>Knowledge of related financial processes</li>
<li>Excellent verbal &amp; written communication skills </li>
</ul>
 
Special Requirements:
<ul>
<li>U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required. </li>
<li>ITAR requirement</li>
<li>120.15. Some positions will require current U.S. Citizenship due to contract requirements.</li>
</ul>
This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR 
 
FDH Aero is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

AR Specialist

<h3>Job Description</h3>
Job Description
 
Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to provide general administrative support to LAHC – Leaders Advancing and Helping Communities. Professionally greets clients and visitors and directs callers as appropriate. Performs intermediate level administrative support functions including creating memos, flyers, office supply maintenance/ordering, meeting scheduling and support (audio visual set up/presentation needs), employee event coordination and support, data entry and reporting. Follows established procedures to perform routine tasks and receives general guidance and direction to perform a variety of non-routine tasks. Routine contact with internal and external customers is required to meet objectives. 
Essential Duties and Responsibilities: 
· Greet all guests, visitors, vendors, contractors, subtenants/stakeholders, etc. and respond to all inquiries and needs (including filing, copying, directing people to appropriate staff, all preparation for (including catering as needed), set-up and breakdown for meetings and providing technical/AV assistance as needed. 
· Responsible for maintaining common public facing areas at the Agency
· Answer multi-line phone. 
· Produce and distribute correspondence memos, flyers, letters, faxes and forms using professional writing standards. 
· Coordinates all aspects of mail processing for the Agency including opening mail, distributing mail, and metering and delivering mail to the post office. 
· Coordinates the issuance of key fobs and monitors overall building security compliance. Notifies appropriate management of issues as needed. 
· Complete administrative processes related to onboarding and terminating team members including including coordinating with IT services for laptop and phone set up, issuing key fobs, setting up workstations and conducting office tours. 
· Ensure compliance with health and safety standards by conducting regular inspections, maintaining appropriate documentation, and coordinating with janitorial services and management as appropriate. 
· Responsible for purchasing and maintaining office supplies and other purchases as directed. 
· Organize and schedule meetings and events and maintain appropriate calendars as needed. 
· Prepare agendas and record minutes as directed. 
· Assist in data collection related to technical reports
· Provide support including logistics and ordering of office supplies, kitchen supplies and other purchases as needed
· Serves as primary point of contact with vendors for services including cleaning, catering, equipment maintenance. 
· Coordinates select functions for CEO and senior level management of Agency which may include calendaring, coordinating travel arrangements, and other select appointments with high attention to detail.
· Maintains regular and consistent attendance.
· Operates standard office equipment and uses required software applications. 
· Performs other duties and responsibilities as assigned.
Knowledge, Skills, and Abilities:
Knowledge, Skills, and Abilities:
Knowledge of:
· Intermediate concepts, practices and procedures used administrative support functions. 
Skill in:
· Operating standard office equipment and using required software applications, including Microsoft Office including Microsoft Word and Excel is required. Working experience of Canva or other content creation software preferred.
· Bilingual skills are highly desirable.
Ability to:
· Partner with other functional areas to accomplish objectives.
· Attend to detail.
· Gather information and apply findings to assignments.
· Organize and prioritize multiple tasks and meet deadlines. 
· Communicate effectively, both verbally and in writing.
· Work independently as well as collaboratively within a team environment.
· Provide a high level of customer service. 
· Establish and maintain effective working relationships at all levels of the organization.
· Maintain confidentiality of information as required. 
Educational/Previous Experience Requirements:
· Minimum Degree Required:
o Associates degree required
~and~
· At least five years general clerical support with at least two years in an administrative capacity or any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
· Licenses/Certifications Required at Date of Hire:
o None
Working Conditions:

Hours: Normal business hours. Some additional hours may be required.

Travel Required: None

Working Environment: Climate controlled office environment during normal business hours.

Job Category: Administrative

Physical Requirements:

Sitting
 Up to 7 hour(s) per day
Lifting
 Up to .5 hour(s) per day
Walking
 Up to 2 hour(s) per day
 Up to 50 max. pounds**
Standing
 Up to 4 hour(s) per day
Pushing
 Up to .5 hour(s) per day
Bending
 Up to 1 hour(s) per day
 Up to 50 max. pounds**
Squatting
 Up to 1 hour(s) per day
Pulling
 Up to .5 hour(s) per day
Stooping
 Up to 1 hour(s) per day
 Up to 50 max. pounds**
Reaching
 Up to 2 hour(s) per day
Climbing
 Up to .5 hour(s) per day 
Balancing
 Will not generally apply
 Stairs
 Up to .5 hour(s) per day
Twisting
 Up to 1 hour(s) per day
 Ladder
 Will not generally apply
Crawling
 Will not generally apply
 Step-stool
 Will not generally apply
Kneeling
 Up to 1 hour(s) per day
Excessive heat
 Will not generally apply
Typing
 Up to 4 hour(s) per day
Excessive cold
 Will not generally apply
Data Entry
 Up to 4 hour(s) per day
Dust
 Will not generally apply
Humidity
 Will not generally apply
Loud Noise
 Will not generally apply
Hands in Water
 Will not generally apply
Unusual hearing or vision demands:
None specified
Other physical demands or notes:
** Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position. 
Last updated: January 6, 2025
DISCLAIMER
The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Signature: ________________________________________ Date: __________________

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