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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Responsibilities include but not limited to: 
<ul>
<li>Dedicated administrative support for the Project Managers, and Estimators.</li>
<li>Administrative support in such areas as:</li>
<li>CRM electronic entries for all potential jobs.
<ul>
<li>Take incoming phone calls and new projects</li>
<li>Set new projects up in system and create files</li>
<li>schedule appointments for estimators</li>
<li>assist in scheduling of work and creating work orders</li>
<li>Prepare bids - completing confirmation of quotes.</li>
<li>Process initial project information billings and other pertinent project information.</li>
<li>Prep billing file.</li>
<li>Prep contract package for signatures.</li>
<li>Process billings, receivables, burnsheets, project warranties, job closeout files, etc.</li>
<li>And other duties as assigned by your manager.</li>
</ul>
</li>
</ul>
 Knowledge, Skills and Abilities: 
<ul>
<li>2 - 4 years of experience in a similar position.</li>
<li>Excellent computer skills especially in Microsoft Office Word, Excel, &amp; Outlook.</li>
<li>Good organizational and time management skills.</li>
<li>Excellent follow through and follow-up skills.</li>
<li>Ability to work in a fast paced environment.</li>
<li>Must be friendly and outgoing.</li>
<li>Prior experience in construction or restoration preferred.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionPosition Summary:
The Administrative Assistant to the CEO is a highly organized and detail-oriented professional who provides comprehensive administrative support to the Chief Executive Officer and executive leadership team at our Federally Qualified Health Center (FQHC). This individual plays a crucial role in ensuring smooth communication, efficient office operations, and the execution of special projects that support our organization’s mission.
Essential Duties and Responsibilities:
<ul>
<li>
Executive Support
<ul>
<li>
Provide primary phone coverage for the CEO; answer and direct incoming calls professionally and promptly.
</li>
<li>
Coordinate and manage the CEO’s calendar, appointments, and meetings as needed.
</li>
<li>
Attend and take detailed minutes for internal meetings including all-staff and administrative leadership meetings.
</li>
<li>
Coordinate logistics and prepare agendas, presentation materials, and reports for meetings.
</li>
<li>
Manage incoming emails, generate responses, print contracts or other agreements for signature.
</li>
<li>
Arrange and manage catering/lunches for all-staff and admin meetings.
</li>
</ul>
</li>
<li>
Board Relations
<ul>
<li>
Send out reminders and communication to Board members.
</li>
<li>
Prepare and distribute Board packets and materials in advance of scheduled meetings.
</li>
</ul>
</li>
<li>
Office Administration
<ul>
<li>
Prepare and mail all USPS, UPS, and FedEx packages and track delivery statuses.
</li>
<li>
Receive, sort, and distribute incoming mail.
</li>
<li>
Maintain filing systems including general filing and digital document storage.
</li>
<li>
Oversee registration and material preparation for seminars or training events, including certificates, name badges, evaluations, and follow-up communications.
</li>
<li>
Ensure timely mailing of seminar materials to appropriate venues and participants.
</li>
</ul>
</li>
<li>
Finance and Projects
<ul>
<li>
Provide assistance to the accounting team with light bookkeeping or administrative finance tasks, as needed.
</li>
<li>
Support development and coordination of internal and external special projects as assigned by the CEO.
</li>
<li>
Act as project lead or liaison for administrative initiatives as needed.
</li>
</ul>
</li>
<li>
Other Duties
<ul>
<li>
Maintain strict confidentiality in all matters related to CEO support and organizational operations.
</li>
<li>
Perform other related duties and responsibilities as assigned by the CEO or administrative leadership.
</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>
High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration or related field preferred.
</li>
<li>
Minimum 3 years of administrative support experience, preferably in a healthcare or nonprofit setting.
</li>
<li>
Exceptional organizational and time-management skills.
</li>
<li>
Strong written and verbal communication skills.
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
</li>
<li>
Experience taking and transcribing meeting minutes.
</li>
<li>
Demonstrated ability to maintain confidentiality and exercise sound judgment.
</li>
<li>
Professional demeanor and strong interpersonal skills.
</li>
<li>
Ability to work independently and manage multiple priorities under deadlines.
</li>
</ul>
Work Environment:
<ul>
<li>
This position operates in a professional office environment.
</li>
<li>
Requires regular use of standard office equipment such as computers, phones, copiers, and filing systems.
</li>
<li>
Occasional local travel may be required for seminars or board-related tasks.
</li>
</ul>

Benefits
<ul>
<li>401k with employer match</li>
<li>Dental Insurance</li>
<li>Disability Insurance</li>
<li>Employee Assistance Program</li>
<li>Flexible Spending Account</li>
<li>Health Insurance</li>
<li>Life Insurance</li>
<li>Paid Time Off</li>
<li>Vision Insurance</li>
</ul>

<h3>Job Description</h3>
Job Description
Naturescape is seeking to hire a full-time Sales &amp; Customer Service Administrative Assistant to provide support at our Lombard, IL branch. Would you like to work with a stable, family-owned business? Would you like to be a valued, respected, and long-term member of a close-knit team? If so, look no further!
BENEFITS AT A GLANCE:
<ul>
<li>Starting at $19+/hr, with opportunities for weekly incentives</li>
<li>No experience necessary, training from a company that cares and wants you to be successful</li>
<li>Generous benefits: health, dental, vision, and supplemental insurance &amp; HRA, up to 3 weeks of PTO and holidays in the first year of employment, employee discounts</li>
<li>401K with unheard of - 200% company match up to 6% - vested immediately</li>
<li>Typical annual raises and yearly bonuses </li>
<li>Advancement opportunities</li>
</ul>
A DAY IN THE LIFE OF A SALES AND CUSTOMER SERVICE ADMINISTRATIVE ASSISTANT 
Do you have a passion for customer service and sales? Would you enjoy making a positive difference in the lives of our customers? Would you enjoy being a crucial part of a branch that strives to grow by providing phenomenal service to each one of our customers? Your responsibilities would include: 
<ul>
<li>Customer Interaction &amp; Sales: Help customers with incoming questions and concerns over the phone and email using solutions-oriented and caring communication. You'll also contact current and interested customers to establish long-term relationships. You'll look for opportunities to use our services to satisfy customers' needs and desires. Primarily in the winter months, you will make phone calls to our customers to ensure they are signed up for upcoming services.</li>
<li>Branch Administrative Support: Supporting the growth of the branch and assisting the branch manager will be the core of your administrative responsibilities. Your attention to detail will shine by accurately entering, updating, and organizing customer data into our customer management software. Generating customer reports, processing customer payments, and making bank deposits will be part of your daily routine. </li>
<li>Route Scheduling: Schedule routes for our specialists to maximize efficiency and quality of service to our customers.</li>
</ul>
You don't need to know everything about lawn care or the above topics, but having proficient typing skills will be helpful. If you've had previous experience as a Customer Service Representative or Sales Associate, those skills may help you excel quickly in this role. We are excited to teach you everything you need to know to be successful, as long as you are open to learning and growing with us. That being said if you've had previous experience as a Office Assistant, Receptionist, or Clerical Administrator then this position might be a good fit for you. 
Apply at Naturescape to have an opportunity to create a sanctuary for our customers where they will enjoy their beautiful lawn and landscape. 
ABOUT NATURESCAPE
Naturescape is a family-owned company that is 100% committed to making our customers happy with our lawn and landscape care. Since our humble beginnings in Appleton, WI in 1986, we have been committed to providing the highest quality service, guaranteeing satisfaction, and offering very affordable prices. Because of these continued commitments, we have grown and now have 41 locations around the Midwest and South.
We know that we owe this success to our outstanding team. We care about employee satisfaction and want you to love your job. Here at Naturescape, we have a team culture where management is always willing to train and take the time to help.
For the benefit of our employees, customers, and anyone who interacts with Naturescape, we are proud to be a drug-free workplace and provide safe and healthy working conditions at all of our branches.
HERE'S WHAT OUR EMPLOYEES LOVE ABOUT WORKING AT NATURESCAPE
"Management is team-oriented and genuinely interested in employees, team environment is positively reinforced and overall a great place to be."
"Everyone has made an effort in training me. People actually care about me and my family, along with things we are involved in."
"Naturescape is an awesome company to work for . . . very generous and have always been very caring and understanding. I am happy to have chosen Naturescape for my career."
ARE YOU READY TO JOIN OUR TEAM?
Please fill out our initial 3-minute, mobile-friendly application so you can begin your journey towards an exciting and rewarding new career with Naturescape. We look forward to meeting you!
Come Grow With Us!
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to join our team in Beachwood, Ohio. As the first point of contact, you will play a key role in ensuring smooth daily operations and providing excellent support to both internal teams and external stakeholders. This is a long-term contract position offering the opportunity to work in a dynamic and collaborative office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring inquiries are handled efficiently and effectively. • Manage and maintain schedules by coordinating appointments, meetings, and events. • Perform accurate data entry and maintain organized records for easy retrieval. • Oversee email correspondence, responding promptly and appropriately to internal and external communications. • Utilize Microsoft Office Suite tools such as Word, Excel, PowerPoint, and Outlook to create and manage documents and presentations. • Support mass mailings and communication initiatives, ensuring timely delivery of materials. • Assist with maintaining an organized office environment, including inventory management and administrative tasks. • Use a multi-line phone system to handle inbound and outbound calls effectively. • Provide exceptional customer service by addressing client and team needs promptly. • Collaborate with various departments to ensure seamless operations and project support.• Proven experience in administrative roles, demonstrating strong organizational skills. • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Ability to handle multi-line phone systems and manage high call volumes. • Strong communication skills, both written and verbal, with a detail-oriented approach. • Detail-oriented with the ability to manage multiple tasks and prioritize effectively. • Experience in scheduling meetings and appointments with accuracy and efficiency. • Familiarity with Salesforce is a plus but not required. • Reliable and self-motivated, with a commitment to providing excellent service.

<h3>Job Description</h3>
Job DescriptionAdministrative Assistant
Location: Issaquah, WA
Pay:$24-$25
Job Description
Provide administrative support to the sales team by keeping up to date with purchase orders and orders. You will be working on established accounts, ensuring their websites are current, uploading invoices and utilizing 10-key for data entry, answering phones and routing calls, and providing front office support.
Responsibilities
<ul>
<li>Provide administrative support to the sales team.</li>
<li>Keep up to date with purchase orders and orders.</li>
<li>Work on established accounts and ensure their websites are up to date.</li>
<li>Answer phones and route calls as needed.</li>
<li>Provide door-to-door support.</li>
</ul>
Essential Skills
<ul>
<li>Administrative experience</li>
<li>Experience using Microsoft Office Suite.</li>
<li>Strong data entry skills.</li>
<li>Proficiency with 10-key data entry.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Strong multitasking and organization skills.</li>
<li>Self-starter with the ability to work independently.</li>
</ul>
Pay and Benefits
The pay range for this position is $24.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Issaquah,WA.
Application Deadline
This position is anticipated to close on May 16, 2025.
About Aerotek:
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental &amp; vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow. 
<h3>Company Description</h3>
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

<h3>Job Description</h3>
Job Description
Our client, a leader in the manufacturing industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Precision Welding Solutions Division supporting senior-level leaders. The ideal candidate will have excellent communication skills, strong organizational abilities, and a knack for multitasking, which will align successfully in the organization.
Job Title: Administrative Assistant and Event Planner
Location: Appleton, WI
Pay Range:&nbsp;$17.00-$20.00 per hour
What's the Job?
<ul>
<li>Provide administrative support for senior level leaders, ensuring smooth operations.</li>
<li>Manage and arrange meetings and events, including catering and logistics.</li>
<li>Coordinate travel arrangements for the leadership team, both domestically and internationally.</li>
<li>Maintain office supply inventory and manage general office duties.</li>
<li>Handle mail distribution and greet customers/vendors with professionalism.</li>
</ul>
What's Needed?
<ul>
<li>Proficient in MS Office products including Word, Excel, PowerPoint, and Outlook.</li>
<li>Experience in event planning and high-level administrative support.</li>
<li>Strong attention to detail and accuracy in all tasks.</li>
<li>Ability to adapt and handle multiple tasks in a fast-paced environment.</li>
<li>Associates degree preferred, but not required.</li>
</ul>
What's in it for me?
<ul>
<li>Opportunity to work in a dynamic and supportive environment.</li>
<li>Gain valuable experience in administrative and event planning roles.</li>
<li>Collaborate with a diverse team of professionals.</li>
<li>Enhance your skills in a high-profile setting.</li>
<li>Contribute to meaningful projects within the organization.</li>
</ul>
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: &nbsp;Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells –&nbsp;creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities 
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications 
<ul>
<li>High school diploma/GED required, Associates degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Description
Our client in the Kittanning area is seeking a reliable and organized Administrative Assistant for a contract to hire role. This position is administrative in nature and will directly support the VP of Finance, with occasional back-up responsibilities in Accounts Payable, Accounts Receivable, and Shipping. This is a fully onsite role. Hours are 7:15am - 4pm or 8:15am -5:00pm (includes a 45-minute lunch.) Based on experience, pay is $20-$25 hourly. A background check is required.
 
 
Key Responsibilities:
Provide general administrative support to the VP of Finance and office staff
 
Manage files, documentation, and office records with accuracy and confidentiality
 
Answer and direct phone calls; manage email correspondence
 
Perform data entry and assist with basic reporting
 
Support clerical functions in AP/AR and shipping departments when needed
 
Maintain office supply inventory and assist with scheduling service vendors
 
Contribute to a smooth, organized, and efficient office environment
 
Candidate Requirements:
 
Minimum of 2 years in an administrative support role
 
Strong organizational skills and attention to detail
 
Proficiency with Microsoft Office (Word, Excel, Outlook)
 
Ability to work independently and multitask effectively
 
Basic understanding of accounting or shipping processes is a plus
 
Dependable, professional, and adaptable to client needs

<h3>Job Description</h3>
Job DescriptionOffice Assistant Job Description The Office Assistant performs all office administrative tasks related to customer calls, job management, tracking, and customer satisfaction activities. They will have additional general office responsibilities such as: drafting correspondence, filing, and creating reports. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. There are multiple training and development programs available to all employees, which can lead to receiving industry certifications! If you thrive in a dynamic and fast-paced environment, while possessing the ability to adapt to changing priorities, we invite you to apply for this exciting opportunity today! Primary Roles and Responsibilities 
<ul>
<li>Receive, enter calls and beacon properties</li>
<li>Perform excellent customer service</li>
<li>Receive general phone calls and greet visitors</li>
<li>Prepare job folders</li>
<li>Perform weekly customer call backs</li>
<li>Prepare written correspondence with customers</li>
<li>Assist marketing department with CE class promotions/registrations, general marketing projects</li>
</ul>
 Required Qualifications 
<ul>
<li>Typically, two or more years of administrative or office-related experience</li>
<li>Excellent verbal and written communication skills</li>
<li>Polite, confident, and excellent customer service skills, including listening and questioning skills</li>
<li>Ability to remain calm and professional during tense or stressful situations</li>
<li>Excellent organizational skills and strong attention to detail</li>
<li>Capability to work in a fast-paced, team-oriented office environment</li>
<li>Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)</li>
</ul>
 Desired Qualifications 
<ul>
<li>Customer service experience, quality assurance</li>
<li>Experience providing admin support in cleaning, restoration, or construction service industry</li>
<li>Ability to multi-task</li>
</ul>
 Formal Education/Training 
<ul>
<li>Minimum of high school diploma or equivalent</li>
</ul>
Physical and Work Environment Requirements This is a largely sedentary role in an office environment. This is not a remote position. Normal Working Hours, Additional Working Hours and Travel Requirements This is a full-time position working 7:00 a.m. - 4:00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs. There is some flexibility with start/end times. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Fort Myers, Florida. This is a long-term contract position, ideal for someone with a strong background in administrative tasks and excellent organizational skills. The role will involve supporting various operational functions, ensuring accuracy in documentation, and maintaining effective communication across departments.
 
Responsibilities:
• Prepare precise energy calculations, including Manual J, D, and S, for both residential and commercial projects.
• Analyze architectural and engineering plans to create accurate load calculations and system designs.
• Collaborate closely with project managers, engineers, and installation teams to ensure adherence to energy codes and project requirements.
• Assist in performing take-offs and estimating tasks as necessary.
• Keep records of completed calculations and reports up-to-date and organized.
• Verify that all designs and calculations comply with local building codes and regulations.
• Manage data entry, email correspondence, and document preparation to support daily operations.
 
• Proven experience in performing energy calculations for HVAC systems. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Familiarity with industry software such as Wrightsoft or Elite Software. • Strong ability to interpret construction drawings and mechanical plans. • Excellent attention to detail and analytical skills. • Self-driven with effective organizational and time management abilities. • Preferred: Associate's or Bachelor's degree in Mechanical Engineering, Drafting/Design, or a related field. • Preferred: Prior experience in a design-build, engineering, or HVAC contracting environment.

30,210 Administrative Assistant Jobs