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<h3>Job Description</h3>
Job Description
About the role
The Office Assistant will play a key role in keeping operations running smoothly. This full-time role is ideal for someone who is detail-oriented, friendly, and enjoys working in a fast-paced environment. The incumbent for this position is preferred to work Monday – Friday, from 8:30AM to 5:00 PM. However, schedule flexibility will be considered for the right candidate. The Office Assistant will be paid hourly, starting at $18-$21 per hour depending on experience.
Responsibilities
<ul>
<li>Answer and direct incoming phone calls in a professional and courteous manner</li>
<li>Schedule appointments for Sales Arborists and Tree Care Crews</li>
<li>Send out appointment confirmations and reminders to customers</li>
<li>Contact customers to confirm services, contact information, answer general inquiries, and follow up as needed</li>
<li>Perform general office duties including filing, data entry, and maintaining organized records</li>
<li>Assist with customer communications via email or phone</li>
<li>Support the team with administrative tasks and day-to-day operations as needed</li>
</ul>
Candidate requirements
<ul>
<li>Previous experience in an office or administrative support role preferred</li>
<li>Strong communication skills, both written and verbal</li>
<li>Comfortable working with phones and basic office software (Microsoft Office, All-in-One machines)</li>
<li>Ability to multitask and stay organized in a busy environment</li>
<li>Friendly and professional demeanor with strong customer service skills</li>
<li>Knowledge of tree care industry or scheduling software is a plus, but not required</li>
</ul>

Office Assistant

<h3>Job Description</h3>
Job DescriptionWe're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Compensation:
$33,000 - $40,000
Responsibilities:
<ul>
<li>Schedule appointments, including travel arrangements or other company engagements </li>
<li>Strengthen existing abilities and gain new ones by participating in training opportunities </li>
<li>Increase productivity by creating record-keeping procedures for customer data filing systems</li>
<li>Purchase office equipment when appropriate </li>
<li>Utilize the website, social media, and printed materials to raise our visibility in the community</li>
</ul>
Qualifications:
<ul>
<li>Display excellent written, problem-solving, and verbal communication skills</li>
<li>Customer service experience in our industry is preferred</li>
<li>Proven track record of completing projects on time in an orderly manner</li>
<li>Associate's degree preferred but not required to apply</li>
<li>Proficient in basic computer software and can quickly learn to use new programs</li>
</ul>
About Company 
Why You’ll Love Working Here
<ul>
<li>Mission With Heart – You’ll see the direct, positive impact of your work on real families.</li>
<li>Supportive Team – Warm culture rooted in our core values; teammates help each other win.</li>
<li>Growth Path – Clear expectations, quarterly KPIs, and leadership opportunities as we expand.</li>
<li>Competitive Compensation – Salary commensurate with experience plus performance incentives tied to revenue, file movement, and client satisfaction.</li>
<li>Full Benefits – Health, Dental, and Vision insurance, 15 PTO days, paid holidays, and professional development.</li>
</ul>

<h3>Job Description</h3>
Job Description
Office Assistant
 
Are you an organized, positive, and detail-oriented individual looking for a challenging and rewarding role? Our Appleton client, a family-owned company with over 100 years of history, is seeking a dedicated Full-Time Office Assistant to join their team!
 
Position –Office Assistant
Job Location –Appleton, WI
Starting Date –ASAP
Employment Term –Temp to Hire
Employment Type –Full time
Work Hours (Shift) – 1st shift
Starting Pay –$17 to $23 per hour
Benefits –Medical, Vision, Dental, 401(K), Paid Vacation, Paid Holidays, Referral Bonus
Required Experience –At least 2 years of office experience
 
This is a full-time (40 hours/week) position in a fast-paced environment. We are looking for a positive team player with excellent attention to detail who shows initiative to learn and grow with the company.
 
Responsibilities
<ul>
<li>Serve as the first point of contact for all incoming calls and visitors.</li>
<li>Maintain up-to-date customer contact information in the database.</li>
<li>Provide excellent customer service to vendors, internal, and external customers.</li>
<li>Maintain the general office filing system, both physically and electronically.</li>
<li>Prepare orders and accurately enter data into the company’s software to create sales orders, purchase orders, and invoices.</li>
<li>Accurately process customer payments.</li>
<li>Set up appointments for customers and send out necessary communication.</li>
<li>Maintain the office area and showroom in a clean and tidy manner at all times.</li>
<li>Receive deliveries; sort and distribute incoming mail, and process outgoing mail.</li>
<li>Other duties as assigned by the Office Manager.</li>
</ul>
 
Qualifications
Software Skills: Proficient with the Microsoft Suite/Office (Required): Excel, Outlook, PowerPoint, Word, etc.
Experience:
<ul>
<li>Customer service (Required)</li>
<li>QuickBooks experience (Preferred)</li>
</ul>
 Please send your resume to <a href="mailto:Appleton@seekcareers.com" target="_blank">Appleton@seekcareers.com</a>. Call/text Amy at 920-954-1566 or apply online at <a href="http://www.seekcareers.com" target="_blank">www.seekcareers.com</a>.
 
Keywords: office assistant, customer service, quickbooks
 
About SEEK Careers/Staffing
You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success®. You’ll find that the process is thorough and that your experience is personalized.
 
SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.
ASK ABOUT OUR $100 SIGN-ON/REFERRAL BONUS PROGRAM!

<h3>Job Description</h3>
Job Description
The position will be responsible for greeting customers coming to our office, taking telephone calls, answering inquiries, taking payments, and general office duties. Japanese/English speaking applicant.

<h3>Job Description</h3>
Job Description
Office Assistant
 
Days:
<ul>
<li>Monday - Friday</li>
</ul>
Time:
<ul>
<li>9:00AM until 5:00PM with a half hour lunch</li>
</ul>
Pay:
<ul>
<li>$20.00 an hour</li>
</ul>
 
Benefits:
<ul>
<li>Weekly Pay</li>
<li>Temp to Hire</li>
<li>Benefits after being hired on permanently by company</li>
</ul>
 
 
Job Duties
<ul>
<li>Answer and direct phone calls, emails, and in-person inquiries from residents, vendors, and prospective tenants.</li>
<li>Maintain accurate and up-to-date tenant files, lease agreements, notices, and maintenance records.</li>
<li>Prepare and distribute leasing documents, renewal letters, community notices, and violation warnings.</li>
<li>Coordinate appointments for property tours, maintenance visits, and unit inspections.</li>
<li>Manage mail, deliveries, and office supply inventory.</li>
<li>Computer skills are required</li>
</ul>
What happens next:
If you are motivated, dependable, and are looking to jump start your career please apply now with your updated resume. We will proceed to the next steps if your skills and experience look like a good fit for the position. 
Even if this position does not work out, your information is still in our database. That means all our recruiters will have access to your profile, expanding your opportunities even more.
Staffworks is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity or any other basis protected by federal, state or local law.
Apply now to <a href="http://www.staffworkscny.com" target="_blank">www.staffworkscny.com</a>

<h3>Job Description</h3>
Job Description
A DMV Security Firm is seeking an Office Assistant who can prioritize and perform tasks efficiently and support our team with exceptional organizational skills.
Key Responsibilities:
<ul>
<li>Prioritize and manage multiple tasks to ensure smooth office operations</li>
<li>Provide excellent customer service via phone and in person</li>
<li>Perform invoicing and assist with light contracting duties, corresponding with clients, scheduling staff, spreadsheets, and assist with other clerical duties</li>
<li>Utilize MS Office Suite (Word, Excel, Outlook, PowerPoint) for daily tasks</li>
<li>Maintain accurate records and manage office communications</li>
</ul>
Requirements:
<ul>
<li>Minimum 10 years of clerical/administrative experience</li>
<li>Advanced proficiency in MS Office and telephone systems</li>
<li>Experience with invoicing and basic contracting</li>
<li>Flexible work schedule; ability to adapt to changing needs</li>
<li>Outstanding people skills and a positive, professional attitude</li>
<li>Experience in a security environment is a strong plus</li>
</ul>
If you are organized, detail-oriented, and thrive in a collaborative setting, we want to hear from you!
The pay rate is between $21.00 to $25.00 per hour

<h3>Job Description</h3>
Job Description
Office Assistant – Temp to Hire Pay: $17–$20/hr Schedule: One 30-minute lunch break and two 10-minute breaks Dress Code: Business casual
Position Overview: The Office Assistant will provide administrative and clerical support to ensure the smooth daily operation of the office. This role supports the Procurement Manager, Office Manager, and VP of Finance and is ideal for someone who is reliable, adaptable, and comfortable working in a fast-paced environment.
Key Responsibilities:
<ul>
<li>Answer and direct incoming phone calls</li>
<li>Manage schedules and appointments</li>
<li>Organize and maintain files and records</li>
<li>Process incoming and outgoing mail</li>
<li>Monitor office supply inventory and place orders as needed</li>
<li>Assist with general office tasks as assigned</li>
<li>Support kitchen and common areas with stocking and upkeep</li>
<li>Provide administrative support to leadership team as needed</li>
</ul>
Work Environment:
<ul>
<li>High-traffic desk area with frequent interaction</li>
<li>Occasionally noisy due to office activity</li>
<li>Team members have strong personalities; professionalism and composure are essential</li>
<li>A friendly dog is in the office daily (harmless, but candidates should be aware)</li>
</ul>
Ideal Candidate Qualities:
<ul>
<li>Strong organizational and communication skills</li>
<li>Flexible, team-oriented, and willing to assist beyond the job description</li>
<li>Able to accept constructive feedback and respond professionally</li>
<li>Punctual and dependable once expectations are set</li>
<li>Comfortable managing interruptions and politely redirecting conversations when needed</li>
</ul>
Technical Requirements:
<ul>
<li>Basic working knowledge of Microsoft Word, Excel, SharePoint, and Teams</li>
</ul>
Growth Opportunity: This position offers upward mobility within the company. For example, the current Procurement Manager began in this role.

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail. Responsibilities: • Perform document scanning and ensure files are accurately digitized and organized. • Handle various clerical tasks, including filing, data entry, and correspondence. • Assist with order entry processes to maintain accurate records and streamline operations. • Utilize SAP software to manage and update relevant business information. • Support the team by managing routine administrative duties and addressing operational needs. • Maintain a well-organized workspace and uphold office standards. • Communicate effectively with team members to facilitate workflow and resolve issues. • Prioritize tasks and manage multiple assignments efficiently. • Collaborate with other departments to ensure seamless coordination of activities.• Proven experience in scanning documents and maintaining digital records. • Strong proficiency in clerical tasks, including filing and data entry. • Familiarity with order entry processes and systems. • Hands-on experience with SAP software is required. • Excellent organizational and multitasking skills. • Ability to communicate clearly and professionally with team members. • Detail-oriented approach to handling administrative responsibilities. • Previous experience in a similar office support role is preferred.

<h3>Job Description</h3>
Job DescriptionJob Description:&nbsp; &nbsp; &nbsp; Office Assistant&nbsp; The Fire Island Pines Property Association (FIPPOA) is seeking an Office Assistant. With more than 500 members, FIPPOA is led by elected officers and a board of directors who oversee the operations of the community and help protect the fragile ecosystem of a barrier island. The Office Assistant will be an essential part of the FIPPOA and The Pines Foundation team and the community of Fire Island Pines. Fire Island Pines is the largest residential community on Fire Island and includes some 600 single-family homes and 100 co-op apartments. The population is as high as 4,000 in the summer and about 50 in winter. It is a prominently gay community with a reputation for diversity, welcoming to all people. Travel to work is via ferry from Sayville to Fire Island Pines. Basic Qualifications:&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Strong data entry skills&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Proficiency with MS Word, Excel, Outlook and light PowerPoint·&nbsp; &nbsp; &nbsp; &nbsp; Ability to communicate accurately and effectively in verbal and written form&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Ability to take initiative and work independently·&nbsp; &nbsp; &nbsp; &nbsp; Strong work ethic·&nbsp; &nbsp; &nbsp; &nbsp; Excellent organizational and time management skills·&nbsp; &nbsp; &nbsp; &nbsp; Ability to handle multiple projects simultaneously·&nbsp; &nbsp; &nbsp; &nbsp; Strong attention to detail·&nbsp; &nbsp; &nbsp; &nbsp; Ability to perform lifting and some outdoor work, if required·&nbsp; &nbsp; &nbsp; &nbsp; An energetic team player in a small office ·&nbsp; &nbsp; &nbsp; &nbsp; An upbeat positive attitude with a roll up your sleeves to get the job done personality&nbsp; &nbsp;&nbsp;Job Responsibilities:·&nbsp; &nbsp; &nbsp; &nbsp; Support the Community Manager&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Responsible for scheduling events and execution of events contracts·&nbsp; &nbsp; &nbsp; &nbsp; Responsible for sending out annual parking agreements and follow-up·&nbsp; &nbsp; &nbsp; &nbsp; Help with membership and fundraising direct mail and email campaigns&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Update and maintain membership database·&nbsp; &nbsp; &nbsp; &nbsp; Responsible for helping and coordinating setup and breakdown of events·&nbsp; &nbsp; &nbsp; &nbsp; Update website and post on social media platforms·&nbsp; &nbsp; &nbsp; &nbsp; Responsible for inventory and ordering of supplies·&nbsp; &nbsp; &nbsp; &nbsp; Provide general support to visitors·&nbsp; &nbsp; &nbsp; &nbsp; Responsible for scheduling of community center cleanings·&nbsp; &nbsp; &nbsp; &nbsp; Answer office phones&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Maintain office filing system·&nbsp; &nbsp; &nbsp; &nbsp; Answer emails in timely manner·&nbsp; &nbsp; &nbsp; &nbsp; Send out weekly digital community bulletin board&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Help with magazine fundraising initiatives·&nbsp; &nbsp; &nbsp; &nbsp; Other various administrative duties as required by daily operations·&nbsp; &nbsp; &nbsp; &nbsp; Must be able to work Saturdays from April to October&nbsp; Benefits:·&nbsp; &nbsp; &nbsp; &nbsp; Paid parking&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Paid ferry transportation·&nbsp; &nbsp; &nbsp; &nbsp; Paid vacation (PTO)·&nbsp; &nbsp; &nbsp; &nbsp; Bonus opportunities·&nbsp; &nbsp; &nbsp; &nbsp; Telecommuting available during winter months [December – March]·&nbsp; &nbsp; &nbsp; &nbsp; Casual dress code (shorts, t-shirts, sneakers all allowed)·&nbsp; &nbsp; &nbsp; &nbsp; Great work environment in a beach community Experience: &nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; 3 + years of office experience&nbsp;Education:·&nbsp; &nbsp; &nbsp; &nbsp; Associate degree or higher&nbsp;Job Type:&nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Full-time&nbsp;&nbsp;Salary: &nbsp;·&nbsp; &nbsp; &nbsp; &nbsp; Salary is competitive and based on experience

<h3>Job Description</h3>
Job DescriptionSalary: 
Job Summary
The Office Assistant is responsible for overseeing front desk operations, providing administrative support, coordinating client intake processes, and ensuring exceptional customer service across the site. This role supports clinical and administrative staff by managing scheduling, verifying insurance, collecting required documentation, and ensuring efficient flow of individuals entering services.
 
Job Duties
<ul>
<li>Provide excellent customer service through greeting, triaging needs, answering calls, and maintaining a professional and welcoming environment.</li>
<li>Serve as the first point of contact for individuals, families, staff, and visitors while maintaining a professional and welcoming environment.</li>
<li>Manage waiting room flow and update staff on arrivals</li>
<li>Complete client intake processes, including registration, consent forms, HIPAA documentation, demographic updates, and insurance verification.</li>
<li>Assist with copay collection and ensure all required documentation is completed and uploaded into the EHR system.</li>
<li>Maintain organized lobby and reception areas and ensure compliance with safety and privacy guidelines.</li>
<li>Support clinical teams with scheduling, documentation routing, report preparation, and general administrative tasks.</li>
<li>Perform scanning, filing, faxing, copying, and data entry to support office operations.</li>
<li>Assist with workflow coordination, coverage planning, and multi-site support as needed.</li>
<li>Participate in quality improvement efforts and help ensure compliance with DBHDS, DMAS, HIPAA, and internal policies.</li>
<li>Perform other related administrative duties as assigned.</li>
</ul>
 
Minimum Qualifications
<ul>
<li>High school diploma or equivalent required.</li>
<li>5+ years of experiencein administrative, healthcare, front desk, or customer service roles.</li>
<li>Experience working in behavioral health, medical office, or human services setting strongly preferred.</li>
<li>Proficiency in Microsoft Office</li>
<li>Strong understanding of HIPAA regulations.</li>
</ul>
 
Knowledge, Skills &amp; Abilities (KSA)
Knowledge
<ul>
<li>Knowledge of office procedures, administrative workflows, and customer service practices.</li>
<li>Knowledge of HIPAA, confidentiality policies, and professional communication etiquette.</li>
<li>Knowledge of basic insurance terminology and behavioral health intake processes.</li>
</ul>
Skills
<ul>
<li>Strong communication and interpersonal skills.</li>
<li>Excellent organizational, time-management, and multitasking abilities.</li>
<li>Skilled in handling high call volumes and fast-paced environments.</li>
<li>Strong computer skills including data entry, scheduling, and documentation.</li>
<li>Problem-solving and conflict resolution skills with a calm, professional approach.</li>
</ul>
Abilities
<ul>
<li>Ability to maintain professionalism under pressure or during crisis situations.</li>
<li>Ability to interact with individuals experiencing mental health or substance use challenges.</li>
<li>Ability to maintain strict confidentiality with sensitive information.</li>
<li>Ability to follow protocols, prioritize tasks, and work independently. </li>
</ul>

129,415 Office Assistant Jobs