Registration Coordinator Part Time

Registration Coordinator Part Time

Upper Valley Music Center

Job Description

OVERALL DESCRIPTION

This part-time position (20 hours per week) is responsible for registration activities in support of UVMC’s mission. Primary responsibilities include Reception, Registration, Calendar, Technology, and Programs & Event Support. The position calls for excellent people skills, attention to detail, ability to learn new software quickly, independent judgment, flexibility and an ability to work as a team member. Upper Valley Music Center is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

JOB DUTIES

RECEPTION: Represent UVMC in a professional, warm, and friendly manner to all inquiries; maintain in-depth knowledge of organization, programs, and policies.

• Be a welcoming, warm, and enthusiastic first point of contact for all people contacting or visiting the UVMC building by greeting visitors and answering questions;
• Sort and route mail, e-mail, and phone messages;
• Support marketing activities by sharing information on UVMC events, workshops, concerts, etc.;
• Nurture and build relationships with parents/partners of students to help build a volunteer network to support UVMC activities;
• Maintain a receptive, organized, clean, and pleasant environment.

REGISTRATION: Process student registration and data entry.

• Communicate with students regarding registration (class information, tuition assistance, etc.);
• Support timely and effective communication between staff members, faculty, students/parents;
• Prepare written correspondence, e-mails and other announcements regarding registration as necessary;
• Register participants in programs using UVMC’s Registration Database;
• Process tuition payments in coordination with registration team and Finance Manager.

CALENDAR: Provide support to ensure that the entire UVMC community has access to accurate calendar information.

• Assist in managing, monitoring and maintaining schedules for faculty and staff as assigned;
• Schedule and maintain UVMC’s studio use in consultation with registration team.

TECHNOLOGY: Facilitate the use of technology by faculty and staff.

• Provide technology assistance to faculty and staff (e.g. copy/print, Google docs, Zoom, etc)
• Manage and assist with equipment (e.g. laptops, webcams, microphones, projectors, etc)

PROGRAM & EVENTS SUPPORT: Provide registration and operational support for programs and events.

• Communicate with participants regarding events;
• Provide operational support for programs and events;
• Record and process participation data from special events;
• Requires occasional evenings and weekends.

EDUCATION AND EXPERIENCE:

High School Diploma (or equivalent) or higher.

Key Competencies:

• Verbal and written communication skills
• Customer service skills
• Skills in organizing and planning, time management
• Attention to detail and ability to multitask
• Excellent computer skills; knowledge of PCs & Macs and applicable software such as Microsoft Office (Word, Excel, Powerpoint), Gmail/Google Documents; experience with databases desirable; ability to quickly learn new software
• Reliability

Working Environment
Work primarily involves desk activities, computer usage, and light travel within Upper Valley, which requires access to a vehicle and ability to drive. Must be able to lift up to 30 lbs. Requires acclimating to changing priorities and new goals. In-office work (no remote). Schedule: M-F, 2 pm – 6 pm, with occasional evening and weekend events required.

Salary & Benefits Description
$18-21 per hour

Benefits include paid time off (select holidays, vacation, and personal time)

How to Apply

Please submit a resume and cover letter to Executive Director Ben Van Vliet at ben@uvmusic.org

About Upper Valley Music Center

Upper Valley Music Center is a nonprofit community music school helping children and adults make music through classes, ensembles, lessons, and special events.

• UVMC is a 501(c)3 non-profit organization and an Equal Opportunity Employer -