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Sr. Administrative Assistant


Salary: $47,001.00 - $55,296.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2606158
Closing: 7/26/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs

Position Announcement

Join Utah Valley University and play a key role in supporting academic leadership at one of the state's largest and most dynamic institutions of higher education. As the Executive Assistant to the Associate Provost for Academic Programs, Assessment & Accreditation, you will serve as a trusted partner in advancing strategic initiatives that directly impact faculty, students, and the university community. This position offers the opportunity to work at the center of academic operations, coordinating high-priority projects, managing complex schedules and initiatives, and contributing to meaningful institutional goals in a professional and collaborative environment.

UVU is seeking a highly organized, proactive professional who thrives in a fast-paced setting and values discretion, service, and excellence. In this role, you will provide executive-level support, oversee day-to-day administrative operations, and help ensure the successful execution of time-sensitive projects and initiatives. If you enjoy solving problems, building strong working relationships, and making a visible impact through meaningful work, this position offers an excellent opportunity to contribute to the success of university leadership while growing your career within a student-centered institution.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties for the Associate Provost for Academic Programs, Assessment and Accreditation, including arranging travel, composing correspondence, distributing meeting agendas, documenting and sharing meeting minutes, managing the Outlook calendar, organizing meetings, and processing transactions related to human resources.
• Ensures administrative support for units or committees within the work portfolio that do not currently have administrative support.
• Establishes, updates, and maintains pertinent files and website information relevant to the work portfolio.
• Obtains factual information requiring knowledge of institutional policies and procedures of both assigned and work-related areas.
• Maintains professional and technical knowledge.
• Coordinates financial activities for the Associate Provost for Academic Programs, Assessment and Accreditation, including expense reporting, index tracking and reconciliation, reimbursements, requisitions, and purchase orders.
• Assists with budget preparation and revisions. Handles incoming calls and walk-in traffic. Provides correct and accurate information to students, faculty and staff members, and external stakeholders.
• Works in collaboration with other administrative support staff members in the Provost's Office to manage and perform functions that affect operations of the Provost's Office.
• Provides task and project management support for a variety of activities, initiatives, and projects in the work portfolio.
• Contributes to team efforts by researching and compiling information from different sources, preparing supportive materials, and monitoring progress for deadlines and deliverables.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the Summary of Duties, OR an associate's degree and three years of experience related to the Summary of Duties, OR any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of office methods, techniques, practices, and procedures, including bookkeeping and marketing communications.
  
• Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
  

Skills

• Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
  
• Skill in interpersonal, problem-solving, and decision-making.
  

Abilities

• Ability to perform a variety of administrative support and confidential duties with minimum supervision and with complete accuracy.
  
• Ability to follow oral and written procedures and instructions.
  
• Ability to communicate effectively, verbally and in writing.
  
• Ability to meet and work with people of various backgrounds.
  
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
  

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.



To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5413836/sr-administrative-assistant




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