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<h3>Job Description</h3>
Job Description
Administrative/Secretary (Hourly, Part-Time to Full-Time)
Mac Tax CPA • Commack, Long Island, NY
About Mac Tax CPA
Mac Tax CPA is a fast-growing tax and accounting firm specializing in cryptocurrency and traditional tax services. We pride ourselves on precision, exceptional client service, and a collaborative culture that values professional development.
Position Overview
We’re seeking an organized, proactive Administrative/Secretary to support daily operations. This hourly role flexes between part-time and full-time depending on peak tax season demands. You’ll ensure smooth client communication, accurate invoicing, and up-to-date documentation across our systems.
Key Responsibilities
<ul>
<li>Send invoices and record them in our internal document storage and billing systems</li>
<li>Mark invoices as paid in QuickBooks once received</li>
<li>Follow up on outstanding invoices to maintain healthy cash flow</li>
<li>Create and send engagement letters for new clients; track signatures and ensure engagement letter is properly completed/saved in document storage software</li>
<li>Add new clients to our tracker per signed engagement letters</li>
<li>Respond to basic client emails (e.g., “Where’s my refund?” requests)</li>
<li>Answer office phone calls, take messages for managers, or route sales inquiries to internal sales person.</li>
<li>Perform annual rollover of internal spreadsheets and engagement letters</li>
<li>Follow up with clients for tax documents to prepare returns</li>
<li>Scan and organize client documents in our internal storage software</li>
<li>Social media editing and posting company videos (not required but if applicable can increase career growth at the company)</li>
</ul>
Qualifications
<ul>
<li>High school diploma or equivalent; Associate’s degree preferred</li>
<li>1-2 years of administrative or secretary experience, ideally in accounting or finance</li>
<li>Proficiency with Microsoft Office and QuickBooks</li>
<li>Strong written and verbal communication skills</li>
<li>Exceptional attention to detail and ability to multitask</li>
<li>Ability to work independently and as part of a small, dynamic team</li>
<li>Ability to accept feedback to improve job role/performance</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Competitive hourly pay range: $20.00–$25.00 per hour (commensurate with experience)</li>
<li>Dental and vision insurance</li>
<li>Company-paid cell phone plan</li>
<li>401(k) with employer match</li>
<li>Health insurance available as a pre-tax payroll deduction</li>
<li>Opportunities for career growth in a high-trajectory firm</li>
</ul>
Company Description<a href="https://mactaxcpa.com/home" target="_blank">https://mactaxcpa.com/home</a> 
<h3>Company Description</h3>
<a href="https://mactaxcpa.com/home" target="_blank">https://mactaxcpa.com/home</a>

Administrative Secretary

<h3>Job Description</h3>
Job DescriptionJob Description 
The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys.&nbsp; Assigned attorneys will include members of the firm’s Executive Committee and/or Management Board.
Job Responsibilities
<ul>
<li>Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.</li>
<li>Responsible for substantive edits and preparation of client bills.&nbsp;</li>
<li>Maintains calendar of meetings, appointments, business travel, and special events.</li>
<li>Coordinates meetings, conferences or special events.&nbsp; Gathers and prepares related materials for distribution in advance.</li>
<li>Composes and formats legal documents, reports, and presentation materials.&nbsp; Proofs same for accuracy, spelling, punctuation and grammar.</li>
<li>Collects, enters and edits time for client billing purposes.</li>
<li>Coordinates domestic and international travel.&nbsp; Prepares, submits, and tracks travel and expense reimbursements.</li>
<li>Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.</li>
<li>Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.</li>
<li>Opens, sorts and distributes mail in compliance with office policy and individual preferences.</li>
<li>Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary.</li>
<li>Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.</li>
<li>Possesses an understanding of firm policies and procedures.&nbsp; Directs questions to other staff and resources as appropriate.</li>
<li>Assists attorneys or staff with team support as needed.</li>
<li>Performs other duties based upon the unique practice of assigned attorneys.</li>
</ul>
Qualifications 
Knowledge, Skills and Abilities 
<ul>
<li>Demonstrated ability to consistently provide a high level of quality client service to both internal and external clients.</li>
<li>Demonstrated ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.</li>
<li>Demonstrated proficiency in the use of MS Office to produce high-quality, written communications such as memos, spreadsheets, presentations, and standard legal documents.</li>
<li>Must possess a thorough command of the English language including excellent spelling, grammar and punctuation skills.</li>
<li>Demonstrated ability to communicate clearly and effectively, both orally and in writing.</li>
<li>Ability to perform both routine and non-routine tasks with attention to detail and efficiency.&nbsp;</li>
<li>Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Must possess an aptitude to coordinate a variety of initiatives.</li>
<li>Ability to apply technical knowledge or guidance, analyze and interpret data from several sources and solve problems by applying precedent or extrapolating from previous experience.</li>
<li>Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data. Requires demonstrated poise, tact and diplomacy.</li>
<li>Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.</li>
<li>Working knowledge of legal terminology and procedures.</li>
<li>General knowledge of documents, business processes, operation of standard office equipment and software.</li>
<li>Ability to accurately type 80 words per minute.</li>
<li>Ability to work overtime hours as requested.</li>
<li>Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs.</li>
</ul>
Education
The position requires a High School Diploma or GED.&nbsp; AA/BA/BS degree or equivalent specialized training a plus. &nbsp;Bi-lingual speaking skills also a plus.
Experience
The position requires seven (7) years of administrative experience.&nbsp;
 Additional Information 
Crowell &amp; Moring LLP offers a competitive compensation and comprehensive&nbsp;benefits&nbsp;package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options&nbsp;such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $85,000-$115,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.
EOE m/f/d/v Crowell &amp; Moring LLP participates in the E-Verify program.

Legal Secretary

<h3>Job Description</h3>
Job DescriptionIMMEDIATE HIRE!! Growing Commercial Real Estate Firm in Roslyn Heights Looking to Hire a Full Time Legal Secretary. Full Benefits, PTO Package, Quick Interview Process This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $58,000 - $75,000 per year 
A bit about us:
 Well established law firm on long island is looking to hire a career driven professional to add to their team. If you have a proven track record as a Legal secretary and are looking for a smaller boutique firm that values work life balance and transparent growth this is the firm for you! 
Why join us?
 
<ul>
<li>70+ years in business </li>
<li> Flex hours</li>
<li> Quick interview process</li>
<li> Federal holidays off</li>
<li> End or year bonus </li>
<li> Full Benefits</li>
</ul>
 If you would like more information please share a confidential resume to <a href="https://jobot.com/apply/legal-secretary/1953734548?utm_source=ZipRecruiter" target="_blank">https://jobot.com/apply/legal-secretary/1953734548?utm_source=ZipRecrui…</a> or call 949.996.8921 
Job Details
 
<ul>
<li> M-F</li>
<li> Must have Commercial Real Estate background</li>
<li> In office</li>
<li> Flex hours</li>
<li> Transcribing and working on complicated real estate documents</li>
<li> Supporting 1 Partner at the firm</li>
<li> Timeslips, emailing, phone calls, follow ups, drafting, </li>
<li> 3 years plus working a busy desk</li>
<li> Experience with MS Suites ( Excel, Word, Outlook) </li>
<li> Must hold a high standard of confidentiality ( High Level Clients)</li>
</ul>
 Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com. 
<h3>Company Description</h3>
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

<h3>Job Description</h3>
Job Description
Robert Half is working with an established law firm in Sherman Oaks looking for a fantastic legal secretary to join its tenured team! This role is ideal for someone with a strong background in civil litigation who thrives in a collaborative and fast-paced environment. The position offers an opportunity to work closely with attorneys while handling key administrative and legal responsibilities.
 
Responsibilities:
• Provide direct support to a senior partner and two associates, managing a 3:1 desk setup.
• Format and prepare legal documents, including Tables of Authorities (TOA) and Tables of Contents (TOC).
• Handle state and federal court filings, ensuring accuracy and timeliness.
• Oversee legal calendaring using Microsoft Outlook to manage deadlines and appointments.
• Enter timesheets into Coyote Analytics for timekeeping and billing purposes.
• Assist with correspondence and communication, maintaining precise client relations.
• Cover reception duties during the lunch hour of the receptionist.
• Utilize Microsoft Office Suite and Google Drive for case management and organizational tasks.
• Ensure timely and efficient document handling and case updates.
• Collaborate with attorneys to maintain smooth operations and workflow.
• Minimum of 3 years of experience in civil litigation support. • Proficiency in legal calendaring tools such as CompuLaw and Microsoft Outlook. • Strong skills in e-Filing and document formatting for legal purposes. • Ability to manage client relations with professionalism and discretion. • Competence in handling Tables of Authorities (TOA) and Tables of Contents (TOC). • Familiarity with legal billing systems such as Coyote Analytics. • Excellent organizational skills and a proactive mindset to anticipate needs. • Must demonstrate professionalism in appearance, communication, and conduct.

<h3>Job Description</h3>
Job DescriptionUnit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: 
<ul>
<li>Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li>
<li>Generous paid time off that accrues over time.</li>
<li>Opportunities for tuition reimbursement and continuous education.</li>
<li>Company-matching 401(k) and employee stock purchase plans.</li>
<li>Flexible spending and health savings accounts.</li>
<li>A vibrant community of individuals passionate about the work they do!</li>
</ul>
Be the Unit Secretary you always wanted to be 
<ul>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li>
<li>Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li>
<li>Coordinate unit operations to optimize the delivery of safe patient care.</li>
<li>Schedule tests, appointments and transportation as needed in a timely manner.</li>
<li>Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li>
</ul>
Qualifications 
<ul>
<li>CPR certification preferred.</li>
<li>One year of inpatient unit secretary experience preferred.</li>
<li>Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li>
</ul>
The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!

Unit Secretary

<h3>Job Description</h3>
Medical Office Secretary
Columbus, OH- Hybrid
Purpose: The Pre-Registration Financial Clearance Representative (FCR) interacts with patients and/or their representatives to perform insurance verifications, obtain insurance information and accurately enter and/or update all required data in EPIC. The FCR provides benefit education and financial obligation estimates to patients and collects deposits as necessary. 
 
 
Requirements: High school diploma/GED with 1+ years of experience in insurance, healthcare, or related field. Excellent customer service skills coupled with enthusiasm and compassion along with the ability to work in a fast paced environment. Exceptional verbal and written communication skills. High level of interpersonal skills to handle sensitive, confidential situations and establish effective working relationships with patients, physicians, team members, and others throughout the organization. Attendance, promptness, professionalism, the ability to pay attention to detail, cooperativeness with physicians, co-workers and supervisors, and politeness to customers, vendors, and patients. Ability to escalate issues if necessary. Experience with PC applications including MS Office and Internet. Ability to maintain employer training requirements.
 
Duties and Responsibilities:
<ul>
<li>Contacts patients or their designees to collect accurate coverage information. </li>
<li>Uses integrated health information systems and telephone technology with customer service skills to facilitate customer interactions such that the customer experiences the Medical Center and its entities as an accessible, coordinated, and seamless entity. </li>
<li>Performs an accurate search for patient in EPIC data base, thus, reducing the number of duplicate patient records. Assesses the patient’s financial ability to pay for services, referring patients to financial counseling staff when appropriate. </li>
<li>Sends eligibility requests to all payors to verify accurate and current coverage. </li>
<li>Interacts and maintains excellent working relationships with medical staff, referring physicians, and their designees. </li>
<li>Displays the highest level of customer service, attentiveness, and consideration possible in all cases, keeping within the standard set by the Office of Compliance and HIPAA in reference to confidentiality. </li>
<li>Alerts management of problems with systems and workflow. </li>
<li>Creates estimates, provides patients with financial liability education, and collects copayments and deposits as necessary. </li>
<li>Other duties as assigned.</li>
</ul>

Medical Secretary

<h3>Job Description</h3>
Job Description
We are seeking a Secretary to join our team! You will perform clerical and administrative functions to assist the legal team of a small, busy office in the Essen/Perkins area; computer (Microsoft Office) skills required; wage depends upon experience;
Responsibilities:
<ul>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Ability to prioritize and multitask</li>
<li>Proficient typing skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>

Secretary

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team in a fast-paced office. Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs</li>
<li>Previous office experience desired</li>
</ul>

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