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<h3>Job Description</h3>
Job DescriptionDescription:
Seeking an experienced Administrative Support Specialist for our behavioral health program in Jefferson County (Madras, OR). Strong customer service is a must; strong computer skills, and experience working with in electronic health records a plus. Bilingual preferred; office experience required.
 
JOB SUMMARY: The Administrative Support Specialist II provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate.
 
ESSENTIAL FUNCTIONS:
<ul>
<li>Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor;</li>
<li>Attends to appropriate requests of clients using exceptional customer service and client care;</li>
<li>Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed;</li>
<li>Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists;</li>
<li>Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database;</li>
<li>Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring;</li>
<li>Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge;</li>
<li>Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes;</li>
<li>Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff;</li>
<li>Maintains supply inventory and orders supplies/tracks expenses;</li>
<li>Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; </li>
<li>Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; </li>
<li>Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team;</li>
<li>Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company;</li>
<li>Manages the program team’s schedule, including organization of schedule template in EMR, Outlook and Teams platforms;</li>
<li>Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room;</li>
<li>Provides complex, confidential, and specialized clerical and administrative activities in support of the program;</li>
<li>May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms;</li>
<li>Follows accounting and recordkeeping policies and practices in assigned program;</li>
<li>Creates, maintains, and enters information accurately into databases and EHR system;</li>
<li>Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects;</li>
<li>Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; </li>
<li>Ensures that the reception area and office are kept clean, sanitized, and presentable;</li>
<li>Conducts special projects as directed; </li>
<li>Other related duties as assigned.</li>
</ul>
ORGANIZATIONAL RESPONSIBILITIES:
<ul>
<li>Performs work in alignment with BestCare’s mission, vision, values;</li>
<li>Supports the organization’s commitment to oster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; </li>
<li>Strives to meet Program/Department goals and supports the organization’s strategic goals;</li>
<li>Adheres to the organization’s Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs;</li>
<li>Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes;</li>
<li>Attends required program/staff meetings and completes assigned training timely and satisfactorily;</li>
<li>Ensures that any required certifications and/or licenses are kept current and renewed timely;</li>
<li>Works independently as well as participates as a positive, collaborative team member.</li>
<li>Performs other organizational duties as needed.</li>
</ul>
 
REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: 
<ul>
<li>Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software</li>
<li>Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping</li>
<li>Ability to understand and follow BestCare’s accounting and recordkeeping practices</li>
<li>Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources</li>
<li>Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community</li>
<li>Excellent communication skills (oral and written) with an emphasis on grammar and punctuation;</li>
<li>Excellent organizational skills and attention to detail, accuracy, and follow-through</li>
<li>Strong time management skills with a proven ability to meet deadlines</li>
<li>Critical thinking skills</li>
<li>Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations</li>
<li>Ability to work effectively and respectfully in a diverse, multi-cultural environment</li>
<li>Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person</li>
<li>Ability to work independently as well as participating as a positive, collaborative team member.</li>
<li>Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners</li>
<li>Ability to function well and use good judgment in a high-paced and at times stressful environment</li>
<li>Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively</li>
</ul>
 
Requirements:
QUALIFICATIONS:
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
<ul>
<li>Assoc. degree or college-level business courses + 2 years’ solid business/office experience or</li>
<li>HSD (or equivalent) + 4 years’ solid business/office experience</li>
</ul>
LICENSES AND CERTIFICATIONS:
<ul>
<li>Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization’s auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed.</li>
</ul>
PREFERRED:
<ul>
<li>Experience in a healthcare setting is preferred</li>
<li>Experience with multi-line phone system is preferred</li>
<li>Bilingual in English/Spanish a plus</li>
</ul>

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
Job Summary:
The Administrative Specialist serves as the primary support for the front desk, providing exceptional customer service to residents and visitors, managing community amenities rentals and registrations, and supporting the management team. This role involves welcoming new residents, handling community rentals, and assisting with various administrative tasks to ensure smooth operations. If you are a proactive individual who thrives in a fast-paced environment and is committed to providing high-quality customer service and administrative support, we encourage you to apply for this exciting opportunity as an Administrative Specialist.
 
Supervisory Responsibilities:
•None
 
Duties/Responsibilities:
• Provide above and beyond customer service to homeowners, board members, potential residents and visitors to the clubhouse with prompt, professional and friendly demeanor
• Meet with new residents to review community amenities, registration processes and gate access; provide tours of clubhouse areas as needed/requested
• Respond promptly to customer needs; meet requests for service and assistance; fulfill commitments.
• Provide administrative assistance for Fawn Lake community association; coordinate with maintenance team for rental setup/breakdown to support event planning and coordination event planning and coordination
• Answer and screen telephone calls professionally and timely, transfer calls as appropriate, and take accurate messages.
• Exercise considerable judgment and discretion in handling requests for appointments and telephone calls.
• Compose, type, and distribute professional correspondence and memoranda, e-mails, and faxes.
• Coordinate calendars and schedule appointments.
• Conduct research; compile and type statistical reports.
• Prepare agendas, meeting materials, reserve and prepare facilities, and record and transcribe meeting minutes as requested
• Input service requests in Vantaca as needed to support ongoing responsiveness from Maintenance team
• Assist in the development and implementation of departmental systems and procedures as needed.
• Perform general clerical duties such as filing, photocopying, faxing, mailing, and binding of packages.
• Assist in the preparation of the board packet, process violation letters, prepare mass mailings and meeting notices, and perform any other required administrative tasks.
• Collect and process registrations for vehicles, golf carts, boats, dry storage, and/or kayaks.
• Administer the boat safety test in accordance with Association requirements.
• Accept and process payments through Vantaca in compliance with established organizational financial procedures.
• Provide security staff with updated event schedules to support operational readiness.
• Coordinate the ordering of resale signs and ensures timely delivery.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
• Assist with community projects as assigned.
• Create and maintain a professional and courteous relationship with coworkers, vendors, contractors, homeowners, and board members.
• Performs other related duties as assigned
 
Required Skills/Abilities:
• Strong attention to detail and accuracy
• Ability to multi-task and provide exceptional customer service
• Advanced computer skills and the ability to quickly grasp new software
• Valid driver’s license, clean driving record, and reliable vehicle
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment.
• Intermediate to advanced computer skills and the ability to learn new software as needed.
 
Education and Experience:
• High school diploma or equivalent required. Associate or bachelor's degree in business administration or other related field preferred
• At least one to three months related ore relevant work experience in administrative function required.
 
Physical Requirements:
• Sitting for 6–8 hours per day performing computer and phone tasks
• Standing and walking intermittently for 2–3 hours per day to access files, common areas, and community offices
• Occasionally lifting, carrying, pushing, or pulling items up to 30 pounds (e.g., file boxes, office supplies)
• Bending, stooping, kneeling, and reaching overhead to retrieve files and supplies from shelves or cabinets
• Performing repetitive hand and wrist movements for keyboarding, filing, and operating standard office equipment
• Using fine motor skills for document handling, data entry, and mail processing
• Navigating curb cuts, ramps, gravel lots, and building entrances at community offices
• Climbing one- to two-step elevations (e.g., loading dock steps, low staircases) as needed
• Visual ability to read computer screens, printed documents, labels, and mail
• Mental acuity to concentrate on detailed tasks (data entry, report review) while managing interruptions of walk-in residents or phone calls to the office
• Working in a standard office environment (indoor temperature control, fluorescent lighting) and occasionally outdoors for site visits (exposed to weather variations)
 
Benefits offered for full-time employees:
<ul>
<li>Group health, dental, and vision coverage</li>
<li>Short Term and Long-Term Disability</li>
<li>Company-paid term life insurance</li>
<li>Cafeteria 125 flex spending plan (Medical Reimbursement Account &amp; Dependent Care Reimbursement Account)</li>
<li>Paid twice per month</li>
<li>Ten paid holidays</li>
<li>Generous paid time-off (accrual begins 90 days from initial hire date)</li>
<li>Employee Assistance Program</li>
<li>Company-sponsored industry training and development</li>
<li>Growth opportunities</li>
</ul>
 Monday - Friday; 8:30am - 5:00pm

On-Site Administrative Specialist

<h3>Job Description</h3>
Job DescriptionSalary: 
Join a firm that values connection, growth, and meaningful work. At Varney &amp; Associates, CPAs, were more than a public accounting firmwere a team of people who care about our clients, our community, and each other. Recognized as one ofAccounting Todays Best Firms to Work For, weve built a culture thats warm, supportive, and full of opportunities to grow.
 
The Client Success &amp; Administrative Specialist plays a critical role in delivering an exceptional client experience. This in-office position serves as the central administrative support for relationship managers across all service lines. Responsibilities include assisting clients with document intake, navigating software platforms, and ensuring timely follow-up on administrative items. The ideal candidate is organized, proactive, and committed to client success.
 
What You'll Do
<ul>
<li>Serve as the main point of contact for incoming client phone calls, providing a friendly and professional experience.</li>
<li>Assist clients in navigating the company portal and tax delivery software.</li>
<li>Respond promptly and professionally to client inquiries and requests.</li>
<li>Receive and process electronic documents through various platforms.</li>
<li>Monitor client accounts for outstanding items and ensure timely completion of document submissions.</li>
<li>Review client tax information for completeness and request missing documentation.</li>
<li>Collaborate with internal teams to resolve issues and ensure a positive client experience.</li>
<li>Scan tax information, assemble final tax returns in paper format, and prepare electronic deliverables through tax delivery software.</li>
<li>Maintain client files and update client information in the project management system.</li>
<li>Manage incoming and outgoing mail; distribute to team members.</li>
<li>Assist with billing and other administrative tasks as needed.</li>
<li>Refill office snacks and beverages.</li>
<li>Perform other duties as assigned.</li>
</ul>
What We're Looking For
<ul>
<li>Strong organizational skills and attention to detail.</li>
<li>Proficiency in Microsoft Office Suite.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to manage multiple tasks, prioritize effectively, and work independently.</li>
<li>Commitment to confidentiality and sound judgment.</li>
<li>Ability to work in a fast-paced environment with frequent interruptions.</li>
<li>Prior experience in financial services, accounting, or administrative support is a plus.</li>
</ul>
 
Required Education and Experience:
<ul>
<li>High school diploma or equivalent required; associate degree or higher preferred.</li>
<li>Prior administrative experience; experience in financial services or accounting is a plus.</li>
</ul>
 
Additional Qualifications
<ul>
<li>Must be authorized to work in the United States.</li>
<li>Successful completion of background check.</li>
</ul>
 
Why You'll Love Working at Varneys
<ul>
<li>Supportive, open-door culture People are kind, approachable, and eager to help. Youll never feel like youre on an island here.</li>
<li>Monthly staff connection events We host regular firm-wide events focused on fun, team-building, and employee satisfaction.</li>
<li>Annual service + team day Each year, we close the office for a full day of community service in the morning and a team outing in the afternoon.</li>
<li>Opportunities to grow We give staff a wide variety of experiences and mentorship to build your career with confidence.</li>
<li>Work-life balance Flexible scheduling and a team that respects your time.</li>
</ul>
Benefits &amp; Compensation
We offer a competitive compensation package based on your education and experience, including:
<ul>
<li>Comprehensive medical and dental coverage</li>
<li>401(k) participation with firm match</li>
<li>Flexible scheduling and generous paid time off</li>
<li>Paid holidays</li>
<li>Life &amp; AD&amp;D insurance</li>
<li>Firm-paid disability insurance</li>
<li>Optional supplemental insurance</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Continuing education &amp; professional development opportunities</li>
<li>Membership dues for professional and civic organizations</li>
<li>Annual wellness benefit</li>
<li>Performance bonuses</li>
</ul>
 
Interested Applicants should submit a Cover Letter and Resume for consideration.

Client Success & Administrative Specialist

<h3>Job Description</h3>
Job DescriptionDescription:Administrative Specialist
Location: San Antonio, TX (Corporate Office) Job Type: Full-Time
 About Avanti Holdings LLC
Avanti Holdings LLC is a growing multi-brand organization focused on health, wellness, and fitness. Our portfolio includes Orangetheory Fitness studios, KidStrong locations, The DRIPBaR wellness centers, and Gap-Flex medical devices. With locations across Texas, Indiana, and Washington, our mission is to bring innovative health and fitness concepts to our communities.
 
We are looking for an Administrative Specialist to join our corporate team. This role will provide essential support across HR, accounting, and compliance functions for our diverse and expanding portfolio.
 What You’ll Do
As an Administrative Specialist, you’ll support the day-to-day operations of our corporate office while collaborating with our field teams. Your responsibilities will include:
 
Human Resources Support
<ul>
<li>Assist with onboarding, new hire paperwork, and employee file maintenance across multiple brands and states.</li>
<li>Support payroll processing and timekeeping accuracy through Paylocity.</li>
<li>Help coordinate benefits enrollment and maintain compliance records.</li>
<li>Support our multi-locations with general HR knowledge and expertise. </li>
<li>Become familiar with the multi-state rules and regulations. </li>
</ul>
Accounting &amp; Finance Support
<ul>
<li>Process invoices, expense reports, and vendor payments.</li>
<li>Assist with reconciliations, coding, and reporting by location/brand.</li>
<li>Support payroll through commission sale audits. </li>
</ul>
Compliance &amp; Administrative Duties
<ul>
<li>Maintain up-to-date compliance postings, licensing renewals, and training records.</li>
<li>Assist with audits and reporting deadlines (FMLA, ACA, OSHA, etc.).</li>
<li>Provide general administrative support to the corporate office and leadership team. </li>
</ul>
What We’re Looking For
<ul>
<li>2–3 years of experience in administration, HR, accounting, or related field.</li>
<li>Bachelor’s degree required. A degree with coursework in Human Resources, Business Administration, Accounting, or a related field preferred.</li>
<li>Familiarity with payroll systems (Paylocity, ADP, or similar) preferred.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to manage sensitive and confidential information with discretion.</li>
<li>Proficiency in Microsoft Office and Google Workspace.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently while supporting multiple teams and locations. </li>
</ul>
Why Join Avanti Holdings
<ul>
<li>Competitive compensation.</li>
<li>Health, dental, vision, and retirement plan benefits.</li>
<li>Exposure to multiple fast-growing health and wellness brands.</li>
<li>Opportunities for growth within a dynamic and expanding organization.</li>
<li>A collaborative culture that values teamwork, innovation, and wellness.</li>
<li>Employee perks and discounts. </li>
</ul>
How to Apply
Apply directly through Indeed or Paylocity, and include your resume and a brief cover letter. We look forward to welcoming the next member of our Avanti corporate team!
Requirements:What We’re Looking For
<ul>
<li>2–3 years of experience in administration, HR, accounting, or related field.</li>
<li>Bachelor’s degree required. A degree with coursework in Human Resources, Business Administration, Accounting, or a related field preferred.</li>
<li>Familiarity with payroll systems (Paylocity, ADP, or similar) preferred.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to manage sensitive and confidential information with discretion.</li>
<li>Proficiency in Microsoft Office and Google Workspace.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently while supporting multiple teams and locations.</li>
</ul>

Administrative Specialist

<h3>Job Description</h3>
Job DescriptionDescription:
Beef Northwest Feeders (BNW) is a family owned, and operated business based in Eastern Oregon. Our main business is feeding and finishing cattle. BNW has multiple locations throughout the Pacific Northwest, and a one-time capacity for 145,000 hd of cattle on feed at any given time. We also own and operate a trucking company Northwest Beef Express, that hauls commodities and cattle throughout the region. We operate in an efficient, and professional manner and pride ourselves on always doing what is best for the cattle and people. BNW/NBX offer careers ranging from outside operations of cowboys, mechanics, cattle health, equipment operations to inside reception, clerical, accounting, and financial management.
 
Job Scope: The Administrative Office Specialist position is designed to bring additional strength into Beef Northwest Administrative Team. Everything that happens outside on our yards and with our trucks needs to be measured, tracked, and input into the proper accounting software to be accurately billed and managed. The administrative team oversees all aspects of the office from trucking scales, samples, customer service, clerical work, budgets, inventory, and day to day office administration AP/AR and vendor management.
 
Job Duties, including but not limited to:
<ul>
<li>Cattle feed yard management: daily record keeping, tracking of animals, animal health and medication.</li>
<li>Accounts Receivable and Notes Receivable.</li>
<li>Accounts Payable.</li>
<li>Cattle feeding, ration management, and feed sales.</li>
<li>Inventory counting and month end reconciliation</li>
<li>Customer relationships, reporting and feed yard services.</li>
<li>Quality assurance standards, management, and controls</li>
</ul>
Requirements:
The successful candidate will have the following qualification:
<ul>
<li>Experience in record keeping, and/or accounting and administration.</li>
<li>Associates Degree in Business Administration or Accounting or prior work experience equivalent.</li>
<li>Strong communication and organizational skills and the ability to work cohesively within a team environment.</li>
<li>Good attention to detail and ability to analyze data and interpret reports</li>
</ul>
Compensation: We offer a very competitive wage and aggressive goal program. This includes 401k match, family health, dental, vision, life insurance and paid vacation

<h3>Job Description</h3>
Job Description
Join our team at Saint Sophie's Psychiatric Center in Fargo, ND, as a Full-Time Administrative Specialist! This position offers the unique opportunity to thrive in a positive, high-energy work environment, where your administrative, scheduling, payroll, and HR skills will make a significant impact. Working onsite in our beautiful clinic setting allows you to engage directly with our dynamic culture, fostering family-oriented teamwork and collaboration daily. With a competitive pay range of $23.50 to $24.50 per hour, this role not only promises professional growth but also a chance to contribute to a fun, flexible workplace that prioritizes excellence and integrity.
You will have benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Competitive Salary, and Paid Time Off. Don't miss the chance to be part of an energetic team dedicated to making a difference in mental health care!
Who are we? An Introduction
Saint Sophie's is the premier out-patient mental health clinic in this region. Our principles: Believe that actions speak louder than words, treat each patient with dignity and compassion. We believe all people are truly deserving of the best care and we approach our work with earnest determination and joyful enthusiasm.
Make a difference as AN ADMINISTRIVE Specialist 
As a Full-Time Administrative Specialist, you will play a vital role in assisting the clinic administrator with daily operations. Your responsibilities include but are not limited to; creating and managing provider schedules, patient inquiries, medical records requests, and various human resource responsibilities.
What you need to be successful
To excel as a Full-Time Administrative Specialist, candidates must possess a diverse skill set tailored to our culture. Strong communication skills are essential for effectively addressing patient inquiries and collaborating with team members. The ability to multitask will enable you to juggle various administrative responsibilities seamlessly, while keen attention to detail ensures accuracy in all aspects of clinic operations.
Previous HR and payroll experience is beneficial for handling essential personnel duties. Embrace the opportunity to bring your skills to a forward-thinking organization dedicated to excellence and integrity in mental health care!
Knowledge and skills required for the position are:
<ul>
<li>Experience in creating and managing provider schedules</li>
<li>Strong communication skills</li>
<li>Multi-tasking</li>
<li>Attention to detail</li>
<li>Previous HR experience is beneficial</li>
<li>Payroll experience is beneficial</li>
</ul>
Are you ready for an exciting opportunity?
If you have these qualities and meet the basic job requirements, we'd love to have you on our team. Apply now using our online application!

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary:
The Operations Specialist is responsible for supporting the Operations Team through multiple tasks required for the successful support of each region’s individual needs.&nbsp;
Essential Functions and Job Responsibilities:
<ul>
<li>Supports operations team with discovery and training as necessary with AdaptHealth processes.</li>
<li>Responsible for providing support during process improvement initiatives to assist with driving all areas of workflow, including verification, and data analysis.</li>
<li>Develop and maintain working knowledge of current products and services offered by the company</li>
<li>Must be familiar with payer guidelines and reading clinical documentation to determine qualification status and compliance for all equipment and services.</li>
<li>Working knowledge in all areas of AdaptHealth customer service, intake, daily operations and revenue cycle processes and workflows from beginning to end, which may include</li>
</ul>
<ol>
<li>Review all required documentation to ensure accuracy</li>
<li>Accurately process, verify, and/or submit documentation&nbsp;</li>
<li>Complete insurance verification to determine patient’s eligibility, coverage, co-insurances, and deductibles</li>
<li>Obtain pre-authorization if required by an insurance carrier and process physician orders to insurance carriers for approval and authorization when required (if helping a region)</li>
<li>Navigate through multiple online EMR systems to obtain applicable documentation</li>
<li>Enter and review all pertinent information in EMR system including authorizations and expiration dates</li>
<li>Meet quality assurance requirements and other key performance metrics</li>
</ol>
<ul>
<li>Pays attention to detail and has great organizational skills</li>
<li>Actively listens to teams, region leaders and handle stressful situations with compassion and empathy.</li>
<li>Ability to analyze data and reports to identify execution errors in workflow, troubleshoot and fix the exceptions, advise staff on corrections.</li>
<li>Collaborate with the Operations Team on exceptions and solutions within workflow processes</li>
<li>Communicate with operations teams and leadership on an on-going basis regarding any noticed trends in process errors with insurance companies</li>
<li>Assist with various projects and tasks as needed for various unique processes</li>
<li>Participate in the effort to define, document, and refine processes, procedures and workflows for business operations based on industry and company best-practices.</li>
<li>Participate in the effort to create training materials and train client engagement and service teams</li>
<li>Maintain patient confidentiality and function within the guidelines of HIPAA.</li>
<li>Completes assigned compliance training and other educational programs as required.</li>
<li>Maintains compliant with AdaptHealth’s Compliance Program.</li>
<li>Perform other related duties as assigned.</li>
</ul>
Competency, Skills and Abilities:
<ul>
<li>Excellent ability to communicate both verbally and in writing</li>
<li>Ability to prioritize and manage multiple tasks</li>
<li>Proficient computer skills and knowledge of Microsoft Office</li>
<li>Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction</li>
<li>General knowledge of Medicare, Medicaid, and Commercial health plan methodologies and documentation requirements preferred.</li>
<li>Work well independently and as part of a group</li>
<li>Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team</li>
</ul>
Requirements:
Education and Experience Requirements:
<ul>
<li>High School Diploma or equivalency</li>
<li>Three (3) years’ work related in health care administrative, financial, or insurance customer services, claims, billing, call center or management regardless of industry is required.</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>Work environment will be stressful at times, as overall office activities and work levels fluctuate</li>
<li>Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li>
<li>Subject to long periods of sitting and exposure to computer screen</li>
<li>Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li>
<li>Excellent ability to communicate both verbally and in writing</li>
<li>Ability to effectively communicate both verbally and written with internal and external customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.</li>
<li>Mental alertness to perform the essential functions of position.</li>
</ul>
 
Compensation details: 19-23 Hourly Wage
 
PIf87ca8df8f90-25405-38864204

Administrative Specialist - Operations Support

<h3>Job Description</h3>
Job Description
The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Pittsburgh, Pennsylvania is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Pittsburgh, PA and the surrounding areas.
The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.
Why Lamar?
Lamar Advertising has been named as a “Best Company to Work For” in U.S. News &amp; World Report’s annual ranking.
<ul>
<li>Learn more about us on our official&nbsp;YouTube channel.</li>
<li>Check reviews and company updates on our&nbsp;Glassdoor page</li>
</ul>
What you can expect from us:
<ul>
<li>A Monday-Friday 8:00am-5:00pm in office work schedule&nbsp;</li>
<li>An hourly range of $18 - $20/ hour dependent on relevant experience and qualifications</li>
<li>120 hours of paid time off (PTO) that increases with tenure</li>
<li>12 paid company holidays, including President's day and Juneteenth</li>
<li>A comprehensive 90 day training program&nbsp;</li>
<li>Career advancement opportunities</li>
<li>Ongoing professional development and internal leadership programs to maximize your career potential</li>
<li>Multiple medical plan options and health savings account</li>
<li>Hospital and Critical Illness and Accident coverage&nbsp;</li>
<li>Short &amp; long-term disability and paid parental leave</li>
<li>Employee Stock purchase plan</li>
<li>401k plan with company match</li>
<li>Wellness program incentives such as medical plan premium holidays and HSA contributions&nbsp;</li>
</ul>
What we are looking for in YOU:
<ul>
<li>Requires an excellent command of the English language, both written and verbal</li>
<li>Skill in speaking with persons of various social, cultural, economic, and educational backgrounds</li>
<li>Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines</li>
<li>Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive</li>
<li>Must be able to work independently and as a team member</li>
<li>Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Ability to use fax machine, copiers, scanners and binding machines</li>
<li>Requires the ability to handle different challenges each day and adequately prioritize those demands</li>
</ul>
Education and Experience Requirements:
<ul>
<li>High school diploma or Equivalent required</li>
<li>Associates degree, business school certification, and/or some college preferred</li>
<li>A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.</li>
<li>Or another equivalent combination of education and experience</li>
<li>A driver’s license is preferred.</li>
</ul>
Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test!&nbsp;Not completing this assessment could result in disqualification from consideration for this position.&nbsp;
Candidates with a disability in need of an accommodation to fulfill our application requirements should email <a href="mailto:recruiting@lamar.com" target="_blank">recruiting@lamar.com</a>&nbsp;
A day in the life:
<ul>
<li>Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.</li>
<li>Operate telephone to answer, screen and route calls; relay messages</li>
<li>Greet and answer inquiries from general public, customers and visitors; route and resolve information requests</li>
<li>Process outgoing mail and receive deliveries</li>
<li>Type correspondence; compile data for expense and statistical reports</li>
<li>Coordinate space and office organization; maintaining paper and electronic files</li>
<li>Filing duties</li>
<li>Assist with AP and AR duties for the office but not ultimately responsible for them</li>
<li>Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital</li>
<li>Create excel spreadsheets for clients and Sales Account Executives</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>The primary work environment for this position is the office.</li>
<li>The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.</li>
<li>Nights spent traveling, away from home, are less than 10%.</li>
</ul>
Who we are:
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
<ul>
<li>Billboards</li>
<li>Interstate logos</li>
<li>Handpainted murals</li>
<li>Transportation and airports</li>
<li>The largest network of digital billboards in the United States </li>
</ul>
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.
Please note:&nbsp;Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.
SMS and Email Communications:&nbsp;By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing&nbsp;<a href="mailto:recruiting@lamar.com" target="_blank">recruiting@lamar.com</a>&nbsp;or replying 'STOP' to text messages. Your information will be processed in accordance with our&nbsp;privacy policy.
Disability Self-Identification:&nbsp;When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.&nbsp; By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.&nbsp; Lamar will not sell this information.
#Reg56ID #EarlyTalent&nbsp;
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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