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<h3>Job Description</h3>
Job Description
Company Overview:
HealthMark Group is a leading provider of healthcare release of information solutions, dedicated to simplifying and streamlining the exchange of medical data between healthcare providers, payers, and patients. We empower healthcare organizations to securely and efficiently manage the exchange of health information, ensuring compliance with regulatory requirements while maintaining the highest standards of privacy and security.
Job Summary:
The Administrative Assistant is a trusted champion of daily office operations at both the Addison Service Center and our Headquarters location. This role ensures our spaces run smoothly and our teams have what they need to work effectively. Working closely with the Executive Assistant, this position supports internal events and key administrative processes with care, confidentiality, and consistency. The ideal candidate is highly organized, dependable, people-focused, and ready to help wherever needed.
Location: Addison, TX and Coppell, TX (50%/50%)
Responsibilities:
<ul>
<li>Support daily office operations at both our service center and headquarters, ensuring a smooth, professional, and welcoming environment across locations</li>
<li>Maintain and restock office and breakroom supplies, proactively tracking inventory and ordering before needs arise</li>
<li>Coordinate with vendors for basic facility needs, repairs, and maintenance to keep both spaces running efficiently</li>
<li>Greet and assist visitors, vendors, and employees with warmth and professionalism, contributing to a strong first impression</li>
<li>Own the opening, scanning, and delivery of mail and physical documents — ensuring accuracy, timeliness, and confidentiality at every step</li>
<li>Assist with internal events and meeting logistics — ordering meals, prepping spaces, managing access, and keeping things on track</li>
<li>Manage recurring tasks like badge printing, printer supply orders, and platform support </li>
<li>Partner closely with the Executive Assistant to support key initiatives such as event logistics, board meeting prep, onboarding experiences, and special projects</li>
<li>Handle responsibilities with integrity, sound judgment, and discretion — especially when working with sensitive information or executive-level requests</li>
<li>Step in wherever needed with a team-first mindset — anticipating needs, noticing gaps, and jumping in before being asked</li>
<li>Help foster a positive culture through consistent communication, warm interactions, and follow-through</li>
</ul>

Requirements:
<ul>
<li>High school diploma or equivalent required; bachelor’s degree preferred</li>
<li>Proven experience in office management or administrative support roles</li>
<li>Excellent organizational and multitasking skills</li>
<li>Strong communication and interpersonal skills</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Valid driver's license and reliable transportation for frequent travel to headquarters</li>
</ul>
Note: This job description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.

Administrative Assistant

<h3>Job Description</h3>
Job Description***This is a Part-Time, 20-25 hours per week position*** 
Who we are:
Child &amp; Family Healing Center provides 24- hour intensive residential treatment on UMFS’s staff-secure, unlocked 33-acre campus. Our multidisciplinary team integrates Collaborative Problem Solving™ with family engagement, psychiatry, nursing, verbal and non-verbal therapies, social work, and counseling.
 
What we do:
We collaborate with communities in a Systems of Care approach to ensure successful transition into residential treatment, through intervention, and back into the community. 
We assess strengths and executive functioning to develop treatment goals for youth and families.
 
Who We Serve:
We serve males, females, and gender-diverse youth ages 11-17 at time of admission, who are in the custody of their parent/guardian, the Department of Social Services, or the Department of Juvenile Justice, and have a minimum IQ of 65 (evaluated on a case-by-case basis).
<ul>
<li>Trauma histories</li>
<li>Mood and anxiety disorders</li>
<li>Emotional, social, and behavioral challenges</li>
<li>Autism and other neurological differences</li>
<li>Problem sexual behaviors </li>
</ul>
What we are looking for:
An Administravive Assistant to provide administrative support to the department and/or Agency by performing the following duties:
FIRST POINT OF CONTACT
<ul>
<li>Field and direct incoming phone inquiries regarding services provided by UMFS and community programs.</li>
<li>Create and mail Inquiry Packets to potential clients.</li>
</ul>
COMMUNICATIONS
<ul>
<li>Generate mass mailings and emailing to families for various events and communications.</li>
<li>Point person to receive responses and RSVP’s to invitations, trainings and various events.</li>
</ul>
DATA ENTRY
<ul>
<li>Key confidential data into Electronic Health Record for new clients, updates and closed cases.</li>
<li>Generate routine reports from Electronic Health Record. </li>
<li>Manage on-going updates of client documents for files. </li>
<li>Track and generate reports to be submitted to QI department.</li>
</ul>
FILE MANAGEMENT
<ul>
<li>Responsible for managing files of families and clients.</li>
<li>Audit documentation for signatures and completion before filing.</li>
<li>Accurately file confidential documents for all programs and clients.</li>
<li>Develop and implement systems to support social workers with compliance of documentation regulations.</li>
<li>Scan and archive closed files into electronic format.</li>
<li>Assist Quality Improvement chair with managing systems and data entry related to file audits, satisfaction surveys, and compliance.</li>
<li>Assist in tracking outcomes for department.</li>
</ul>
ADMINISTRATIVE SUPPORT
<ul>
<li>Work independently and within a team on ongoing and special projects.</li>
<li>Negotiation of event locations and purchases.</li>
<li>Maintain supplies and ordering for office and staff.</li>
<li>Distribution of mail.</li>
<li>Assist with scheduling, logistics and purchases needed for Monthly trainings and other events.</li>
<li>Schedules and organizes staff meetings and trainings. May be responsible for travel arrangements.</li>
<li>Participate on special committees for staff activities and celebrations.</li>
<li>Record staff trainings in RELIAS, process accounts payables and Foster Parent payroll and monthly billing verification.</li>
<li>Track and submit Visa expenditures and maintain office petty cash.</li>
<li>Ensure regular maintenance of Agency vehicles, including monthly report.</li>
<li>Keep Craig’s List Ad current for Resource Parents</li>
<li>Ensure File Server backups are completed nightly and weekly computer servicing occurs.</li>
</ul>
 
What you will need:
One year certificate from college or technical school; or a high school diploma and three to six months related experience and/or training; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment.
 
Why Work at UMFS?
UMFS has been an unwavering champion for children, teens, and families for more than 120 years. Our main campus is in Richmond, Va., and we offer nearly 20 programs at nine locations throughout Virginia. 
Work-life balance is critical to the health and well-being of our employees, which is why we offer full-time employees generous paid leave, 12 paid holidays, and comprehensive health benefits options that include vision, and optional dental. 
All UMFS employees (this includes part-time and PRN) are eligible for our Employee Assistance Program, and a 401(k) with employer match. 
Diversity, Equity, and Inclusion (DEI) is at the forefront of all we do at UMFS, and we maintain a culture of acceptance in which crucial conversations are encouraged. UMFS doesn’t exclude anyone on the basis of race, color, national origin, gender, sexual orientation, genetic information, disability, religion, or economic background.
#ZR
Drug Free Workplace
Equal Opportunity Employer

<h3>Job Description</h3>
Job Description
Administrative Assistant
 HIROTEC Manufacturing America, located in Fayetteville, Tennessee, is part of the HIROTEC Group, headquartered in Hiroshima, Japan. HIROTEC Group delivers body-in-white closures, exhaust systems, flexible closure tooling and stamping dies to automotive customers around the world. With a US headquarters in Auburn Hills, MI, HIROTEC Group operates 32 facilities in eight countries. 
We are currently seeking a dynamic Administrative Assistant to become a part of the HIROTEC team. 
The ideal candidate will be responsible for administrative duties by proactively managing the Executive Directors outlook calendars, appointments, calls, and meetings while establishing priorities. Composes correspondence on both routine and complex matters and summarizes content of incoming material and data.
<ul>
<li>Strong Manufacturing knowledge.</li>
<li>Collecting and analyzing information and preparing presentations.</li>
<li>Coordination of domestic/international travel arrangements for various team members.</li>
<li>Maintaining inventory and office supplies including office equipment.</li>
<li>Other duties and projects may be assigned to ensure operational objectives are accomplished. </li>
<li>Providing general administrative support (i.e. answer phone calls, organization and distribution of correspondence, coordination of meetings). </li>
</ul>
Candidate should possess advanced use of MS Office suite, strong interpersonal skills, high attention to detail, and ability to maintain confidentiality. Excellent organization and time management skills; ability to manage multiple tasks and effectively meet deadlines in a fast-paced environment. Exceptional written and oral communication skills. 
If you are hardworking, dependable and enjoy a group environment, come join the HIROTEC MANUFACTURING AMERICA team.
An excellent work environment and benefits await you!

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Location: San Antonio, TX - 78233
Industry: Business Services
Pay: $20/ hour
Schedule: Monday–Friday, 8 AM – 5 PM
Benefits: This position is eligible for Medical, Dental, Vision, 401K.
 
About Our Client:
Addison Group is seeking an Administrative Assistant for our client in the Live Oak area. This role will provide critical administrative and technical support, including assisting with the rollout of a new company-wide timekeeping application. It’s a great opportunity for someone who is detail-oriented, tech-savvy, and enjoys working closely with a small, collaborative team.
 
Job Description:
The Administrative Assistant will play a key role in supporting daily operations and coordinating with multiple groups across the organization. A major responsibility will be partnering with IT and accounting to test and roll out a new timekeeping application to staff.
 
Key Responsibilities:
<ul>
<li>Provide day-to-day administrative support to the Accounting Manager and team.</li>
<li>Assist with the launch and rollout of a new timekeeping application, including testing and gathering user feedback.</li>
<li>Coordinate with multiple departments to ensure smooth adoption of the new tool.</li>
<li>Maintain schedules, records, and documentation to support operational efficiency.</li>
<li>Prepare and update reports using Microsoft Office 365 (Excel, Word, Outlook, Teams, SharePoint).</li>
<li>Serve as a point of contact for employees with questions related to processes and tools.</li>
</ul>
 
Qualifications:
<ul>
<li>Previous administrative experience with strong organizational skills.</li>
<li>Proficiency in Microsoft Office 365, SharePoint, and Teams.</li>
<li>Ability to quickly learn and support technology implementations.</li>
<li>Strong communication skills and a team-oriented mindset.</li>
</ul>
 
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
﻿#Admin3

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Health Reimbursement Account (HRA)</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Free food &amp; snacks</li>
<li>Paid time off</li>
<li>Profit sharing</li>
<li>Opportunity for advancement</li>
</ul>
 Overview We are looking for a flexible, organized, and eager-to-learn individual to join our team as a Front Desk Administrator. This in-office role is central to our client experience and internal operations, offering exposure to a wide variety of tax and financial planning tools and tasks. Youll be the first point of contact for clients, support key administrative workflows, and assist with light bookkeeping and payroll functions. Key Responsibilities Client Interaction &amp; Office Support 
<ul>
<li>Greet clients and visitors warmly and professionally.</li>
<li>Answer phones, route calls, and handle basic client inquiries.</li>
<li>Schedule meetings for tax and planning staff.</li>
<li>Prepare and maintain client folders and meeting materials.</li>
</ul>
Document Management 
<ul>
<li>Print, scan, and organize client documents.</li>
<li>Upload files to internal systems and ensure proper tagging and storage.</li>
<li>Assist with document collection and follow-up during tax season.</li>
</ul>
Bookkeeping &amp; Payroll Support 
<ul>
<li>Enter transactions into accounting software (e.g., QuickBooks).</li>
<li>Assist with payroll data entry and coordination with payroll providers.</li>
<li>Help reconcile basic financial records under supervision.</li>
</ul>
Exposure to Tax &amp; Planning Tools 
<ul>
<li>Learn and work with tools used in tax preparation and financial planning.</li>
<li>Support staff with administrative tasks tied to client deliverables.</li>
<li>Assist with onboarding new clients and organizing intake materials.</li>
</ul>
Performance Expectations 
<ul>
<li>Maintain a high level of organization and attention to detail across all tasks.</li>
<li>Communicate clearly and professionally with clients and team members.</li>
<li>Adapt quickly to changing priorities and seasonal demands.</li>
<li>Demonstrate initiative and a willingness to learn new systems and processes.</li>
<li>Stay composed and productive in a fast-paced, sometimes high-pressure environment.</li>
</ul>
Qualifications 
<ul>
<li>Minimum of 3 years of administrative experience in a professional setting.</li>
<li>At least 1 year of experience in a tax or accounting environment.</li>
<li>Strong organizational and time management skills.</li>
<li>Comfortable with technology and open to learning new software tools.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask and remain calm under pressure.</li>
</ul>
Ideal Candidate Profile 
<ul>
<li>Friendly and professional demeanor with a client-first mindset.</li>
<li>Curious and eager to learn about tax and financial planning workflows.</li>
<li>Flexible and resourcefulable to pivot between tasks and stay composed under pressure.</li>
<li>Thrives in a structured environment but can handle ambiguity when needed.</li>
<li>Values teamwork and takes pride in supporting others.</li>
</ul>
Our Mission and Values At Monotelo, our mission is to serve our clients with expert financial guidance and strategic insights to empower their growth and long-term success. We are driven by the belief that everyone deserves the opportunity to thrive. Our core values guide everything we do: 
<ul>
<li>People Matter: We prioritize the well-being and development of our team members and clients.</li>
<li>Results Matter: We are committed to delivering high-quality results that drive success.</li>
<li>Contribute: We believe in giving back to our community and making a positive impact.</li>
<li>Do the Right Thing: We uphold the highest standards of integrity and ethics in all our actions.</li>
<li>Do What You Say: We value accountability and reliability, ensuring that we follow through on our commitments.</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Description:
Senior Administrative Assistant Role:
<ul>
<li>Senior Administrative Assistant will support a team of five administrative assistants with high volume daily operations. Will also provide IT support to entire staff.</li>
<li>Support a team of five responsible for shipping/receiving, special orders, company sales, returns, and more.</li>
<li>Be the company’s go to for low level IT support with iPhone and iPad connection to company email boxes, employee computer and printer set up, company software updates, and Office 365.</li>
<li>Contact 3rd party IT support for high level issues.</li>
<li>Report generation daily, weekly, monthly, and quarterly.</li>
<li>General Administrative &amp; Audit work supporting our organization.</li>
<li>Provide sales team and various departments, day to day support.</li>
<li>Primarily an internal position, but some customer interaction via phone/email.</li>
</ul>
Senior Administrative Assistant Background Profile:
<ul>
<li>Three years work experience of general administrative support</li>
<li>Prior administrative leadership experience is a plus, this is though not a management role</li>
<li>Must have experience supporting teams with basic IT Day to day issues: iPhone, iPad, computer and printer set up, and Office 365</li>
<li>Ability to work Tuesday through Saturday</li>
<li>Experience working in high end luxury retail or similar is a plus</li>
<li>Good knowledge of Microsoft office and working knowledge of basic systems, software.</li>
<li>Excellent communication skills – verbal and written</li>
<li>Organized and efficient with great attention to detail, positive support work style</li>
<li>Administrative experience &amp; ability to learn and develop new systems</li>
</ul>

<h3>Job Description</h3>
Job Description
A CPA firm in Timonium, MD is seeking an Administrative Assistant to join their team! The primary job duties in this role include supporting the Office Manager with:&nbsp;
- Filing tax extensions
- Data entry&nbsp;
- E-filing
- Formatting and typing financial statements
- Backup to reception&nbsp;
 
The ideal candidate will be highly skilled in Excel, comfortable with technology, and eager to learn.
• Proven experience in administrative roles, with a focus on office support. • Proficiency in Microsoft Excel and other standard office software. • Strong data entry skills with a high level of accuracy. • Comfortable with technology and willing to learn new tools. • Excellent organizational and multitasking abilities. • Effective communication skills, both written and verbal. • Ability to handle receptionist duties, including answering calls and greeting visitors. • Familiarity with formatting and preparing financial documents is a plus.

<h3>Job Description</h3>
Job DescriptionThe Administrative Assistant provides essential support to the organization by performing a variety of administrative and clerical tasks. This role ensures efficient day-to-day operations and helps staff, leadership, and external partners remain organized and productive. All New Horizons’ Staff are expected to study, practice and operate within the New Horizons’ Philosophy of Keeping Kids First. Keeping Kids First requires that every decision and action be motivated by and geared toward meeting the highest need of the individual kid.&nbsp;New Horizons will not tolerate anyone who is not committed to keeping kids safe from abuse, neglect and exploitation. Duties and Responsibilities
<ul>
<li>Serve as the first point of contact for visitors, calls, and general inquiries.</li>
<li>Manage conference room calendars and assist with coordinating meetings.</li>
<li>Organize and maintain digital and physical filing systems.</li>
<li>Assist with data entry, recordkeeping, and database management ensuring all files are stored in a secure and functional manner. </li>
<li>Accurately managing data entry in our electronic database system including all referral information for programs. </li>
<li>Track office supplies, place orders, and coordinate with vendors as needed.</li>
<li>Process incoming and outgoing mail and deliveries.</li>
<li>Uploading new hire training information</li>
<li>Work collaboratively with other personnel and/or service providers and professionals.</li>
<li>Ensuring office equipment remains operable.</li>
<li>Provide general administrative support to staff and leadership as assigned.</li>
</ul>
 Qualifications
<ul>
<li>Must possess a professional demeanor and strong interpersonal skills.</li>
<li>Must be at least twenty-one (21) years of age.</li>
<li>Applicants must have a High School Diploma or equivalent, with one (1) year administrative/clerical/secretarial experience or nine (9) months’ formal training.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office technology.</li>
<li>Must have the ability to operate various office equipment.</li>
<li>Must have basic accounting skills.</li>
<li>Must be familiar with forms maintenance, filing, and supply accountability.</li>
<li>Must have insight and understanding of cultural diversity and have the ability to work with diverse populations.</li>
<li>Must pass a criminal background check, drug screen, and tuberculosis screening.</li>
<li>Strong organizational skills with attention to detail.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Ability to maintain confidentiality and handle sensitive information.</li>
</ul>
 Working Conditions Standard office environment with regular business hours. May require occasional overtime or flexible scheduling to meet deadlines. Will interact with all members of the agency, many external partners and families/kids receiving services from the agency. Physical RequirementsEmployees should expect prolonged periods of sitting at a desk and working on a computer. Should have the ability to lift up to 20 pounds occasionally (such as boxes of files, office supplies, or event materials). Will require the frequent use of hands and fingers for typing, filing, and handling documents. Must have the ability to bend, stoop, and reach for filing and storage. This position may occasionally be required to assist with setting up meeting rooms or events. Employees must have the ability to travel locally for errands, meetings, or events as needed (valid driver’s license and reliable transportation may be required).
New Horizons offers:
<ul>
<li>A team environment focused on support, accountability and maintain a safe environment where we Keep Kids First;</li>
<li>100% Paid Employee Health Insurance Premiums;</li>
<li>Retirement and Flexible Spending Account; and</li>
<li>Paid Time Off.</li>
</ul>
By submitting your resume and references, you agree to the following:
<ul>
<li>I understand that a background check, a drug screen test and a TB test are conditions of my employment, and before employment begins, I must these results on file as well as three (3) character references;</li>
<li>I understand I must have at least a Class ‘C’ Driver’s license and must complete a New Hire information packet; and</li>
<li>If I accept an offer of employment, I hereby authorize New Horizons Ranch and Center, Inc. to conduct a criminal background check at any time during my employment with New Horizons Ranch and Center, Inc. I understand that if a criminal charge is found at any time, it could result in the termination of employment with New Horizons Ranch and Center, Inc.</li>
</ul>
About New Horizons Ranch &amp; Center, Inc.:
<ul>
<li>Established in 1971, New Horizons has been assisting kids and families throughout Texas in our residential treatment facilities, therapeutic foster homes, and youth and family counseling programs.</li>
<li>New Horizons' team strives to Keep Kids First in all decision making and program services in order to help our kids and families succeed.&nbsp;</li>
<li>Our mission is to create an environment where kids, families and staff can heal and grow through caring relationships, unconditional love and acceptance.</li>
<li>We are a COA accredited Agency&nbsp;</li>
<li>For more information, visit <a href="http://www.newhorizonsinc.com" target="_blank">www.newhorizonsinc.com</a></li>
</ul>
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<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>

47,130 administrative assistant Jobs