field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Administrative Assistant-Santa Monica, CA (100% in-office).
Compensation: $85K+ base salary and strong benefits.
 
A financial service firm in Santa Monica with a great company culture and beautiful offices, is seeking an Administrative Assistant to join their team. This is an ideal opportunity for a recent graduate or early-career professional looking for an administrative career with a thriving company.
 
Key Responsibilities:
<ul>
<li>Provide administrative support to executives and internal teams</li>
<li>Manage heave calendars (Outlook), schedule meetings, and assist with office coordination</li>
<li>Plan travel and complete expense reports via Concur</li>
<li>Prepare documents, maintain filing systems, order office supplies, and handle general office tasks</li>
<li>Support team projects and contribute to overall office efficiency</li>
</ul>
Qualifications:
<ul>
<li>Bachelor’s degree (preferred) or equivalent work experience</li>
<li>3-8 years of administrative or internship experience in a corporate or professional setting</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel); Concur is a PLUS</li>
<li>Strong organizational skills and attention to detail</li>
<li>Professional communication skills and a positive, proactive attitude</li>
</ul>
Additional Information:
<ul>
<li>This is a fully in-office role based in Santa Monica</li>
</ul>
We welcome qualified applicants with criminal histories in a manner consistent with California law

Administrative Assistant

<h3>Job Description</h3>
Job Description
What You Will Do
The office administrator supports the Lead Office Administrator and provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace.
What You Will Earn
$22 to $24, depending on experience
Position Type/Expected Hours of Work
This is a full-time position. Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand.
Benefits Included: Paid Training, Medical/Vision/Dental Plans, Life Insurance, Paid Vacation, Paid Holidays, and many other benefits.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Administrative Support
<ul>
<li>
Create, edit, and format documents including Excel spreadsheets, reports, and presentations (proficiency in Excel, Word, and PowerPoint required).
</li>
<li>
Track expense reports and submit purchase orders.
</li>
<li>
Submit JIRA tickets for tasks such as ordering gas cards, termination paperwork, written warnings, coaching assignments, reimbursements, and vehicle accident reports.
</li>
<li>
Assist with timekeeping and timecard audits.
</li>
<li>
Order office supplies as needed.
</li>
<li>
Scan and send supervisors’ documents to HR (safety meetings, separation forms, written warnings, etc.).
</li>
</ul>
Team &amp; Communication
<ul>
<li>
Communicate with Talent Acquisition regarding staffing needs.
</li>
<li>
Provide support to the Claims Department for customer complaints.
</li>
<li>
Assist the Office Administrator as needed.
</li>
<li>
Support management and supervisors by maintaining teamwork, professionalism, and open communication.
</li>
<li>
Contribute to a positive work environment by giving encouragement, appreciation, and constructive feedback.
</li>
</ul>
Compliance &amp; Operations
<ul>
<li>
Maintain a safe, professional workplace and help regulate office atmosphere.
</li>
<li>
Suggest improvements for workflow and team relationships to management.
</li>
<li>
Travel to tax office to renew vehicle registrations.
</li>
<li>
Attend City of Houston property tax meetings as a ULS representative to address asset-related issues.
</li>
</ul>
Qualifications
<ol>
<li>Professionalism</li>
<li>Strong communication skills</li>
<li>Efficient in Time management</li>
<li>Must have a valid driver's license.</li>
<li>Windows-based general computer skills as well as experience with Microsoft Office &amp; Excel are required.</li>
</ol>
EEO Statement
Sparus Utility Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Administrative Assistant
Reports to: SVP, HR
FLSA Status: Hourly
Hours: Full Time
Department: Servco
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The full-time Administrative Assistant supports this mission by providing administrative support to the Nashville office, ensuring efficient operations of the office.
 
Essential Duties and Responsibilities include but are not limited to the following:
<ul>
<li>Provide general office administrative support including, but not limited to:</li>
<li>Manage all incoming office mail including receive, date stamp and distribute to recipient.</li>
<li>Log all checks received according to established procedures.</li>
<li>Assemble FedEx packages for mailing for AP, AR, and as requested.</li>
<li>Serve as a notary as needed.</li>
<li>Manage sports tickets, including distribution and tracking.</li>
<li>Printing documents for meetings and other office related activities.</li>
<li>Obtain signatures on documents, both wet signature and DocuSign.</li>
<li>Order business cards for associates.</li>
<li>Supply Management:</li>
<li>Manage snack and kitchen supply ordering within a monthly budget.</li>
<li>Maintain inventory and order office supplies as needed.</li>
<li>Put up and organize supplies and common area spaces.</li>
<li>Manage Shred-it account to ensure bin is emptied as needed.</li>
<li>Plan office lunches, including ordering food and supplies.</li>
<li>Order flowers or food for associates with family loss or illness.</li>
<li>Assist with travel and hotel arrangements.</li>
<li>Other duties as requested.</li>
</ul>
Qualifications:
<ul>
<li>Prior administrative support experience needed</li>
<li>Prior experience, and proficiency with Microsoft Office software</li>
<li>Strong initiative</li>
<li>Ability to identify support needs and act as needed</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Ability to manage multiple tasks and prioritize effectively.</li>
<li>Attention to detail and problem-solving skills.</li>
</ul>
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
<ul>
<li>Mission: Enriching lives through investment and service</li>
<li>ENRICH Values:</li>
<li>Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.</li>
<li>Nurture – We encourage and support the growth and development of each other, our clients, and our communities.</li>
<li>Respect - We recognize and acknowledge the inherent value of others.</li>
<li>Integrity – We do the right thing. We exhibit a consistently high moral compass.</li>
<li>Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.</li>
<li>Health - We support the physical, financial, and professional health and well-being of each other and those we serve.</li>
</ul>
Compensation:
The Administrative Assistant compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
<ul>
<li>Ability to unload office supplies, snacks, drinks, and other office materials</li>
</ul>
Supervisory Responsibility:
<ul>
<li>This position does not have any supervisory responsibility</li>
</ul>
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Requirements:

<h3>Job Description</h3>
Job description:
Why You Want To Work Here:
We represent a growing union providing our members with competitive benefits and powerful resources to help advance their careers. We have a casual and fun environment and opportunity for advancement! The Recipient Services Representative is responsible for the accurate and timely response to customer service-based questions over the phone and via email and the processing of benefits applications, payment calculations, and reports.
 
Responsibilities of the Administrative Assistant:
<ul>
<li>Provide services to allow plan recipients to make updates to their plans; often making updates to address changes, tax information, bank account information, check re-issues, etc.</li>
<li>Receive and respond to incoming emails</li>
<li>Calculate benefits information, status, and payments</li>
<li>Route calls to appropriate departments</li>
<li>Process status requests, applications, documents, and eligibility waivers</li>
<li>Maintain files of information</li>
<li>Research correspondence files, payroll reports, microfilm, and system record to determine the correct information for employer and/or participant system files, i.e., Federal Identification Number or Social Security Number discrepancies</li>
<li>Other duties as assigned</li>
</ul>
 
Requirements of the Administrative Assistant:
<ul>
<li>Previous customer service / data entry processing experience</li>
<li>Previous banking or number/ finance-oriented experience desired</li>
<li>Listens well with the ability to communicate effectively both in verbal and written communications</li>
<li>Presents a professional image in the office</li>
<li>Strong attention to detail</li>
<li>Demonstrates ability to manage complex issues while maintaining a flexible, positive, and cooperative demeanor</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Richmond, Virginia. This long-term contract position offers an excellent opportunity for an individual with strong organizational and communication skills to contribute to a fast-paced environment. The role requires a proactive approach to managing tasks and ensuring efficiency in administrative processes. Apply today! By sending an updated resume to Fana Belcher at &nbsp;[fana.belcher][at]roberthalf[dot][com].
 
Responsibilities:
• Respond to inbound calls and direct them to appropriate departments or individuals.
• Perform accurate data entry tasks to maintain and update office records.
• Manage receptionist duties, including greeting visitors and handling inquiries.
• Organize and maintain both physical and digital files for easy access.
• Coordinate schedules and appointments to optimize office workflows.
• Prepare and edit correspondence, reports, and other documents.
• Monitor office supplies and place orders as needed to ensure smooth operations.
• Assist with special projects and provide support for team members when required.
• Ensure adherence to company policies and procedures in all administrative tasks.
• Proven experience as an administrative assistant or in a similar role. • Proficiency in data entry and office management software. • Strong verbal and written communication skills. • Ability to manage multiple tasks efficiently in a fast-paced environment. • Excellent organizational and time management abilities. • A detail-oriented approach with a focus on customer satisfaction. • Familiarity with receptionist responsibilities and office procedures. • High attention to detail and accuracy in all tasks.

<h3>Job Description</h3>
Job DescriptionThis position serves as a supplemental resource to access information and solutions while receiving guidance on concerns. Key responsibilities include: • Listening to needs and concerns. • Investigating relevant issues and connecting clients with appropriate resources. • Acting as a guide to help navigate policies and available programs.Key Skills and Qualifications • Exceptional customer service. • Strong de-escalation and conflict resolution skills. • detail oriented communication, with adaptability. • Handling sensitive information with discretion. • Self-motivated and able to multitask effectively. • Accurate documentation in databases. • Ability to explain complex policies/programs. • Bilingual capability is a plus.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at&nbsp;[fana.belcher][at]roberthalf[dot][com].
 
Responsibilities:
• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.
• Handle incoming and outgoing mail, packages, and deliveries efficiently.
• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.
• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.
• Draft, proofread, and format correspondence, memos, and reports with attention to detail.
• Maintain well-organized filing systems, both electronic and physical.
• Perform data entry tasks and ensure accurate record-keeping and database updates.
• Monitor office supplies, place orders, and maintain inventory levels.
• Respond to membership inquiries and communications as directed.
• Prepare materials and provide support for programs, conferences, and events.
• Proven experience in administrative, receptionist, or office support roles. • Strong organizational skills with the ability to handle multiple tasks and meet deadlines. • Excellent verbal and written communication abilities. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Google Suite. • Attention to detail and a commitment to providing outstanding customer service. • Ability to handle sensitive information with discretion and confidentiality. • Comfort with databases and record-keeping systems. • Capable of working collaboratively in a team environment while maintaining independence in task completion.

<h3>Job Description</h3>
Job DescriptionJob Title: Part Time Office Manager Job Type: Part Time, avg. 20 hours per week Job Description: We are seeking a diligent, responsible and detail-oriented part-time Office Manager to join our client's office. You will be assisting with administrative tasks to ensure the smooth running of our office, contributing to the efficiency and professionalism of our operations. Responsibilities include answering phone calls, scheduling appointments, processing payroll using Dominion and managing files. Duties/Responsibilities: Answering and directing phone calls to appropriate department or individual. Scheduling and managing appointments. Processing payroll for 35 employees using the Dominion system. Filing, organizing, and maintaining office documents efficiently. Interviewing potential employees and participating in hiring processes. Perform other administrative or office tasks as needed. Qualifications: Prior experience in administrative support or relevant field is preferred. Basic knowledge of Microsoft Office Suite (Word, Excel, and Outlook) and familiarity with Dominion payroll software. Excellent organizational skills and attention to detail. Strong communication skills both written and verbal. Ability to handle confidential information with discretion. Must be capable of managing stress effectively and maintaining a positive attitude at all times. High school diploma or equivalent. Our ideal candidate is a team-oriented professional with excellent interpersonal skills, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is a part-time position with hours averaging 10 per week. If you have the valuable experience and skills we seek, we'd love to hear from you!Switchboard - Phones 1 - 10 Lines, Payroll Services - Banking, Filing, Interviewing, MS Office

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Hilton Head, South Carolina. This is a long-term contract position that requires proficiency in administrative tools, strong organizational skills, and a commitment to supporting daily operations.
 
Responsibilities:
• Perform data entry tasks with accuracy and efficiency to maintain organized records.
• Manage receptionist duties, including handling phone calls, emails, and greeting visitors.
• Utilize Adobe Creative Cloud tools, including Adobe Illustrator and Photoshop, to assist with project-related tasks.
• Coordinate and support departmental activities during the renovation process.
• Maintain and update documents using Microsoft Office applications such as Word, Excel, and PowerPoint.
• Ensure smooth communication between team members and external stakeholders.
• Organize and schedule meetings, appointments, and other administrative tasks.
• Monitor and order office supplies as needed to ensure uninterrupted operations.
• Proven experience in data entry and receptionist responsibilities.
• Proficiency in Adobe Creative Cloud, including Adobe Illustrator and Photoshop.
• Strong skills in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent organizational and time management capabilities.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.

<h3>Job Description</h3>
Job Description
Join the VitalCore Team in Kansas! We’re people fueled by passion, not by profit! 
VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care, has an opening for an Administrative Assistant at our Corporate Office in Topeka, Kansas for Full-Time!

Looking for a rewarding career in the healthcare field with competitive wages, annual incentive bonus, and excellent benefits package?

At VitalCore we pride ourselves on retaining and acquiring compassionate, dedicated individuals who are committed to providing quality services. Join our team and experience first-hand how VitalCore Health Strategies promotes a positive work environment that is based on respect and appreciation of the hard work and dedication of our staff.
ADMINISTRATIVE ASSISTANT BENEFITS PACKAGE:
<ul>
<li>Holiday Pay: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas Day</li>
</ul>
<ul>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Health Savings Account</li>
<li>Dependent Care Flexible Spending Account</li>
<li>Life Insurance</li>
<li>Short-Term/Long-Term Disability</li>
<li>Identity Theft Protection</li>
<li>Pet Insurance</li>
<li>Employee Assistance Program and Discount Center</li>
<li>401K &amp; Plan Matching</li>
<li>PTO</li>
<li>Annual Incentive Bonus</li>
<li>Dependent Care Flexible Spending Account</li>
</ul>
ADMINISTRATIVE ASSISTANT POSITION SUMMARY
The Administrative Assistant performs general administrative office assignments, medical record keeping, and functions as a communication link to and within the healthcare/Mental Health unit as appropriate.
 ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS
<ul>
<li>Process correspondence in a timely and systematic manner.</li>
<li>Compile and prepare reports and documents accurately.</li>
<li>Classify and file all documents to be maintained in the office in a retrievable system.</li>
<li>Schedule meetings, appointments, and work assignments to meet or exceed deadlines.</li>
<li>Communicate effectively and demonstrate respect, concern, and courtesy in all interpersonal communications.</li>
<li>Monitor supplies, equipment and services required in the healthcare unit.</li>
<li>Maintain skills and continue professional development to enhance the operations and image of the organization.</li>
<li>Adhere to personnel policies to enhance the operation of the healthcare unit. Attend training and meetings as required.</li>
</ul>
 
ADMINISTRATIVE ASSISTANT MINIMUM REQUIREMENTS
<ul>
<li>At least 2 years of administrative experience or the equivalent of education and experience.</li>
<li>Must possess a good working knowledge of all Microsoft Office applications, including Word, Excel, Outlook and</li>
<li>PowerPoint.</li>
<li>Ability to communicate effectively, both orally and in writing; ability to maintain calendars and schedule appointments.</li>
<li>Ability to divide attention among several tasks and prioritize those tasks.</li>
</ul>
 
ADMINISTRATIVE ASSISTANT SCHEDULE
<ul>
<li>Full-Time</li>
<li>Monday - Friday</li>
<li>8 AM - 4:30 PM</li>
</ul>
VitalCore Health Strategies is an equal opportunity employer and committed to creating and maintaining an inclusive workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.
 
 Full-Time

42,958 administrative assistant Jobs