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<h3>Job Description</h3>
Job Description
This posting will remain open until filled: 12-Month Building Secretary&nbsp;
Business school or Associates Degree preferred.&nbsp; A minimum of 2 years’ experience working in a school office is preferred.&nbsp; A minimum grade point average shall be a B or 3.0 on a 4.0 scale for high school and/or college grades.&nbsp;&nbsp; An “excels” rating on the secretarial test is required.
Persons interested in the position listed above should submit their application&nbsp;through the online application system at the following link:&nbsp; <a href="https://www.applitrack.com/fcasd/onlineapp/" target="_blank">https://www.applitrack.com/fcasd/onlineapp/</a>.&nbsp; EOE
 Skills required:
<ul>
<li>Experience and expertise operating a computer using various software applications such as, but not limited to: Microsoft Word and Microsoft Excel</li>
<li>Effective working relationships with students, staff, and the school community</li>
<li>Ability to speak effectively before staff and public</li>
<li>Pleasant and polite telephone answering skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Excellent organizational skills</li>
<li>Excellent proofreading skills</li>
<li>Ability to handle frequent distractions and multiple tasks</li>
<li>Ability to maintain confidentiality regarding student and administrative matters</li>
<li>Ability to work independently as well as with co-workers</li>
<li>Ability to add, subtract, multiply, and divide in all units of measure</li>
<li>Ability to compute rate, ratio, and percent&nbsp;</li>
</ul>
 Required Documentation: -Letter of interest -Resume -3 signed letters of reference -Clearances: Act 34, Act 114, Act 151, Act 126

12-month Building Secretary

<h3>Job Description</h3>
Job Description
 
 
 
REDWOOD CITY SCHOOL DISTRICT
CLASS TITLE: ADMINISTRATIVE SECRETARY I 
 
BASIC FUNCTION:
Under the direction of a District-level administrator at the level of Coordinator or Certificated Manager, perform responsible secretarial and clerical work related to the function(s) to which assigned; assist the administrator with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws.
DISTINGUISHING CHARACTERISTICS:
Administrative Secretary I incumbents performed experienced-level clerical and secretarial duties for a District-level administrator at the level of a Coordinator or Certificated Manager for a specific District-wide program or function. Administrative Secretary II incumbents report to an administrator at the level of Director with a major District-wide program. The Administrative Secretary III incumbents report to a District­ level Director of several large and diversified programs.
REPRESENTATIVE DUTIES:
Perform responsible secretarial and clerical work related to the function to which assigned.
Plan, organize and coordinate activities to assist the Administrator in administrative matters.
Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established procedures.
Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials.
Take and transcribe dictation of correspondence, reports, bulletins and memoranda as required by position.
Research and compile information and compute statistical information for federal, State and District reports.
Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files. 
Compile difficult and complex statistical and written reports from a variety of sources; assist in organizing materials for special projects.
Attend a variety of meetings as required; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials.
Review, check, correct and compile information from schools; verify data for accuracy, completeness and compliance with established procedures.
Compile data for budget; post and maintain budget and financial records of a variety of programs.
Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders.
Receive, open and screen incoming mail and independently compose replies according to established procedures.
Operate office equipment such as typewriter, computer terminal, copier and calculator; operate equipment unique to the office to which assigned such as two­ way radios.
Train and provide work direction to clerical personnel as assigned. Utilize a second designated language as assigned.
Maintain confidentiality of records and information, including information regarding Board, District, personnel, pupil or controversial matters.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES: 
 
KNOWLEDGE OF:
Modem office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communications skills.
Applicable sections of State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette. Technical aspects of field of specialty.
 
ABILITY TO:
Perform responsible secretarial and clerical work related to the function to which assigned.
Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Work cooperatively with others.
Type at 55 words net per minute from clear copy. Work independently with little direction.
Establish and maintain effective working relationships with others. Meet schedules and time lines.
Maintain records and prepare reports. Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing.
Complete work with many interruptions.
Operate a variety of office equipment such as typewriter, calculators, copier and computer terminal.
Make arrangements for meetings, workshops and conferences. Maintain a variety of files.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and three years responsible clerical experience.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this class may be required to take dictation at 80 words per minute and transcribe accurately and/or utilize oral and written abilities in a second designated language. An Equal Opportunity Employer
The Redwood City School District (RCSD) is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RCSD makes hiring decisions based solely on qualifications, merit, and business needs at the time. 
The Redwood City School District seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Administrative Secretary I (Bilingual Spanish/English Required)

<h3>Job Description</h3>
Job DescriptionSalary: 
Summary
The Legal Secretary will principally work under the supervision of the supervising attorney(s) and provide support to the Personal Injury Group in the Firm. This position enhances attorney effectiveness by providing information and support; representing the attorney(s) to clients and others. The assigned work is in the personal Injury or Commercial Litigation practice areas. The legal secretary will coordinate schedules, draft legal documents, take messages and answer telephone calls, file and coordinate case filing projects with the assigned file clerks if applicable. The candidate must possess a team-oriented work ethic and logical mind and be able to follow instructions and resolve conflicts and relating well with various types of persons. To perform this job successfully, an individual must be a proactive, organized professional who is able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Essential Duties, Responsibilities, and Requirements
 Ability to work under the supervision of the assigned attorney(s) and provide support to the litigation group.
 Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
 Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and expense reports.
 Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; dockets court imposed deadlines.
 Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
 Assists in submission of billable time and reimbursable expenses; preparing invoices and communicating with clients concerning invoices.
 Maintains client confidence by keeping client/attorney information confidential.
 Utilizes electronic filing and retrieval systems and supervises file clerks.
 Enhances department and organization reputation by accepting ownership for accomplishing new and different requests and special projects; exploring opportunities to add value to job accomplishments and make recommendations.
 Working knowledge and experience of the law firm industry including office and department procedures, work flows and organization.
 Knowledge and experience with e-filing procedures.
 Ability to effectively communicate with clients, court personnel, counsel, third parties, private investigators, medical providers, experts, etc., and maintains regular contact with all parties.
 Consistent follow-through and ability and flexibility to multi-task and effectively balance priorities and meet tight deadlines.
 Communicates well, shows teamwork effort, and collaborates well with everyone you come in contact with.
 Exceptional customer service and people skills and work with in a team concept.
 Special projects as assigned.
 
Qualifications
 High School Diploma required for this role.
 Two (2) year or Four (4) year undergraduate degree or technical/trade school degree preferred but not required.
 A minimum of 3 to 5 years' experience and exposure working as a legal secretary in a law firm in the litigation group required.
 Exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software.
 Experience working with various practice and case management databases (iManage), and timekeeping and billing systems.
 Must possess excellent communication skills with the ability to speak and write clearly and informatively and able to read and interpret information.
 Must be able to maintain confidentiality.
 Must be willing to work additional hours and weekends as required for the role.
 Must be dependable and adhere to firm policies and procedures and work the required hours for the role.
 Exceptional communication, customer service, organizational, time management and detail oriented skills required for the role.
 
 
 
Kane Russell Coleman &amp; Logan, PC is an
Equal Opportunity Employer

Legal Secretary

<h3>Job Description</h3>
Job Description
PrideStaff Hattiesburg is seeking an experienced Legal Secretary on behalf of our client in Jackson, MS. This is a full-time, temp to hire position. In this role, the Legal Secretary will be responsible for supporting the firm by preparing documents such as legal correspondences, in addition to the following duties:
<ul>
<li>Prepare legal briefs, correspondences, pleadings and other documents as needed for the attorney.</li>
<li>Maintain and organize documents in a paper and/or electronic filing system.</li>
<li>File pleadings, etc. with the Court and/or Court Clerk.</li>
<li>Help prepare for trial by organizing exhibits and assisting with other tasks as required.</li>
<li>Perform legal research, investigating facts and laws.</li>
<li>Directing and coordinating law office activity.</li>
<li>Other duties as assigned.</li>
</ul>
REQUIREMENTS:
<ul>
<li>Minimum 60 WPM typing speed.</li>
<li>Associate degree.</li>
<li>Minimum 1-year experience working in a law office.</li>
<li>Certificate of completion in a paralegal program of education or training preferred.</li>
<li>Proficient in Microsoft Office Suite, specifically Outlook, Word and Excel.</li>
<li>Strong oral and written communication skills.</li>
<li>Must be able to effectively, multitask, manage time-sensitive documents and have strong organizational skills in a fast paced environment.</li>
<li>Ability to work under pressure to meet strict deadlines.</li>
<li>(2) professional references.</li>
</ul>
Company DescriptionPrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources. 
<h3>Company Description</h3>
PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

<h3>Job Description</h3>
Job Description
Sage Specialty Hospital (LTAC) located in Baton Rouge, LA is seeking Unit Secretary/Telemetry Tech to join its team!
Shifts available:
<ul>
<li>6am-6pm</li>
<li>6pm-6am</li>
</ul>
We offer you: a comprehensive package including competitive pay, direct deposit, medical insurance, dental insurance, long-term disability insurance, life insurance, AD&amp;D insurance, vision insurance, multiple voluntary insurance options, paid holidays, paid vacation time and more!
Duties:
<ul>
<li>Accurately interpret cardiac rhythm strips every 4 hours</li>
<li>Report rhythm changes immediately to primary care nurse</li>
<li>Operate speaker and phone system and complete emergency calls for staff</li>
<li>Track monitored patients at all times</li>
<li>Provides general administrative, clerical and support services to the clinical unit assigned</li>
<li>Ensures optimal and safe patient care by supporting medical and nursing staff</li>
<li>Keeps medical records and all patient care related documents secured and in compliance with state and federal regulations</li>
<li>Greet visitors and direct them to patient rooms</li>
<li>Performs receptionist duties</li>
</ul>
Requirements:
<ul>
<li>High school graduate or equivalent (GED).</li>
<li>Current BLS certification.</li>
<li>Successful completion of Basic EKG Monitoring Course.</li>
<li>Previous experience in rhythm interpretation, previous experience as a Telemetry Technician preferred.</li>
<li>Knowledge of monitoring equipment.</li>
</ul>
Exceptional People providing Exceptional Care.
Come join our team of qualified and dedicated healthcare professionals!

Unit Secretary/Telemetry Tech

<h3>Job Description</h3>
Job Description
As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:
<ol>
<li>Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.</li>
</ol>
<ol>
<li>File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.</li>
</ol>
<ol>
<li>Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li>
</ol>
<ol>
<li>Proofread documents and check for appropriate formatting, spelling and grammar.</li>
</ol>
<ol>
<li>Maintain good public relations with clients.</li>
</ol>
<ol>
<li>Review all incoming mail, distribute to teams as needed and upload to the DMS.</li>
</ol>
<ol>
<li>Prepare documents and packages for mail, messenger and overnight delivery.</li>
</ol>
<ol>
<li>Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.</li>
</ol>
<ol>
<li>Enter attorney time. Send time entry reminders.</li>
</ol>
<ol>
<li>Process client billing. Assist with review and edit of bills as necessary.</li>
</ol>
<ol>
<li>Schedule appointment and make arrangements for meetings, conferences and travel.</li>
</ol>
<ol>
<li>Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.</li>
</ol>
<ol>
<li>Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).</li>
</ol>
<ol>
<li>Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.</li>
</ol>
<ol>
<li>Other duties and projects as assigned.</li>
</ol>
You Have
<ol>
<li>A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).</li>
</ol>
<ol>
<li>Strong proofreading skills, attention to detail and solid grammar/spelling skills.</li>
</ol>
<ol>
<li>High degree of proficiency with Microsoft programs (Word, Outlook, Excel).</li>
</ol>
<ol>
<li>Legal citation and legal terminology expertise.</li>
</ol>
<ol>
<li>Familiarity with iManage, Compulaw or similar technology.</li>
</ol>
<ol>
<li>The ability to organize, prioritize and meet the demands off multiple attorney assignments.</li>
</ol>
<ol>
<li>Flexibility to work overtime occasionally.</li>
</ol>
<ol>
<li>Good attendance and punctuality.</li>
</ol>

<h3>Job Description</h3>
Job Description
We are seeking a dependable and personable Legal Secretary to join our fast-paced real estate closing team. This is an excellent opportunity for someone who thrives in a professional environment, enjoys working with people, and wants to grow with a respected law firm. The ideal candidate will play a key role in maintaining smooth operations and providing a positive experience for clients and colleagues alike.
Key Responsibilities:
<ul>
<li>
Greet clients and visitors with warmth and professionalism
</li>
<li>
Answer and route incoming phone calls in a courteous and efficient manner
</li>
<li>
Manage physical and digital client files, including scanning, labeling, and filing
</li>
<li>
Assist attorneys and paralegals with administrative tasks as needed
</li>
<li>
Coordinate client communications and follow-ups
</li>
<li>
Maintain the reception area and assist with basic office upkeep
</li>
<li>
Support scheduling, mail handling, and document preparation as needed
</li>
</ul>
Qualifications:
<ul>
<li>
Previous administrative or legal office experience preferred, especially in real estate or customer-facing roles
</li>
<li>
Excellent interpersonal and communication skills
</li>
<li>
Strong organizational skills and attention to detail
</li>
<li>
Professional demeanor and a friendly, client-centered attitude
</li>
<li>
Ability to manage multiple tasks efficiently in a busy environment
</li>
<li>
Must be able to pass a criminal background check
</li>
</ul>
Company DescriptionWatson Legal, PLLC is a boutique North Carolina real estate law firm dedicated to delivering efficient, detail-driven closing services with exceptional client care. We handle a high volume of real estate transactions and pride ourselves on professionalism, responsiveness, and client satisfaction. 
<h3>Company Description</h3>
Watson Legal, PLLC is a boutique North Carolina real estate law firm dedicated to delivering efficient, detail-driven closing services with exceptional client care. We handle a high volume of real estate transactions and pride ourselves on professionalism, responsiveness, and client satisfaction.

Real Estate Legal Secretary

<h3>Job Description</h3>
Job Description
Primary Worksite: Gretna
RESPONSIBILITIES Opens and closes the office as needed; greets and directs all individuals and visitors in a courteous and professional manner; verifies demographics and insurance information on all individuals and enters any updates/changes into the Electronic Health Record (EHR); verifies insurance information and enters into EHR; notifies staff of individuals’ arrival; answers and directs incoming calls to staff as appropriate; conducts financial assessments and reassessments in a courteous, professional manner; scans information into the EHR as needed; makes appointments for the medical and clinical staff as needed; receives and receipts monies for services; provides coverage for other Senior Secretaries at other sites as needed; other duties as assigned.
REQUIREMENTS Minimum Requirements M1: High school diploma or equivalent M2: Customer service experience M3: Experience working in a secretarial position in an office setting 
Fingerprints, State and FBI criminal record reports, drug test, and central registry (CANIS) report will be required upon request. Our Agency maintains a drug-free workplace.
HOURLY RATE RANGE $16.87 - $29.52
APPLY AT WWW.DPCS.ORG **PLEASE INCLUDE RESUME WHEN APPLYING**

Senior Secretary - Contract (4303)

<h3>Job Description</h3>
Job Description
We are seeking a Secretary&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments&nbsp;</li>
<li>Greet and assist Tenants</li>
<li>Answer inbound telephone calls</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>

Secretary/English & Spanish speaking

<h3>Job Description</h3>
Job Description
Job Title: Secretary to Business Owner
Location: [Northridge] Job Type: [Full-Time/Part-Time] Salary: [Insert salary range or “Based on experience”] Reports to: Harvey Tabb
Job Overview:
We are seeking a highly organized, proactive, and reliable Secretary to support a busy business owner in managing day-to-day operations, scheduling, and communication. The ideal candidate will be detail-oriented, discreet, and able to handle administrative tasks efficiently while maintaining professionalism and confidentiality.
Key Responsibilities:
<ul>
<li>
Manage and organize the owner’s calendar, appointments, and meetings
</li>
<li>
Screen and prioritize emails, phone calls, and other communications
</li>
<li>
Prepare reports, documents, and presentations as requested
</li>
<li>
Handle travel arrangements and itineraries
</li>
<li>
Maintain organized filing systems (physical and digital)
</li>
<li>
Assist with project coordination and follow-ups
</li>
<li>
Serve as a liaison between the business owner and clients, staff, or vendors
</li>
<li>
Perform general office duties including data entry, ordering supplies, and billing support
</li>
<li>
Handle personal errands or tasks as requested (optional depending on role)
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as a secretary, executive assistant, or similar administrative role
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
Strong organizational and multitasking abilities
</li>
<li>
Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools
</li>
<li>
Discretion and confidentiality are a must
</li>
<li>
Ability to work independently and prioritize tasks effectively
</li>
<li>
High school diploma required; associate's or bachelor’s degree is a plus
</li>
</ul>
Preferred Traits:
<ul>
<li>
Problem-solver with a proactive mindset
</li>
<li>
Calm under pressure and deadline-oriented
</li>
<li>
Adaptable to the fast pace of a growing business
</li>
<li>
Professional appearance and demeanor
</li>
</ul>

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