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<h3>Job Description</h3>
Job DescriptionAdministrative Secretary Company Overview: Our client at OCPS is seeking the Administrative Secretary to perform complex clerical and data entry work assisting with various compliance transactions. Position Summary: The successful candidate must have at least 2 years of clerical, administrative and data entry experience within criminal justice, law enforcement, human resources, or an academic setting. Start Date: ASAP Work hours: 7:30am - 4:30 pm, Monday to Friday Work form: On-site Key Responsibilities: •Answering phones and greeting/responding to visitors at the door in a professional and courteous manner.•Managing email communications, ensuring timely and appropriate responses.•Performing accurate and consistent data entry for case files and other documentation.•Providing exceptional customer service and maintaining clear,empathetic communication with both internal and external stakeholders.•Demonstrating computer literacy ,standard office software.•Applying strong organizational skills to manage case documents, deadlines, and scheduling.•Practicing effective time management to meet investigation and reporting deadlines.•Showing high attention to detail in all aspects of clerical and data work.•Displaying a high level of motivation and initiative in a fast-paced environment. • Conducting internet or internal system research to gather and compile data as needed. Minimum Qualifications: • High school diploma or GED required • At least 2 years of data entry experience in criminal justice or law enforcement program, HR and school-based highly preferred • Able to utilize MS office suite programs Sunshine Enterprise USA is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”

Administrative Secretary

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>(High Volume in bound calls) Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
<li>Verifying Insurance Eligibility and obtaing referrals/authorizations</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

Medical Secretary

<h3>Job Description</h3>
Job Description
Answering phones, writing down customer information, estimating jobs coming in, running payroll, basic office work, maintaining the cleanliness of the office.

Office Secretary

<h3>Job Description</h3>
Job DescriptionAt Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate &amp; securities, litigation, real estate, tax, labor &amp; employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.Responsibilities
<ul>
<li>Greet clients and visitors in a professional and friendly manner</li>
<li>Answer phone calls, take messages, and direct calls to the appropriate person</li>
<li>Coordinate and schedule depositions, hearings, and meetings</li>
<li>Assist with document preparation</li>
<li>Conduct legal research and gather relevant case information</li>
<li>Organize and maintain case files in document management system (iManage)</li>
<li>Coordinate and schedule meetings, conferences, and travel arrangements</li>
<li>Maintain and organize client files and records</li>
<li>Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner</li>
<li>Open new files and running conflicts</li>
<li>Updating docket sheet or information sheet on the file</li>
<li>Perform general clerical duties such as filing, scanning, and data entry</li>
<li>Provide administrative support to attorneys and staff as needed</li>
</ul>
Experience
<ul>
<li>Excellent organizational skills and attention to detail</li>
<li>Strong communication and interpersonal skills</li>
<li>Proficient with Microsoft Office Suite and legal software (will train on our specific tools)</li>
<li>Knowledge of e-filing in state and federal courts</li>
<li>Previous experience working as a legal secretary on the litigation defense side is highly preferred</li>
<li>Knowledge of court rules and procedures</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>Ability to work independently and as part of a team</li>
</ul>
Benefits
<ul>
<li>Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm</li>
<li>10 company holidays + 4 early release days</li>
<li>16 PTO days</li>
<li>Hybrid schedule (3 days/week in office, 2 days/week at home) </li>
<li>401k + firm match based on previous year revenue. In 2024 we matched up to 6%</li>
<li>Discretionary year end bonus </li>
</ul>
<ul>
<li>Employee referral bonus ($2000 - $4000)</li>
</ul>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Legal Secretary

<h3>Job Description</h3>
Job Description
We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Bilingual (Spanish) is not required but helps</li>
<li>Proficient with Microsoft product suite</li>
</ul>

Secretary

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence documentation in patient chart, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Ensure patient history is gathered</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job Description
SUMMARY:
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a full-time, 40 hrs./wk. position located at The Miriam Hospital. Candidates with the ability to communicate effectively in both English and Spanish are strongly encouraged to apply. 
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Dermatology’s values of patient care priority, dignity, collaboration, integrity and quality in support of our mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Responsible for knowing and acting in accordance with the Brown Dermatology’s Compliance Program and Code of Conduct.
Consistently practices the Brown Dermatology’s Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments.</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) and deductibles for services rendered when applicable (at check in or at check out.)</li>
<li>Collect patient balances.</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit.</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology and medical insurance policies, procedures and requirements.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Brown Dermatology requires employees to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions. 
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Dermatology welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
 
 Monday-Friday, 8:00AM-4:30PM

<h3>Job Description</h3>
Job Description
 
Role Description
This is a full-time on-site role for a Legal Secretary located in Newberg, OR. As a Legal Secretary, you will play an important role in supporting attorneys and staff by producing accurate, high-quality work, ensuring documents are grammatically correct, and assisting the team to meet deadlines. This role provides an opportunity to develop organizational, communication, and technical skills in a professional law firm setting while gaining exposure to legal processes and case management.
Responsibilities and Duties:
· Typing, including transcription, document preparation, formatting and editing
· Scanning, copying and filing for sizable case files
· Assist with prioritizing the workload amongst other support staff
· Receptionist phone coverage as needed
· Research as requested
· Performing general office duties
· Other tasks as requested
Qualifications:
· Exceptional oral and written communication skills, grammar and proofreading skills.
· Detail-oriented with strong organizational skills for timely, accurate completion of tasks
· Knowledge of legal terminology
· Strong ability to work independently with a high level of work ethic and initiative
· Works collaboratively with team to meet strict deadlines while managing multiple priorities
· Critical thinking skills and is not afraid to take initiative
· High School Diploma
Preferred Skills/Experience:
· Type speed of at least 60 wpm
· Proficient in Microsoft Word and Outlook
· Legal experience is a plus
· Workers' compensation experience is a plus
Working Environment:
· Normal office environment requiring routine operation of standard office equipment (computers, keyboard, telephone, copiers, fax and scanner).
· No exposure to significant environmental hazards. 
Essential Functions:
· Ability to perform sedentary work that involves walking, sitting, and standing for long periods of time.
· Normal visual acuity, hearing, speaking, and the ability to understand and speak the English language.
· Ability to lift and carry up to 20 lbs. occasionally.
Compensation and Benefits
· Full-time
· Hourly wage: DOE
· Generous PTO and holidays
· 100% Employer Paid: Medical, Dental, Life, ST/LT Disability, PLO
· Retirement: 401k matching contribution
Company DescriptionCompany Overview Providing expert legal services to clients throughout the Pacific Northwest. Cummins, Goodman, Denley &amp; Vickers, P.C. represents employers in OSHA compliance matters, defense of workers’ compensation claims, employment law, and civil litigation. Our experienced group of attorneys, legal assistants and support staff work as a team to keep clients informed and achieve strategic objectives. 
<h3>Company Description</h3>
Company Overview\nProviding expert legal services to clients throughout the Pacific Northwest. Cummins, Goodman, Denley &amp; Vickers, P.C. represents employers in OSHA compliance matters, defense of workers’ compensation claims, employment law, and civil litigation. Our experienced group of attorneys, legal assistants and support staff work as a team to keep clients informed and achieve strategic objectives.

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by handling a wide range of tasks, including managing schedules, handling correspondence, and maintaining files, contributing to the overall efficiency of the workplace. This position requires strong organizational skills, excellent phone etiquette, and a commitment to providing exceptional customer support.
Responsibilities
<ul>
<li>Answering phones and emails: Handling inquiries from clients, vendors, and other stakeholders.</li>
<li>Handle clerical tasks such as filing, data entry, and document preparation.</li>
<li>Assist in calendar management, scheduling, and coordinating meetings.</li>
<li>Processing payroll and bookkeeping: Performing basic accounting tasks and managing financial records.</li>
<li>Provide support to team members as needed.</li>
<li>Maintain accurate records of customer interactions and transactions.</li>
<li>Utilize computer systems for data management and reporting.</li>
<li>Managing the office environment: Maintaining cleanliness, organizing furniture, and ensuring a functional workspace.</li>
<li>Operating and maintaining office equipment: Troubleshooting problems with copiers, printers, and other equipment.</li>
<li>Managing office supplies: Ordering and stocking supplies, ensuring a smooth workflow.</li>
</ul>
Qualifications
<ul>
<li>Strong computer literacy with proficiency in office software applications.</li>
<li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Exceptional phone etiquette and communication skills.</li>
<li>Demonstrated ability to provide outstanding customer service and support.</li>
<li>Familiarity with calendar management tools is a plus.</li>
<li>A proactive approach to problem-solving and attention to detail.</li>
</ul>
Join our office team where you can contribute to a dynamic work environment while enhancing your professional skills. We look forward to welcoming a dedicated individual who thrives in an organized setting!

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and highly organized Legal Secretary to join our dynamic legal team. The ideal candidate will possess a strong background in various areas of law, including but not limited to medical malpractice, auto accidents, workers compensation and litigation. This role is essential in providing administrative support to attorneys, managing legal documents, and ensuring the smooth operation of the law office. The Legal Secretary will be responsible for maintaining confidentiality and demonstrating professionalism in all interactions.
Responsibilities
<ul>
<li>Provide executive administrative support to attorneys and legal staff.</li>
<li>Manage and organize legal documents, including drafting, proofreading, and reviewing contracts and other legal correspondence.</li>
<li>Maintain case files and document management systems, ensuring all records are accurate and up-to-date.</li>
<li>Assist with project management tasks related to ongoing cases, including tracking deadlines and filing necessary documents.</li>
<li>Coordinate client interviews and maintain effective communication with clients regarding case updates.</li>
<li>Handle data entry tasks efficiently while ensuring accuracy in all clerical duties, including filing and transcription.</li>
<li>Support litigation efforts by preparing trial binders, exhibits, and other necessary documentation for court appearances.</li>
</ul>
Skills
<ul>
<li>DAILY TASKS</li>
</ul>
Answer phone
Pick up mail
Open mail
Enter R/R mail in timeslips
Prepare transmittal letters/emails to and from clients
Prepare legal pleadings
Transcription of dictation
Prepare monthly invoices and send by email or mail
Managing account receivables and account payable operations
Open new files, enter client info in T.S.
Organize and arrange file documentation in preparation for trials
Schedule appointments, meeting, depositions, etc.
Maintain attorney calendars
Order medical records

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