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<h3>Job Description</h3>
Job Description POSITION PURPOSE This position provides a wide range of administrative, executive, and legal secretarial support for multiple attorneys and paralegals. This position must maintain the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. This position requires excellent written and verbal skills, strong decision-making ability, and attention to detail. This position requires advanced computer skills in Work, Excel, and PowerPoint such as complex document creation, revision, and version management, including, but not limited to, the use of table of contents, field codes, headings and other advanced formatting available in Microsoft Office Suite. This position is responsible for typing correspondence, agreements and other documents from rough draft, extensive verbal instruction, proofing/editing for accuracy, answering phones, scheduling meetings using Outlook, making travel arrangements, maintaining multiple filing systems, coordinating transaction documents, and communicating in person, by telephone, mail or email with internal and external contract and any other duties as assigned. RESPONSIBILITIES AND TASKS Provides administrative, executive, and secretarial support for the Senior Attorney and other attorneys and paralegals and performs complex secretarial, executive, administrative word processing and other clerical functions. Types correspondence, agreements and documents from rough draft, extensive verbal instructions and dictation. Proofing and editing documents for accuracy. Answers the telephone in a timely and professional manner. Schedules meetings effectively and efficiently using Outlook and makes the necessary travel arrangements. Maintains filing systems and indexes in an organized manner. Communicates effectively in person, by telephone, mail or email with internal and external clients and maintains the ability to interact with staff at all levels of the firm. Completes special projects and other duties as requested to support the needs of the organization. Networks with co-workers to share best practices. Develops strategies and aligns work to achieve goals. Demonstrates general computer skills, knowledge of Microsoft Office Suites, troubleshoots minor technical issues and seeks assistance when necessary. Organizes, plans, and manages time effectively to complete assignments. COMPETENCIES | Accountability | Taking ownership for responsibilities and commitments, and their outcomes. | Business Acumen | Understanding the context, needs, and key factors associated with achieving business goals and objectives. | Change Agility | Effectively anticipating, preparing for, facilitating, leading, and supporting sustainable positive change. | Collaboration | Contributing and capitalizing on the talents of diverse stakeholders to achieve common goals while respecting individual needs. | Communication | Conveying, understanding, acknowledging and incorporating information, news, ideas and feelings, using a variety of methods. | Leadership | Engaging relevant parties, building a compelling vision of desired outcomes, generating energy and enthusiasm, and empowering others to take action by removing obstacles and building accountability. | Personal Growth &amp; Development | Devoting time and energy to expand knowledge, skills, and abilities; and seeking new experiences or career opportunities. | Quality &amp; Customer Satisfaction | Committing oneself to maintain a high standard of excellence while also meeting or exceeding customer expectations. | Talent Management | Attracting, engaging, retaining, and developing high-performing individuals and teams to meet current and future business needs. | Job/Technical Proficiency | Demonstrating the appropriate breadth and depth of knowledge and skill specific to ones profession, function or job discipline. POSITION REQUIREMENTS License or Certification: N/A Minimum Qualifications: Minimum of 3 years of legal secretarial experience. Previous experience working at a law firm is preferred. Proficiency in Word, Excel, PowerPoint and Outlook. Machines, Equipment Used: General office equipment such as computer/laptop, telephone, copy/fax machine, calculator, scanner, etc. Microsoft Office software, to include Outlook, Word, and Excel. Physical Requirements: Visual acuity, speech recognition, speech clarity. Ability to lift, lower, push, pull, and retrieve objects weighing a minimum of 15 pounds. Reasonable assistance may be requested when lifting, pushing, and/or pulling exceeds these minimum requirements. Skills and Abilities: Oral communication, written communication, fluency in English, active listening. Information ordering, deductive reasoning, social perceptiveness, time management, critical thinking. Ability to coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner. Ability to work independently without continuous supervision. Environmental Conditions: Indoor, temperature controlled, smoke-free environment. Handicapped accessible. May work under stressful circumstances at times. Proficiency or Productivity Standards: Has regular, reliable, and predictable attendance and punctuality. Adheres to dress code including wearing ID badge. Adheres to Standards of Business Conduct. May be required to work weekdays and/or weekends, evenings and/or night shifts if needed to meet deadlines. May be required to work on religious and/or legal holidays on scheduled days/shifts. May be required to perform other duties as assigned by supervisor. This position will support cultural diversity by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity. All job descriptions approvals and performance evaluations are conducted electronically. Under extenuating circumstances, paper templates can be requested from Human Resources or a member of leadership within the firm.

Legal Assistant

<h3>Job Description</h3>
Job DescriptionLegal Assistant
Location: Birmingham, AL&nbsp; Title: Legal Assistant Salary: $50k-$65k DOE + Bonus, PTO, Comprehensive Insurance Plan (med/dental/vision/life), 401k w/ match, AWESOME Culture! Requirements: 3+ years of experience as a Legal Assitant with experience in Litigation
 We want the best people, and our compensation and benefits package is designed to attract the best!&nbsp;
Based in Birmingham, AL and founded by seasoned trial attorneys with a passion for justice, we are a full service law firm that has spent decades advocating for individuals and families facing life-altering injuries and losses. We specialize in complex personal injury and wrongful death cases, and our reputation is built not on advertising, but on referrals from fellow attorneys, judges, and former clients who trust our relentless pursuit of results.
They are actively seeking a Legal Assistant who has 3+ years of experience in the Law Firm setting, with experience in Litigation cases.
Offering:&nbsp;
<ul>
<li>$50k-65k + Bonus</li>
<li>PTO</li>
<li>Comprehensive Benefits</li>
<li>401k w/ Profit sharing</li>
</ul>
 - For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 09/30/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. &nbsp;CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at <a href="mailto:Benefits@CyberCoders.com" target="_blank">Benefits@CyberCoders.com</a> to make arrangements.

<h3>Job Description</h3>
Job DescriptionLegal Assistant
Litigation Legal Assistant
Location: Seattle, WA
Are you a skilled litigation legal assistant looking to join a respected civil litigation firm with a fast-paced, team-oriented environment?
A well-established Seattle law firm is seeking an experienced Litigation Legal Assistant to support a busy team handling a wide range of civil litigation matters, including professional liability defense, business and commercial litigation, professional negligence, personal injury, coverage, and premises liability.
What You'll Do
<ul>
<li>Provide comprehensive support for attorneys in all phases of litigation.</li>
<li>Manage case files, calendars, and deadlines across State and Federal courts.</li>
<li>Draft and file pleadings, motions, and other legal documents.</li>
<li>Coordinate discovery, including document production and deposition scheduling.</li>
<li>Maintain confidentiality while handling sensitive internal matters.</li>
<li>Prioritize and manage multiple tasks in a fast-paced environment.</li>
</ul>
 What We're Looking For
<ul>
<li>Minimum 3 years of litigation legal assistant experience.</li>
<li>Strong knowledge of State and Federal court procedures and filing systems.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to work independently and manage shifting priorities.</li>
<li>Professional judgment and a proactive, team-oriented mindset.</li>
</ul>
Benefits
<ul>
<li>401(k) with Matching&nbsp;</li>
<li>Dental insurance</li>
<li>Flexible spending account</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Professional development assistance</li>
<li>Referral program</li>
</ul>
 - For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 10/27/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. &nbsp;CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at <a href="mailto:Benefits@CyberCoders.com" target="_blank">Benefits@CyberCoders.com</a> to make arrangements.

<h3>Job Description</h3>
Job Description
Litigation Assistant required immediately for National firms Fort Lauderdale, FL office.
As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:
<ol>
<li>Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.</li>
</ol>
<ol>
<li>File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.</li>
</ol>
<ol>
<li>Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li>
</ol>
<ol>
<li>Proofread documents and check for appropriate formatting, spelling and grammar.</li>
</ol>
<ol>
<li>Maintain good public relations with clients.</li>
</ol>
<ol>
<li>Review all incoming mail, distribute to teams as needed and upload to the DMS.</li>
</ol>
<ol>
<li>Prepare documents and packages for mail, messenger and overnight delivery.</li>
</ol>
<ol>
<li>Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.</li>
</ol>
<ol>
<li>Enter attorney time. Send time entry reminders.</li>
</ol>
<ol>
<li>Process client billing. Assist with review and edit of bills as necessary.</li>
</ol>
<ol>
<li>Schedule appointment and make arrangements for meetings, conferences and travel.</li>
</ol>
<ol>
<li>Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.</li>
</ol>
<ol>
<li>Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).</li>
</ol>
<ol>
<li>Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.</li>
</ol>
<ol>
<li>Other duties and projects as assigned.</li>
</ol>
You Have
<ol>
<li>A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus).</li>
</ol>
<ol>
<li>Strong proofreading skills, attention to detail and solid grammar/spelling skills.</li>
</ol>
<ol>
<li>High degree of proficiency with Microsoft programs (Word, Outlook, Excel).</li>
</ol>
<ol>
<li>Legal citation and legal terminology expertise.</li>
</ol>
<ol>
<li>Familiarity with iManage, Compulaw or similar technology.</li>
</ol>
<ol>
<li>The ability to organize, prioritize and meet the demands off multiple attorney assignments.</li>
</ol>
<ol>
<li>Flexibility to work overtime occasionally.</li>
</ol>
<ol>
<li>Good attendance and punctuality.</li>
</ol>

Legal Secretary

<h3>Job Description</h3>
Job DescriptionThe Opportunity: Legal Assistant Send resumes to: <a href="mailto:Hayley.christina@capstonesp.comJoin" target="_blank">Hayley.christina@capstonesp.comJoin</a> a nationally-recognized law firm committed to excellence! We are seeking a highly organized and proactive Legal Practice Assistant to support our Asbestos and Toxic Tort team. This is an exciting opportunity to join a premier law firm known for its collaborative culture, sophisticated client base, and dedication to professional development.Key Responsibilities:
<ul>
<li>Provide high-level administrative and legal support to attorneys specializing in Asbestos and Toxic Tort litigation and/or related transactions.</li>
<li>Draft, proofread, and format legal documents, correspondence, pleadings, and discovery.</li>
<li>Manage case files and maintain detailed case calendars, including tracking deadlines and court dates.</li>
<li>Coordinate scheduling, travel arrangements, and meeting logistics.</li>
<li>Communicate with clients, courts, and opposing counsel with professionalism and discretion.</li>
<li>Assist with e-filing in state and federal courts and maintain proficiency with relevant court procedures.</li>
<li>Perform time entry, billing support, and expense report processing.</li>
<li>Maintain confidentiality and discretion with sensitive matters and case information.</li>
</ul>
Qualifications:
<ul>
<li>Law firm experience required – candidates must have worked in a legal assistant, legal secretary, or similar support role within a law firm environment.</li>
<li>Experience in Asbestos and Toxic Tort litigation and/or transactions is required – familiarity with case progression, pleadings, and terminology specific to this area is essential.</li>
<li>Strong knowledge of legal procedures, court rules, and e-filing systems.</li>
<li>Exceptional organizational skills with a keen eye for detail and the ability to manage multiple tasks and deadlines.</li>
<li>Proficiency in Microsoft Office Suite and legal practice management systems.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Professional demeanor with a client-service mindset.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionAbout the Firm: Join our prestigious and highly-awarded client, a prominent law firm known for its exceptional legal services and unwavering commitment to excellence. This is a unique opportunity to become part of a team that values integrity, innovation, and the pursuit of justice. The firm has earned its stellar reputation through years of dedicated service to a diverse clientele, making it a beacon of stability and success in the legal industry.Position Overview: We are seeking a dynamic and detail-oriented Litigation Legal Assistant to support our distinguished Litigation Practice Group. This role offers an exciting and prestigious opportunity for a top-performing professional to contribute to high-stakes cases and work alongside some of the most accomplished legal minds in the industry. The ideal candidate will be a proactive and resourceful individual with a passion for litigation and a keen eye for detail.Key Responsibilities:
<ul>
<li>Assist attorneys with the preparation and management of litigation cases from inception through resolution.</li>
<li>Draft, proofread, and format legal documents, including pleadings, motions, discovery responses, and correspondence.</li>
<li>Conduct thorough legal research and compile data to support case strategies.</li>
<li>Manage and organize case files, ensuring all documents are accurately filed and easily accessible.</li>
<li>Coordinate and schedule depositions, hearings, and trial dates, and manage attorneys' calendars.</li>
<li>Communicate effectively with clients, witnesses, and court personnel to facilitate case progress.</li>
<li>Handle electronic court filings and ensure compliance with court rules and deadlines.</li>
<li>Assist with trial preparation, including organizing exhibits, witness lists, and trial binders.</li>
<li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 3-5 years of experience as a legal assistant or paralegal, preferably in litigation.</li>
<li>Strong understanding of litigation processes and court procedures.</li>
<li>Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.</li>
<li>Proficiency in legal research tools and software, such as Westlaw or LexisNexis.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of attention to detail and accuracy.</li>
<li>Ability to work both independently and as part of a collaborative team.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
What We Offer:
<ul>
<li>A prestigious and stable work environment with opportunities for professional growth and development.</li>
<li>Competitive salary and comprehensive benefits package, including health, dental, and vision insurance.</li>
<li>Generous paid time off and holiday schedule.</li>
<li>401(k) retirement plan with firm matching.</li>
<li>Opportunities for continuing legal education and professional development.</li>
<li>A supportive and inclusive culture that values diversity and fosters collaboration.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for a Legal Administrator who is very organized and takes the initiative to join our legal team from home. The perfect person will help lawyers with their paperwork, keep track of client records, and help the legal department run smoothly. You can work from home, which gives you more freedom and a better work-life balance. Main Duties: Write, read, and process legal documents, letters, and contracts. Keep track of case files, electronic document management systems, and client records. Set up meetings, hearings, and depositions, and keep track of lawyers' schedules. Do legal research and gather information as needed. Talk to clients, outside lawyers, and court officials as needed. Help with billing, invoicing, and keeping track of legal expenses. Make sure that you follow all relevant laws, rules, and company policies. Help with the onboarding and training of new legal staff. Always keep things private and follow the rules about data privacy. 
Qualifications: A degree in Legal Studies, Business Administration, or a related field (an Associate's or Bachelor's degree is preferred). At least two years of experience in legal administration, paralegal support, or a similar job. You should be able to use Microsoft Office Suite (Word, Excel, Outlook), document management software, and virtual meeting tools like Zoom and Teams. Great at keeping things organized and paying attention to small things. Good at talking and writing. Ability to set priorities and finish tasks on time. Having worked from home before is a plus. 
Benefits: Pay by the hour that is competitive. A schedule that works for you. Insurance for health, teeth, and eyes. Paid time off for vacations, sick days, and holidays. 401(k) retirement plan with a match from the employer. Opportunities for training and professional growth. Getting paid back for home office equipment. EAP stands for Employee Assistance Program. The legal department has chances for career growth.

Legal Administrator

<h3>Job Description</h3>
Job DescriptionElite Sourcing is working with a full-service personal injury law firm in Costa Mesa, CA seeking an experienced legal assistant to join their team.
Responsibilities:
<ul>
<li>Communicate with medical providers, and schedule medical appointments</li>
<li>Compile and review medical records</li>
<li>Conduct weekly phone calls with clients, and monitor clients' medical treatments</li>
<li>Communicate with insurance companies, obtain medical records, and data entry</li>
<li>Maintain clients’ records by reviewing case notes, and monitoring progress</li>
<li>Data entry, help prepare demand packages, assist with property damage insurance claims</li>
<li>Manage open claims and send letters of representation</li>
<li>Comply with HIPAA regulations</li>
<li>Perform other duties as assigned</li>
</ul>
Requirements:
<ul>
<li>2+ years of Personal Injury Law experience is highly preferred</li>
<li>Bilingual in Spanish or Korean is required</li>
<li>Ability to work in large teams and be computer savvy. Experienced with Microsoft Office Suite, digital e-filing</li>
<li>Excellent time management, communicational, organizational, and analytical skills</li>
<li>Experienced working in a paperless environment</li>
<li>Must be able to type at least 40 wpm</li>
</ul>
Salary/Benefits:
<ul>
<li>$50K-$75K DOE</li>
<li>Medical, Dental, Vision</li>
<li>Life insurance</li>
<li>PTO</li>
<li>401K</li>
</ul>

<h3>Job Description</h3>
Job DescriptionAscension Global Staffing &amp; Executive Search, a Hispanic Women Owned &amp; Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing &amp; Executive Search is seeking a highly organized and detail-oriented Legal Assistant to join our client's legal team in Miami and Fort Lauderdale. This role provides critical administrative support to attorneys and paralegals, ensuring smooth case management and coordination of key legal activities.Key Responsibilities: - Manage attorney's calendar, including scheduling of depositions, hearings, mediations, and other legal events. - Coordinate and organize case-related appointments, ensuring deadlines are met and all key dates are properly scheduled. - Assist paralegals with calendaring important case deadlines and tracking case progress. - Communicate effectively with clients, opposing counsel, and court personnel regarding case status and scheduling. - Prepare, organize, and maintain legal documents, case files, and correspondence. - Support attorneys with various administrative tasks as needed to ensure efficient case management.Qualifications: - Minimum of 5 years of experience as a Legal Assistant in a law firm or legal department. - Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines. - Proficiency in legal software and calendaring systems. - Excellent written and verbal communication skills. - Attention to detail and a proactive, problem-solving attitude. - Familiarity with litigation processes and case management is a plus.Benefits - Opportunity to work in a dynamic, fast-paced legal environment. - Professional development and growth opportunities.If you are a highly motivated legal professional with a passion for supporting attorneys and legal teams, we encourage you to apply!

Legal Assistant- I

<h3>Job Description</h3>
Job Description
Job description:
We are a well-established personal injury law firm in Boca Raton dedicated to helping those who have been injured get the justice they deserve. Our team is professional, passionate, and committed to client care. We take pride in the work we do and the lives we impact.
About the Role
We are seeking a receptionist who will serve as the welcoming face and voice of our firm. This role is essential to our daily operations and client experience. You will be the first point of contact for clients and visitors, helping set the tone for how we support our community.
What You’ll Do
<ul>
<li>Greet clients in person and by phone with professionalism and empathy</li>
<li>Direct calls and manage front desk communications</li>
<li>Schedule appointments and maintain the office calendar</li>
<li>Sort and organize incoming mail, packages, and legal documents</li>
<li>Assist with administrative support tasks and client intake</li>
<li>Maintain a calm, welcoming, and organized reception area</li>
</ul>
Who You Are
<ul>
<li>Friendly, composed, and professional in all interactions</li>
<li>Strong communication skills, both written and verbal</li>
<li>Tech-savvy and comfortable learning new systems</li>
<li>Able to multitask and stay organized in a fast-paced environment</li>
<li>Reliable and punctual with a strong attention to detail</li>
<li>Experience in a law firm or medical office is a plus, but not required</li>
</ul>
Why Work With Us
<ul>
<li>Opportunity for long-term growth and mentorship within the firm</li>
<li>Supportive and team-oriented work environment</li>
<li>Meaningful work helping people during difficult times</li>
<li>Benefits including health insurance, paid time off, and holidays</li>
<li>Convenient and professional office in the heart of Boca Raton</li>
</ul>
Job Type: Full-time
Work Location: In person

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