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<h3>Job Description</h3>
Job Description
About Energy Exemplar
In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in 'Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS®, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. 
Our impact is global and is being recognized across the industry. Some of our recent accolades include:
<ul>
<li>SaaS Company of the Year (2025) – Global Business Tech Awards.</li>
<li>Environmental Impact Award (2025) – E+E Leaders Awards.</li>
<li>IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners</li>
<li>Finalist: Platts Global Energy Awards (2024) – Grid Edge category</li>
<li>Finalist: Reuters Global Energy Transition Awards (2024) – Technologies of Change</li>
<li>Top 50 Marketing Team (2024) – Voted by the public at the ICON Awards.</li>
</ul>
How We Work
Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move.
We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.
Our four core values, Customer Success, One Global Team, Integrity &amp; Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together.
Position Overview
The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance &amp; Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. 
Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. 
Key Responsibilities
Executive Partnership &amp; Support
<ul>
<li>Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. </li>
</ul>
<ul>
<li>Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. </li>
</ul>
<ul>
<li>Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. </li>
</ul>
<ul>
<li>Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. </li>
</ul>
<ul>
<li>Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. </li>
</ul>
Program and Project Leadership 
<ul>
<li>Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance &amp; Culture initiatives. </li>
</ul>
<ul>
<li>Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. </li>
</ul>
<ul>
<li>Vista Reporting: Collaborate with the Global Performance &amp; Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. </li>
</ul>
<ul>
<li>Board Reporting: Own and manage the delivery of Performance &amp; Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. </li>
</ul>
<ul>
<li>Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. </li>
</ul>
Operational Excellence, Continuous Improvement &amp; AI Enablement 
<ul>
<li>Maintain disciplined operating rhythms for the CPO and the Performance &amp; Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. </li>
</ul>
<ul>
<li>Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. </li>
</ul>
<ul>
<li>Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. </li>
</ul>
<ul>
<li>Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance &amp; Culture function. </li>
</ul>
<ul>
<li>Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. </li>
</ul>
Key Competencies and Attributes
<ul>
<li>Confidentiality &amp; Trust: Maintains impeccable discretion and integrity at all times. </li>
</ul>
<ul>
<li>Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. </li>
</ul>
<ul>
<li>Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. </li>
</ul>
<ul>
<li>Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. </li>
</ul>
<ul>
<li>Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. </li>
</ul>
<ul>
<li>Attention to Detail: Produces consistently accurate, polished, and professional deliverables. </li>
</ul>
<ul>
<li>Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. </li>
</ul>
<ul>
<li>AI &amp; Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. </li>
</ul>
<ul>
<li>Operational Rigor: Brings structure, process discipline, and accountability to all work. </li>
</ul>
<ul>
<li>Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. </li>
</ul>
<ul>
<li>Follow-Through: Ensures every task and commitment is completed to the highest standard. </li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent professional experience. </li>
</ul>
<ul>
<li>Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. </li>
</ul>
<ul>
<li>Experience managing complex global calendars and multi-stakeholder communications. </li>
</ul>
<ul>
<li>Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. </li>
</ul>
<ul>
<li>Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). </li>
</ul>
<ul>
<li>Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. </li>
</ul>
<ul>
<li>Experience using AI and digital productivity tools to improve workflows is highly desirable. </li>
</ul>
<ul>
<li>Exposure to a global Performance &amp; Culture, HR, or business transformation function is an advantage. </li>
</ul>
You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. 
Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we're here to support you in showcasing your full potential.
Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Noticeexplains how we collect, use, and protect your personal information when you apply for a role with us.

Executive Assistant

<h3>Job Description</h3>
Job Description
Bankers Financial Corporation is a holding company that started in St. Petersburg, FL, in 1976. The heart of our corporation lies with our employees and our communities. At Bankers, we focus on building an environment where all voices are heard and respected, and our employees can grow, succeed, and make an impact.
Our Core Values Include
Collaboration: working together is critical to achieving organizational goals.
Innovation: growth happens when we can absorb and implement new ideas that provide unique solutions and superior customer service.
Performance: we believe in providing our employees with the tools and support they need to grow, succeed, and make an impact.
Social Responsibility: we place charity and volunteer work at the core of our organization.
Trust: we build and maintain trust with our employees and clients by embodying integrity, transparency, and ‘doing the right thing.’
Company Value Statements
In the performance of their respective tasks and duties, all employees are expected to demonstrate the following:
<ul>
<li>Acting with the highest level of honesty, trust, character and transparency.</li>
<li>Making a unified effort to achieve the goals of the organization, embracing accountability for exceptional performance every day.</li>
<li>Commitment to excellence in reaching our full potential as individuals and as an organization, surpassing the ordinary and the expectations of our stakeholders.</li>
<li>Approaching every challenge with creative energy, discovering unique solutions to maximize success, and focusing on creating and delivering compelling customer value.</li>
<li>Belief in the power of a diverse workforce and in creating a positive impact on both the environment and our community.</li>
</ul>
Summary/Objective
This position functions as the Executive Assistant to the company President. Supports the Management, Administration, and Operations departments by coordinating and directing diverse programs.
Essential Functions
<ul>
<li>Coordinate and manage schedule, arranging meetings, appointments, and travel plans</li>
<li>Screen and prioritize incoming communications, including emails and phone calls</li>
<li>Draft, proofread, and edit documents, reports, presentations, and correspondence</li>
<li>Prepare meeting agendas and follow-up actions</li>
<li>Arrange travel, including booking flights, accommodations, and transportation</li>
<li>Prepare detailed itineraries and handle any changes or issues that arise during travel</li>
<li>Maintain accurate and organized records and files, both electronic and physical</li>
<li>Coordinate and plan company events, meetings, and conferences</li>
<li>Act as a brand ambassador for the executive and the organization</li>
<li>Physical attendance is required at the worksite 4 days a week 8 am to 5 pm.</li>
</ul>
Required Education and Experience
<ul>
<li>5+ years in an executive administrative assistant role</li>
<li>High School diploma or equivalent</li>
</ul>
Preferred Education and Experience
<ul>
<li>AA Degree</li>
<li>Exceptional communication skills, written and verbal</li>
<li>Superior organization and time management skills</li>
<li>Proficiency in Microsoft Office</li>
<li>Strong problem-solving and decision-making skills</li>
<li>Professional attitude and appearance</li>
<li>Ability to multitask and work in a fast-paced environment</li>
<li>Service-oriented</li>
<li>Team player</li>
</ul>
The preceding position description has been designed to indicate the general nature of the work performed; the level of knowledge and skills typically required; and the usual working conditions of this position. It is not designed to contain or be interpreted as a comprehensive, complete, or exclusive list of the duties of the position. Additional and different duties may be assigned from time to time. We are an E-Verify company.

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.
 
Responsibilities:
• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.
• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.
• Organize catering and lunch orders for meetings, and make dining reservations as needed.
• Prepare and submit expense reports, process credit card memos, and handle approvals.
• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.
• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.
• Assist with personal tasks as required.
• Support additional administrative projects and tasks to meet evolving business needs.
• Minimum of 2 years supporting C-level executives or 4 years assisting Directors/VPs in a similar capacity. • Strong ability to anticipate needs and address them proactively. • Exceptional organizational skills, with the ability to prioritize and manage multiple tasks simultaneously. • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Sheets. • Capable of making independent decisions and communicating them effectively. • Detail-oriented approach and ability to maintain confidentiality in all interactions. • Experience working in fast-paced environments and adapting quickly to shifting priorities.

<h3>Job Description</h3>
Job Description
IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion 
POSITION SUMMARY:
The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS.
Job description details:
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Maintaining strict confidentiality is of utmost importance!</li>
<li>Provide executive support (e.g. prepare and document weekly team meetings)</li>
<li>Communicate clearly, concisely and professionally with team members and clients, both in person and in written form.</li>
<li>Achieve mastery of IDEOLITY’s Professional Services Automation, quoting software and other software tools.</li>
<li>Maintain inventory and ensure that in-house assets are documented and accounted for. </li>
<li>Interact with various 3rd party vendors to ensure coordination when required. </li>
</ul>
PREFERRED REQUIREMENTS 
<ul>
<li>Possess superior organizational and communication skills.</li>
<li>Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience. </li>
<li>Experience in courteous direct client support. </li>
<li>Familiarity with typical office and line-of-business software </li>
</ul>
HOW to APPLY: 
Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing. 
COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates. 
About IDEOLITY’s Culture:
Key points: 
<ul>
<li>Put clients first, always, by thinking ‘Big Picture’ while minding the details. </li>
<li>Treat all people with dignity, respect, and kindness. </li>
<li>Allow for safe places for others to share their voice; encourage creative approaches to problem-solving. </li>
<li>Always strive for improvement; continue to learn. </li>
<li>Own your work, action, and mistakes – no one is perfect. </li>
</ul>
WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations. 
Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds. 
Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.

<h3>Job Description</h3>
Job Description
Job Summary
We are seeking a highly skilled and proactive Executive Assistant to support a fast-paced, growing business to provide comprehensive administrative and operational support directly to the Chief Executive Officer of our client company. This is a critical role for an individual who thrives in a fast-paced environment and possesses the strategic mindset to anticipate needs and drive efficiency.
Key Responsibilities
<ul>
<li>Complex Schedule Management: Strategically manage and maintain the CEO's dynamic and complex calendar, prioritizing competing demands, resolving conflicts, and ensuring optimal time utilization.</li>
<li>Proactive Gatekeeping: Serve as the primary filter, gatekeeper, and liaison for all internal and external communication directed to the CEO, making informed and decisive judgment calls regarding access and urgency.</li>
<li>Correspondence: Manage all executive-level correspondence, drafting and preparing sensitive emails, presentations, and documents with impeccable professionalism and discretion.</li>
<li>Domestic &amp; International Travel: Expertly plan, book, and manage all aspects of international and domestic travel, including complex multi-leg itineraries, flights, ground transportation, and hotel reservations.</li>
<li>Expense Management: Prepare and process detailed expense reports and manage invoices related to the CEO’s office.</li>
<li>Event Planning: Take ownership of all administrative and logistical aspects of internal and external events.</li>
<li>Mastery of Microsoft Suite: Demonstrate expert-level proficiency in the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create and edit high-impact presentations, reports, and spreadsheets.</li>
<li>Information Management: Organize and maintain highly confidential files and information, ensuring absolute discretion and compliance.</li>
</ul>
 
Qualifications
<ul>
<li>Experience: Minimum of 2 years of recent experience directly supporting a C-level executive (CEO, COO, President) in a dynamic, high-growth, or demanding corporate environment.</li>
<li>Ambiguity Tolerance &amp; Problem-Solving: Proven ability to operate effectively with a high degree of ambiguity, synthesize incomplete information, and independently implement proactive, solution-oriented strategies.</li>
<li>Proactive Ownership: A demonstrated track record of anticipating executive needs, preemptively addressing issues, and taking full ownership of tasks from conception to completion without constant supervision.</li>
<li>Professional Resilience: Exceptional composure, professional resilience, and the ability to maintain a positive, efficient demeanor while managing demanding responsibilities and tight deadlines.</li>
<li>Communication: Excellent verbal and written communication skills .</li>
</ul>
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most. 
<h3>Company Description</h3>
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

<h3>Job Description</h3>
Job Description
Executive Assistant
We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.
Executive Leadership Support &amp; Operational Management:
• Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product
• Serve as a primary communication orchestrator, efficiently filtering, prioritizing, &amp; managing emails to ensure timely follow-up
• Prepare &amp; refine high-quality reports &amp; presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making
• Orchestrate comprehensive domestic &amp; international travel, planning detailed itineraries, accommodations, and ground transportation
• Manage &amp; process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance
Project &amp; Process Facilitation:
• Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through
• Act as a central hub for inter-departmental projects, proactively streamlining communication channels &amp; information flow to enhance collaboration and project momentum
• Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency &amp; progress
• Lead the planning and end-to-end execution of team events, workshops, and activities.
• Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes
Communication &amp; Collaboration:
• Cultivate &amp; maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication
• Strategically anticipate &amp; proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed
• Draft &amp; manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging.
Skills Required:
Business Process Support, Administrative Assistant, Microsoft Office
Skills Preferred:
Project Support, Process Improvement
Experience Required:
• 10 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. • Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail.
• Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently.
• Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders.
• Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro).
• A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency.
• Discretion and integrity when handling highly confidential information.
• Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.
Education Required:
Bachelor's Degree
Additional Information:
Hybrid.
Company DescriptionG-TECH is a WBENC-certified, women-owned recruitment and staffing firm with over 30 years of expertise in Engineering, IT, and Professional sectors. We partner with Fortune 100 corporations and mid-sized businesses, delivering top-tier talent that fuels innovation. Specializing in contingent staffing, direct placements, and project-based assignments, we craft customized workforce solutions that align with your unique business needs. At G-TECH, we bridge the gap between exceptional professionals and leading organizations, ensuring the right talent powers your success. 
<h3>Company Description</h3>
G-TECH is a WBENC-certified, women-owned recruitment and staffing firm with over 30 years of expertise in Engineering, IT, and Professional sectors. We partner with Fortune 100 corporations and mid-sized businesses, delivering top-tier talent that fuels innovation. Specializing in contingent staffing, direct placements, and project-based assignments, we craft customized workforce solutions that align with your unique business needs. At G-TECH, we bridge the gap between exceptional professionals and leading organizations, ensuring the right talent powers your success.

<h3>Job Description</h3>
Job Description
Executive Assistant - Paul Davis Restoration Reports to: Executive Leadership Team
Position Summary
The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team. This role ensures seamless communication, organized workflow, and strong alignment with company culture, goals, and strategic priorities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-centered environment.
Daily Responsibilities
Email &amp; Communication Management
<ul>
<li>Monitor, prioritize, and manage executive inboxes with accuracy and discretion.</li>
<li>Draft, proofread, and send professional correspondence on behalf of executives.</li>
</ul>
Calendar &amp; Scheduling
<ul>
<li>Maintain and coordinate calendars for multiple executives.</li>
<li>Schedule meetings, calls, travel, and appointments while resolving scheduling conflicts promptly.</li>
</ul>
Task &amp; Workflow Management
<ul>
<li>Track executive action items and ensure timely follow-up on commitments.</li>
<li>Support daily workflow organization to help executives stay focused on priorities.</li>
</ul>
General Administrative Support
<ul>
<li>Manage and track WebPunch reviews through completion.</li>
<li>Review and update the Executive Assistant checklist to ensure deadlines and tasks remain aligned.</li>
</ul>
Weekly Responsibilities
Executive Meeting Prep &amp; Support
<ul>
<li>Prepare meeting agendas, take minutes, and distribute action items.</li>
<li>Manage Strety for all high-level meetings.</li>
<li>Ensure all necessary reports and documents are prepared and reviewed in advance.</li>
</ul>
Scoreboards &amp; Reporting
<ul>
<li>Update weekly company scoreboards, dashboards, and metrics.</li>
<li>Verify data accuracy and follow up with departments to collect missing information.</li>
<li>Maintain the Culture Index org chart and ensure employee status is current.</li>
</ul>
Project &amp; Operational Support
<ul>
<li>Provide administrative support for company-wide projects and initiatives.</li>
<li>Track deadlines, gather updates, and communicate progress to executives.</li>
<li>Create LinkedIn posts to support the online presence of the executive team.</li>
<li>Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices.</li>
<li>Help maintain a clean, organized, and tour-ready office environment and conference rooms.</li>
</ul>
Monthly Responsibilities
Performance &amp; Reporting
<ul>
<li>Compile and distribute monthly executive performance reports.</li>
<li>Update PM Scoreboard and executive scoreboards for leadership meetings.</li>
</ul>
Process &amp; Efficiency
<ul>
<li>Review recurring processes and recommend improvements for efficiency and clarity.</li>
</ul>
Executive Alignment
<ul>
<li>Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs.</li>
<li>Identify opportunities to increase support or streamline workflows.</li>
</ul>
Professional Development &amp; Culture Support
<ul>
<li>Attend company events, trainings, and workshops as an EA representative.</li>
<li>Model and reinforce company values through daily interactions.</li>
<li>Collaborate with HR to support initiatives that enhance company culture and employee engagement.</li>
</ul>
Key Skills &amp; Competencies
<ul>
<li>Exceptional organizational, time management, and multitasking abilities.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of discretion, professionalism, and confidentiality.</li>
<li>Proficiency in Microsoft Office, Google Workspace, and project management platforms.</li>
<li>Ability to work independently while supporting multiple leaders with varying needs.</li>
<li>A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.
 
Responsibilities:
• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.
• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.
• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.
• Serve as the central point of contact for executive correspondence and inquiries.
• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.
• Monitor and prioritize tasks to support executives in meeting organizational goals.
• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
• Work collaboratively with other departments to facilitate smooth communication and workflow.
• Identify and implement improvements for administrative processes to enhance efficiency.
• Proven experience as an Executive Assistant or in a similar administrative role. • Proficiency in calendar management and scheduling tools. • Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries. • Excellent written and verbal communication skills for managing detailed correspondence. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Exceptional organizational skills and attention to detail. • Ability to handle sensitive information with confidentiality and discretion. • Familiarity with managing executive meetings and preparing required materials.

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.
 
Responsibilities:
• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **
• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate’s or bachelor’s degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **

<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

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