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<h3>Job Description</h3>
Job Description
Executive Assistant 
We are looking for an Executive Assistant to join our team! We are a local, full-service accounting firm seeking a detail-oriented, organized, and proactive problem solver to support one of our Partners.

Responsibilities:
<ul>
<li>Manage and respond to Partner’s emails.</li>
<li>Assist with tax return reviews and e-filing.</li>
<li>Prepare and send weekly client invoices.</li>
<li>Coordinate e-signature documents.</li>
<li>Manage the Partner’s calendar and scheduling.</li>
<li>Act as a first point of contact between the Partner and internal/external clients.</li>
<li>Assist with additional projects as needed to support the Partner and firm operations.</li>
<li>Miscellaneous tasks to conserve the Partner’s time, including drafting letters/documents, collecting and analyzing information, and initiating communications.</li>
</ul>
Qualifications:
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Able to work in a fast-paced environment and manage multiple deadlines.</li>
<li>Proficient with Microsoft Office (Excel, Word, Outlook).</li>
<li>Positive attitude and strong team player.</li>
<li>Trustworthy with sensitive and confidential data.</li>
<li>QuickBooks experience a plus but not required.</li>
</ul>
The list of duties and skills above is not intended to be all-inclusive, but an overview of the position in general. It summarizes the position and should be viewed as the minimum requirements to fulfill this role.

Executive Assistant

<h3>Job Description</h3>
Job Description
???? Join the Rafi Law Group Team! ???? Are you a dynamic, organized professional with a passion for helping others succeed? Rafi Law Group is seeking an Executive Assistant to support our fast-growing legal team and executive leadership! If you're ready to thrive in a high-energy environment where your voice matters and your impact is real — this is your opportunity to shine!
???? A Role That Keeps You at the Center of It All As Executive Assistant at Rafi Law Group, you’ll play a critical role in helping our leadership team stay focused, prepared, and one step ahead. Your organization, intuition, and communication skills will help drive success behind the scenes—while keeping our people connected and our mission moving forward.
You will: • Manage executive schedules and communication with efficiency and professionalism • Prioritize emails, phone calls, and daily agendas • Gather and organize documentation in preparation for meetings • Coordinate travel arrangements and help plan internal events • Assist with legal, marketing, and personal tasks • Run occasional errands and provide day-to-day executive support
???? What We’re Looking For • Minimum 2 years of experience as an Executive Assistant or Legal Assistant • Ability to stay organized and plan ahead in a fast-paced environment • Calm under pressure—with great time management and follow-through • A proactive problem-solver who doesn’t wait to be asked • Exceptional written and verbal communication skills • A reliable, positive presence—someone who’s always one step ahead
???? Why Rafi Law Group? • We’re Arizona’s fastest-growing personal injury law firm—and we’re just getting started • Our newly renovated office is built for collaboration, innovation, and energy • You’ll be surrounded by ambitious, caring professionals who push each other to grow • We believe in giving back—to our clients, our coworkers, and our community • Every day is different—and your role is key to keeping the momentum strong
Are you ready to be part of something bigger? Step into a career where your work matters, your ideas are valued, and your growth is unstoppable. Join Rafi Law Group—and let’s build something incredible together.
#ExecutiveSupport #JoinOurTeam #RafiLawGroup #OrganizedAndOnIt #LegalCareers #LeadershipSupport #MakeItHappen

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Flexible schedule</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul>
 About Filtrex Filtrex Service Group is a national mechanical contractor specializing in HVAC/R preventive maintenance and innovative asset management solutions. Since 2012, weve grown from a coil-cleaning company into a leader in mechanical serviceshelping clients reduce costs through consistent quality, technology, and people-first solutions. Position Summary We are seeking a motivated Executive Assistant to assist our Vice President and gain hands-on experience in supporting business operations at a national mechanical contractor. This internship is ideal for students or recent graduates interested in learning how executives manage schedules, communications, and special initiatives in a fast-paced service environment. What Youll Do As an intern, you will: 
<ul>
<li>Assist with calendar coordination, scheduling, and inbox organization under the guidance of executive staff.</li>
<li>Support sales and customer service initiatives through communication and follow-up tasks.</li>
<li>Help draft, organize, and distribute internal communications.</li>
<li>Learn how executives manage confidential information and sensitive projects.</li>
<li>Participate in improving organizational systems and documentation. Contribute to special projects and initiatives to support company growth.</li>
</ul>
What Youll Gain 
<ul>
<li>Practical experience supporting company leadership.</li>
<li>Exposure to administrative, operational, and client-facing functions within a national contractor.</li>
<li>Mentorship and training in professional communication, organization, and project support.</li>
<li>A behind-the-scenes look at executive decision-making and business operations.</li>
</ul>
Qualifications Current enrollment in or recent completion of a program in business administration, management, communications, or a related field. 
<ul>
<li>Strong organizational and communication skills.</li>
<li>Willingness to learn and adapt in a fast-paced environment.</li>
<li>Ability to handle information with discretion and professionalism.</li>
<li>A proactive, team-oriented mindset.</li>
</ul>
Details 
<ul>
<li>Internship Start: As soon as possible</li>
<li>Location: Tulsa, OK</li>
<li>Compensation: $15/hour</li>
<li>Hours: Flexible; At least 30 hours every week, depending on school schedule</li>
</ul>

<h3>Job Description</h3>
Our client, a leading Global Entertainment &amp; Media Providers is looking to add a Senior Executive Assistant to support the Executive Vice President, Head of DET Strategy &amp; Operations. This position reports to the EVP and will also provide administrative assistance to the other senior executives on the team
<ul>
<li>3+ years experience as an executive assistant supporting a Director or above and/or equivalent experience in a corporate environment.</li>
<li>Proficiency in Microsoft Applications (Outlook, Word, Excel, PowerPoint, Teams) and Google Applications (Slides, Docs, Sheets)</li>
</ul>
 
Pay rate: $32/hr
Title: Senior Executive Assistant
Duration: 12 months contract
Work Schedule: Hybrid (monday-thursday onsite)
 
 
What you will do:
<ul>
<li>Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies</li>
<li>Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management</li>
<li>Coordinate team and departmental events and outings</li>
<li>Interaction with various internal departments, IT support, other Administrative Assistants, external organizations and executive management globally</li>
<li>Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)</li>
<li>Assist with special projects as needed</li>
<li>Provide coverage for other departmental EA as necessary</li>
</ul>
 
Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

<h3>Job Description</h3>
Job Description
Job Summary
We are actively seeking an experienced Executive Assistant for a full-time opportunity in Southwest Austin. The successful candidate will be highly organized, detail-oriented, and proactive, with a demonstrated ability to anticipate needs and manage complex priorities. In this role, you will provide critical support to executive leadership by optimizing time, overseeing daily operations, and ensuring that priorities are executed seamlessly. The ideal candidate exercises discretion, maintains professionalism, and consistently drives multiple projects forward with efficiency and precision.
Key Responsibilities:
<ul>
<li>Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings.</li>
<li>Manage executive inboxes, draft professional communications, and flag urgent items.</li>
<li>Prepare agendas, record accurate meeting minutes, and track follow-up action items.</li>
<li>Coordinate travel arrangements, itineraries, and expense reports.</li>
<li>Serve as a liaison between executives and internal/external stakeholders.</li>
<li>Support special projects and administrative tasks to ensure smooth operations.</li>
<li>Maintain confidentiality and always exercise sound judgment.</li>
</ul>
Qualifications:
<ul>
<li>5+ years of experience as an Executive Assistant, ideally supporting senior leadership.</li>
<li>Proven ability to manage complex calendars and prioritize competing demands.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Highly organized, detail-oriented, and resourceful problem-solver.</li>
<li>Ability to work independently with minimal supervision.</li>
</ul>

<h3>Job Description</h3>
Job Title: Executive Assistant
Reports To: President 
Department: Admin
 
About The Team
At PMMC, our mission is to improve the financial performance of healthcare organizations so they can dedicate more resources to patient care. We provide advanced revenue cycle management solutions to hospitals, health systems, and physician groups across the country. By helping clients recover revenue, streamline workflows, and strengthen margins, we enable them to better serve their communities.
 
With today’s evolving healthcare landscape, including changing reimbursement models, price transparency, and population health, the revenue cycle has never been more critical. PMMC is committed to delivering innovative technology and strategic guidance to help providers successfully navigate these challenges.
 
About The Role
The Executive Assistant will provide high-level administrative support to the President of PMMC as well as senior executives, ensuring seamless coordination of schedules, meetings, communications, and follow-ups. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key partner to the President in maintaining efficiency and follow-through on organizational initiatives.
 
Responsibilities:
<ul>
<li>Manage and maintain the President’s personal and business calendars, as well as senior executives’, including scheduling, coordinating, and confirming appointments, meetings, and events.</li>
<li>Attend meetings with or on behalf of the President; record accurate and detailed notes, minutes, and action items.</li>
<li>Track and follow up on action items from meetings to ensure timely progress and completion.</li>
<li>Take and prepare official minutes for board meetings and other key organizational meetings.</li>
<li>Prepare and distribute weekly reports for the President, including progress updates and follow-up tasks.</li>
<li>Assist in drafting correspondence, presentations, and other materials as needed.</li>
<li>Act as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Book and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.</li>
<li>Provide general administrative support, including document management, travel coordination, and other duties as assigned.</li>
</ul>
 
 
Qualifications &amp; Requirements
<ul>
<li>Bachelor’s degree in Business Administration, Communications, or a related field preferred.</li>
<li>Proven experience (3–5 years) supporting senior-level executives or in a similar role.</li>
<li>Exceptional organizational, time management, and prioritization skills.</li>
<li>Strong written and verbal communication skills, with excellent attention to detail.</li>
<li>Ability to manage sensitive and confidential information with the highest level of integrity.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project/task management tools.</li>
<li>Professional demeanor with the ability to interact effectively across all levels of the organization.</li>
</ul>
Core Competencies:
<ul>
<li>Highly organized and detail-oriented</li>
<li>Strong initiative and follow-through</li>
<li>Excellent interpersonal skills</li>
<li>Adaptability in a fast-paced environment</li>
<li>Proactive problem solver</li>
</ul>
 
Why Join PMMC
PMMC offers a dynamic, growth-focused environment where innovation and teamwork drive success. We are dedicated to innovation, collaboration, and excellence in revenue cycle management. At PMMC, your work drives meaningful results for healthcare systems across the country.
 
Benefits
Discover a wealth of benefits at PMMC, ranging from comprehensive healthcare plans to continuous learning opportunities, ensuring your well-being and professional development. Enjoy a supportive work environment that values your contributions with competitive compensation packages, flexible PTO and perks designed to enhance your overall work-life balance. 
 
Core Values
Join our team at PMMC. We Grow or Die as individuals and as a collective force, Inspiring One Another to reach new heights. We Love to Win, not just for ourselves but for our entire team. We constantly Innovate, finding fresh solutions to complex challenges. We pride ourselves on being Productive &amp; Efficient while always striving to Do the Right Thing in all that we do.
 
If you’re ready to make an impact and grow with us, we invite you to apply today!
 
 
#TeamPMMC
 
PMMC is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, marital or citizenship status or any other status protected by applicable federal, state, or local law.

<h3>Job Description</h3>
Job DescriptionDescription:
Who is FranConnect?
 
FranConnect is the leading franchise and multi-unit management software provider. For 20 years, the FranConnect platform has served as the sales, operations, and marketing backbone for over 1,500 brands worldwide. Nine of the Franchise Times Top 10 Fastest-Growing franchise businesses rely on FranConnect to drive growth, improve profitability, and streamline operational performance. FranConnect customers span all sizes, growth phases, and industries and they grow 44% faster on average than the broader franchising market. Backed by private-equity investor Serent Capital, FranConnect is headquartered in Herndon, Virginia, with global offices in Australia, India, Colombia and Canada. For more information on FranConnect, visit <a href="http://www.franconnect.com" target="_blank">www.franconnect.com</a>.
 
Why Join Us
 
At FranConnect, we believe that great companies are built on great cultures. Our team is passionate, collaborative, and driven by a shared mission: to empower franchise and multi-location businesses with the tools they need to thrive. We foster an environment where innovation, transparency, and continuous learning are at the core of everything we do. Employee growth and well-being matter to us, and we take pride in cultivating a workplace where every voice is heard, ideas are valued, and contributions make a real impact. 
 
Joining FranConnect means being part of a company that not only values its people but also plays a crucial role in shaping the future of franchising and multi-location businesses. If you’re looking for a place where you can grow, contribute meaningfully, and be part of something bigger, we’d love to have you on our team!
 
About the Role
 
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to support our Chief Executive Officer (CEO) and other C-Level executives. This role goes beyond traditional executive support and includes leading day-to-day office operations, facilities management, and acting as a liaison with our Investors, Board of Directors and other critical external partners. This role requires the ability to operate effectively in a fast-paced environment, demonstrate a high level of discretion, and apply a service-oriented approach in supporting executive leadership and overall company operations. 
 
This role is based out of our Herndon, VA HQ office. For consideration, you MUST be local and willing to be in the office 3 days per week - Tuesday, Wednesday, and Thursday, and flexibility to come in other days if needed to support the CEO (rare).
 
Executive Support
<ul>
<li>Provide high-level administrative support to the CEO, including extensive calendar management, travel coordination, meeting preparation, expense reporting, and other needs as requested.</li>
<li>Support other C-suite executives as needed with scheduling and logistics; ensuring all parties are aware of important dates and clear expectations are communicated.</li>
<li>Assist in preparing board presentations, reports, and communications on behalf of the CEO and executive team.</li>
<li>Manage sensitive and confidential information with the utmost discretion.</li>
</ul>
Board and Stakeholder Liaison
<ul>
<li>Coordinate logistics for all board meetings, in partnership with investor representatives, to include advanced scheduling of annual meetings, oversee material input from executive team, assist with deck formatting, etc.</li>
<li>Serve as a point of contact between the company and board members, external consultants, and vendors.</li>
<li>Facilitate communication between the CEO and key external stakeholders.</li>
</ul>
Office &amp; Facility Management
<ul>
<li>Oversee daily operations of office facilities, including office supplies, vendor management, safety protocols, and building maintenance needs.</li>
<li>Manage relationships with landlords, contractors, and service providers.</li>
<li>Ensure a professional, welcoming, and functional office environment that reflects our company culture and supports employee productivity.</li>
<li>Answer the main phone line, screen calls, and route to appropriate internal stakeholder.</li>
<li>Responsible for ordering and setting up of internal weekly food delivery for staff.</li>
<li>Manage employee badge process and vendor relationship, including setup, distribution, and deactivation of office suite access fobs/badges.</li>
<li>Main point of contact for company travel management solution; manages the vendor relationship, all administrative needs associated with supporting staff with booking company travel; approving “out of policy” bookings, etc.</li>
</ul>
Operations and Special Projects
<ul>
<li>Support the execution of company events, including company-wide meetings, executive offsites, holiday party, IFA convention and other internal events.</li>
<li>Drive special projects and initiatives on behalf of the CEO and executive team.</li>
<li>May assist in the coordination and purchase of employee gifts and holiday gifts that are sent to top 50 customers. </li>
<li>Assist with internal communications and the planning of leadership engagements.</li>
</ul>
Requirements:
What You'll Need (Qualifications)
<ul>
<li>5+ years of experience as an Executive Assistant supporting C-level executives; prior experience supporting a CEO is required.</li>
<li>Proven experience in facilities or office management roles.</li>
<li>Strong organizational, project management, and multitasking skills.</li>
<li>Collaborative and approachable team player.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Discretion in handling sensitive company and personnel information.</li>
<li>Proficiency with Microsoft Office Suite, Zoom, and collaboration tools like Slack or Teams.</li>
<li>Ability to work independently with a proactive and resourceful mindset.</li>
</ul>
Preferred Attributes
<ul>
<li>High emotional intelligence and professional presence.</li>
<li>Ability to anticipate needs and pivot quickly as priorities change.</li>
<li>Previous experience supporting or interacting with a Board of Directors.</li>
</ul>

<h3>Job Description</h3>
<ul>
<li>Title: Executive Assistant III</li>
<li>Location: Onsite – Santa Clara, CA (minimum 4 days/week)</li>
<li>Duration: 3 Months </li>
<li>Experience: 5–9 years supporting C-level executives</li>
</ul>
 
Highlights of the Role:
<ul>
<li>Strategic calendar management across multiple time zones</li>
<li>Organizing travel, meetings, and events (both in-person and virtual)</li>
<li>Preparing presentations, agendas, and supporting executive communications</li>
<li>Serving as a liaison with stakeholders while handling sensitive information with discretion</li>
</ul>
This role is best suited for someone with strong executive support experience, excellent communication and organizational skills, and a proactive mindset.

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Executive Assistant to provide high-level administrative support to the Executive Director of a non-profit organization in Oakland, California. This contract position offers an opportunity to play a key role in ensuring smooth operations by managing schedules, coordinating travel, and supporting executive meetings. If you thrive in a dynamic environment and excel at multitasking, this role is for you. Responsibilities: • Manage and maintain the Executive Director’s calendar, ensuring all appointments, meetings, and deadlines are organized and up-to-date. • Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to budgetary guidelines. • Coordinate complex travel itineraries and schedules to ensure seamless transitions during trips. • Prepare for executive meetings by organizing agendas, materials, and follow-up documentation. • Serve as the primary point of contact for scheduling and meeting coordination with internal and external stakeholders. • Track and prioritize tasks to ensure the Executive Director’s objectives are achieved efficiently. • Handle confidential information with discretion and professionalism. • Provide administrative support for daily operations, including email management and document preparation. • Identify and implement process improvements to enhance productivity and workflow. • Collaborate with other team members to support organizational goals and initiatives.• A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role. • Proven expertise in managing executive calendars and scheduling complex meetings. • Strong organizational skills with the ability to prioritize and multitask effectively. • Demonstrated experience coordinating travel arrangements, including booking and itinerary planning. • Excellent communication and interpersonal skills to interact with diverse stakeholders. • High level of proficiency in Microsoft Office Suite and other relevant software tools. • Ability to handle sensitive information with discretion and maintain confidentiality. • Familiarity with the non-profit sector is a plus, though not required.

<h3>Job Description</h3>
Job Description
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!
Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized&nbsp;Executive Assistant&nbsp;to directly support our President so they can focus on driving the business forward.
As an integral member of our team, you’ll enjoy a&nbsp;collaborative, close-knit work environment&nbsp;where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for&nbsp;annual company events, team-building activities, and celebrations&nbsp;that help you feel at home while developing rewarding relationships across the organization.
 
Why You’ll Love It Here:
<ul>
<li>Family-Owned Legacy:&nbsp;Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li>
<li>Collaborative and Supportive Team:&nbsp;Work alongside talented professionals in an energetic, fast-paced office. </li>
<li>Company Activities:&nbsp;From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li>
<li>Opportunities for Impact:&nbsp;Assist the President directly and play a key role in organizational decision-making and outcomes.</li>
</ul>
Responsibilities:
In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:
<ul>
<li>Proactively managing the President’s calendar, meetings, travel, and events.</li>
<li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li>
<li>Drafting, editing, and sending professional communications on behalf of the President.</li>
<li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li>
<li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li>
<li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li>
</ul>
 
What We’re Looking For:
We’re looking for someone who’s ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is:
<ul>
<li>Experienced:&nbsp;3+ years in a senior-level administrative support role, preferably for an executive.</li>
<li>Tech-Savvy:&nbsp;Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems.</li>
<li>Organized and Proactive:&nbsp;You excel at managing schedules, following through on tasks, and solving problems before they arise.</li>
<li>Relationship-Oriented:&nbsp;You’re warm, professional, and confident in every interaction, building rapport across all levels of the organization.</li>
<li>Discreet and Trustworthy:&nbsp;Handle sensitive information with emotional intelligence and confidentiality.</li>
</ul>

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