field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionSalary: Negotiated 
ABOUT COMPAL
We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&amp;D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers.
OUR CULTURE
We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love.
ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions.
Key Responsibilities
<ul>
<li>Provide daily executive support including scheduling, calendar management, and travel coordination.</li>
<li>Manage confidential information with the utmost discretion.</li>
<li>Prepare presentations, reports, and correspondence for internal and external stakeholders.</li>
<li>Coordinate meetings, including agenda preparation, logistics, and follow-up actions.</li>
<li>Act as a liaison between executives, internal teams, and external partners.</li>
<li>Assist with project management tasks, ensuring deadlines and deliverables are met.</li>
<li>Handle expense reporting, invoice processing, and budget tracking as needed.</li>
<li>Manage local office by keeping up with supplies, conference rooms, facilities.</li>
<li>Interface with Regional and Corporate HR for the local site in Santa Barbara.</li>
<li>Support special initiatives and company events.</li>
</ul>
 
Qualifications
<ul>
<li>Bachelors degree or equivalent experience preferred.</li>
<li>5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company.</li>
<li>Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings).</li>
<li>Exceptional organizational skills with keen attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to manage multiple priorities under tight deadlines.</li>
<li>Professional demeanor, with proven experience handling sensitive and confidential information.</li>
<li>Experience with general HR topics a plus</li>
<li>Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus.</li>
<li>Able to speak Mandrin is a plus</li>
</ul>
Why Join Us
<ul>
<li>Be part of a team shaping the future of mobility and automotive safety.</li>
<li>Collaborative and innovative work environment.</li>
<li>Competitive compensation and benefits package.</li>
<li>Beautiful Santa Barbara office location with opportunities for career growth.</li>
</ul>
TRAVEL: Less than 10%
BENEFITS AT COMPAL USA Inc.
<ul>
<li>Medical, dental vision and prescription drug insurance</li>
<li>Life insurance</li>
<li>Short- and long-term disability</li>
<li>Excellent 401k plan with matching contributions</li>
<li>Generous PTO policy</li>
<li>Company paid holidays</li>
</ul>
Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.

Executive Assistant

<h3>Job Description</h3>
Job Description
Robert Half is seeking a detail-oriented candidate for a contract Executive Assistant role in Lancaster, PA. In this role you will serve as the primary administrative point of contact for senior executive leadership, reflecting the organization’s commitment to exceptional customer service. 
 
<ul>
<li>Manage executive calendars, travel, and communications.</li>
<li>Prioritize and filter requests to maximize executive time.</li>
<li>Coordinate with internal teams on event and meeting preparation.</li>
<li>Review and handle incoming correspondence; draft replies as needed.</li>
<li>Prepare briefing materials and track action items and deliverables.</li>
<li>Maintain office systems for scheduling, document management, and supply inventories.</li>
<li>Oversee appointment records for boards, committees, and special programs.</li>
<li>Support payroll and employee recognition initiatives.</li>
<li>Respond to urgent matters and support special projects as assigned.</li>
<li>Ensure confidentiality and accuracy in administrative tasks.</li>
</ul>
 
Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings, Administrative Office, Administrative skills, Microsoft Office Suites, Office Administration

<h3>Job Description</h3>
Job DescriptionVanguard operates dealerships located in&nbsp;Arlington, Carrollton, Sherman, Austin, and Hughes Springs.&nbsp;We represent the manufacturer brands&nbsp;Kia, GMC, Volkswagen, and Ford. Family-owned and operated, Vanguard promotes an excellent work-life balance culture, flexible schedules, and a shared vision to “WOW” Our Customers, Our Team Members, Our Community, and Our Peers! We invite you to learn more and discover "The Vanguard Family"&nbsp;We are looking for an Executive Assistant to perform a variety of administrative tasks and support the GM for our Vanguard Volkswagen of North Austin dealership.&nbsp;Income: $40,000.00 to $50,000.00 based on experience and duties assigned&nbsp;Responsibilities&nbsp;
<ul>
<li>Act as the point of contact for the General Manager</li>
<li>Work closely with the General Manager and other departments</li>
<li>Ensure strategies and standard operating procedures are effectively communicated and managed between departments.&nbsp;</li>
<li>Format information, memos, emails, and reports</li>
<li>Understand and build Excel Spread sheets</li>
</ul>
Skills
<ul>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>MS Office and Excel knowledge required</li>
<li>Outstanding analytical, organizational and time management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Discretion and confidentiality</li>
<li>High School degree</li>
</ul>
Benefits
<ul>
<li>Paid Health Insurance</li>
<li>Paid Life Insurance</li>
<li>Dental &amp; Vision available</li>
<li>Employee discount</li>
<li>Paid vacation</li>
<li>401(k) Matching</li>
<li>Referral Program</li>
</ul>
Vanguard Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws&nbsp;

<h3>Job Description</h3>
Job Description
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.
 
Responsibilities:
• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.
• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.
• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.
• Serve as the central point of contact for executive correspondence and inquiries.
• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.
• Monitor and prioritize tasks to support executives in meeting organizational goals.
• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
• Work collaboratively with other departments to facilitate smooth communication and workflow.
• Identify and implement improvements for administrative processes to enhance efficiency.
• Proven experience as an Executive Assistant or in a similar administrative role. • Proficiency in calendar management and scheduling tools. • Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries. • Excellent written and verbal communication skills for managing detailed correspondence. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Exceptional organizational skills and attention to detail. • Ability to handle sensitive information with confidentiality and discretion. • Familiarity with managing executive meetings and preparing required materials.

<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Summary 
The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. 
Roles and Responsibilities 
<ul>
<li>Manage the COO’s complex calendar, schedule meetings, and coordinate appointments.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.</li>
<li>Coordinate logistics for meetings, including room reservations, catering, and technical setup.</li>
<li>Coordinate logistics for large-scale international events, including venue, travel, and on-site execution</li>
<li>Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.</li>
<li>Prepare travel expense reports and manage reimbursements.</li>
<li>Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)</li>
<li>Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion.</li>
<li>Maintain and organize files, records, and documentation for easy retrieval.</li>
<li>Ensure proper filing and storage of sensitive and confidential information.</li>
<li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li>
<li>Support Office Manager with receptionist duties as needed</li>
<li>Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.</li>
</ul>
Demonstrated Competencies: 
<ul>
<li>Accountability &amp; Integrity</li>
<li>Self-management</li>
<li>Technical proficiency</li>
<li>Business Acumen</li>
<li>Problem solving</li>
<li>Confidentiality</li>
<li>Communication</li>
<li>Adaptability</li>
<li>Digital Fluency</li>
</ul>
Qualifications 
Required: 
<ul>
<li>Bachelor’s degree preferred but not required.</li>
<li>Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities across multiple lines of business.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
<ul>
<li>Experience with travel coordination and expense reporting.</li>
<li>High level of integrity and discretion in handling confidential information.</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills. </li>
<li>Results driven, roll-up sleeves mentality</li>
<li>High motor/High energy </li>
</ul>
 Physical Demands and Working Conditions 
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. 
External Posting Language 
This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
Learn more at BNI.com 
An equal opportunity employer.

<h3>Job Description</h3>
Job Description
SUMMARY The Executive Assistant is a highly motivated, exceptionally detail-oriented, and organized professional who provides comprehensive support to the Chief Executive Officer (CEO) and Chief Advancement Officer (CAO) of our dynamic organization, as well as the Director of Corporate &amp; Foundation Relations as it relates to the execution of our government grants and contracts process. This role will be a proactive self-starter, critical thinker, and highly emotionally intelligent professional with the confidence to manage critical tasks independently while maintaining a humble and service-oriented approach. The Executive Assistant position is essential in ensuring that our leaders can focus on strategic priorities by effectively managing their schedules, coordinating key projects, and assisting in the implementation of the organization's strategic plan. 
QUALIFICATIONS 
<ul>
<li>Bachelor’s degree or equivalent experience in business administration, management, or a related field preferred but not required</li>
<li>Minimum of 5 years of experience in an executive assistant or similar role, preferably within a non-profit or mission-driven organization preferred</li>
<li>Proven ability to manage multiple tasks simultaneously with an exceptionally high degree of accuracy and attention to detail</li>
<li>Strong interpersonal skills with the ability to interact effectively with diverse groups of people demonstrating a high level of emotional intelligence, confidentiality, and cultural sensitivity</li>
<li>Excellent written and verbal communication skills, including the ability to draft, edit, and proofread error-free, professional correspondence and documents</li>
<li>High level of proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)</li>
<li>Ability to work independently, take initiative, and solve problems with minimal supervision using sound judgment and critical thinking</li>
<li>Demonstrated ability to handle confidential information with integrity</li>
<li>Proactive and Self-Motivated: Ability to anticipate needs, think several steps ahead, and take the initiative without requiring constant direction.</li>
<li>Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a high level of productivity in a fast-paced environment.</li>
<li>Attention to Detail: Exceptionally meticulous in managing complex schedules, coordinating projects, maintaining records, and ensuring the accuracy and consistency of all work.</li>
</ul>
<ul>
<li>Communication: Clear, concise, and professional in all forms of communication, with an emphasis on active listening, diplomacy, and tailoring messages to different audiences.</li>
<li>Adaptability: Flexible and able to pivot in response to changing priorities or unexpected challenges while maintaining composure and professionalism.</li>
<li>Confidence with Humility: Comfortable working with high-level executives and Board members yet approaches the role with a service-oriented mindset, low ego, and a team-first attitude.</li>
<li>Emotional Intelligence: Demonstrated ability to “read the room,” build trust, navigate sensitive situations with discretion and empathy, and maintain strong relationships across the organization</li>
<li>Critical Thinking and Judgment: Able to synthesize information, identify issues or patterns, anticipate implications, and propose well-reasoned options or solutions to leadership.</li>
</ul>
KEY RESPONSIBILITIES 
Schedule Management:
<ul>
<li>Manage and optimize the daily and long-term schedules of the CEO and CAO, ensuring alignment with organizational priorities. Anticipate scheduling conflicts, proactively resolve them, and use strong judgment to prioritize meetings and commitments.</li>
<li>Coordinate meetings, appointments, and events, including preparation of agendas, minutes, and follow-up actions, ensuring materials are accurate, complete, and distributed in a timely manner.</li>
</ul>
Project Coordination:
<ul>
<li>Assist in the planning, coordination, and execution of organizational projects and initiatives, particularly including support for the Board of Directors and the Director of Corporate, Foundation, and Government Relations’ work in governmental grants and contracts.</li>
<li>Track progress of projects, ensuring deadlines are met, dependencies are understood, and stakeholders are kept informed with clear, concise updates.</li>
<li>Prepare reports, presentations, and documentation as required for project updates, applying critical thinking to highlight key issues, risks, and decisions needed.</li>
</ul>
Governmental Grants &amp; Contracts:
<ul>
<li>Support the CEO, CAO, and Director of Corporate, Foundation, and Government Relations in developing, submitting, and tracking grant and contract requests, as well as assisting in the development of all reports on the use of awarded funds.</li>
<li>Collaborate with internal teams to ensure data and narrative are collected, verified, and collated as requested by the Director of Corporate, Foundation, and Government Relations.</li>
<li>Provide analytical support and gather data to inform decision-making as requested, ensuring a high level of accuracy and clarity in all submissions and reports.</li>
</ul>
Communication and Liaison:
<ul>
<li>Serve as a key point of contact between the executive team and internal/external stakeholders, consistently representing the organization with professionalism, discretion, and emotional intelligence.</li>
<li>Serve as a key point of contact to the Chair and Board of Meals on Wheels Central Texas, including collection of Board feedback, maintaining Board files and current records, Board meeting planning and Board Book production and mailing, and keeping accurate and timely Board meeting minutes.</li>
</ul>
<ul>
<li>Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO and CAO, ensuring accuracy, clarity, and alignment with organizational tone and messaging.</li>
<li>Independently researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and CAO, determining appropriate course of action, referral, and/or response, and elevating issues that require executive attention.</li>
<li>Maintain confidentiality and handle sensitive information with discretion at all times </li>
</ul>
Support for the Board of Directors: 
<ul>
<li>Coordinate logistics and administrative support for meetings of the full Board of Directors and key Board committees (e.g., Executive, Advancement, Finance), including scheduling, calendar invites, and meeting notifications.</li>
<li>Prepare, proofread, and distribute Board and committee materials (agendas, Board Books, pre-read materials, presentations) in collaboration with the CEO, CAO, and relevant staff, ensuring timely electronic and/or physical delivery.</li>
<li>Attend full Board and designated committee meetings to provide on-site or virtual support, take clear and accurate minutes, capture action items, and track follow-up tasks.</li>
<li>Ensure meeting spaces (in-person and virtual) are properly set up, including room reservations, technology/AV and videoconference links, name tents, sign-in sheets, and refreshments as needed.</li>
<li>Maintain organized and up-to-date Board and committee records, including minutes, resolutions, rosters, terms of service, and other governance-related documentation.</li>
<li>Serve as a primary administrative point of contact for Board members, responding promptly and professionally to requests for information and directing inquiries to the appropriate staff member when necessary.</li>
</ul>
Administrative Support:
<ul>
<li>Manage travel arrangements, including booking flights, accommodations, and transportation, as requested, and prepare detailed, accurate itineraries and supporting materials. Process expense reports and handle other financial documentation as needed, ensuring accuracy, appropriate coding, and adherence to organizational policies.</li>
<li>Organize and maintain electronic and paper files, ensuring logical structure, version control, and easy access to important documents for the executive team.</li>
<li>Support operations of the Advancement Office as needed, including but not limited to assisting with the opening and processing of mail, particularly gifts, and with the preparation of gift batches and acknowledgements, with a high degree of accuracy and attention to detail.</li>
</ul>
Other:
<ul>
<li>All employees must contribute to meal delivery, meal management, or office support based on their scheduled hours.
<ul>
<li>Full-time employees: Complete 8 shifts per year in one of these areas.</li>
</ul>
</li>
</ul>
WORKPLACE ENVIRONMENT AND PHYSICAL DEMANDS
<ul>
<li>Constantly performs work indoors.</li>
<li>Occasionally walks to perform some work.</li>
<li>Constantly reads information on a computer monitor and in writing.</li>
<li>Frequently presents information to variable audiences.</li>
<li>Constantly moves and uses limbs to perform work; this position requires good manual dexterity and coordination.</li>
<li>Occasionally may work nights, weekends and holidays.</li>
<li>Occasionally travels locally.</li>
<li>Frequently moves about inside the office to access file cabinets, office machinery, and other general office equipment.</li>
<li>Frequently uses abdominal and lower back muscles to provide support over time without fatigue.</li>
<li>Occasionally moves objects up to 20 pounds.</li>
</ul>
 
This full time exempt position is located at 3227 East 5th Street, Austin, Texas 78702. While this position is eligible for hybrid work arrangement, it will initially be based in office. 
Meals on Wheels Central Texas provides equal employment opportunities to all applicants and employees for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

<h3>Job Description</h3>
About Us
We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates.
 
Our Mission
"Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
 
The Opportunity
Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We’re seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role.
 
Key Responsibilities:
<ul>
<li>Serve as the Primary point of contact for the CEO—prioritizing requests, managing internal and external communications, and ensuring seamless scheduling.</li>
<li>Manage a dynamic calendar including meetings, events, travel, and personal engagements.</li>
<li>Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.</li>
<li>Travel requirement: Travel is required and varies based on the needs of the business.</li>
<li>Prepare executive-level documents, presentations, meeting agendas, and reports.</li>
<li>Support strategic projects and initiatives as directed by the CEO.</li>
<li>Facilitate communication and follow-ups across departments to drive accountability on action items.</li>
<li>Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality.</li>
<li>Collaboration with the Leadership Team and other executive assistants on projects and events</li>
<li>Keeping the CEO on track daily with meetings, video calls and appointments</li>
<li>Manage confidential and sensitive information with discretion and professionalism.</li>
<li>Represent the CEO with internal staff, board members, partners, and external stakeholders.</li>
<li>Support the CEO’s involvement in philanthropic and brand-related events.</li>
</ul>
 
Qualifications:
<ul>
<li>7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company.</li>
<li>Bachelor’s degree in Business Administration or a related field required.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>High emotional intelligence and the ability to maintain professionalism under pressure.</li>
<li>Strong analytical and problem-solving skills with meticulous attention to detail</li>
<li>Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.).</li>
<li>Consistently anticipates priorities and prepares accordingly to ensure seamless executive support.</li>
<li>Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels.</li>
<li>Alignment with Altar’d State’s mission and core values.</li>
</ul>
 
Why Altar’d State?
We’re a company where people come to grow. You’ll be challenged, supported, and inspired every day – all while helping to build something meaningful. If you’re ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we’d love to meet you!

<h3>Job Description</h3>
Job Description
Must have Minimum of 5 years C-Suit direct executive administrative experience.
10 Years of executive administrative experience
Polished and Professional also working with the Board of Directors!
Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!
OVERVIEW
As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!
JOB DUTIES
<ol>
<li>Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.</li>
<li>Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.</li>
<li>Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.</li>
<li>Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.</li>
<li>Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.</li>
<li>Ensure office equipment is in operating condition and adequate levels of office supplies for the department.</li>
<li>Backup to Payroll Manager</li>
<li>Other duties and special projects as assigned.</li>
</ol>
REQUIREMENTS
<ul>
<li>High School Diploma or GED; bachelor's degree in business or related field, preferred</li>
<li>Minimum of 10 years administrative experience</li>
<li>Minimum of 5 years direct executive administrative experience</li>
<li>Strong attention to detail, organizational and multitasking skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to independently as well as a team in a fast-paced, multi-tasked environment</li>
<li>Ability to maintain confidentiality</li>
<li>Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner</li>
<li>Paralegal background would be great!</li>
</ul>

<h3>Job Description</h3>
Job Description
Are you a proactive, detail-loving professional who thrives behind the scenes? We’re looking for a sharp, dependable Executive Assistant to help keep a busy real estate business running smoothly.
This isn’t your average desk job. You’ll be supporting a top-producing Realtor with everything from calendar and email management to client care, marketing, and transaction coordination. If you’re highly organized, tech-savvy, and love creating systems that bring order to chaos — this is the role for you.
 
Why You’ll Love Working Here:
<ul>
<li>Supportive, faith-driven, people-first culture</li>
<li>Opportunity to grow with a thriving real estate business</li>
<li>Flexible, fast-paced, and meaningful work</li>
<li>Competitive compensation and potential for performance bonuses</li>
<li>Purpose-driven leadership that values your ideas and well-being</li>
</ul>
Compensation:
$50,000 - $60,000 yearly
Responsibilities:
What You’ll Be Doing:
<ul>
<li>Manage calendar, inbox, appointments, and daily task flow</li>
<li>Organize and track documents, listings, contracts, and deadlines</li>
<li>Communicate with clients, vendors, attorneys, and lenders on behalf of the agent</li>
<li>Maintain and update CRM with tasks, notes, and client activity</li>
<li>Coordinate transaction details from contract to close</li>
<li>Draft and schedule social media content, flyers, newsletters, and mailers</li>
<li>Order signs, coordinate photo shoots, and prepare marketing materials</li>
<li>Assist with special projects, client gifts, and event planning</li>
</ul>
Qualifications:
What You Bring:
<ul>
<li>2+ years of administrative or executive assistant experience (Real estate a plus)</li>
<li>Exceptional organizational skills and close attention to detail</li>
<li>Ability to manage shifting priorities with calm professionalism</li>
<li>Strong written and verbal communication</li>
<li>Tech-savvy with experience using Google Workspace, Canva, CRM tools, and scheduling platforms</li>
<li>Self-starter who takes initiative and loves checking things off a list</li>
</ul>
 
Bonus Points If You Have:
<ul>
<li>Experience in real estate operations or transaction coordination</li>
<li>Familiarity with MLS, ShowingTime, Dotloop, or DocuSign</li>
<li>Social media management or graphic design experience</li>
<li>A heart for serving others with excellence and integrity</li>
</ul>
About Company 
At Keller Williams Central, we empower agents in the Triangle and Triad areas to grow, succeed, and thrive. With top-notch training, support, and a collaborative culture, we help build careers worth having and businesses worth owning.

17,949 executive-assistant Jobs