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<h3>Job Description</h3>
Job DescriptionDescription:
Hourigan is the go-to fully integrated construction management and development firm when it comes to managing complex projects and delivering them to the highest standards. Our portfolio is filled with many success stories, but we’re most proud of the strong relationships we have built and continue to grow. We’re focused on establishing solid partnerships that are based on collaboration, trust, and respect. Our team approaches each moment with our shared values—lead forward, serve with integrity, and never disappoint—in mind. If you have a collaborative mindset, crave to a make a difference, and want to elevate your career, we have a place for you. 
 
We have an opening for an experienced and professional individual to serve an Executive Assistant for our Healthcare team. This role will perform general and administrative duties for the Business Unit Leader in a fast-paced, energetic environment. This role will produce detailed, accurate work on multiple and varied projects and require a proactive work style. 
 
Essential Duties and Responsibilities:
<ul>
<li>Support the Business Unit Leader with day-to-day administrative duties, including but not limited to internal and external communication, scheduling appointments, managing office events, calendar management, documentation responsibilities, expense reporting, presentation materials, and maintaining company files</li>
<li>Attend meetings and produce detailed meeting minutes</li>
<li>Prepare, manage, and refine content and materials for project pursuits and other presentations</li>
<li>Collect and prepare information for use in meetings and discussions with internal and external stakeholders</li>
<li>Manage, track and collect financial documentation from project teams monthly. </li>
<li>Assist in getting certificates of insurance and bonds from the boding and insurance agents.</li>
<li>Assist with owner billings as well as management of other project documentation (subcontracts, RFIs, RFPs, change orders, etc.)</li>
<li>Assist with documentation as it relates to federal projects and contracts compliance (federal reporting)</li>
<li>Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service</li>
<li>Ability to handle details of a confidential and critical nature</li>
<li>Help cover the front desk when needed by greeting guests, answering phone calls, and providing the highest level of customer service.</li>
<li>Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.</li>
</ul>
 
Qualifications and Experience:
<ul>
<li>5+ years of demonstrated experience in an administrative support role</li>
<li>Previous construction industry experience is preferred</li>
<li>Excellent decision-making skills and solution-oriented </li>
<li>A strong service-oriented attitude</li>
<li>Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern</li>
<li>Lead forward by seeing challenges as a way to create new possibilities and solutions </li>
<li>Consistently deliver beyond expectations to provide exceptional results </li>
<li>Detailed and process oriented</li>
<li>Strong organizational and documentation abilities </li>
<li>Strong task prioritization abilities </li>
<li>Self-motivated and able to work independently with minimal supervision</li>
<li>Excellent verbal and written communication skills</li>
<li>Professional and strong interpersonal skills</li>
<li>Team-oriented</li>
<li>Proficient in the use of the following software, and willingness to learn systems proprietary to Hourigan Group</li>
<li>Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Microsoft Outlook, SharePoint, OneDrive</li>
<li>Procore</li>
<li>Textura</li>
<li>Some regional travel may be required</li>
</ul>
We offer our full-time employees a competitive benefits package including, but not limited to: medical, dental, vision, and life insurances, short-term and long-term disability, 401k employer match, and paid time off.
The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion.
Hourigan is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital status, amnesty or protected Veteran status in accordance with applicable federal, state, and local laws.
 
 
Requirements:

Executive Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as an Executive Assistant!
 
About Us
Roers Companies is a 2025 USA Today Top Workplace and an emerging national leader in multifamily real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we’re on a mission to elevate multifamily housing by developing and operating market-rate and affordable apartments in growing neighborhoods. Since our founding in 2012, Roers Cos. has developed nearly $3 billion in real estate, representing more than 12,000 homes across the Midwest, Mountain Southwest, and Sunbelt regions. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.
 
About You
You’re passionate about your work and strive to achieve ambitious goals. You offer an extra hand and aren’t afraid to ask for help when needed. You act with integrity and empathy for the people around you. You get the big picture while executing the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.
 
Responsibilities
<ul>
<li>Manage and maintain Executive’s calendar, including scheduling of corporate meetings, employees’ weekly check-ins, travel booking, professional and personal events.</li>
<li>Host onsite meetings, including scheduling, sending reminders, ordering catering, greeting guests, and completing follow-up tasks.</li>
<li>Book travel arrangements including flights, hotels, rental cars, restaurant reservations, and site tours.</li>
<li>Manage the Executive’s inbox: flag emails that need immediate attention, respond to emails on behalf of the Executive as needed, manage the archive folders, follow cyber risk prevention best practices.</li>
<li>Handle confidential and sensitive information/documents with discretion.</li>
<li>Organize and maintain shared task boards with Executive, prioritize tasks appropriately, monitor deadlines, and complete assignments with excellence.</li>
<li>Coordinate document signing and delivery of signed documents to the appropriate parties.</li>
<li>Work closely with the Executive on projects supporting the Organization’s goals and collaborating with other members of the team as needed.</li>
<li>Draft and/or edit speaking points, documents, and presentations.</li>
<li>Read submissions, letters, agendas, memos; determine importance; and manage accordingly.</li>
<li>Open, sort, and distribute mailed correspondence.</li>
<li>Track/submit credit card expenses and complete monthly coding.</li>
<li>Coordinate the renewal of Executive’s professional licenses.</li>
<li>Maintain a database of usernames and passwords for the Executive.</li>
<li>Ad hoc tasks as assigned</li>
</ul>
Requirements:
Education:
<ul>
<li>Bachelor’s degree preferred.</li>
<li>High School Diploma or GED</li>
</ul>
Experience:
<ul>
<li>5+ years of Executive Assistant experience preferred, 5 years’ experience in supporting administrative roles minimum.</li>
</ul>
Skills/Abilities:
<ul>
<li> Strong interpersonal, oral and written communication skills.</li>
<li>Exceptional communication skills and ability to interact with wide range of people.</li>
<li>Must be organized, detail oriented and have good time management skills.</li>
<li>Ability to work a flexible schedule.</li>
<li>Entrepreneurial mindset – loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.</li>
<li>High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes.</li>
<li>Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including up to 4 flights of stairs.</li>
<li>Maintain neat, well-groomed, professional appearance.</li>
</ul>
Compensation and Benefits for Executive Assistant:
 
Pay Range: $63,700 - $83,700 
Compensation is determined by several factors that vary depending on the position, including the individual’s experience, skills, and the knowledge they bring to the specific role.
 
Roers offers a comprehensive benefits &amp; perks package to full-time employees which may include:
<ul>
<li>Health Plans - Medical, dental, vision, flex spending accounts, and HSA</li>
<li>Family Leave - Paid birth &amp; bonding leave</li>
<li>Employer Paid Benefits - Basic life insurance, Accidental Death &amp; Dismemberment (AD&amp;D), and short-term disability </li>
<li>Additional Voluntary Benefits – Life Insurance, AD&amp;D, long-term disability, critical illness, and accident insurance</li>
<li>401(K) - 3% company match, 100% vested after 2 years of employment</li>
<li>Competitive PTO - 3 weeks of PTO with immediate accrual, 7 paid holidays, 1 floating holiday, your birthday, and bereavement</li>
<li>Health and Wellness - fitness membership reimbursement program </li>
<li>Free stays in Roers’ properties guest suits</li>
<li>Rent Discount - 20% discount for employees living in Roers Companies properties</li>
<li>Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completed 60 days of employment</li>
<li>Charitable Match Program – Roers matches employee donations to charitable organizations</li>
<li>Annual Company Conference</li>
<li>Professional Development Opportunities </li>
<li>Employee Assistance Programs</li>
</ul>
Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law. 
 
Roers Companies participates in E-Verify to confirm the employment eligibility of all newly hired employees. For further information about the federal E-Verify program, please click to see the Right to Work and E-Verify Participation posters. 
 
Candidates will be required to pass a criminal background check and motor vehicle report.
 
In order to be considered for this position, applicants must complete a survey at this link:
<a href="https://go.apply.ci/s/83Iy24550b" target="_blank">https://go.apply.ci/s/83Iy24550b</a> 
#RoersCompaniesCareers
 
#LI-BT1

<h3>Job Description</h3>
Job DescriptionDescription:
The Executive Assistant will serve as an essential team player and driver of the CEO and the Executive team. Organized, professional, and detail-oriented, the Executive Assistant will ensure on-time and on-track execution of key initiatives across the organization. In a dynamic, fast-paced environment, the Executive Assistant will be an exceptional communicator that prioritizes schedules and tasks to meet executive goals. The ideal candidate will be able to independently solve problems, take initiative, and motivate cross-functional team members at all levels of the organization.
 
Essential Functions:
To accomplish this job successfully, an individual must be able to perform satisfactorily, with or without reasonable accommodation each stated essential function. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.
 
1. Coordination:
a. Efficiently manage and coordinate executive calendars, scheduling meetings, appointments and follow up after appointments.
b. Organize and prepare materials for meetings, take minutes, and follow up on action items to ensure tasks are completed.
c. Assist in the smooth running of the office by coordinating administrative tasks, managing supplies, and keeping the office looking client ready.
d. Coordinate special events, working with internal team members as well as key external parties including customers, vendors, and investors.
e. Book travel arrangements, including itineraries, transportation, lodging, dining, travel documents, and expense reports.
 
2. Communication:
a. Serve as a primary point of contact between Executive team and internal staff, maintaining a high level of professionalism and confidentiality.
b. Draft, format, and proofread materials for spelling, grammar, layout, and typographical errors.
c. Prepares materials, including presentations for meetings and various internal and external events.
 
3. Project Management:
a. Initiate and execute special projects and workstreams (e.g., internal and external programs, implementing tools and resources, etc.); collaborate across departments to inspire progress and ensure quality, on-time results.
 
Non-essential Responsibilities:
1. Performs other duties as directed. 
Requirements:
Position Qualifications and Competency Statements:
<ul>
<li>Communication – Ability to effectively communicate with others verbally and in writing.</li>
<li>Time Management – Ability to utilize the available time to organize, prioritize and complete work within given deadlines.</li>
<li>Applied Learning – Ability to participate in needed learning activities in a way that makes the most of the learning experience.</li>
<li>Accountability – Ability to accept responsibility and account for his/her actions.</li>
<li>Analytical Aptitude – Ability to problem-solve and make recommendations for decisions.</li>
<li>Initiative – Ability to stay motivated, ambitious, and curious without the help of others.</li>
<li>Influencing – Ability to influence the character, development, or behavior of someone or something, without having explicit or direct control.</li>
<li>Performs under Stress – Ability to critically prioritize work and ensure timely completion of various.</li>
<li>Trustworthy – Exercise extreme discretion and tact when handling confidential and company-sensitive information.</li>
</ul>
 
Skills and Abilities:
<ul>
<li>3-5 years of proven experience as an Executive Assistant or similar role.</li>
<li>Strong organization and time management skills.</li>
<li>Expertise in Microsoft Office Suite.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Ability to prioritize tasks and work on multiple projects concurrently.</li>
</ul>
 
Work Environment:
This position works in an office environment, in proximity to shop work environment. The employee must be cognizant of hazards, including but not limited to a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, and exposure to high heat or exposure to chemicals.

<h3>Job Description</h3>
Job Description
A growing top small residential real estate brokerage team in Silicon Valley seeks a high performing Executive Assistant.
This role is wonderful for a team member who is friendly, personable, intelligent, eager to learn, good at communicating clearly, reliable, hardworking, kind, a team player and highly professional.
We seek to have fun and perform at an industry leading level together.
No prior real estate experience, knowledge or license is needed. We would train you on everything!
This role is 9am - 5pm Saturday - Wednesday. Thursday and Friday are full off days.
If this opportunity sounds like a potentially good fit for you, we would love to meet you!

<h3>Job Description</h3>
Job Description
JOB-18617 Exec. Secretary / Administrative Asst. 26-01
Description: Hudson Valley Community College is seeking qualified professionals who possess both analytical and interpersonal skills. The ideal candidates would have a high level of database knowledge, customer services skills and experience working in an office setting.
In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.
Qualifications: An Associate’s Degree in Business Administration and one to three years of experience in a related field.
Duties and Responsibilities as Assigned: • Experience with maintaining, updating and inputting data into multiple database systems. • Extracts and curates data from multiple database systems in a way that is easy to understand and with little oversight. • Knowledge of time and attendance. • Develops and communicates reports and policies for both the assigned and other departments as necessary. • Performs routine office and clerical duties for the assigned office and assists other departments. • Ability to research and assists other staff with researching and development. • Provides customer service to students and other staff members.
Answers to Frequently Asked Questions in Regards to:
*Full Time Hours: Depending on the department of the open position, hours will be 8:00am - 4:30pm or 8:30am - 5:00pm. Both have an hour-long lunch. Exact hours will be specified in the individual job description.
*Part Time Hours: Part time hours would total 19 hours a week. The hours for the day are dependent on the specific needs of the department. Hours for part time work is specified on each individual job description.
*Parking: On-site parking is available and it is free to all employees.
*Other Transportation Options: CDTA has a bus stop right in front of HVCC on Vandenburgh Ave.
*Database Systems: Ellucian (Banner), Brightspace, Microsoft Office Products (Excel, Word etc.).
*Remote Work Availability: All positions are expected to report on site to the HVCC campus. No remote work is available at this time.
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse 
<h3>Company Description</h3>
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Executive Administrative Assistant

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Competitive salary</li>
<li>Employee discounts</li>
<li>Flexible schedule</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a motivated and outgoing Administrative/Executive Assistant to join our team. In this role, you will provide support to our business owner and office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities 
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications 
<ul>
<li>High school diploma/GED required, Associates degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

Administrative/Executive Assistant

<h3>Job Description</h3>
At Tenneco, we don’t follow industry standards; we set them, and we don’t settle for being best-in-class because we hustle to be better than best-in-class. Whether it’s our Core Values – radical candor, simplify, organizational velocity, tenacious execution and win – or our Get Stuff Done (GSD) mindset, we’re determined to become the most trusted partner and best manufacturer and distributor to the transportation industry.
 
With a product portfolio as expansive as it is innovative, an obsessive commitment to quality and excellence, and a global presence, we’re all about getting stuff done, so we can win.
 
How do we make it happen? Through the Tenneco Way. Fueled by our Core Values, a winning mindset and a relentless commitment to excellence, the Tenneco Way is how we win. It’s what keeps Team Tenneco bold, driven, and unapologetically focused on pushing past limits and redefining success.
 
Here, you’ll work alongside a team of relentless problem-solvers who are committed to making a tangible impact. If you’re ready to break boundaries, deliver results, and enjoy the ride along the way, you’ll thrive here.
 
Want to learn more about who we are? Check out our website to discover the Tenneco Way
Want to be a part of Team Tenneco? If so, we’re looking for an Administrative Assistantto join our Plymouth Technical Center team!
 
Position Summary:
 
Serve as a strategic liaison between the Vice President (VP), internal teams, clients, and external partners. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across global time zones.
This role will be based in Plymouth, Michigan.
 
Key Responsibilities:
 
<ul>
<li>Act as the primary point of contact for the VP, facilitating communication with clients, potential clients, and employees.</li>
<li>Proactively manage and optimize the VP’s calendar to ensure efficient use of time.</li>
<li>Coordinate complex domestic and international travel arrangements, including flights, accommodations, and ground transportation.</li>
<li>Collaborate daily with administrative teams across regions to align travel itineraries and meeting schedules.</li>
<li>Provide backup support to other Vice Presidents as needed.</li>
<li>Draft and prepare professional correspondence, reports, presentations, memos, and directives.</li>
<li>Independently process communications and requests, using sound judgment and discretion.</li>
<li>Manage office supplies and inventory for the department.</li>
<li>Schedule and coordinate meetings, including room bookings, catering, and technical support.</li>
<li>Handle logistics for mail and package deliveries, including overnight shipping labels.</li>
<li>Oversee maintenance and servicing of office equipment.</li>
<li>Administer department credit card usage and reconciliation.</li>
<li>Facilitate foreign visa applications and travel documentation.</li>
<li>Collect, analyze, and report departmental data as required.</li>
<li>Maintain organized filing systems and records for quick reference and efficient information handling.</li>
<li>Process business card orders and other administrative requests.</li>
<li>Review and improve office procedures to enhance operational efficiency.</li>
<li>Identify and resolve issues by gathering and analyzing relevant information.</li>
<li>Lead or support special projects and initiatives as assigned</li>
</ul>
 
Qualifications:
 
At Tenneco, it’s not just about experience; it’s about mindset, and we’re looking for someone with:
 
Education: High School diploma or GED required. Advanced training or college business courses preferred.
 
Experience:
 
<ul>
<li>Minimum of 5 years supporting senior executives in a fast-paced, professional environment.</li>
<li>Proven experience managing complex calendars, coordinating international travel, and planning events.</li>
</ul>
 
Skills &amp; Competencies:
 
<ul>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities.</li>
<li>High level of discretion and professionalism.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and graphic software.</li>
<li>Ability to handle multiple priorities and meet deadlines under pressure.</li>
<li>Strong problem-solving and decision-making skills.</li>
<li>Comfortable working independently and collaboratively across teams.</li>
<li>Familiarity with expense reporting systems and travel booking platforms.</li>
</ul>
 
Preferred Qualifications:
 
<ul>
<li>Experience in a global organization or supporting international teams.</li>
<li>Knowledge of visa processing and international travel logistics.</li>
<li>Project coordination or management experience.</li>
</ul>
 
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities

<h3>Job Description</h3>
Job Title: Executive Administrative Assistant
Industry: Manufacturing
Location: Wadsworth, OH
Compensation: $24-$27 (DOE)
Employment Type: 6+ month Temp-to-Hire
Benefits: This position is eligible for medical, dental, vision, and 401(k).
 
About the Role
We are seeking a proactive and professional Executive Administrative Assistant to support a team of executives at our Independence office. This is a great opportunity for a candidate with 2–4 years of administrative experience who is eager to grow their career and work closely with C-suite leaders. You will play a key role in managing calendars, coordinating travel, and ensuring smooth day-to-day office operations. The ideal candidate will be polished, adaptable, and comfortable interacting with executives, vendors, and new employees.
 
Responsibilities
<ul>
<li>Provide administrative support to a team of executives</li>
<li>Manage complex calendars and coordinate meetings across multiple time zones</li>
<li>Arrange domestic travel (primarily west coast and plant visits; occasional international travel to Mexico plant)</li>
<li>Coordinate catering, meeting logistics, and supplies for onsite events</li>
<li>Welcome and greet vendors, interview candidates, and new employees</li>
<li>Serve as the go-to resource for executives in the office</li>
<li>Assist with general office operations and special projects as needed</li>
</ul>
 
Qualifications
<ul>
<li>2–4 years of office administration or executive support experience</li>
<li>Experience with scheduling, calendaring, and domestic travel coordination</li>
<li>Bachelor’s degree preferred</li>
<li>Professional presence and ability to interact with senior leadership</li>
<li>Strong organizational skills and ability to adapt to different personalities</li>
<li>Self-starter who thrives in a fast-paced, executive-facing environment</li>
</ul>
 
 
 
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

<h3>Job Description</h3>
Job Description
The Denver-based law firm of Icenogle Seaver Pogue, P.C. seeks a full-time, in-person legal administrative assistant with 1-5 years of experience. &nbsp;Icenogle Seaver Pogue, P.C. practices in areas related to public infrastructure and real estate projects and serves a broad range of public and private sector clients. &nbsp;The firm establishes and represents special districts, public highway and regional transportation authorities, and other types of local governments, and assists municipalities, counties, authorities, neighborhoods, and private developers with infrastructure finance, public-private and public-public partnerships, and real estate development.
Among other responsibilities, the position will involve the following: •&nbsp;&nbsp; &nbsp;Coordinate and schedule board meetings and client meetings for attorneys and paralegals. •&nbsp;&nbsp; &nbsp;Update and maintain the client database and logs regularly. •&nbsp;&nbsp; &nbsp;Manage DocuSign submissions and ensure accurate tracking of documents. •&nbsp;&nbsp; &nbsp;Oversee the preparation and distribution of mailings. •&nbsp;&nbsp; &nbsp;Monitor and track notices, affidavits, and other critical documents. •&nbsp;&nbsp; &nbsp;Draft and manage engagement letters, including performing conflict checks and tracking. •&nbsp;&nbsp; &nbsp;Prepare materials and notebooks for meetings to ensure readiness. •&nbsp;&nbsp; &nbsp;Provide front desk support, if needed. •&nbsp;&nbsp; &nbsp;Organize and manage filing and scanning of documents. •&nbsp;&nbsp; &nbsp;Assist with time entry and ensure accuracy of records. •&nbsp;&nbsp; &nbsp;Handle office supply orders and inventory management. •&nbsp;&nbsp; &nbsp;Coordinate equipment maintenance and repairs as needed. •&nbsp;&nbsp; &nbsp;Oversee the distribution of incoming and outgoing mail within the office. •&nbsp;&nbsp; &nbsp;Set up firm and client events as requested. •&nbsp;&nbsp; &nbsp;Maintain the amenities in Conference Room. •&nbsp;&nbsp; &nbsp;Conduct website accessibility audits for ADA Compliance. •&nbsp;&nbsp; &nbsp;Prepare and file client Conflict of Interest Disclosures. •&nbsp;&nbsp; &nbsp;Prepare draft minutes for attorney use at meeting. •&nbsp;&nbsp; &nbsp;Record billable hours spent on client tasks. •&nbsp;&nbsp; &nbsp;Input billable time for attorneys and other firm staff. &nbsp; •&nbsp;&nbsp; &nbsp;Perform other duties as assigned.
Candidates should have the following: •&nbsp;&nbsp; &nbsp;Effective time management and organizational abilities. &nbsp; •&nbsp;&nbsp; &nbsp;Ability to manage and prioritize various tasks on a daily basis.&nbsp; •&nbsp;&nbsp; &nbsp;Excellent analytical and problem-solving skills, with the ability to interpret data and make informed decisions. •&nbsp;&nbsp; &nbsp;Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. •&nbsp;&nbsp; &nbsp;Attention to detail to ensure accuracy.&nbsp; •&nbsp;&nbsp; &nbsp;Proficient with Microsoft Office Suite or related software.&nbsp;
Physical Requirements: •&nbsp;&nbsp; &nbsp;Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds. •&nbsp;&nbsp; &nbsp;In person at office location, for an 8-hour shift, Monday through Friday, 4725 South Monaco Street, Suite 360, Denver, Colorado 80237. •&nbsp;&nbsp; &nbsp;This position is nonexempt from minimum wage and overtime requirements and will be eligible for overtime compensation (preapproval is required).
Applications should be e-mailed to <a href="mailto:hiring@isp-law.com" target="_blank">hiring@isp-law.com</a>, and must include the following information: (1) a cover letter; and (2) a resume. &nbsp;To the extent the foregoing contain any information that could be used to identify the applicant’s age, such information may be redacted prior to submission. &nbsp;We do not accept recruiter referrals.
Salary range:
•&nbsp;&nbsp; &nbsp;The salary range for this position is $25.00/hour - $30.00/hour, depending on years and applicability of experience. &nbsp; •&nbsp;&nbsp; &nbsp;Bonuses, while not anticipated, could be available in any given year dependent upon firm operations.
Benefits: Employee benefits package valued at over an average of $925 per month per employee (before 401(k) matching contributions) comprising:&nbsp;
•&nbsp;&nbsp; &nbsp;401(k) retirement program with employer match (subject to a waiting period) •&nbsp;&nbsp; &nbsp;Medical, Dental, Vision, and Life insurance with 100% firm-paid premiums for the employee (subject to a waiting period) •&nbsp;&nbsp; &nbsp;Short- and long-term disability insurance with 100% firm-paid premiums (subject to a waiting period) •&nbsp;&nbsp; &nbsp;Colorado Paid Family Leave (subject to earned wage qualification) •&nbsp;&nbsp; &nbsp;Twelve (12) days of PTO per year for the first two years of employment (with a maximum accrual of fifteen (15) days), inclusive of personal days, and other leave in accordance with the firm’s leave policy (which is available upon request) •&nbsp;&nbsp; &nbsp;Up to $200 per year in job-related professional memberships
AN EQUAL OPPORTUNITY EMPLOYER: We do not discriminate based on disability, race, color, creed, religion, national origin, ancestry, sex, gender identity, sexual orientation, gender identity, gender expression, marital status, age, or any other status protected by law or regulation. We intend that all qualified applicants are given equal opportunity, and that selection decisions be based on job-related factors.
Application Window: Until the position is filled.
Further information regarding the firm may be found at <a href="http://www.ISP-Law.com" target="_blank">www.ISP-Law.com</a>. &nbsp;
Company DescriptionFor more than three decades, ISP has provided general and special counsel services to a variety of Colorado local governments, special districts and authorities. Currently, the firm provides ongoing general counsel representation to a wide array special districts along the Front Range and in Colorado’s mountain communities and serves as general counsel for all of public highway authorities in Colorado. 
<h3>Company Description</h3>
For more than three decades, ISP has provided general and special counsel services to a variety of Colorado local governments, special districts and authorities. Currently, the firm provides ongoing general counsel representation to a wide array special districts along the Front Range and in Colorado’s mountain communities and serves as general counsel for all of public highway authorities in Colorado.

Legal Executive Assistant

<h3>Job Description</h3>
Job description 
 
We are seeking a highly organized and proactive Executive Assistant to support the Managing Partner in a fast-paced, dynamic environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities with discretion and professionalism. The Executive Assistant will oversee scheduling, travel, client interactions, and day-to-day administrative operations, ensuring the Partner is fully supported.
 
Essential Functions
<ul>
<li>Manage partners’ calendars, travel, and meeting arrangements.</li>
<li>Coordinate client meetings and events, including hospitality and logistics.</li>
<li>Greet and interact with clients and visitors professionally.</li>
<li>Handle incoming communications: calls, emails, correspondence, and document preparation.</li>
<li>Maintain document filing systems and Outlook contacts.</li>
<li>Conduct research, compile data, and prepare reports or presentations.</li>
<li>Support accounting tasks: prepare forms and maintain financial records.</li>
<li>Complete assigned projects and administrative duties as needed.</li>
</ul>
 
Requirements
<ul>
<li>Strong ability to manage multiple tasks and priorities in a fast-paced environment.</li>
<li>Bachelor’s degree, or equivalent experience.</li>
<li>Experience in business management or accounting firms preferred; ability to work with executives and high-profile clients.</li>
<li>Proficiency in Microsoft Office; strong typing and note-taking skills.</li>
<li>Excellent written and verbal communication; accurate proofreading.</li>
<li>Strong organizational skills with the ability to manage shifting priorities.</li>
<li>Professional, calm, and adaptable in both routine and urgent situations.</li>
<li>Reliable, punctual, and flexible to meet business needs.</li>
<li>Must be able to provide evening or weekend support occasionally, depending on business demands.</li>
</ul>

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