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<h3>Job Description</h3>
Job DescriptionDescription:
IMA Executive Assistant Job Description
Job Title: Executive Assistant
Department: Administration
Reports To: Practice Administrator &amp; CEO
Supervises: Not Applicable
Overtime Status: ? Non-exempt
Job Summary: This position is responsible for assisting the Practice Administrator &amp; CEO with daily activities and projects performing a variety of clerical duties. 
Primary Job Responsibilities:
1. Monitors the current status of the work and projects for Administration.
2. Maintains Administration travel arrangements and the Practice Administrator &amp; CEO appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate persons to attend.
3. Attends meetings or conferences as assigned and comprehensively takes notes on major points and actions resolved or to be taken.
4. Resolves administrative problems by preparing reports, analyzing data, and identified solutions. 
5. Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
6. Composes correspondence and disseminates to appropriate individuals. Answers phones, questions, and requests.
7. Processes mail and invoices and submits to appropriate departments.
8. Assists in developing and updating administrative systems to make them more efficient.
9. Prepares various documents and handles confidential matters in accordance with clinic rules and procedures.
10. Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.
11. Provide maintenance, assistance, or training to personnel on the electronic medical record system, personal computer or outside applications.
12. Communicate and work to resolve issues with the electronic medical record system, server, or outside applications with technical support.
13. Coordinate technical support alongside outside vendor.
14. Assists with maintaining daily, monthly, and yearly backups of servers.
15. Maintain passwords for security issues on operation system.
16. Research and purchase office equipment and supplies.
17. Research projects and make suggestions for change (ie: cellular usage, magazine subscriptions, etc).
18. Orient new employees with office policies and procedures and Employee Handbook.
19. Begin OSHA video training for new hires.
20. Edit Employee policies/procedures as assigned.
21. Run errands on IMA’s behalf (Costco runs, daily pick up of mail, etc.)
22. Performs other duties as assigned.
 Education: High school diploma or equivalent. Some college preferred. 
Experience: Minimum two years of administrative experience, including one year with a health care organization. 
Other Requirements: Must possess a valid Alaska State Driver’s license. 
Performance Requirements:
Knowledge:
1. Knowledge of organizational policies, procedures, and systems.
2. Knowledge of office management techniques and practices.
3. Knowledge of research methods and procedures sufficient to compile data and prepare reports.
4. Knowledge of grammar, spelling, and punctuation.
5. Knowledge of purchasing, budgeting, and inventory control.
 Skills:
1. Skill in taking and transcribing dictation and operating office equipment.
2. Skill in answering the phone and responding to questions.
3. Skill in time management, prioritization, and multitasking.
4. Skill in problem-solving.
5. Skill in writing and communicating effectively.
 Abilities:
1. Ability to establish and maintain effective working relationships with other employees and the public.
2. Ability to work under pressure, communicate and present information.
3. Ability to read, interpret, and apply clinic policies and procedures.
4. Ability to identify problems, recommend solutions, organize and analyze information.
5. Ability to multi-task, establish priorities, and coordinate work activities.
6. Ability to collaborate with all levels of clinicians and staff to meet needs.
7. Ability to analyze data reports and make recommendations for improvement.
8. Ability to type 60 words per minute using word processing software.
9. Ability to flexibly respond to changing demands.
10. Ability to organize and prioritize tasks effectively.
11. Ability to work with little supervision.
12. Ability to establish and maintain effective working relationships with patients, employees, and the public.
13. Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
Required Competencies
· Ethical Conduct
· Time Management
· Organization Skills
· Professional Conduct
· Accountability
· Customer Service Skills
· Project Management
· Personal Effectiveness/Credibility
Qualifications &amp; Minimum Requirements:
<ul>
<li>Competency in Microsoft applications including Word, Excel and Outlook. </li>
<li>Organizational, verbal and written communication skills a must. </li>
<li>Ability to deal sensitively with confidential material</li>
<li>Ability to communicate with co-workers, management and the Owners.</li>
<li>Attention to detail and ability to multi-task is an asset. </li>
<li>Ability to deal effectively with vendors and outside offices</li>
<li>Ability to deal effectively with and resolve conflict situations</li>
<li>Ability to follow both written and verbal instructions</li>
</ul>
Equipment Operated: Standard office equipment with emphasis on telephone, fax, photocopier, and computer hardware/software. 
Work Environment: Work performed in a medical office environment that is well lighted and well ventilated. Work may be stressful due to a busy office. This position involves continual interaction with other IMA personnel and with patients, both face-to-face, through means of written correspondence, and on the phone. 
Supervisory Responsibility:
This position has no supervisory responsibilities. 
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to do routine physical activities, to include but not limited to stretching, bending, reaching, carrying, climbing, standing, and pushing/pulling movements.
Position Type/Expected Hours of Work
The employee must be available during the work hours of 8:00 am and 4:30 pm and is scheduled to work 40 hours each week to satisfy the needs of this position. Occasional overtime work may be required as job duties demand, per Supervisor authorization and direction.
Position Interactions: 
· Responsible to:
o Practice Administrator &amp; CEO
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.
Requirements:

Executive Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Essential Functions
<ul>
<li>Supports the Executive Director (ED) in meeting duties and responsibilities, and managing the Executive office</li>
<li>Works collaboratively with all members of the management team in meeting the mission and vision of the organization</li>
<li>Serves as a leader in the organization and positively contributes to the workplace climate</li>
<li>Screen and prioritize emails, phone calls, and other communications on behalf of the ED or governing bodies, ensuring timely follow-through</li>
<li>Draft, proofread, and edit correspondence, reports, and other documents</li>
<li>Receives the ED 's telephone calls, and arranges meetings</li>
<li>Maintains ED’s calendar, scheduling meetings, coordinating events and making appointments</li>
<li>Assists with grant writing and preparation of grant applications as needed</li>
<li>Reads, records and routes incoming mail</li>
<li>Organizes and maintains file system, and files correspondence and other records</li>
<li>Arranges and coordinates travel schedules and reservations of the ED</li>
<li>Arranges meetings and sends correspondence on behalf of ED</li>
<li>Prepares outgoing mail, memos and correspondence</li>
<li>Works with management in supply orders, and arranges for equipment maintenance</li>
<li>Participates in program strategic planning and self-assessment processes</li>
<li>Coordinates and arranges meetings and staff events, including developing agendas, reserves and prepares facilities, and records and transcribes minutes of meetings</li>
<li>Attends Board of Directors and Policy Committee meetings monthly and other special scheduled meetings (after hours)</li>
<li>Works with the Board of Directors as needed, including preparing meeting minutes, collecting votes and scheduling meetings</li>
<li>Maintain confidential files and records with discretion and accuracy</li>
<li>Monitor deadlines, follow up on assigned tasks, and ensure timely completion of projects</li>
<li>Assists in special projects on behalf the the ED</li>
<li>May be required to support virtual or offsite events</li>
<li>Communicates with staff and the public in the areas of program updates, policies, and procedure changes with internal software services, the internet and social media</li>
<li>May serve as a liaison between program agency, board, grantee, policy groups, community agencies, and private sector</li>
<li>Develops and coordinates an administrative organization plan which delegates staff tasks, maintains line of authority and provide for channels of communication</li>
<li>Receives and maintains contracts, partnership agreements, and interagency agreements</li>
<li>Researches and prepare reports and materials for presentations</li>
<li>Develops and maintains documents filing and retrieval system for organizational correspondences and records; Maintains company documents and keeps them up to date</li>
<li>Prepare, review and process documents, agreements and procurement bids requested by the ED</li>
<li>Works with the fiscal department to maintain fiscal internal controls for checks and invoices</li>
<li>Assists in the development of annual report</li>
<li>Reviews and adheres to all program regulations, including the Head Start Performance Standards and childcare licensing requirements</li>
<li>Additional responsibilities as required</li>
</ul>
 
Requirements:
Required Education, Experience &amp; Skills
<ul>
<li>Bachelor’s Degree in communication or related field</li>
<li>Experience working in an office setting. Minimum of 7 years</li>
<li>Experience working directly for a Supervisor, Manager or Director. Minimum of 5 years</li>
<li>Proficiency in Google and Microsoft software applications, and other commonly used software</li>
<li>Knowledge of and ability to effectively utilize the internet and social media platforms</li>
<li>Ability to take initiative, prioritize, multi-task and manage multiple projects simultaneously</li>
<li>Experience in non-profits preferred</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for a highly experienced Executive Assistant for HASLC’s Executive Director. Prefer someone with a bachelor’s degree and at least 8 years’ experience performing highly complex administrative duties in an executive management support position, or a combination of education and experience. This is a long-term temporary position. 
<ul>
<li>
Reports directly to Executive Director and gets guidance on priority of duties from Executive Director.
</li>
<li>
Act as a liaison and provide support to the Board of Commissioners. Arrange and handle all items for Board meetings and events, including but not limited to scheduling, drafting agendas, develop, compile, and distribute presentation materials/reports, oversee recording and preparation of meeting minutes, and preparing final board communications. Maintain compliance to applicable rules and regulations set in bylaws regarding Board matters.
</li>
<li>
Manage calendar, emails, and phone calls for Executive Director and other entities/persons. Prioritize inquires and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day engagements. 
</li>
<li>
Review Executive Director communications in advance (email, mail, voicemail) and perform as proxy, including follow-up.
</li>
<li>
Complete a broad variety of administrative tasks for senior leadership to ensure their ability to effectively lead the organization, including assisting with special projects, creating complex documents, reports, and presentations, composing and preparing correspondence, maintaining contact lists, making travel arrangements, and completing expense reports.
</li>
<li>
Serve as primary point of contact for internal and external constituents on all matters pertaining to management, including highly confidential, critical, and sensitive items. Prioritize and determine appropriate course of action by exercising good judgement based on HASLC policies and procedures.
</li>
<li>
Work with the leadership team to coordinate with community partners and conduct outreach.
</li>
<li>
Oversight of meeting room calendar and set up for meetings with necessary items
</li>
<li>
Other duties/projects as assigned.
</li>
</ul>
 Knowledge, Skills, and Abilities:
<ul>
<li>
Must provide hospitality to all guests and create a welcoming environment and be able to establish rapport to build long-lasting relationships with internal and external stakeholders.
</li>
<li>
Excellent organizational skills and attention to detail. Must be able to anticipate the executive Director’s needs in advance of meetings, conferences, etc.
</li>
<li>
Expert proficiency with Microsoft Office 365 and related software. Ability to learn new computer programs quickly.
</li>
<li>
High degree of professionalism in dealing with diverse groups of people, including customers, Board members, senior executives, staff, community leaders, and the general public.
</li>
<li>
Ability to work highly independently and complete a high volume of tasks and projects with little or no guidance.
</li>
<li>
Exceptional communication skills, both oral and written.
</li>
<li>
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
</li>
<li>
Ability to maintain composure during stressful situations.
</li>
<li>
Ability to maintain a high level of integrity and discretion in handling confidential and sensitive information.
</li>
<li>
Exceptional analytical skills, with the ability to prioritize work and change priorities quickly.
</li>
<li>
Must have a valid driver’s license and reliable transportation.
</li>
</ul>
 Equal Opportunity Employer/Veterans/Disabled
Interested or know someone who might be? APPLY NOW for a chance at an IMMEDIATE interview! 
 Pay Details: $27.00 to $31.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.adecco.com/en-us/candidate-privacy" target="_blank">https://www.adecco.com/en-us/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
A&amp;K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&amp;K has sales offices, and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure. 
The Executive Assistant position provides high-level administrative support to both the Executive Vice President of Sales and the Executive Vice President of Operations, while also assisting with day-to-day office management tasks. This individual will play a key role in improving efficiency across multiple departments, coordinating communication, organizing schedules, and ensuring seamless execution of operational and sales initiatives. The position offers the opportunity to learn about the railroad material supply industry, gain exposure to nationwide operations and sales efforts, and work closely with senior leadership.
<ul>
<li>Provide comprehensive administrative support to the EVP of Sales and VP of Operations, including drafting and editing emails, memos, reports, and internal communications.</li>
<li>Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders for both executives.</li>
<li>Answer and direct phone calls and serve as a primary point of contact for internal and external inquiries.</li>
<li>Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.</li>
<li>Support data entry and management within A&amp;K’s enterprise and CRM systems, ensuring accuracy and timeliness.</li>
<li>Coordinate and arrange domestic and occasional international travel for both executives, including flights, lodging, and itineraries.</li>
<li>Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.</li>
<li>Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional and organized work environment.</li>
<li>Assist in planning and execution of company events, training sessions, and leadership meetings.</li>
<li>Handle confidential information with discretion and maintain a high level of professionalism in all interactions.</li>
</ul>
Requirements:
<ul>
<li>Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High attention to detail and accuracy in data entry and document preparation.</li>
<li>Ability to listen, understand, and follow directions effectively.</li>
<li>Customer service oriented with a proactive and solution-focused approach.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
</ul>
Preferred Qualifications:
<ul>
<li>2–5 years of experience as an Executive Assistant or Administrative Assistant supporting C-Suite or senior executives.</li>
<li>Experience managing multiple executive calendars simultaneously.</li>
<li>Experience preparing professional presentations and reports.</li>
<li>Prior experience with ERP or CRM data entry systems.</li>
<li>College degree or equivalent experience in business administration, sales, or related field.</li>
<li>Prior administrative experience in operations, sales, or office management is a plus.</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>Competitive salary commensurate with experience</li>
<li>Medical, Vision, and Dental Insurance</li>
<li>401(k) with Company Matching</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Career advancement opportunities</li>
</ul>

<h3>Job Description</h3>
Job Description
Executive Assistant

LHH is currently seeking an Executive Assistant with 3 or more years of experience for a full-time job at an exciting media company in Culver City, CA. This is a contract-to-hire role that offers the opportunity to work with a rapidly growing and lively organization within a creative industry.
This role entails providing complete administrative support to a Senior Vice President while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a new and exciting place to work – apply online today!
Responsibilities:
·&nbsp;Travel coordination and expense reporting
·&nbsp;Heavy calendar management and scheduling with Microsoft Outlook
·&nbsp;Meeting&nbsp;and event coordination
·&nbsp;Report tracking, file management and meeting minutes&nbsp;
·&nbsp;Perform other tasks and functions as assigned to provide support to other team members and internal departments
Qualifications:
·&nbsp;Experience working in a corporate environment
·&nbsp;College degree preferred&nbsp;
·&nbsp;Ability to work independently and as part of a team
·&nbsp;Personable, proactive, and able to work in a fast-paced environment
Skills:
·&nbsp;Strong attention to detail
·&nbsp;Ability to effectively multitask and prioritize
·&nbsp;Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook&nbsp;
Experience:
·&nbsp;3 – 5 years or more of recent Executive Assistant experience in a corporate environment
Work Hours:

8:00am – 5:00pm, 40 hours per week
To learn more about this Executive Assistant job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled
 Pay Details: $27.00 to $40.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Office Location/Schedule: Boston, MA (Hybrid)
50% In-Office/50% Remote
Classification: Full-time
 
About Us
Educate 360 is a family of specialized training brands with a joint mission: to help individuals and organizations gain the skills needed to thrive in today’s technology-led and innovation-driven economy. Educate 360 develops integrated solutions across brands to achieve enterprise customers’ learning &amp; development goals in Management &amp; Leadership, Data Science, and IT skills. 
 
About the Role
The Executive Assistant to the Chief Executive Officer (CEO) provides high-level, confidential administrative support to the CEO and acts as a trusted partner in managing daily operations and strategic priorities. This role is ideal for a highly organized, proactive, and resourceful individual who thrives in a fast-paced environment and can anticipate needs, manage shifting priorities, and maintain discretion at all times. This hybrid role is based in Boston’s Faneuil Hall Marketplace with the flexibility to work remotely up to 50% of the time.
 
Main Responsibilities
Executive Support:
<ul>
<li>Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Prepare agendas, presentations, reports, and meeting materials.</li>
<li>Act as a gatekeeper and primary point of contact between the CEO and internal/external stakeholders.</li>
<li>Track deadlines, follow up on action items, and ensure timely execution of tasks.</li>
<li>Handle confidential and sensitive information with the utmost discretion.</li>
<li>Provide support for personal administrative tasks as needed to enhance executive productivity.</li>
</ul>
Communication &amp; Coordination:
<ul>
<li>Draft and manage high-level correspondence and communications on behalf of the CEO.</li>
<li>Coordinate leadership team meetings and company-wide communications.</li>
<li>Liaise across departments and with external partners to ensure alignment and clarity.</li>
<li>Assist in planning executive meetings, events, and offsites.</li>
</ul>
Operational &amp; Office Support:
<ul>
<li>Support the efficient functioning of the Boston office.</li>
<li>Maintain document organization and filing systems.</li>
<li>Coordinate with vendors, service providers, and building management when necessary.</li>
</ul>
 
Requirements:
<ul>
<li>Bachelor’s degree in Business Administration or a related field.</li>
<li>Proven experience supporting a C-level executive, preferably a CEO.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and problem-solving abilities.</li>
<li>High level of integrity, professionalism, and discretion.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Able to work independently, take initiative, and anticipate needs.</li>
<li>Adaptable, flexible, and able to work in a fast-paced environment.</li>
</ul>
 
 
Why Educate 360?
We believe that great ideas emerge when people collaborate in an environment where thoughts and perspectives can be freely shared. Effective teamwork happens when every member feels empowered, valued, and respected. We are committed to fostering a culture where everyone is accepted, included, and encouraged to contribute in meaningful ways.
 
Benefits: We're committed to supporting our employees’ health, financial stability, and overall well-being. Our comprehensive benefits include competitive Paid Time Off (PTO), Medical, Dental, and Vision plans, 100% company-paid Life and Disability insurance, and a generous 401(k) matching program.
 
Equal Opportunity Employer: Educate 360 is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, marital status, national origin, citizenship status, disability, or veteran status.

<h3>Job Description</h3>
Job DescriptionDescription:
We are seeking a highly polished, resourceful, and proactive Executive Assistant to provide high-level administrative and strategic support to senior executives. This individual will serve as a trusted partner and gatekeeper, ensuring smooth day-to-day operations and seamless coordination across internal and external stakeholders. The ideal candidate excels in managing complex calendars, high-stakes communications, and executive-level priorities while demonstrating discretion, poise, and excellent judgment in a dynamic, fast-paced environment. Position requires being in office a minimum of 4 days a week.
 
Key Responsibilities:
<ul>
<li>Provide comprehensive administrative support to one or more C-level executives, including calendar management, travel coordination, and meeting logistics.</li>
<li>Serve as a primary liaison and representative for the executive, interfacing with senior leaders, board members, clients, and external partners with professionalism and discretion.</li>
<li>Prioritize and manage confidential and time-sensitive communications, ensuring timely responses and proactive follow-up.</li>
<li>Draft, review, and proofread executive communications, presentations, memos, and reports.</li>
<li>Prepare and reconcile expense reports, manage invoices, and assist with budget tracking for the executive office.</li>
<li>Coordinate cross-functional meetings, leadership off-sites, and key internal events, including agenda creation, materials preparation, and post-meeting action tracking.</li>
<li>Monitor and manage key deadlines, deliverables, and follow-ups on behalf of the executive.</li>
<li>Maintain an organized system of physical and digital records, including contracts, board materials, and confidential files.</li>
<li>Provide light project management support, ensuring alignment and execution of special initiatives or strategic priorities.</li>
<li>Proactively anticipate the needs of the executive and identify opportunities to optimize time and operational efficiency.</li>
<li>Manage sensitive issues with a high degree of confidentiality and professional discretion.</li>
</ul>
Experience:
<ul>
<li>5+ years of experience supporting senior executives in a fast-paced, high-accountability environment.</li>
<li>Experience working in corporate, private equity, or high-growth environments strongly preferred</li>
</ul>
Qualifications:
<ul>
<li>Exceptional calendar, travel, and email management skills.</li>
<li>Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (e.g., Teams, Zoom, DocuSign).</li>
<li>Strong written and verbal communication skills, including experience drafting high-level correspondence.</li>
<li>Demonstrated ability to exercise sound judgment and handle highly confidential information.</li>
<li>Strong organizational and time-management skills with proven ability to prioritize and multitask.</li>
<li>A proactive, solutions-oriented mindset with a high degree of initiative.</li>
<li>Ability to work independently while also collaborating cross-functionally with stakeholders at all levels.</li>
</ul>
 
Requirements:

<h3>Job Description</h3>
Job Description
 Job Opening: Executive Assistant Location: Sterling Heights, MI Supported by: LHH Recruitment Solutions Schedule: Fully On-Site | Monday – Friday | Flexible morning start time to approximately 5:00 PM Type: Contract (6 months or longer) Pay Rate: $29–$33/hour
About the Role: LHH Recruitment Solutions is partnering with a mid-sized company in Sterling Heights, MI, to find a highly organized and proactive Executive Assistant. This role will provide direct support to the CEO and senior executive team, ensuring smooth day-to-day operations and high-level administrative support.
Key Responsibilities:
<ul>
<li>
Manage calendars, schedule meetings, and coordinate travel for the CEO and senior leaders
</li>
<li>
Prepare reports, presentations, and correspondence
</li>
<li>
Handle confidential information with discretion
</li>
<li>
Serve as a liaison between executives and internal/external stakeholders
</li>
<li>
Support special projects and company initiatives as needed
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience supporting C-level executives
</li>
<li>
Excellent organizational and communication skills
</li>
<li>
Proficiency in Microsoft Office Suite and calendar management tools
</li>
<li>
Ability to work independently and manage multiple priorities
</li>
</ul>
Why Apply?
<ul>
<li>
Work closely with top leadership in a dynamic environment
</li>
<li>
Gain valuable experience in a mid-sized corporate setting
</li>
<li>
Competitive hourly pay and long-term contract potential
</li>
</ul>
 Pay Details: $29.00 to $33.00 per hour Search managed by: Tracey Callahan Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
About DGA Security
DGA Security is a leading provider of electronic security solutions, serving businesses with top-tier security technology and monitoring services. We are seeking a highly organized and proactive Executive Assistant to support multiple executives and contribute to the efficiency of our dynamic team.
 
About the Role
As an Executive Assistant at DGA Security, you will play a pivotal role in ensuring smooth operations by managing executive schedules, coordinating communications, and handling high-level administrative tasks. This role requires exceptional organizational, communication, and writing skills to support our leadership team effectively. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail.
 
Key Responsibilities
<ul>
<li>Calendar &amp; Meeting Management: Schedule, coordinate, and manage meetings across multiple time zones, ensuring executives’ time is efficiently prioritized.</li>
<li>Communication &amp; Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity and professionalism.</li>
<li>Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics.</li>
<li>Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met.</li>
<li>Administrative Support: Handle expense reports, process invoices, and maintain confidential files and records.</li>
<li>Event Planning: Organize internal and external meetings, company events, and team off-sites.</li>
<li>Stakeholder Coordination: Serve as a liaison between executives and internal/external stakeholders, fostering professional relationships.</li>
<li>Problem-Solving &amp; Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency.</li>
<li>Personal Assistant: Provide personal assistant support to the CEO, including managing personal appointments, travel, and occasional errands, while maintaining a high level of discretion and confidentiality.</li>
</ul>
 
Requirements:
Qualifications &amp; Skills
<ul>
<li>Experience: 3-5+ years of experience as an Executive Assistant, supporting senior leaders or multiple executives.</li>
<li>Organizational Excellence: Strong multitasking abilities with keen attention to detail.</li>
<li>Communication &amp; Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy efficiently and with clarity.</li>
<li>Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Slack, Zoom, project management software).</li>
<li>Discretion &amp; Confidentiality: Ability to handle sensitive information with the utmost professionalism.</li>
<li>Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges.</li>
<li>Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities.</li>
<li>Education: Bachelor's Degree preferred or equivalent experience.</li>
</ul>
Why Join DGA Security Systems?
<ul>
<li>Collaborative &amp; Supportive Team: Work alongside high-performing professionals in a dynamic and growing industry.</li>
<li>Career Growth: Opportunities to develop your skills and advance within a well-established company.</li>
<li>Competitive Compensation &amp; Benefits: We offer a comprehensive benefits package, including health insurance, PTO, 401(k), and a modern, state-of-the-art work environment.</li>
</ul>
If you are a highly organized, detail-oriented, and proactive professional who enjoys supporting top executives and making a meaningful impact, we encourage you to apply!
 
DGA is an Equal Opportunity Employer. Here, we believe that embracing innovation is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated, and everyone's voice is heard. Your unique perspectives and experiences are what drive us forward.

<h3>Job Description</h3>
Job Description
Executive Assistant If you are experienced in supporting CEO, COO, and CFO then this could be the next great position for you! LHH is assisting our client to bring on an Executive Assistant on a contract to&nbsp;hire basis. In this role you will be providing administrative support to the CEO in the corporate office in Phoenix, AZ. Your days will consist of maintaining calendars, creating meeting agendas, as well as planning and coordinating corporate travel arrangements. The job duties are:
<ul>
<li>
Support C level executives with calendaring, scheduling, and email correspondence.
</li>
<li>
Perform administrative functions in Word, Excel and PowerPoint.
</li>
<li>
Ad hoc administrative tasks and projects.
</li>
<li>
Scheduling and arranging travel for company executives
</li>
<li>
Event planning and meeting scheduling.
</li>
</ul>
Qualifications:
<ul>
<li>
3+ years of Executive Assistant experience supporting C-level employees
</li>
<li>
Must have an intermediate to advanced knowledge of Microsoft Excel, Word, and PowerPoint
</li>
<li>
A high level of detail orientation and a knack for process improvements
</li>
<li>
Bachelor’s degree preferred but relevant work experience will also be accepted&nbsp;
</li>
</ul>
 Pay Details: $23.00 to $27.00 per hour Search managed by: Chris Collins Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

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