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<h3>Job Description</h3>
Job Description

POSITION TITLE: Secretary (Scanning Clerk) - Clinical Services
DEPARTMENT: Health &amp; Behavioral Services 
SALARY RANGE (Non-Bilingual): $1,940.75 - $2,867.37 Biweekly, $50,459.50 - $74,551.62 Annually
New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.
The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties. 
RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.
In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.
Responsibilities:
<ol>
<li>Produce digital copies of documents for retention purposes.</li>
<li>Prepare records for scanning.</li>
<li>Record technical, item, and structural metadata. </li>
<li>Organize scanned documents on various local, network and storage devices.</li>
<li>Type letters.</li>
<li>File electronic and paper documents.</li>
<li>Data entry.</li>
<li>Phone coverage.</li>
<li>Order supplies.</li>
<li>Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.</li>
<li>Maintain confidentiality and adhere to HIPAA regulations. </li>
<li>Provide administrative support to Case Managers as required.</li>
<li>Perform other related duties as needed.</li>
</ol>
Qualifications:
<ol>
<li>High school graduate or GED equivalent.</li>
<li>Ability to bend down to pull charts from filing cabinets.</li>
<li>Display willingness to acquire new skills.</li>
<li>Accuracy and attention to detail a must.</li>
<li>Must meet productivity and accuracy standards.</li>
<li>1 year office experience.</li>
<li>Type 40 wpm.</li>
<li>Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).</li>
<li>Ability to lift 40 lbs.</li>
<li>Ability to work effectively with supervision and as a part of a team.</li>
<li>Ability to operate a computer and scanner.</li>
<li>Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.</li>
<li>Ability to understand and follow oral and written directions.</li>
<li>Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.</li>
</ol>

Benefits:
At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:
<ul>
<li>3 weeks paid vacation + 12 sick days</li>
<li>13 paid holidays + 3 floating holidays</li>
<li>Multiple options for medical care (including Kaiser at 100% employer paid for employee)</li>
<li>Dental and vision plans</li>
<li>CalPERs Retirement (pension)</li>
<li>Student Loan Forgiveness*</li>
<li>Flex schedule, if applicable</li>
<li>Work at Home schedules, if applicable</li>
<li>Employee Assistance Program, including mental health care</li>
</ul>
*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.
Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.

Secretary

<h3>Job Description</h3>
Job Description
Job Overview
We are seeking a dedicated and professional secretary to join our team. This role is essential in providing exceptional customer service and administrative support within our office environment. The ideal candidate will possess strong organizational skills, excellent phone etiquette, strong time management skills, and a friendly demeanor, ensuring that all visitors and callers receive a warm welcome. Experience as a receptionist is a plus, as you will be interacting with customers, mechanics, and drivers.
Responsibilities
<ul>
<li>Greet and assist visitors in a friendly and professional manner.</li>
<li>Answer phone calls promptly, providing information or directing calls to the appropriate personnel.</li>
<li>Maintain organized records and files, ensuring confidentiality and easy retrieval of information.</li>
<li>Handle incoming and outgoing correspondence, including emails and mail.</li>
<li>Assist with administrative tasks such as data entry, document preparation, and office management duties.</li>
<li>Collaborate with team members to ensure smooth daily operations of the office.</li>
<li>Assist with office management tasks to ensure the office runs efficiently.</li>
<li>Respond promptly to customer inquiries and provide support as needed.</li>
</ul>
Qualifications
<ul>
<li>Proven experience in an office environment, preferably in a receptionist or administrative role.</li>
<li>Strong customer service skills with the ability to communicate effectively both verbally and in writing.</li>
<li>Proficient in using office software and computerized systems for record-keeping.</li>
<li>Excellent organizational skills with attention to detail to manage multiple tasks efficiently.</li>
<li>Familiarity with central office procedures is advantageous but not required.</li>
<li>Ability to maintain professionalism under pressure while providing outstanding service.</li>
</ul>
Join our team as a secretary where you can make a meaningful impact by being the first point of contact for our clients while supporting our operational success.

<h3>Job Description</h3>
Job Description
We are seeking a Secretary&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
This can be full time or part time.&nbsp;
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>

<h3>Job Description</h3>
Job Description
*Proficiency in data entry
*Excellent communication skills
*Taking care of all correspondence including telephone calls, emails and faxes
*Ability to work with lawyers, court staff, pro se litigants and defendants in a professional and courteous manner
Mondays and Fridays
10am-4pm / Rate $20 per hour

<h3>Job Description</h3>
Job Description We're Hiring: Secretary with QuickBooks Experience! Are you organized, professional, and tech-savvy? We’re looking for a reliable Secretary/Administrative Assistant who can keep our office running smoothly—and knows their way around QuickBooks. Position: Secretary / Admin Assistant Location: [Hempstead NY] Job Type: Full-time&nbsp; &nbsp; Key Responsibilities: ✔️ Answer and direct phone calls, emails, and scheduling ✔️ Manage office tasks including filing, data entry, and correspondence ✔️ Use QuickBooks for basic accounting tasks: invoicing, expense tracking, etc. ✔️ Support management with admin duties and communications Requirements: ✅ Prior experience as a secretary or administrative assistant ✅ Proficiency in QuickBooks ✅ Strong organizational and communication skills ✅ Comfortable with Microsoft Office or Google Workspace ✅ Bilingual-Spanish What We Offer: ✨ Friendly and professional work environment &nbsp;

<h3>Job Description</h3>
Job Description
We are seeking a Secretary&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionFamily owned and operated for over 25years. Weekly pay, bonus, vacation and holiday pay. 
<h3>Company Description</h3>
Family owned and operated for over 25years. Weekly pay, bonus, vacation and holiday pay.

<h3>Job Description</h3>
Job DescriptionBonavita Luxury &amp; Portable Lavatories is seeking a detail-oriented Office Secretary to join our team. We provide portable restrooms, luxury trailers, and temporary fencing rentals for construction sites, events, and municipalities throughout Connecticut and surrounding states. The ideal candidate is highly organized, professional, and comfortable handling multiple responsibilities in a fast-paced office environment. Job Description – Office SecretaryResponsibilities 
<ul>
<li>Answer and direct incoming phone calls in a professional and courteous manner. </li>
<li>Provide general administrative support to office and field staff. </li>
<li>Multitask between calls, scheduling, and administrative tasks. </li>
<li>Create estimates and invoices, inputting them into the company’s system accurately. </li>
<li>File and organize paperwork to maintain up-to-date records. </li>
<li>Maintain and update the event calendar for deliveries, services, and pick-ups. </li>
<li>Call customers to collect payments for upcoming events and services. </li>
<li>Assist with client communication and scheduling adjustments as needed. </li>
</ul>
Requirements 
<ul>
<li>Previous administrative or office support experience preferred. </li>
<li>Strong organizational skills with attention to detail. </li>
<li>Ability to multitask and prioritize in a busy office environment. </li>
<li>Excellent verbal and written communication skills. </li>
<li>Proficiency with Microsoft Office Suite and ability to learn company software. </li>
<li>Professional, positive, and team-oriented attitude. </li>
</ul>
Schedule &amp; Pay 
<ul>
<li>Full-time, Monday–Friday (occasional flexibility for events). </li>
<li>Pay: $20–22/hour, depending on experience. </li>
<li>Benefits: Holidays and PTO after 90 day probationary period.&nbsp; </li>
</ul>

Office Secretary

<h3>Job Description</h3>
Job DescriptionJob Description 
Crowell &amp; Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
Job Summary
The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys.&nbsp;
Job Responsibilities
<ul>
<li>Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.</li>
<li>Responsible for substantive edits and preparation of client bills.&nbsp;</li>
<li>Maintains calendar of meetings, appointments, business travel, and special events.</li>
<li>Coordinates meetings, conferences or special events.&nbsp; Gathers and prepares related materials for distribution in advance.</li>
<li>Composes and formats legal documents, reports, and presentation materials.&nbsp; Proofs same for accuracy, spelling, punctuation and grammar.</li>
<li>Collects, enters and edits time for client billing purposes.</li>
<li>Coordinates domestic and international travel.&nbsp; Prepares, submits, and tracks travel and expense reimbursements.</li>
<li>Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.</li>
<li>Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.</li>
<li>Opens, sorts and distributes mail in compliance with office policy and individual preferences.</li>
<li>Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary.</li>
<li>Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.</li>
<li>Possesses an understanding of firm policies and procedures.&nbsp; Directs questions to other staff and resources as appropriate.</li>
<li>Assists attorneys or staff with team support as needed.</li>
<li>Performs other duties based upon the unique practice of assigned attorneys.</li>
</ul>
Qualifications 
Knowledge, Skills and Abilities 
<ul>
<li>Demonstrated ability to consistently provide a high level of quality client service to both internal and external clients.</li>
<li>Demonstrated ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.</li>
<li>Demonstrated proficiency in the use of MS Office to produce high-quality, written communications such as memos, spreadsheets, presentations, and standard legal documents.</li>
<li>Must possess a thorough command of the English language including excellent spelling, grammar and punctuation skills.</li>
<li>Demonstrated ability to communicate clearly and effectively, both orally and in writing.</li>
<li>Ability to perform both routine and non-routine tasks with attention to detail and efficiency.&nbsp;</li>
<li>Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Must possess an aptitude to coordinate a variety of initiatives.</li>
<li>Ability to apply technical knowledge or guidance, analyze and interpret data from several sources and solve problems by applying precedent or extrapolating from previous experience.</li>
<li>Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data. Requires demonstrated poise, tact and diplomacy.</li>
<li>Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.</li>
<li>Working knowledge of legal terminology and procedures.</li>
<li>General knowledge of documents, business processes, operation of standard office equipment and software.</li>
<li>Ability to accurately type 80 words per minute.</li>
<li>Ability to work overtime hours as requested.</li>
<li>Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs.</li>
</ul>
Education
The position requires a High School Diploma or GED.&nbsp; AA/BA/BS degree or equivalent specialized training a plus.&nbsp; Bi-lingual speaking skills also a plus.
Experience
The position requires seven (7) years of administrative experience.&nbsp;
 Additional Information 
Crowell &amp; Moring LLP offers a competitive compensation and comprehensive&nbsp;benefits&nbsp;package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options&nbsp;such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $85,000-$120,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.
EOE m/f/d/v Crowell &amp; Moring LLP participates in the E-Verify program.

Legal Secretary

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled Legal Secretary to join a small law firm in Lynnfield, Massachusetts. This part-time, onsite role offers approximately 20 hours per week with flexible scheduling. As a Contract position with potential for long-term engagement, this opportunity allows you to contribute to the firm while exploring future possibilities. Responsibilities: • Prepare and type legal documents, correspondence, and reports based on dictation. • Manage both electronic and physical filing systems to ensure organization and accessibility. • Handle court filings and e-filing processes efficiently. • Maintain and update the firm's calendar, including scheduling appointments and tracking deadlines. • Draft and proofread legal documents with attention to detail. • Provide administrative support to the attorney, assisting with daily tasks and office management. • Coordinate communication within the office and with external parties. • Ensure confidentiality and accuracy in handling sensitive legal information.• Minimum of 2 years of administrative experience, preferably within a legal setting. • Proficient typing skills and the ability to handle dictation tasks effectively. • Familiarity with e-filing and court filing procedures. • Strong organizational skills for managing filing systems and calendars. • Tech-savvy with experience using office software and tools. • Excellent attention to detail and ability to proofread legal documents. • Ability to work independently in a small office environment. • Strong communication skills for coordinating with clients and legal professionals.

<h3>Job Description</h3>
Job Description
Legal Litigation Secretary
Shernoff Bidart Echeverria LLP (SBE) is looking for an experienced, full-time, on-site, Legal Litigation Secretary for our Claremont, CA office.&nbsp;At SBE we lead the nation in protecting policy holders from insurance companies’ refusal to pay claims.&nbsp;The firm has been protecting the rights of insurance consumers, both individuals and businesses, for 50 years after having set the legal precedent requiring insurance companies to act in good faith.&nbsp;Join a team with purpose!
Our Legal Secretaries enhance attorney effectiveness by assisting in taking a case from inception through trial.&nbsp; You will be responsible for calendaring dates and deadlines, filings in federal, state and appellate courts, document preparation, and more.&nbsp;
$75K - $85K
Knowledge/Skills/Experience
<ul>
<li>High School Diploma or GED required.</li>
<li>5+ years Legal Secretary/Assistant experience, 3+ years litigation experience preferred.</li>
<li>Attention to detail.</li>
<li>Experience with Appellate Courts a plus.</li>
<li>Proficient with Microsoft Office Suite.</li>
<li>Proficient with office equipment.</li>
<li>Experience with TrialWorks a plus.</li>
<li>Knowledge of calendaring case related deadlines.</li>
<li>Understanding of state, federal, and appellate civil procedure, local rules, and statutes.</li>
<li>Excellent written and oral communication skills.</li>
<li>Works well in a team environment or independently.</li>
<li>Maintains confidentiality.</li>
<li>Demonstrates good judgment, discretion, and a proactive work ethic.</li>
<li>Comfortable and professional in working with clients.</li>
<li>Legal research experience a plus.</li>
</ul>
We are looking for a professional and organized individual who has experience supporting a litigation team within a law firm. If you have a real passion for the legal field, this may be the Legal Secretary role for you. 
We offer a competitive benefits package including health insurance, paid vacation, holidays, sick time, and 401(k). The salary range for this position is $75K to $85K. 
Compensation will be determined by a number of factors including educational background and experience.
About Shernoff Bidart Echeverria LLP:
At Shernoff Bidart Echeverria, LLP, we are dedicated to protecting policyholders’ rights and holding insurance companies accountable when they fail to honor valid claims. Over the past 50 years, we have secured significant verdicts, negotiated landmark settlements, and helped shape insurance law to better protect consumers. From Holocaust-era life insurance settlements to groundbreaking victories against HMOs and disability carriers, our firm has played a pivotal role in defining and advancing bad faith insurance law.
For more information about the company, please visit our website: <a href="https://shernoff.com/" target="_blank">https://shernoff.com/</a>
Shernoff Bidart Echeverria, LLP is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, reproductive health decisions, hair texture or protective hairstyles, any combination of protected categories, or any other characteristic protected by federal, state, or local law
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