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city

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<h3>Job Description</h3>
Job Description
About InvoiceCloud: 
InvoiceCloud is a leading provider of online bill payment services. Founded in 2009, the company has grown to be one of the leading disruptors in the cloud-based electronic bill presentment and payment (EBPP) space, helping institutions put customer experience first. By switching to InvoiceCloud, clients can improve customer engagement, loyalty, and efficiency while reducing churn and missed payments in the process. With over 50 million payments processed annually, InvoiceCloud is one of the most secure, innovative, and inclusive fintech solutions in the market. To learn more, visit <a href="http://www.InvoiceCloud.com" target="_blank">www.InvoiceCloud.com</a>.
Location: Boston, MA (4 Days in Office)
About InvoiceCloud:
InvoiceCloud is a leading provider of online bill payment services. Founded in 2009, the company has grown to be one of the leading disruptors in the cloud-based electronic bill presentment and payment (EBPP) space, helping institutions put customer experience first. By switching to InvoiceCloud, clients can improve customer engagement, loyalty, and efficiency while reducing churn and missed payments in the process. With over 50 million payments processed annually, InvoiceCloud is one of the most secure, innovative, and inclusive fintech solutions in the market. To learn more, visit <a href="http://www.InvoiceCloud.com" target="_blank">www.InvoiceCloud.com</a>.
Job Details:
We are seeking a highly experienced and results-driven Executive Assistant to provide comprehensive support to the CEO. This role will also extend high-level support to the CHRO, CFO, and GC, ensuring seamless coordination across the executive leadership team.
This role requires a strategic partner who can manage complex schedules, handle sensitive information with discretion, and act as an extension of the leadership team. The ideal candidate will have a strong background in executive support, exceptional organizational skills, and demonstrated experience supporting board-level planning and communications. 
Success Profile: 
This role is anchored in four of our company's core competencies—Results Driven, Takes Ownership, Drives Efficiency, and Innovative. These competencies reflect the mindsets and behaviors that define success in this role. We outline how each competency translates into real-world actions and outcomes specific to this role.
Results Driven
<ul>
<li>Seamlessly manages multiple executive calendars and adapts quickly to shifting priorities, such as reorganizing the CEO's schedule to accommodate urgent meetings.</li>
<li>Demonstrates flexibility and resilience by adjusting travel and meeting logistics in response to evolving business needs.</li>
<li>Acts as a strategic thought partner to the CEO, contributing insights during planning sessions and maintaining strict confidentiality with sensitive information.</li>
<li>Champions the CEO's vision and organizational goals, representing leadership priorities in cross-functional meetings.</li>
<li>Coordinates logistics for meetings and events, ensuring smooth execution and attention to detail.</li>
</ul>
Takes Ownership
<ul>
<li>Operates with autonomy and initiative, applying sound judgment and decisiveness to prepare briefing materials and manage complex topics without overburdening executive leadership.</li>
<li>Builds trusted relationships that support the CEO's holistic schedule, including coordination across personal and professional engagements with the utmost discretion.</li>
<li>Proactively aligns support with strategic goals by understanding the company's mission and anticipating executive needs.</li>
<li>Coordinates logistics and communication for board meetings and customer engagements, serving as a trusted liaison across stakeholders.</li>
</ul>
Drives Efficiency
<ul>
<li>Identifies scheduling conflicts in advance and proposes effective alternatives to maintain momentum.</li>
<li>Implements streamlined processes for executive travel and approvals, ensuring timely and high-quality execution.</li>
<li>Anticipates challenges and delivers thoughtful solutions with minimal direction, enabling smooth day-to-day operations.</li>
</ul>
Innovative
<ul>
<li>Leverages GenAI tools to automate meeting summaries, optimize scheduling, and enhance executive time management.</li>
<li>Continuously explores new technologies and platforms to improve productivity and communication across the leadership team.</li>
</ul>
Requirements: 
<ul>
<li>Minimum of 5 years of experience supporting a CEO and/or C-Suite executives.</li>
<li>Demonstrated experience handling sensitive board-related information and serving as a liaison between executive leadership and board members.</li>
<li>Proven expertise in travel coordination and event planning.</li>
<li>Strong proficiency in productivity and collaboration tools.</li>
</ul>
Benefits: 
We offer a competitive benefits program including:
<ul>
<li>Medical, dental, vision, life &amp; disability insurance</li>
<li>401(k) plan with company match</li>
<li>Flexible Time Off (FTO), wellbeing days, paid holidays, and summer Fridays</li>
<li>Mental health resources</li>
<li>Paid parental leave &amp; Backup Care</li>
<li>Tuition reimbursement</li>
<li>Employee Resource Groups (ERGs)</li>
</ul>
Base salary is one component of total compensation. Employees may also be eligible for an annual bonus or commission. Some roles may also be eligible for overtime pay. The above represents the expected base compensation range for this job requisition. Ultimately, in determining your pay, we'll consider many factors including, but not limited to, skills, experience, qualifications, geographic location, and other job-related factors. 
Base Compensation Range$125,000—$140,000 USD
InvoiceCloud is an Equal Opportunity Employer.  
InvoiceCloud provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  
If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at our company, please contact <a href="mailto:jobs@invoicecloud.com" target="_blank">jobs@invoicecloud.com</a>.
Click here to review InvoiceCloud's Job Applicant Privacy Policy. 
To all recruitment agencies: InvoiceCloud does not accept agency resumes. Please do not forward resumes to our job's alias, employees, or any other organization location. Invoice Cloud is not responsible for any fees related to unsolicited resumes.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionExecutive Assistant &nbsp;Job Summary: The Executive Assistant provides high-level administrative organizational support to the CEO and Tryon Executives.&nbsp; This role will primarily support the CEO in their day-to-day schedule and workflow, and manage special projects related to the organizational needs and priorities as requested by leadership.&nbsp; This person serves as the primary point of contact for internal and external parties on all executive matters. (This is a full-time position that will support the CEO in&nbsp;office 4 days and remote one day, Monday to Friday 8 am to 5 pm). &nbsp; Primary Job Responsibilities:
<ul>
<li>Compiles, edits and prepares documents, correspondence and presentations, independently.&nbsp; Creates and edits draft material, processes final documents and arranges for distribution.</li>
<li>Assists with preparation of Board, management and external meeting presentations and materials.</li>
<li>Directs, completes and/or manages special projects as identified by the CEO and other senior leaders within Tryon requiring independent decision-making, discretion and judgment.</li>
<li>Prepares sensitive information that is highly confidential in nature.</li>
<li>Maintains the schedule of the CEO, coordinating arrangements for meetings.&nbsp; Manages and prioritizes daily schedule.</li>
<li>Arranges executive travel and meetings; develops itineraries and agendas; books other transportation; arranges lodging and meeting accommodations.</li>
<li>Acts as liaison between departments to facilitate communication at the executive level.</li>
<li>Attends monthly Board of Directors meetings. Records minutes of meetings.</li>
<li>Track, manage, and report on all expenses around the executive budget.</li>
<li>Performs other duties as assigned.</li>
</ul>
&nbsp;Requirements: Education:
<ul>
<li>High school diploma. Bachelor’s degree in business administration or healthcare preferred.</li>
</ul>
Experience:​​​​​​​
<ul>
<li>Five years of relevant experience, including one year in a health care organization.</li>
<li>Ability to be self-directed, multi- task and work independently.</li>
<li>Paralegal experience is a plus.</li>
<li>Excellent organizational, prioritization, time and project management skills.</li>
<li>Ability to communicate effectively and professionally, both verbally and in writing.</li>
<li>Ability to establish and maintain effective working relationships with all team partners.&nbsp; </li>
<li>Experience working in physician services. </li>
</ul>
 Physical Requirements:
<ul>
<li>Typical office working conditions. </li>
<li>Ability to quickly respond to changing conditions and situations. </li>
<li>Ability to concentrate on details.</li>
</ul>
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<h3>Job Description</h3>
Job DescriptionAbout this Role
Are you a proactive, highly organized professional who thrives in a fast-paced, high-demand environment? We're looking for an Executive Assistant to provide top-tier support in a role that's both dynamic and rewarding. Role is flexible (remote first) while also based in San Francisco for as-needed SF-office location work. 
This is a role for someone who thrives on getting things done. The pace is fast, the workload is significant, and expectations are high—but for the right person, that's exactly what makes it exciting. You'll manage competing priorities, anticipate needs before they arise, and collaborate seamlessly with a range of personalities. No detail is too small, no challenge too big—you take pride in delivering exceptional work and finding smart ways to enhance productivity.
Our team values initiative, adaptability, and problem-solving. If you're energized by a full plate of responsibilities and love the satisfaction of driving results, this could be the perfect opportunity for you!
You Will...
<ul>
<li>Manage the CHRO's and CFO's daily calendar, travel arrangements, expenses, meetings, and event logistics.</li>
<li>Prepare the CHRO and CFO for upcoming meetings by conducting research, preparing reports, and gathering necessary materials.</li>
<li>Provide organizational support by tracking action items, deadlines, and deliverables, ensuring follow-through.</li>
<li>Take detailed meeting minutes, coordinate follow-up actions, and maintain records of key interactions with clients, partners, and internal stakeholders.</li>
<li>Arrange corporate and special events, including leadership offsites, all-hands meetings, and industry engagements.</li>
<li>Act as the point of contact between the CHRO and CFO and employees, clients, and partners, ensuring effective communication and seamless information flow.</li>
<li>Assist in coordinating special projects that support Human Resources and/or G&amp;A strategies and operations.</li>
<li>Help track progress on key initiatives, ensuring accountability and timely execution.</li>
<li>Support the CHRO and CFO in preparing internal and external presentations, executive reports, and board materials.</li>
<li>Facilitate cross-functional collaboration by ensuring key priorities and objectives are communicated effectively.</li>
<li>Identify opportunities for process improvements that enhance team efficiency and organization.</li>
<li>Work closely with key functional leaders and partners to help ensure smooth execution of CHRO and CFO-led initiatives.</li>
</ul>
You Have...
<ul>
<li>5+ years of experience supporting C-level executives. Prior experience assisting a CEO, CHRO or CFO is a plus.</li>
<li>Strong interpersonal, oral, and written communication skills, with the ability to influence and build relationships.</li>
<li>Exceptional organizational, time management, and multitasking abilities, effectively handling multiple high-priority tasks.</li>
<li>Highly proactive, resourceful, and able to anticipate and solve problems independently.</li>
<li>Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.</li>
<li>Detail-oriented with strong strategic thinking skills, ensuring priorities are effectively managed.</li>
<li>Tech-savvy with expertise in G Suite (Google Cloud) and project management tools.</li>
<li>A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.</li>
<li>High level of discretion and integrity in handling sensitive and confidential information.</li>
<li>Intensely driven, proactive, and entrepreneurial-minded, always striving to improve processes and outcomes.</li>
<li>Maintain an organized workflow, ensuring inbox zero and clear communication channels by the end of each day</li>
</ul>
Why You?
<ul>
<li>You have a strategic mindset while being execution-focused—able to balance both short-term priorities and long-term vision.</li>
<li>You thrive on bringing order and organization, ensuring the CHRO's and CFO's offices run seamlessly.</li>
<li>You anticipate challenges, solve problems before they arise, and operate with a high degree of independence.</li>
<li>You have a deep passion for Human Resources and G&amp;A organizations and an interest in HR, Finance, Corporate Development and business strategy.</li>
<li>You're an influential team player who builds strong relationships and effectively communicates across the company.</li>
<li>This is an exciting opportunity for someone who is looking to go beyond traditional EA responsibilities and play an integral role in shaping the success of a high-growth, organization.</li>
</ul>
Benefits &amp; Perks
<ul>
<li>Salary Range = ($82K - $125K)</li>
<li>Vibrant team culture</li>
<li>Comprehensive Medical, Dental, Vision</li>
<li>Training (unlimited Udemy + more)</li>
<li>Flexible working hours and time off</li>
<li>Equity &amp; Retirement Programs including 401K match</li>
<li>Paid Parental Leave</li>
<li>International work environment with start-up culture </li>
</ul>
About Fandom
Fandom is the world's largest fan platform where fans immerse themselves in imagined worlds across entertainment and gaming. Reaching more than 350 million unique visitors per month and hosting more than 250,000 wikis, Fandom is the #1 source for in-depth information on pop culture, gaming, TV and film, where fans learn about and celebrate their favorite fandoms. Fandom's Gaming division manages the online video game retailer Fanatical. Fandom Productions, the content arm of Fandom, enhances the fan experience through curated editorial coverage and branded content from trusted and established publishing brands Gamespot, TV Guide and Metacritic, along with its Emmy-nominated Honest Trailers and the weekly video news program The Loop. For more information follow @getfandom or visit: <a href="http://www.fandom.com" target="_blank">www.fandom.com</a>.
Fandom is an equal opportunity employer. Fandom values diversity, and all employment decisions are made on the basis of job requirements and individual qualifications.

<h3>Job Description</h3>
Job Description
We are looking for a skilled, detail-oriented, and forward-thinking Executive Assistant to deliver extensive administrative and strategic assistance to our CEO. This position is pivotal within our dynamic startup setting, demanding outstanding decision-making abilities, confidentiality, and the foresight to address needs proactively, often before they emerge. The perfect candidate will serve as a vital collaborator to the CEO and fellow Executive Leadership Team members, allowing them to concentrate on high-level priorities and propel the company forward.
If you’re eager to advance your career, excel in high-energy settings, possess a strategic perspective, and welcome the chance to work with diverse stakeholders on ever-changing projects and objectives, this position provides an ideal opportunity to create a significant and lasting contribution.
Key Responsibilities:
<ul>
<li>Calendar Management: Proactively manage the CEO and other Executive Leadership Team members’ complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate potential conflicts and proactively resolve scheduling issues. This includes managing frequent changes and prioritizing competing demands in a startup environment. </li>
<li>Email Coordination: Expertly manage the CEO's inbox, filtering and prioritizing correspondence based on urgency and relevance. This involves discerning key senders and recognizing critical topics, and summarizing lengthy email threads or extracting key information for the CEO's efficient review, and maintaining a well-organized email filing system for easy access to information.</li>
<li>Leadership Meeting Preparation: Prepare high level meeting agendas, gather relevant materials, and ensure the CEO is fully briefed for all meetings. Take accurate meeting minutes and follow up on action items. Proactively call attention to upcoming deadlines and critical deliverables that pertain to the CEO and other members of the Executive Leadership Team.</li>
<li>Travel Arrangements: Coordinate all aspects of travel for CEO &amp; other identified company leaders, including flights, accommodations, transportation, and itineraries. Ensure seamless and efficient travel experiences, often on short notice.</li>
<li>Day-to-Day Communication: Manage incoming and outgoing communication for the CEO, including email, phone calls, and mail. Screen calls and outreaches, and prioritize access based on importance and urgency. Act as a liaison between the CEO and internal/external stakeholders, including investors, partners, and staff. </li>
<li>Communication Support: Contribute to the refinement of communication strategies, ensuring consistent messaging and effective outreach to key stakeholders. Oversee the distribution of outgoing communication for the CEO through appropriate channels, including email, mail, courier services, and other relevant platforms.</li>
<li>Correspondence Development: Prepare professional, accurate, and polished written communication. This includes: Composing emails, letters, memos, and other documents, creating visually engaging and informative presentations for meetings, conferences, and internal/external audiences, and preparing reports and other documents with accuracy and attention to detail.</li>
<li>Stakeholder Engagement</li>
<ul>
<li>Internal Liaison: Facilitate clear and effective communication between the CEO and internal stakeholders, including staff, department heads, and other members of the Executive Leadership team. This involves scheduling meetings, relaying information, and fostering alignment on strategic initiatives.</li>
<li>External Liaison: Serve as a key point of contact for external stakeholders, such as investors, partners, clients, and board members.</li>
<li>Relationship Cultivation: Nurture and strengthen relationships with key stakeholders, acting as a representative of the CEO, Executive Leadership Team members, and the organization.</li>
</ul>
<li>Data Gathering and Analysis: Assist in gathering data from various sources, compiling it, and performing basic analysis to support the company's strategic initiatives. This may involve utilizing spreadsheet software (e.g., Google Sheets) or other tools to manipulate and analyze data.</li>
<li>Report Preparation: Prepare reports, summaries, and other documents that present data clearly, concisely, and accurately. This includes formatting data tables and ensuring the integrity of data representation. </li>
<li>Record Keeping: Maintaining organized files and records, both physical and electronic. This is especially important in a healthcare setting where regulatory compliance is crucial.</li>
<li>Additional Support: Manage personal errands for the CEO as needed, maintaining discretion and professionalism. This might include scheduling appointments, managing personal correspondence, or other tasks as requested.</li>
<li>Expense Management: Process expense reports and ensure accurate record-keeping for the CEO and members of the Executive Leadership Team.</li>
<li>Confidentiality: Maintain the utmost confidentiality and discretion when handling sensitive information, including business plans, financial records, personnel matters, legal documents, and personal details.</li>
<li>Adaptability: Thrive in a fast-paced, ever-changing startup environment. Be comfortable with ambiguity and willing to take on new challenges.</li>
</ul>
Requirements
<ul>
<li>Exceptional written and verbal communication skills, including the ability to draft professional correspondence, create presentations, and communicate effectively with diverse audiences.</li>
<li>Advanced proficiency in Microsoft Office, especially Excel and Powerpoint, and calendar management software. Experience with project management software and travel booking tools is highly desirable.</li>
<li>Excellent organizational skills and attention to detail, with the ability to manage complex schedules, prioritize tasks, and meet deadlines in a fast-paced environment.</li>
<li>Strong interpersonal skills and the ability to build rapport with individuals at all levels, including executives, board members, investors, and staff.</li>
<li>Demonstrated comfort working with data, including the ability to gather, compile, and analyze data; prepare reports and summaries; and create data visualizations. Basic understanding of analytical concepts is required.</li>
<li>Proven ability to handle sensitive information with discretion and maintain strict confidentiality.</li>
<li>Proactive and resourceful problem-solver with the ability to anticipate needs, identify potential issues, and develop effective solutions.</li>
<li>Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.</li>
</ul>
Benefits
This opportunity offers the chance to shape the future of healthcare in a culture where your ideas and contributions have a meaningful impact on the organization's future. You’ll be part of a supportive, collaborative, and diverse team, with competitive compensation and benefits. 
<ul>
<li>100% paid Health, Dental, Life, and Disability Insurance</li>
<li>401(k) Match</li>
<li>20 Days PTO available on Day 1</li>
</ul>

<h3>Job Description</h3>
Job Description
SUMMARY OF ESSENTIAL JOB FUNCTIONS ● Managing and coordinating the daily schedules of hospital staff (e.g., nurses, techs, administrative personnel) across different departments and shifts, ensuring adequate staffing levels to meet patient care needs. ● Identifying and resolving scheduling conflicts and unexpected changes (e.g., call-ins, leaves of absence) to maintain smooth operations. ● Utilizing scheduling software systems to create, update, and manage employee schedules and track time off requests. ● Manage and process hospital payrolls accurately and on time. ● Handle payroll discrepancies and answer payroll-related inquiries. ● Work with HR to maintain and update employee payroll data. ● Prepare and administer payroll reports and documentation. ● Oversee payroll reconciliations and resolve any issues. ● Ensure confidentiality and security of payroll information. ● Assist in audits and provide payroll-related information as needed. ● Implement payroll best practices and systems improvements. ● Collaborating with department managers and leadership to forecast staffing needs and optimize staff allocation. ● Provides support to nursing staff by answering questions and directing staff to the appropriate person/department ● Provides clerical support to the CNO/CCO and Nursing Department. ● Assists in developing departmental objectives. ● Assists in planning, organizing, and carrying out special projects. ● Maintains the confidentiality and privacy of individually identifiable patient health information under HIPAA requirements
* Manages and maintains the CNO’s schedules, appointments, and travel arrangements. ● Liaison with internal staff at all levels ● Prepares and edits correspondence, communications, presentations and other documents ● Files and retrieves documents and reference materials. ● Provides support as needed to facilitate special programs. ● Orders supplies for Nursing Administration and maintains office supplies and machines. ● Distributes mail. ● Monitors, screens, responds to, and distributes incoming communications. ● Distributes information to all department directors. ● Serves as back-up for CEO's Executive Assistant.
 EDUCATION AND WORK EXPERIENCE REQUIRED ● High school diploma; Associate's Degree preferred ● 3-5 years of office experience required; Executive Assistant experience preferred.
 TECHNICAL SKILLS ● Must have functional knowledge of computers and computer software (Microsoft Office, Excel, Word, Publisher, PowerPoint) and be able to learn new programs ● Must know how to navigate Internet skillfully
LANGUAGE SKILLS ● Must be able to communicate effectively in English both verbally and written ● Additional language is a plus.
 PHYSICAL DEMANDS ● Requires standing, bending, turning, twisting, reaching and sitting for an extended length of time using a computer/or hands. ● May require lifting up to 25 lbs. ● Requires manual dexterity sufficient to operate standard office machines ● Require a normal range of hearing and vision

<h3>Job Description</h3>
Job Description
Harlem Children's Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, mission-aligned Executive Assistant to support the Chief Human Resources Officer. 
The Executive Assistant will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.
Reporting to the Chief Human Resources Officer, the Executive Assistant manages the day-to-day operations of the CHRO and works collaboratively with EA's across the C-Suite. In this high-profile role, the successful candidate must be comfortable handling urgent requests directly from the Board, CEO, Executives, and senior leaders as necessary. 
For more information, check out Want to Work at Harlem Children's Zone? Here's 7 Things You Need to Know.
Requirements
<ul>
<li>High School Diploma (Associate's or Bachelor's degree preferred)</li>
<li>5 years of administrative experience, preferably supporting senior leaders or in an HR or nonprofit setting</li>
</ul>
Who you are
<ul>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li>
<li>Excellent time management skills and the ability to prioritize multiple tasks</li>
<li>Strong attention to detail and organizational skills</li>
<li>Excellent written and verbal communication abilities</li>
<li>Ability to handle sensitive and confidential information with discretion</li>
<li>A positive, service-oriented attitude and the ability to work collaboratively with diverse teams</li>
<li>Interest in and alignment with HCZ’s mission and values</li>
</ul>
What you'll do
<ul>
<li>Provide administrative support to the CHRO, including scheduling meetings, managing calendars, and coordinating logistics</li>
<li>Prepare meeting materials, agendas, and follow-up documentation for internal and external meetings</li>
<li>Assist with data entry, document management, and maintaining department files and records</li>
<li>Draft and format emails, memos, and other communications</li>
<li>Help coordinate onboarding logistics and materials for new HR staff</li>
<li>Maintain and order office supplies and equipment for the HR team</li>
<li>Support the planning and execution of department events, trainings, and initiatives</li>
<li>Monitor and respond to general HR inquiries, routing requests to appropriate team members</li>
<li>Perform other administrative duties and special projects as assigned</li>
</ul>
Benefits
As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.
Our exceptional full- time benefits include: 
<ul>
<li>Highly competitive base salaries</li>
<li>Paid time off </li>
<li>Employee referral bonus </li>
<li>Career advancement</li>
<li>No-cost health insurance</li>
<li>Life Insurance</li>
<li>Short-and long-term disability</li>
<li>Additional voluntary benefits</li>
<li>Wellness discounts</li>
<li>Commuter benefits</li>
<li>Financial wellness perks</li>
<li>Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)</li>
</ul>
The salary range for this position is $70,000-$75,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone and Promise Academy Charter Schools does not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children’s Zone is an EOE.

<h3>Job Description</h3>
Job DescriptionJob DescriptionThe Executive Assistant will play an active role on the investment team by supporting the President, Director of Investments and Director of Asset Management in a multitude of tasks requiring a variety of skills. The Executive Assistant will have the opportunity to become involved in all aspects of the business including finance, development and construction, leasing and partner relations, among others. This role is an integral part of the team, is responsible for helping to keep critical projects moving forward and includes potential for growth and advancement within the company. Additional responsibilities include: Responsibilities
<ul>
<li>Calendar management and meeting coordination </li>
<li>Prepare meeting materials </li>
<li>Prepare and edit correspondence, presentations, reports, etc. </li>
<li>Organize and maintain filing systems </li>
<li>Credit card and account management </li>
<li>Travel coordination</li>
<li>Complete special research projects and report on results </li>
<li>Mailing </li>
<li>Prepare expense reports </li>
<li>Light personal assistance to President and Director of Investment</li>
<li>Review and code invoices for payment </li>
<li>Construction and other Project Management Assistance </li>
</ul>
Requirements
<ul>
<li>1-4+ years’ experience in an administrative support role</li>
<li>Prior experience in commercial real estate and development may be useful but is not required </li>
<li>Willingness to work outside normal business hours to support President, Director of Investments and Director of Asset Management as needed for urgent projects </li>
<li>Exceptional organizational and multitasking skills </li>
<li>Ability to juggle multiple and sometimes conflicting demands </li>
<li>Strong time management skills </li>
<li>Self-motivated and eager to learn with the ability to recognize what you don’t know </li>
<li>Strong verbal and written communication skills </li>
<li>Ability to independently problem solve </li>
<li>Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint </li>
<li>Proficient in Adobe Acrobat</li>
<li>Ability to learn new software programs </li>
<li>Must thrive in a teamwork environment </li>
</ul>
Education
<ul>
<li>BA/BS required</li>
</ul>
Compensation
<ul>
<li>$50-0$60/hrly</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 50k-65k DOE 
Job Title: Executive Assistant Location: Based in Salt Lake City, UT (Hybrid) Employment Type: Full-time
Overview: Cross Construction is a design-forward leader in luxury residential construction and custom installations. Were seeking a proactive and detail-oriented Executive Assistant to support our CEO and COO. In this high-trust role, youll manage calendars, streamline communication, track expenses, and help keep priorities alignedso our executive team can stay focused on leading the business.
What Youll Do:
<ul>
<li>Manage complex calendars, prioritize scheduling, and anticipate conflicts</li>
<li>Track executive expenses and submit detailed reports with accuracy and timeliness</li>
<li>Monitor, organize, and respond to emails and other communications professionally</li>
<li>Coordinate meetings, prepare agendas, and ensure follow-up actions are completed</li>
<li>Assist with travel planning, logistics, and executive-level project tracking</li>
<li>Maintain confidentiality and discretion in all interactions</li>
<li>Provide light support for team operations and office coordination as needed</li>
</ul>
What You Bring:
<ul>
<li>3+ years of experience as an Executive Assistant or similar administrative role</li>
<li>Exceptional organizational skills and high attention to detail</li>
<li>Confidence managing shifting priorities, last-minute changes, and sensitive information</li>
<li>Proficiency in Google Workspace and Microsoft Office; experience with expense and project tracking tools a plus</li>
<li>Excellent written and verbal communication skills</li>
<li>Calm, professional presence with a solutions-oriented mindset</li>
</ul>
Schedule: Monday to Friday
Benefits:
<ul>
<li>Paid time off</li>
</ul>
Why Cross Construction: We build more than beautiful spaceswe build trust, collaboration, and a culture of excellence. As Executive Assistant, youll play a vital role in supporting that mission at the highest level.

<h3>Job Description</h3>
Job Description
Job Summary
The Executive Assistant provides high-level administrative and strategic support to the President, helping to streamline daily operations, communications, and key initiatives. This position also plays a key support role to the Human Resources and Training &amp; Development teams, assisting with coordination, documentation, and implementation of employee-related programs and initiatives.
Key Responsibilities
Executive Support 
<ul>
<li>Manage and prioritize the President's calendar, travel, meetings, and appointments.</li>
<li>Screen and prioritize emails, calls, and correspondence; draft and respond to communications on behalf of the executive.</li>
<li>Coordinate meetings and events, including logistics, agendas, and minutes.</li>
<li>Support internal and external communications and serve as a point of contact.</li>
<li>Serve as a liaison between the executive and internal/external stakeholders.</li>
<li>Conduct research and provide summaries or briefs to inform decision-making.</li>
<li>Attend various meetings, taking notes and reporting back to Executive.</li>
<li>Coordinate executive meetings, Off-Site, and follow-up action items.</li>
<li>Manage expense reports, vendor communications, document filing, and other day-to-day administrative tasks.</li>
<li>Handle confidential and sensitive information with discretion and professionalism.</li>
<li>Various miscellaneous tasks</li>
</ul>
HR Support 
<ul>
<li>Assist with coordination of employee onboarding and offboarding activities.</li>
<li>Support the scheduling and documentation of interviews and recruitment processes.</li>
<li>Help facilitate internal HR communications and announcements.</li>
<li>Coordinate logistics for employee events, engagement activities, and recognition programs</li>
<li>Act as role back-up coverage. </li>
</ul>
Training &amp; Development Support 
<ul>
<li>Maintain and update training calendars and schedules.</li>
<li>Coordinate logistics, preparation and delivery of training sessions, including room setup, materials, and technology.</li>
<li>Track employee participation and completion of required training and performance evaluations. </li>
<li>Support communications related to learning initiatives and development opportunities.</li>
<li>Act as role back-up coverage. </li>
</ul>
Candidate Qualifications:
Experience
<ul>
<li>3-5 years of experience</li>
<li>Education: High School Degree, bachelor's degree preferred</li>
</ul>
Critical Competencies
<ul>
<li>High level of discretion and confidentiality.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Strong emotional intelligence, diplomacy, and interpersonal skills.</li>
<li>Proficient in Microsoft Office Suite and calendar management platforms.</li>
<li>Highly organized and detail-oriented with the ability to multitask and prioritize.</li>
<li>Proven ability to work independently, anticipate needs, and act proactively.</li>
</ul>

<h3>Job Description</h3>
Job Description
PURPOSE OF THE CLASSIFICATION: 
Performs independent, complex and varied clerical and administrative work requiring the application of knowledge and skill acquired through experience. Work entails performing a variety of office tasks with minimal direction and relieving a superior of numerous administrative details. Work involves considerable contact with the public and includes arranging schedules, meetings and travel arrangements. Work is performed with a high degree of independence, though it is subject to administrative review. 
ESSENTIAL TASKS:
<ul>
<li>Serves as receptionist for the City Manager and Mayor, providing information to visitors and assisting the general public with requests; takes messages, or transfers calls to appropriate individuals.</li>
<li>Arranges conferences, meetings, and travel reservations for City Manager, Mayor and City Council; maintains scheduling and event calendars; coordinates conferences and meetings; confirms appointments for City Manager, Mayor and City Council.</li>
<li>Coordinates and maintains smooth communication efforts between City Manager’s office, internal departments, the public, and City Councilors, that are crucial to the success of the City Manager and Mayor’s initiatives and to the City as a whole.</li>
<li>Communicates directly to the City Council, Department Heads, and other community leaders on behalf of City Manager and Mayor.</li>
<li>Advises assistant staff, office clerks and department heads by giving verbal and written assignments, and resolving problems.</li>
<li>Reviews work for accuracy and grammar.</li>
<li>Manages the Citizen Relationship Management System. </li>
<li>Exercises sound judgment by keeping the City Manager and Mayor abreast of any issues that may arise internally and/or externally which could impact the Department or the City.</li>
<li>Provides substantial contact with the public, other agencies, and fellow employees with tact, diplomacy, and confidentiality.</li>
<li>Composes, types, and distributes meeting notes, routine correspondence, and reports; Prepares correspondence, memoranda, reports, memos and agendas as needed.</li>
<li>Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.</li>
<li>Locates and attaches appropriate files to incoming correspondence requiring replies; makes copies of correspondence and other printed material; opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.</li>
<li>Uses significant discretion in day to day decision making on behalf of the City Manager, Mayor, Department Heads, and City Council. </li>
<li>Sets up and maintains paper and electronic filing systems for records, correspondence, and other material.</li>
<li>Orders and dispenses supplies as needed; sets up purchase orders, assigns accounts and requisition invoices for payment.</li>
<li>Performs payroll function for department. </li>
<li>Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications; learns to operate new office technologies as they are developed and implemented.</li>
<li>Performs other work as necessary and or as assigned.</li>
<li>Must report to work on a regular and timely basis.</li>
</ul>
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.
REPORTING RELATIONSHIPS:
The Executive Assistant reports directly to the City Manager and also includes providing administrative support to the Mayor and City Council members.
The Executive Assistant does not have any direct reports or supervisory responsibilities.
QUALIFICATIONS:
Training and Experience: Specialized course work in general office practices such as computer operation (Microsoft Excel, Word, PowerPoint), filing, accounting and bookkeeping and five (5) years of increasingly responsible related experience; or an equivalent combination of related education and experience. 
Knowledge, Abilities and Skills: Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. Skilled in typing to effectively complete work assignments, type correspondence, transcribe minutes, disseminate information to staff and others. Demonstrated knowledge of standard office routines and procedures and of principles and practices of office management and supervision. Must be proficient with computers and other office equipment with considerable knowledge in Microsoft programs.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone. Occasional sitting and standing is required. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech, and hearing sufficient to perform essential tasks. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam.
Licenses and Certificates: Possession of a valid Oklahoma Class D driver’s license is required. Requires ability to receive within three (3) months of employment, and maintain, a Notary Public Certification.
WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment. Will travel to other City locations as required. 
WORK HOURS: 8:00 a.m. to 5:00 p.m., Monday through Friday.

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