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<h3>Job Description</h3>
Job Description
we are a movement to improve lives, promote wellness, and connect people with the transformative power of crystals and ethical sourcing. We are seeking an Executive Assistant who is ready for a life change and wants to play a key role in our growing company. If you are passionate about making a difference, thrive in a fast-paced environment, and are eager to learn, we want to hear from you.
This role is perfect for someone who wants room for growth, enjoys variety in their work, and is excited about receiving training in multiple project management systems and business software.
Why Join Us?
<ul>
<li>
Be part of a mission-driven, expanding company
</li>
<li>
Work on a diverse range of projects—from event planning to grant writing
</li>
<li>
Gain hands-on experience with project management tools, digital marketing, and operations
</li>
<li>
Opportunity to directly impact the lives of our customers and community
</li>
</ul>
Responsibilities
<ul>
<li>
Act as the primary point of contact between executives, employees, clients, and external partners
</li>
<li>
Manage information flow and ensure timely, accurate communication
</li>
<li>
Maintain executives’ calendars, schedule meetings, and coordinate travel and accommodations
</li>
<li>
Track daily expenses; prepare weekly, monthly, and quarterly reports
</li>
<li>
Oversee and support the performance of other clerical staff
</li>
<li>
Draft, proofread, and format documents for internal and external communication (memos, emails, presentations, reports, and grants)
</li>
<li>
Take and distribute meeting minutes
</li>
<li>
Screen and direct phone calls; manage correspondence
</li>
<li>
Assist in preparing proposals, grant applications, and marketing materials
</li>
<li>
Organize and maintain the office filing system; ensure a clean and organized workspace
</li>
<li>
Support special projects and company initiatives as assigned
</li>
<li>
Create email newsletters
</li>
</ul>
Qualifications
<ul>
<li>
Strong proficiency with Google Docs, Sheets, and Slides
</li>
<li>
Excellent organizational and time management skills
</li>
<li>
Keen attention to detail and accuracy
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
Discretion and ability to maintain confidentiality
</li>
<li>
Familiarity with office equipment and applications (e.g., e-calendars, copy machines)
</li>
<li>
Experience with Asana or other project management software is a plus
</li>
<li>
Bachelor’s degree, or enrollment in a 2- or 4-year degree program preferred
</li>
</ul>
Ideal Candidate
You’re a self-starter who thrives in dynamic environments, adapts quickly to change, and is motivated by the idea of working for a company with heart and purpose. You see challenges as opportunities to learn and grow, and you’re ready to invest your talents into something meaningful.
How to Apply: Please submit your resume and a brief cover letter explaining why you’re interested in joining Mystic Healing Stones and how your skills align with this role.
Company DescriptionAt Mystic Healing Stones, we're all about bringing the mystical power of healing stones to you while respecting ethical sourcing and the essence of nature. 
<h3>Company Description</h3>
At Mystic Healing Stones, we're all about bringing the mystical power of healing stones to you while respecting ethical sourcing and the essence of nature.

Executive Assistant

<h3>Job Description</h3>
Job Description
We are seeking a professional and resourceful Executive Assistant to provide direct support to one of our company owners. This role includes a wide variety of business and personal responsibilities, from assisting with marketing projects to running local errands and coordinating household matters. Every day will look a little different, which is ideal for someone who enjoys multitasking, problem-solving, and a variety of responsibilities.
The successful candidate will be organized, proactive, and able to maintain a high level of confidentiality while representing the owner and the company professionally.
Key Responsibilities
<ul>
<li>Manage calendars, appointments, and travel.</li>
<li>Assist with marketing projects, including social media coordination, promotional materials, and event planning.</li>
<li>Prepare correspondence, meeting notes, and follow-up action items</li>
<li>Run personal errands and coordinate household or family-related tasks</li>
<li>Track tasks and deadlines; anticipate needs and manage priorities</li>
<li>Handle sensitive information with discretion and professionalism</li>
<li>Support the owner with special projects as needed</li>
</ul>
Qualifications
<ul>
<li>Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant</li>
<li>Excellent communication, organization, and time-management skills</li>
<li>High attention to detail with the ability to anticipate needs</li>
<li>Proficient in Microsoft 365, with strong skills in Excel, Outlook, Word, and other Office applications</li>
<li>Reliable transportation and the ability to run errands</li>
<li>Basic marketing or social-media experience preferred</li>
<li>High level of discretion, professionalism, and reliability</li>
</ul>

<h3>Job Description</h3>
Job Description
 Now Hiring: Legal &amp; Executive Assistant
We are looking for a highly organized, detail-oriented professional to serve as a dual Legal Assistant / Executive Assistant, supporting the Chief Marketing Officer and Attorney. This role will assist with administrative, legal, and marketing-related tasks to help keep our operations running smoothly.
 Location: In-office position with some flexibility for remote work Role Type: Administrative / Legal Support
&nbsp;
✨ Responsibilities Include:
<ul>
<li>Assisting the CMO with marketing initiatives, project coordination, and campaign support</li>
<li>Managing calendars, timelines, and scheduling for marketing projects</li>
<li>Assisting with content organization, document drafting, and communication support</li>
<li>Managing email communication, follow-ups, and coordination with vendors and team members</li>
<li>Supporting creative marketing efforts, including Canva design projects and content creation</li>
<li>Providing proactive administrative support to keep marketing operations running smoothly</li>
</ul>
Legal Support Responsibilities:
<ul>
<li>Answering incoming phone calls and assisting clients professionally</li>
<li>Organizing, scanning, and maintaining legal files and documentation</li>
<li>Scheduling appointments, hearings, and legal calendar management</li>
</ul>
&nbsp;
✔️ Ideal Candidate
<ul>
<li>Familiar with Microsoft Office and Google Workspace</li>
<li>Strong calendar management skills</li>
<li>Detail-oriented, organized, and efficient</li>
<li>Quick learner with the ability to multitask</li>
<li>Comfortable using Canva</li>
<li>Professional, reliable, and able to work independently</li>
<li>Bilingual (English/Spanish) is a strong plus!</li>
</ul>
&nbsp;
 How to Apply
Please send:
<ul>
<li>Your resume</li>
<li>Your pay requirement</li>
</ul>
We look forward to hearing from you!

<h3>Job Description</h3>
Job Description
Executive Assistant
Job Summary
Provides high-level administrative support to the Executive Administration team and Board of Directors by coordinating meetings, managing scheduling, organizing Board activities, and ensuring consistent, professional communication. Supports organizational operations with strong planning, organization, and technology skills.

Principal Accountabilities
<ul>
<li>Scheduling &amp; Coordination – Manage and coordinate all scheduling needs for executive leadership and departments, including meetings involving multiple internal and external participants. Provide responsive administrative and logistical support across the Executive Team and departments, adapting to evolving operational needs.</li>
<li>Meeting, Training &amp; Event Support – Coordinate logistics for Board meetings, departmental meetings, staff meetings, and agency trainings. Prepare meeting and training rooms, arrange room setup and technology, order food as needed, prepare materials, name tags, and packets, and send timely notices and reminders.</li>
<li>Board Meeting Management – Oversee all Board meeting logistics, including preparing agendas, materials, room setup, food coordination, and follow-up communications (send timely notices and reminders).</li>
<li>Minutes &amp; Documentation – Attend assigned meetings to record, draft, and finalize accurate minutes for Board meetings, committee meetings, trainings, and community program meetings. Maintain organized and secure records.</li>
<li>Program, Community &amp; Training Support – Schedule, plan, and coordinate community-based program meetings and internal trainings, ensuring materials, communication, and logistics are completed on time.</li>
<li>Administrative &amp; Financial Support – Assist with monthly expense reporting, including organizing credit card receipts, preparing request-for-payment documentation, and ensuring timely submission and tracking.</li>
<li>Continuing Education &amp; Training Tracking – Assist with filing for Continuing Education (CE) credits and maintain records of trainings offered by the agency, including attendance tracking and documentation.</li>
<li>Administrative Preparation – Prepare packets, notices, and supporting documents for Board, committee, departmental meetings, and trainings.</li>
<li>Technology &amp; Systems Support – Use advanced computer skills to manage calendars, prepare documents, maintain records, support online meeting platforms, and manage shared drives and portals.</li>
<li>Record Management – Maintain organized, up-to-date files related to Board activities, executive operations, trainings, committees, and programs.</li>
<li>Communication Support – Provide professional communication support on behalf of the Executive Leadership Team, ensuring follow-up, clarity, and timely dissemination of information.</li>
<li>Security &amp; Confidentiality – Uphold strict confidentiality and comply with privacy, safety, and security protocols outlined in the employee handbook.</li>
<li>Mission Dedication – Represent the agency’s mission, values, and strategic priorities in all interactions and work performed.</li>
<li>Miscellaneous – Perform additional duties as assigned by Executive Administration leadership.</li>
</ul>

Minimum Qualifications
Experience: 4–5 years of administrative experience, preferably supporting executive management Education: Degree in business or equivalent relevant experience.

Minimum Competencies
Skills
<ul>
<li>Technology Proficiency – Strong skills in scheduling systems, word processing, spreadsheets, online portals, and other digital tools required for planning and communication.</li>
<li>Organization &amp; Planning – Ability to manage multiple tasks, coordinate complex scheduling, and maintain accurate records.</li>
<li>Communication – Strong verbal and written communication skills to work with staff, board members, and external partners.</li>
</ul>
Knowledge
<ul>
<li>Understanding of internal processes and organizational structure to effectively support executive leadership team and board needs.</li>
</ul>
Behaviors
<ul>
<li>Professionalism &amp; Attitude – Maintain an approachable, respectful, and positive demeanor with staff, board members, and community partners.</li>
<li>Team Collaboration – Demonstrate willingness to support and assist colleagues to ensure smooth workflows.</li>
<li>Detail Orientation – Maintain strong attention to detail and proactively seek new tasks when work is completed.</li>
</ul>

Jewish Family Service of Metropolitan Detroit is an Equal Opportunity Employer

<h3>Job Description</h3>
Job Description
&nbsp;
Lowcountry Property Team
Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team.
Looking for a detail-oriented person who can focus on many projects in a fun, fast-paced real estate office. Attention to detail and a sense of urgency are a must. Having a strong marketing and real estate background is a must. Being able to write a fantastic home description, advertise the listing on many social media sites, talking to the clients and other realtors in an articulate fashion is critical. There is some data entry with inputting new homes on the MLS system. This job is for the person who can think on their feet with some basic common sense.
The ideal candidate will have experience in administration in real estate, leasing, title or mortgage. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.
There is opportunity for advancement for someone who desires to contribute to the growth of our organization while advancing along with it.
Responsibilities
<ul>
<li>Build, implement and manage all systems for clients, lead generation, database management, listing management and back office support.</li>
<li>Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.).</li>
<li>Manage website, blog sites and social media.</li>
<li>Participate in company-provided training sessions.</li>
<li>Compile and distribute weekly/monthly reports to clients (buyers and sellers).</li>
<li>Create and maintain an operations manual that documents all systems and standards.</li>
<li>Create, maintain and utilize a complete lead follow-up system.</li>
<li>Provide concierge level customer service to clients and customers.</li>
<li>Listing management / Buyer management.</li>
<li>Prepare and set up all open houses. Ensure open house materials are properly retrieved and stored after an open house has concluded.</li>
<li>Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies.</li>
</ul>
Qualifications
<ul>
<li>Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, google suite, gmail products and Internet skills</li>
<li>Flexible in daily routine; ability to prioritize and manage shifting responsibilities</li>
<li>Deadline driven and extremely organized</li>
<li>Able to make quick and effective decisions, solve problems, as well as maintain confidentiality</li>
<li>Excellent verbal and written communication skills</li>
<li>A true professional, who supports the entire team in achieving their goals</li>
<li>Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities</li>
<li>Learning based and solution oriented</li>
</ul>
Compensation
$30,000 - $45,000
About Lowcountry Property Team
We're a customer first Real Estate Team. With our team, you will provide a service to our community, employ a seamless transition for our clients, and set the standards for what a real estate company should do to provide their client with success in buying and selling their home. We love creating opportunities for others to succeed. Within our team we are focused on personal growth, education and mindset. We are looking for like-minded team members who are hungry for success and motivated to do what it takes to make it happen.

<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Customer Officer and executive team. This role is based in Richardson, Texas, and offers a long-term contract opportunity in the dynamic IT Software industry. The ideal candidate will excel at managing executive-level tasks, facilitating strategic projects, and ensuring seamless communication between internal and external stakeholders. Responsibilities: • Conduct thorough research, compile relevant data, and prepare precise and well-structured documentation for executive meetings, presentations, and speaking engagements. • Track progress on strategic projects, address last-minute changes, and ensure timely delivery of key deliverables. • Draft and distribute clear and accurate communications on behalf of the Chief Customer Officer and executive team to customers, partners, and colleagues. • Analyze business reports to identify trends, provide insights, and advise on areas requiring additional attention or escalation. • Build and maintain strong relationships with internal teams and external customers, collaborating regularly with senior executives and stakeholders. • Assist in driving organizational goals by understanding the structure, cascading key messages, and supporting strategic initiatives. • Participate in leadership meetings by preparing agendas, taking detailed notes, and ensuring follow-up on action items. • Manage executive calendars by prioritizing tasks, scheduling strategic planning sessions, and ensuring seamless coordination. • Organize and schedule meetings, events, and strategic activities with both internal and external parties. • Arrange complex international and domestic travel, create itineraries, and reconcile expense reports efficiently.• Proven experience in calendar management and scheduling for senior executives. • Strong ability to arrange and coordinate travel plans, including domestic and international itineraries. • Excellent communication skills for drafting detailed correspondence and reports. • Demonstrated experience in supporting strategic projects and managing last-minute changes. • Ability to establish and maintain relationships with key stakeholders and customers. • Skilled in preparing documentation and presentations for executive-level meetings. • Experience in organizing team events, meetings, and offsite activities. • Proficiency in handling expense reports and travel reconciliations.

<h3>Job Description</h3>
Job Description
Job Overview:
As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference.
Pay: $18-$20 hourly
 
ABOUT US:
Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded.
At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric.
 
YOUR RESPONSIBILITIES:
<ul>
<li>Collaborate effectively with clients, vendors, and internal team members</li>
<li>Maintain discretion and professionalism when handling confidential information</li>
<li>Support scheduling, project coordination, and day-to-day operations</li>
<li>Ensure organizational tasks are completed accurately and on time</li>
<li>Serve as a dependable and trustworthy liaison for leadership's needs</li>
</ul>
 
OUR IDEAL EXECUTIVE ASSISTANT:
<ul>
<li>High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred</li>
<li>1+ years of experience in an administrative, customer service, or support role</li>
<li>Excellent organization and time management</li>
<li>Strong written and verbal communication skills</li>
<li>Problem-solving mindset and resourcefulness</li>
<li>Strong interpersonal skills</li>
<li>Reliable, self-motivated, and able to work independently</li>
<li>Professional and friendly</li>
<li>Flexible and adaptable</li>
<li>High attention to detail and accuracy</li>
<li>Dependable and trustworthy</li>
<li>Ability to handle confidential and sensitive information with discretion</li>
</ul>
If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck!
 
Must have the ability to pass a background check and drug screening test.

<h3>Job Description</h3>
Job Description
Treasure Coast Community Health is a well-established and highly respected Federally Qualified Healthcare Center seeking an Executive Assistant to support the Chief Executive Officer. This position will ensure efficient operation of the Administration offices by performing various responsibilities. The executive assistant will provide support to the Chief Executive Officer (CEO) by handling administrative tasks, managing schedules, preparing reports, and acting as a point of contact for clients, and other external partners. Responsible for managing information flow, managing executives' calendars and setting up meetings, answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, prioritize emails and phone calls, gathering documents for meetings, and coordinating travel arrangements
Education and/or Experience: Bachelor's degree (B.A.) from four-year college or university, preferred. Two years related experience and/or training; or equivalent combination of education and experience, required. Excellent verbal and written communication skills, process oriented individual with attention to detail required. Ability to maintain confidentiality of privileged information, self-motivated, independent worker with strong time management skills. TCCH is an Equal Opportunity Employer according to current applicable laws. Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionDescriptionEngaged professionals lies at the heart of our vision statement. That’s why we strive to create a work environment that challenges and inspires our employees, igniting their passion and drive to achieve greatness each and every day. We're looking for a __________________________ to join the HMB team!&nbsp; Key ResponsibilitiesList Responsibilities&nbsp; Skills, Knowledge and ExpertiseList minimum requirements&nbsp; Benefits
<ul>
<li>Excellent compensation package</li>
<li>Flexible work schedule</li>
<li>Ability to work hybrid work schedule</li>
<li>Competitive holiday and paid-time-off programs</li>
<li>401(k) Plan and Match</li>
<li>Competitive health, vision and dental insurance premiums</li>
<li>Company-furnished life insurance</li>
<li>Short and Long-term Disability</li>
<li>Parental Leave</li>
<li>Variety of voluntary benefit options</li>
<li>Employee Assistant Program (EAP)</li>
<li>Flexible Spending Account</li>
<li>and More</li>
</ul>
About HMBHMB Professional Engineers, Inc. is a multi-disciplinary civil engineering firm founded and headquartered in Frankfort, KY. For six decades, HMB has partnered with public and private sector clients in the planning, design, construction, and maintenance of all manner of public infrastructure projects throughout Alabama, Florida, Indiana, Kentucky, and Tennessee. HMB brings diverse expertise to each project to meet the needs, and exceed the expectations, of our clients. With over 100 professionals on staff specializing in transportation design and planning, public utilities, water resources, environmental services, right-of-way acquisition, surveying, traffic, stream restoration and other related services, there are no projects that are outside HMB’s capabilities through in-house expertise and decades of relationships within the infrastructure development community.

<h3>Job Description</h3>
Job Description
Part Time Executive Assistant (27 Hours a Week)
 
The hourly rate range for this position is $36.00 to $38.00. Benefits available to contract&nbsp;professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
We are looking for an experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This role will play a key part in ensuring smooth governance, donor relations, and executive office operations within a dynamic nonprofit environment. The ideal candidate will possess exceptional organizational abilities, strong attention to detail, discretion, and a proactive approach to managing priorities and anticipating needs. This is a long-term contract position based in Oak Park, Illinois.
 
Responsibilities:
• Oversee the Executive Director’s calendar, travel arrangements, meeting coordination, and correspondence to ensure all engagements are effectively managed.
• Prepare detailed agendas, materials, and meeting briefs to ensure the Executive Director is fully equipped for all commitments.
• Coordinate board and committee activities, including scheduling, distributing materials, managing logistics, and maintaining governance records.
• Administer donor management systems, ensuring accurate data entry, reporting, and tracking of contributions.
• Facilitate donor engagement efforts, including thank-you notes, touch-point cards, and other relational activities.
• Manage executive office operations, including auditing processes, reviewing contracts, and ensuring timely completion of administrative workflows.
• Organize and maintain executive files securely in both digital and physical formats.
• Plan and execute executive-led meetings, special events, and staff gatherings, ensuring all logistics and materials are prepared.
• Draft and edit executive communications, presentations, and reports using tools such as Canva to create high-quality and visually appealing materials.
• Support staff operations and maintain organizational standards, providing guidance and oversight in the Executive Director’s absence.
 
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role. • Proficient in managing complex calendars and coordinating travel arrangements. • Skilled in preparing executive-level meeting materials and correspondence. • Experience with donor management systems and maintaining data integrity. • Strong ability to create detailed presentations, reports, and infographics using Canva. • Exceptional organizational skills and attention to detail in managing files and workflows. • Ability to work independently while collaborating effectively with diverse teams. • Sound judgment, discretion, and adaptability in a fast-paced environment.

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