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<h3>Job Description</h3>
Job DescriptionDescription:

Office Assistant / Branch Office Coordinator
Location: Odessa, TX
We are seeking a reliable Office Assistant / Branch Office Coordinator to support daily administrative and sales operations in a fast-paced service branch. This role provides front-office support and works closely with branch operations, sales, and the corporate office.
Key Responsibilities
<ul>
<li>Answer and manage branch phone calls professionally</li>
<li>Prepare quotes, sales orders, and basic job documentation</li>
<li>Create parts and service invoices</li>
<li>Perform data entry, filing, and document scanning</li>
<li>Support the sales team with paperwork and invoicing</li>
<li>Schedule safety meetings and submit required reports</li>
<li>Order office supplies and maintain office organization</li>
<li>Assist with pulling parts and packaging shipments as needed</li>
</ul>
Why Work at Samco?
Affordable Benefits with Top-Tier Providers:
<ul>
<li>Medical AETNA Health</li>
<li>Dental Guardian</li>
<li>Vision Guardian VSP</li>
</ul>
100% Company-Paid Benefits:
<ul>
<li>Telehealth Access via HealthiestYou (no copays or fees)</li>
<li>$25,000 Life Insurance (plus spouse &amp; child coverage)</li>
<li>Short-Term Long-Term Disability</li>
</ul>
Additional Perks:
<ul>
<li>Profit Sharing Plan with Annual Employer Contributions</li>
<li>End of Year Bonus</li>
<li>Supportive family-owned company culture that values its employees</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Retirement plan</li>
<li>Vision insurance</li>
</ul>
Experience:
<ul>
<li>Microsoft Office: 1 year (Required)</li>
<li>Office: 2 years (Required)</li>
<li>oil and gas industry: 1 year (Required)</li>
</ul>
Work Location: In person
Requirements:
 
<ul>
<li>Strong organizational and communication skills</li>
<li>High attention to detail</li>
<li>Comfortable in a fast-paced office environment</li>
<li>Basic computer and data entry skills</li>
<li>Team-oriented and dependable</li>
</ul>

Office Assistant / Branch Office Coordinator

<h3>Job Description</h3>
Job Description
OFFICE ASSISTANT /BOOKKEEPER ASSISTANT
Part time (Temporary)
PrideStaff is seeking a detail-oriented and experienced Office Assistant/Bookkeeper Assistant to support the daily administrative and financial operations of a Home Owners Association in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager. Hours: Mon, Wed,&nbsp;Fri 9am -2:00pm (Part Time - Temporary) Pay Rate: $22.50 / Hr. Location: Fort Myers OFFICE Assistant /BOOKKEEPER Assistant&nbsp; ESSENTIAL RESPONSIBILITIES: Bookkeeping Support&nbsp;
<ul>
<li>Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.</li>
<li>Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.</li>
<li>Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.</li>
<li>Prepare and reconcile all bank accounts monthly.</li>
<li>Assist with month-end financial statement package preparation for management review and Board release.</li>
<li>Process new owner data input, estoppel requests, and prepare resident balance statements.</li>
</ul>
Administrative &amp; Compliance
<ul>
<li>Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.</li>
<li>Oversee document retention and organization.</li>
<li>Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).</li>
<li>Serve as backup to the Office Manager for general office support.</li>
</ul>
Operational &amp; Customer Service
<ul>
<li>Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.</li>
<li>Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).</li>
<li>Act as a liaison with external employee leasing/staffing companies as needed.</li>
</ul>
OFFICE Assistant /BOOKKEEPER Assistant &nbsp;REQUIRED SKILLS AND QUALIFICATIONS:
Education &amp; Experience
<ul>
<li>Associate’s degree in Business or equivalent combination of education and experience.</li>
<li>Minimum five (5) years of related administrative and bookkeeping work experience.</li>
<li>Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.</li>
</ul>
Key Skills
<ul>
<li>Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.</li>
<li>Excellent written and verbal communication, interpersonal, and customer service skills.</li>
<li>Ability to work independently in a fast-paced environment and prioritize tasks effectively.</li>
<li>Availability for occasional extended hours as needed. </li>
</ul>
PrideStaff Company Overview:
Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers.&nbsp;
Check out what some people have to say about working with PrideStaff:&nbsp; Click HERE!
Company DescriptionPrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources. 
<h3>Company Description</h3>
PrideStaff Company Overview\r\n\r\nPrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Office Assistant / Bookkeeper Assistant

<h3>Job Description</h3>
Job Description
Overview We’re looking for a dependable Administrative Assistant / Office Assistant to support daily office operations. This role includes handling multi-line phones, general administrative tasks, and assisting with payroll. Ideal for someone organized, professional, and comfortable in a busy office setting.
Responsibilities
<ul>
<li>Answer and route calls on a multi-line phone system</li>
<li>Greet visitors and support front office operations</li>
<li>Perform general admin duties (data entry, filing, scheduling)</li>
<li>Assist with payroll (timecard review and data entry)</li>
<li>Support basic HR and employee administrative tasks</li>
<li>Maintain office supplies and organization</li>
</ul>
Qualifications
<ul>
<li>Prior administrative or office assistant experience</li>
<li>Multi-line phone experience required</li>
<li>Payroll assistance experience preferred</li>
<li>Strong organization, communication, and multitasking skills</li>
<li>Basic proficiency with Microsoft Office or similar tools</li>
</ul>
Compensation
<ul>
<li>Competitive hourly pay based on experience</li>
<li>Benefits available Apply Now!</li>
<li>Call Express San Diego to schedule an in-person interview for this week!</li>
<li>Send your resume to <a href="mailto:jobs.sandiegoCA@expresspros.com" target="_blank">jobs.sandiegoCA@expresspros.com</a>, include the role you are applying for in the email as we have many job openings at the same time.</li>
</ul>
 
Benefits of working with Express:
<ul>
<li>Weekly Pay</li>
<li>Medical, Dental, Vision, Short-Term Disability, and Life Insurance</li>
<li>401(K) Savings Plan</li>
<li>Free Online Training</li>
</ul>
 
Apply today on the ExpressJobs app! Search for other great job openings in your area, build your profile, and apply, all from your mobile device. Available in the Apple App Store or Google Play.
 
 
Company DescriptionExpress Employment Culture We help people in our community find work every day. Express Employment Professionals is in the business of helping good people find good jobs. We want to make a difference locally and across North America. With more than 800 locations across the U.S., Canada, and South Africa, we are on a mission to put a million people to work annually. Thank you and we look forward to learning more about you! 
<h3>Company Description</h3>
Express Employment Culture\r\nWe help people in our community find work every day. Express Employment Professionals is in the business of helping good people find good jobs. We want to make a difference locally and across North America. With more than 800 locations across the U.S., Canada, and South Africa, we are on a mission to put a million people to work annually. \r\n\r\nThank you and we look forward to learning more about you!

Administrative Assistant / Office Assistant

<h3>Job Description</h3>
Job Description
 
DESCRIPTION: 
The Office Services Assistant under the direction of the Office Administrator/Office Services Manager will be responsible for providing assistance in all areas of office services. The Office Services Assistant involves interaction with clients, firm leadership, attorneys and staff. The ideal candidate is a self-starter, shows initiative, and remains professional throughout all interactions. 
RESPONSIBILITIES: 
<ul>
<li>Receive, sort, and distribute packages and other mail items.</li>
<li>Deliver letters, legal documents, and packages to clients, law firms, and other businesses.</li>
<li>Send files to offsite storage facility and retrieve files as needed.</li>
<li>File documents with various courts.</li>
<li>Serve subpoenas as needed.</li>
<li>Prepare legal documents for scanning; photocopy and scan legal documents.</li>
<li>Print and bind documents and materials.</li>
<li>Assist with coordination, set up, and clean-up of conference rooms, common areas, and office events. </li>
<li>Pick up meals, deliver and set up for firm meetings and office events.</li>
<li>Order, receive, and stock supply inventory.</li>
<li>Other responsibilities as assigned. </li>
<li>Duties may vary from time to time and from office to office.</li>
</ul>
 SKILLS AND QUALIFICATIONS:
<ul>
<li>General knowledge of Microsoft Office products.</li>
<li>Excellent organizational skills.</li>
<li>Ability to multi-task and work independently in a fast paced environment.</li>
<li>Ability to lift up to 50 pounds. </li>
<li>Excellent written and verbal communication skills; client service focused.</li>
<li>Strong attention to detail; ability to follow detailed project instructions.</li>
<li>High regard for confidentiality. </li>
<li>Reliable transportation, current driver’s license and proof of automobile insurance.</li>
<li>Some overtime may be required. </li>
<li>Requires a high school diploma or its equivalent.</li>
<li>Prior facilities experience in a law firm or other professional services environment preferred. </li>
</ul>

Office Services Assistant

<h3>Job Description</h3>
Job Description
Position Overview:
 At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques.
We’re seeking a Business Office Assistant to join our finance team. Under the guidance of the Director of Finance, you will provide a variety of administrative, data entry, and accounting duties to support the business office.

Essential Duties &amp; Responsibilities
Finance:
<ul>
<li>Monthly bank reconciliations for multiple entities</li>
<li>Back up to AP Clerk
<ul>
<li>Validating invoices</li>
<li>Matching purchase orders</li>
<li>Processing checks</li>
</ul>
</li>
</ul>
Administrative:
<ul>
<li>Assist with Surgery Center Scheduling</li>
<li>Answering incoming phone calls</li>
<li>Monitoring video doorbell system; greeting visitors and directing them appropriately</li>
<li>Managing incoming and outgoing mail/packages</li>
<li>General office duties such as copying, scanning, faxing, filing</li>
<li>Additional duties may be assigned as required</li>
</ul>
Qualifications &amp; Requirements
<ul>
<li>Associate’s degree preferred. High school diploma required</li>
<li>Proficient in MS Office</li>
<li>Experience in QuickBooks (preferred)</li>
<li>Ability to accurately process high volumes of work, prioritize duties, and meet deadlines</li>
<li>High attention to detail</li>
<li>Strong organizational skills</li>
<li>Possess excellent oral and written communication skills to develop strong working relationships with both internal and external team members/customers/clients/vendors</li>
<li>Ability to work both independently and in a group to problem solve and improve processes</li>
<li>Ability to maintain strict confidentiality regarding all financial and personal information related to the individuals and organizations</li>
</ul>

Working Hours &amp; Location:
<ul>
<li>On-site in Rochester, NY</li>
<li>Part-Time, 24 hours per week</li>
<li>Hours of operation are Monday–Friday, 08:30am – 05:00pm</li>
<li>Working hours will be agreed upon with the Finance Director</li>
</ul>

What We Offer:
<ul>
<li>Competitive salary with performance-based incentives</li>
<li>Comprehensive benefits package, including health, dental, and vision insurance</li>
<li>Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance</li>
<li>Safe Harbor 401k program with 3% employer contribution</li>
<li>Opportunities for professional development and career growth within a leading multi-disciplinary practice</li>
<li>A collaborative and supportive work environment dedicated to excellence in patient care and service</li>
</ul>
 
It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Business Office Assistant

<h3>Job Description</h3>
Job Description
OSITION SUMMARY:
Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient’s vision.
Taking Care of our Teams who Take Care of our Patients
<ul>
<li>Competitive Wages</li>
<li>401K with Match </li>
<li>Vacation Pay/Personal Day </li>
<li>Volunteer Time Off </li>
<li>Sick Pay for Hourly Teammates</li>
<li>Health &amp; Wellbeing Benefits</li>
<li>Voluntary/Cafeteria Offerings</li>
<li>Employee Assistance Program</li>
<li>On the Job Training &amp; Certification</li>
<li>Teammate Recognition Program</li>
</ul>
DUTIES AND RESPONSIBILITIES:
CUSTOMER SERVICE
• Greet patients and customers
• Answer the telephone in a professional manner
• Book appointments accurately
• Other duties as assigned
OPERATIONAL STANDARDS
• Confirm appointments
• Process transactions in the optical billing and point of sale systems
• Process medical billing information
• Organize and file patient and customer records
MINIMUM KNOWLEDGE, EXPERIENCE &amp; SKILLS REQUIREMENTS:
• High School Diploma or equivalent
• Previous experience in an office is preferred
• Basic computer skills
• Able to handle multiple customer interactions/phone calls at a time
• Excellent organizational skills
• Able to work cross-functionally with excellent attention to detail and follow through
• Solid interpersonal relationship skills
ESSENTIAL FUNCTIONS &amp; WORK REQUIREMENTS:
• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to read and write at a high school graduate level
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Ability to lift 10 to 20 pounds
• Ability to see (Near, Distance, Color, and Depth Perception)
• Manual and finger dexterity, as well as hand/arm steadiness
• Ability to grip and hold items
• Good eye and hand coordination
• Able to operate a cash register, various optical equipment and tools
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Office Assistant/Receptionist

<h3>Job Description</h3>
Job Description
Come join UMH Properties, Inc. and make a difference! 
 
UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) on the New York Stock Exchange (NYSE:UMH) with over 50 years in the manufactured housing industry. As a company that provides high-quality affordable homes and well-cared for communities in eleven states, we know that our company is only as strong as our people. That is why we provide stable and long lasting careers, with extensive training and opportunities for growth.
 
We are looking for a Community Office Assistant for our Summit Village Community and ensuring UMH standards are consistently maintained for residents and employees. 
 
Job Purpose
 
The purpose of the Community Office Assistant position is to support the Community Manager in handling all duties required to keep each community running as well as working together to ensure UMH standards are consistently maintained for residents and employees. 

Job Duties
<ul>
<li>Assist the Community Manager with collecting rent </li>
<li>Assist the Community Manager with the process of selling and renting of homes</li>
<li>Support efforts necessary to regularly inspect and maintain the community to consistently provide an attractive, clean and safe place to live.</li>
<li>Help enforce community rules and regulations </li>
<li>Assist with supervising of maintenance staff</li>
<li>Maintain working knowledge and application of the Americans with Disabilities Act as it pertains to various aspects of the community</li>
<li>Maintain working knowledge and application of the Fair Housing Act and other local laws as they pertain to the sale, rental and financing of homes in our communities</li>
<li>Assist with monitoring rent payments and take action to ensure timely rent payments by residents</li>
<li>Follow UMH rent collection procedures </li>
<li>Learn and adhere to state specific guidelines on commencing eviction actions against residents who are delinquent in paying their rent or in violation of community rules. </li>
<li>Answer phones, take messages, coordinate with Community Manager on responding to resident needs</li>
<li>Interface with residents, applicants, contractors and outside vendors</li>
<li>Input checks into the Rent Manager System</li>
<li>Enter bills for the community into the Rent Manager System</li>
<li>Organize and file electronic and paper documents</li>
<li>Clean and organize the office on a regular basis </li>
<li>Communicate professionally and respectfully with coworkers, managers and community residents.</li>
<li>Closely follow UMH procedures for managing the community</li>
<li>Consistently meet UMH standards for quality and safety</li>
<li>The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned.</li>
</ul>

Physical requirements of the job
<ul>
<li>Moving throughout the community by vehicle or on foot. </li>
<li>Frequent use of computer, keyboard, mouse and phone during the work day.</li>
<li>No heavy lifting is required. </li>
</ul>

Work Environment
<ul>
<li>Working indoors in an office environment as well as moving throughout the community on foot or by vehicle</li>
</ul>
 
Travel
<ul>
<li>Occasional car travel may be required to handle work-related errands outside of the community.</li>
<li>Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities. </li>
</ul>
 
Work Schedule
<ul>
<li>Full-time schedule, Monday through Friday, 40 actual hours worked per week with an unpaid lunch break each day.</li>
<li>Occasional weekend, holiday or evening hours may be required based upon specific community needs such as special events, sales promotions, etc. </li>
<li>Part-time schedules will vary based upon specific community needs.</li>
<li>In-person attendance is an essential function of this position.</li>
</ul>
 
Job classification
<ul>
<li>This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. </li>
</ul>

Required qualifications
<ul>
<li>Strong customer service skills and the ability to provide the UMH standard of service</li>
<li>Ability to work as part of a team as well as independently to complete job duties</li>
<li>Strong time management and organizational skills</li>
<li>Willingness to attend periodic trainings on procedures and laws as they pertain to the job duties </li>
</ul>
UMH offers employees a range of benefits:

<ul>
<li>Competitive wages with options for annual bonuses and pay increases</li>
<li>Sales positions include the option to earn commission</li>
<li>401(k) retirement savings plan with company match</li>
<li>Generous paid time off</li>
<li>Company-paid life insurance for full-time employees</li>
<li>Medical/Rx, Dental and Vision insurance</li>
<li>Voluntary benefit plans: Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical Illness coverage</li>
<li>Pet Insurance</li>
<li>Employee Assistance Program (EAP)</li>
</ul>

UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions. 
UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.

Community Office Assistant

<h3>Job Description</h3>
Job Description
 
Spectrum Health &amp; Human Services
Agency Profile: Spectrum Health &amp; Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.
Full time: 1775 Niagara Street/1298 Main Street
SUMMARY OF POSITION FUNCTION:
Clinic Office Assistant I performs complex administrative tasks and provides administrative support to clinicians, providers and/or managers while delivering exceptional customer service to the individuals we serve.
MAJOR DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Knowledge and demonstration of agency core values in day-to-day activities</li>
</ul>
<ul>
<li>Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment.</li>
</ul>
<ul>
<li>Maintain a neat, organized workspace consistently.</li>
<li>May require travel between sites to provide coverage for other support staff.</li>
<li>Greeting and checking clients in using a friendly demeanor upon arrival for their appointment.</li>
<li>Manages intakes, scheduling, auditing, uploading documents into client health record, processing of patient letters and filing.</li>
<li>Politely answering and directing calls to the appropriate person.</li>
<li>Daily insurance verification of 3rd party payers, Medicaid and completion of financial reviews.</li>
<li>Collection, reconciliation and posting of all client payments.</li>
<li>Sends/receives incoming, outgoing mail and faxes.</li>
<li>Responding to high volume of email requests in timely manner.</li>
<li>Attend meetings onsite and offsite as assigned.</li>
<li>Other duties as assigned.</li>
</ul>
SKILLS/COMPETENCIES:
<ul>
<li>Strong ability to navigate computer programs, including Microsoft Office, internet search engines and agency’s Electronic Health Record system</li>
<li>Excellent customer service skills with clients and colleagues</li>
<li>Excellent computer skills and use of office machines</li>
<li>Strong communication skills, both verbal and written</li>
<li>Meticulous attention to detail; excellent time management and organizational skills</li>
<li>Ability to multitask in a fast-paced work environment</li>
</ul>
EDUCATION REQUIREMENTS:
<ul>
<li>High School Diploma or equivalent</li>
</ul>
EXPERIENCE:
<ul>
<li>One year work experience in work related field preferable</li>
</ul>
OTHER REQUIREMENTS FOR CLINIC OFFICE ASSISTANT:
<ul>
<li>Flexible availability and willingness to work nights and weekends.</li>
</ul>
<ul>
<li>Must possess a valid driver’s license with an acceptable driving record and have reliable transportation. </li>
</ul>
COMPENSATION: $17.00/hr - $19.36/hr

138,263 office-assistant Jobs