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<h3>Job Description</h3>
Job Description
Under general supervision, the bilingual Administrative Operations Specialist is a role model in communicating courteously and responsively with BHP residents, the general public and co-workers. This position will focus on serving BHP customers by responding to phone calls, emails, and attending to people visiting the main office. This person will be trained to respond to questions related to unit availability, the application process, the recertification process, and other processes related to housing. 
HIRING RANGE AND BENEFITS:
Hiring Range: $22 - $25/hour DOQ 
Applications will be accepted through January 8, 2026.
 We know our employees are our most important resource, in addition to rewarding and meaningful work we enjoy: 
<ul>
<li>Medical, dental, vision health plans. </li>
</ul>
<ul>
<li>Retirement benefits that include PERA defined benefit plan plus 401k and 457 plans. </li>
</ul>
<ul>
<li>Paid life insurance. </li>
</ul>
<ul>
<li>Employee wellness program. </li>
</ul>
<ul>
<li>Long term disability </li>
</ul>
<ul>
<li>13 paid holidays per year plus vacation and sick leave. </li>
</ul>
<ul>
<li>Five paid Summer Fridays off </li>
</ul>
<ul>
<li>Excellent work-life programs, such as flexible schedules, training opportunities, and more. </li>
</ul>
ESSENTIAL JOB FUNCTIONS: 
<ol>
<li>Primary duties include answering the phone, greeting the public, answering questions, and referring visitors to appropriate staff members and other departments as well as helping customers to navigate available housing options. </li>
<li>Take payments both in person and over the phone with 100% accuracy. </li>
<li>Responsible for explaining housing programs, assisting applicants with housing applications and providing information about community resources as needed. </li>
<li>Responsible for entering data into Yardi, Survey Monkey, Excel, File Vision, Outlook, and Word documents as needed. </li>
<li>Sorts and distributes incoming department mail. Processes outgoing mail, including determining proper postage. </li>
<li>Responds to inquiries from potential residents in a timely, professional, and engaging manner via telephone and walk-ins. </li>
<li>Responsible for screening new applications for eligibility criteria and collecting all the necessary information to send to the Property Manager. </li>
<li>Assists the Property Management Department with lease-ups when needed. </li>
<li>Assists current tenants with basic tenant ledger questions. </li>
<li>Creates cases for the Resident Services Department when necessary, using Yardi Case Manager. </li>
<li>Promptly notifies appropriate staff of all emergency situations brought to the receptionist’s attention via telephone or direct notification, following established emergency procedures and policies. </li>
<li>Reports resident/family requests for maintenance promptly using proper procedures (maintenance/housekeeping work request cards, or via walkie-talkie if urgent matter). </li>
<li>Distributes resident logs for relevant properties (telephone lists, out of building logs, emergency, and hospital logs), noting all changes promptly and correctly. </li>
<li>Responsible for maintaining Outlook Calendar for room reservations for relevant properties. </li>
<li>Assist residents and applicants with account creation for resident portals. </li>
<li>Takes live emergency calls for the Maintenance Department and follows established emergency procedures. </li>
<li>Creates and enters maintenance work orders, ensuring timely and accurate fulfillment. </li>
<li>Works closely with the Maintenance Team and serve as a backup dispatcher when needed. </li>
<li>Supports maintenance operations by coordinating information, documenting requests, and assisting with communication between departments. </li>
<li>Performs related duties as required by management to meet the needs of BHP. </li>
</ol>
Other administrative support functions: 
<ol>
<li>Assists with the mass mailing of materials to applicants, participants, and residents. </li>
<li>Translates and updates forms, applications, flyers for front desk distribution. </li>
<li>Enters data from housing applications. </li>
<li>Provides general administrative support to all departments. </li>
<li>Helps to produce and distribute resident information flyers. </li>
<li>Works independently on assigned special projects. </li>
<li>Types correspondence and other requested documents. </li>
<li>Assists Team Lead with keeping inventory of office supplies and creating orders when necessary. </li>
<li>Maintains a high level of professionalism and integrity; listens to questions and concerns, evaluates issues and possible solutions, works collaboratively with the Boulder Housing Partners team to address systemic problems; inspires confidence and respect; uses feedback from others to grow and develop. </li>
<li>Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies, and procedures. Reports all accidents and damage to BHP property. </li>
<li>Actively supports and upholds BHP’s stated mission and values. Optimizes the use of resources; responsible for knowing and complying with all BHP policies. Participates in professional training and development; and adheres to attendance and workplace attire policies. </li>
</ol>
Boulder Housing Partners is committed to hiring employees who provide excellent customer service. Our employees communicate courteously and responsively with the public and co-workers, are sensitive to diversity issues provide effective and efficient service to the public and co-workers and act with a high level of integrity and take responsibility for their words and actions. 
REQUIRED QUALIFICATIONS: 
2-3 years of experience providing exemplary customer service; bilingual in both written and spoken Spanish/English; experience working directly with customers with a variety of ethnic backgrounds and individuals with special needs, such as seniors and people with disabilities; experience in a fast-paced, multi-tasking environment, experience handling several customers at once; willingness and ability to be flexible with a variety of functions and timing; ability to maintain a positive attitude and reflect the values of excellent customer service, professionalism, and teamwork; be tech savvy and comfortable learning new software; strong time management and organization skills. 
DESIRED QUALIFICATIONS: 
Strong desire to work with the general public and older adults. Possesses excellent interpersonal abilities and meticulous attention to detail. Ability to: anticipate customer needs and provide services that are beyond customer expectations; quickly and decisively act in fast-changing, unpredictable situations; take initiative in tough situations; build immediate rapport, even when facing difficult or tense situations; work with input from others constantly and listen with empathy and concern. 
COMPETENCIES: 
 Interpersonal Skills – Commits to working with a wide array of people and adjusts to working in different situations and with people who have different styles.  
 Peer Relationships – Quickly finds common ground and solves problems for the good of all. Solves problems with peers with a minimum of noise. A cooperative team player that easily gains trust and support of peers, encourages collaboration, can be candid with peers.  
 Dealing with Ambiguity – Effectively copes with change, shifts gears comfortably, makes decisions without having the total picture, isn’t upset when things are up in the air, doesn’t have to finish things before moving on, and comfortably handles risk and uncertainty.  
 Self-Knowledge – Commitment to continuous self-improvement. Understands that different situations and levels may call for different skills and approaches. Works to deploy strengths and aims to compensate for weakness and limits.  
 Drive for Results - Reliable to successfully exceed goals. Consistently one of the top performers, very bottom-line oriented, steadfastly pushes self and others for results.   
 Organizing – Ability to marshal resources (people, funding, material, support), and orchestrate multiple activities at once to accomplish a goal. Uses resources efficiently and effectively. Arranges information and files in a useful manner.  
 Customer Service – Provides exemplary customer service to applicants, residents, community partners, and co-workers. 
Communication Skills - Ability to convey verbally and in writing complex information in a professional, clear, and concise fashion using correct grammar and punctuation. Ability to navigate conflict and have difficult conversations with staff, peers, and residents. Understands and practices the principles of active and effective listening. Strives to constantly improve communication skills. High level of attention to detail and accuracy. 
Time Management - Strong organizational and prioritization skills. Practices regular, predictable attendance. High level of attention to detail and accuracy. Self-motivated, proactive, and resourceful. 
CHAIN OF SUPERVISION: 
(1) TITLE OF IMMEDIATE SUPERVISOR: Office Manager, Administrative Operations Manager 
(2) TITLE(S) OF POSITIONS OVER WHICH THIS POSITION HAS DIRECT SUPERVISION: None 
MACHINES AND EQUIPMENT USED IN WORK INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: 
Typing level of 40 wpm; average to advanced computer skills with knowledge and experience using Excel, Word, Power Point, Internet, and data entry. Experience and skills using photocopy machine, facsimile machine, postage machine and calculators. Frequently uses standard office equipment including personal computers, scanners, calculators, printers, shredder machine, electronic date stamp, telephones, fax, and copy machines. 
WORKING CONDITIONS: 
Physical Demands: This position works in an office setting. Primarily sedentary work for 8+ hours per day. Physical work requiring the ability to lift a maximum of 20 pounds; occasional lifting, carrying, walking and standing; frequent hand/eye coordination to operate personal computer and office equipment; vision for reading, recording and interpreting information; speech communication and hearing to maintain communication with employees and customers. 
Work Environment: Works at a desk, primarily in a clean, comfortable, and fast paced environment. 
BHP is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, creed, national origin, ancestry, disability, military status, genetic information, marital status, or any other status protected by applicable state or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Administrative Operations Specialist

<h3>Job Description</h3>
Job Description
Position Summary
Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.
You should be accurately described as
A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.
The candidate selected will be responsible for the following:
Data Entry/Systems
<ul>
<li>Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours</li>
<li>Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable</li>
<li>Maintain and track all referrals through applicable databases, if applicable</li>
<li>Complete all state-specific database requirements</li>
</ul>
Fiscal and Medicaid Service Management
<ul>
<li>Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs</li>
<li>Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable</li>
<li>Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department</li>
<li>Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate</li>
<li>Provide current and accurate information to the team regarding per diems and any other missing/needed financial data</li>
<li>Process and submit expenses to the state or other entities for reimbursement, if applicable</li>
<li>Pay invoices in Certify, as required</li>
</ul>
Electronic File Management
<ul>
<li>Maintain electronic employee files and ensure their accuracy</li>
<li>Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed</li>
</ul>
Team Responsibilities
<ul>
<li>Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed</li>
<li>Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise</li>
<li>Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards</li>
<li>Submit quarterly office checks/audits to Safety and Risk, as applicable</li>
<li>Attend and participate in Necco meeting structure, administrative specialist conference calls and activities</li>
<li>Communicate in a responsible, courteous and professional manner with stakeholders</li>
<li>Ensure the confidentiality of client records and office environment</li>
<li>Accept additional tasks from self-directed work team as appropriate</li>
<li>Understand and Execute our Corporate Culture Principles and Strategy</li>
<li>Participate in achieving our mission of We Build Families</li>
<li>Participate &amp; Take Ownership of the Individual Performance Scorecard</li>
</ul>
Position Qualifications
<ul>
<li>Minimum of 21 Years of Age</li>
<li>High School Education (Degree Preferred)</li>
<li>Valid Driver’s License</li>
<li>Minimum of 3 Years’ experience in office, data entry and/or billing</li>
<li>Valid driver’s license</li>
<li>25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities</li>
<li>Training and Travel willingness</li>
<li>Excellent organizational and technological skills</li>
<li>Excellent written and oral communication skills</li>
<li>Successful completion of all required criminal background checks</li>
<li>Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)</li>
<li>Must have the ability to identify issues and willingness to discuss with appropriate teammates</li>
<li>Must have the ability to enter timely and accurate data</li>
<li>Must have the ability to adhere to scheduled and unplanned deadlines</li>
</ul>
At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Administrative Specialist

<h3>Job Description</h3>
Compensation: $19.00 - $21.00.
The base compensation range for this role is fixed, with a maximum cap of $21.00. We want to be transparent about this as we continue discussions.
Hours: Monday-Friday, 8AM-4:30PM &nbsp; &nbsp; 
Medical Benefits: Health, Vision, &amp; Dental Retirement: 401K &amp; Pension w/ 4% match
PTO: 15 Days 
Graham Healthcare Group is hiring a Journey Administrative Specialist to join our dynamic team. Journey Administrative Specialist responsibilities include the day-to-day operations of Hospice's face-to-face needs. Support/assist Hospice team members to ensure face-to-face visits are assigned appropriately and completed on time. Assist the Hospice Journey team with needs if they arise. This position can be remote, depending on location.
Journey Administrative Specialist Essential Duties and Responsibilities
<ul>
<li>Develop and process journey referrals while ensuring accurate documentation and workflow processes</li>
<li>Manage chart closure processes and provide documentation as requested</li>
<li>Work within various communication channels, including Teams, emails, HCHB, referral portals, SalesForce, and Medalogix</li>
<li>Assist other Journey team members with telephonic patient contact across multiple branches as requested</li>
<li>Demonstrate excellent customer service, both internally and externally.</li>
<li>Understand and effectively communicate HIPAA compliance, corporate compliance, and client confidentiality.</li>
<li>Communicate and collaborate with other Journey Team members, Palliative, Home Health, and Hospice teams as needed for internal team collaboration</li>
</ul>
Journey Administrative Specialist Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.&nbsp; The requirements list below are representative of the knowledge, skill, and/or ability required.&nbsp;&nbsp; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>High School diploma/GED</li>
<li>Previous Journey Counselor experience or Hospice related required</li>
<li>Medical Terminology knowledge required</li>
<li>Active listening skills</li>
<li>Customer service skills</li>
<li>Possess patience, dependability, good and sound judgement, and ability to manage concurrent demands</li>
<li>Proficient in Microsoft office suite including teams&nbsp;</li>
<li>Detail Oriented with use of time management techniques and tools</li>
</ul>
Certificates, Licenses, Registrations
Must have and maintain in good standing professional license, certificate, or registration, as applicable.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile to branch offices or alternative sites for meetings.
About Graham Healthcare Group:
As an innovator in the evolving healthcare world, Graham Healthcare Group has been designing business and technology solutions to drive better care, outcomes, and productivity within its own home health and hospice companies for over 20 years. In the last several years, our solutions have been successfully integrated across the healthcare continuum.
Join the Graham Healthcare Group and enjoy the following benefits:
<ul>
<li>Competitive Pay: With opportunity for advancement&nbsp;</li>
<li>Health and Welfare Benefits: Various&nbsp;medical, dental, and vision insurance options for you and your family to choose from.&nbsp;</li>
<li>Supplemental Benefits:&nbsp;Company paid life insurance and disability benefits.&nbsp; Also, pre-tax FSA and HSA plans are offered.&nbsp;</li>
<li>Generous PTO Packages.</li>
<li>Retirement:&nbsp; Save for your future with our company offer 401k plan&nbsp;and pension.</li>
<li>Company-Paid Education Programs: Grow your career by taking advantage of 50% discounts on tuition for selected courses offered by Purdue and Kaplan.&nbsp;</li>
</ul>
Benefits may vary based on your employment status.
NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.
By supplying your phone number, you agree to receive communication via phone or text.
By submitting your application, you are confirming that you are legally authorized to work in the United States.
JR# JR251588

Journey Administrative Specialist

<h3>Job Description</h3>
Job DescriptionDescription:
Department: Staffing
 
Job Status: Full-time Employment (FTE) 
FLSA Status: Non-Exempt / Hourly
 
Reports To: Chief Administrative Officer
Grade/Pay: Current Pay or DOQ
 
Benefits: Health, Dental, Life, 401K
Work Schedule: M-F Dayshift + some evenings
 
Location: Hayward, WI
Posting Date: 11/24/25
Closing Date: Until Filled
 
 
The Administrative Specialist provides detail-oriented comprehensive administrative and executive support to ensure efficient office operations and assist executive leadership. This role handles confidential and time-sensitive material, manages office supplies, processing mail and payments, supports managers and employees through organizational and communication tasks, and ensures high-quality, timely completion of administrative duties. Strong communication skills and proficiency in MS Office are essential.
 
ESSENTIAL FUNCTIONS 
<ul>
<li>Deliver a full range of administrative and executive support services tailored to organizational needs.</li>
<li>Assist Executive Management with project objectives, scheduling, and meeting coordination.</li>
<li>Prepare reports, presentations, and correspondence for executive review.</li>
<li>Manage office equipment and supply inventory.</li>
<li>Process daily mail, check handling, and customer payment deposits.</li>
<li>Scan and maintain electronic files per company procedures.</li>
<li>Answer and route calls using modern phone systems (VoIP), e-fax, and scanners.</li>
<li>Sort incoming and outgoing mail/deliveries.</li>
<li>Coordinate and/or assist with travel arrangements and maintain calendars for executives.</li>
<li>Perform special projects as assigned by the Executive Team.</li>
<li>Collaborate with other departments as needed.</li>
<li>Travel locally for mail pickup and business needs.</li>
<li>Perform other duties as required.</li>
</ul>
Requirements:
POSITION QUALIFICATIONS 
Competencies:
<ul>
<li>Attention to detail and accuracy</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Strong interpersonal and communication skills</li>
<li>Time management and organizational skills</li>
<li>Customer service orientation</li>
<li>Decision-making and compliance awareness</li>
<li>Ability to analyze and verify data</li>
<li>Positive attitude and reliability</li>
</ul>
Education:
<ul>
<li>High School Diploma or GED (minimum requirement), bachelor’s degree preferred</li>
</ul>
Other Requirements:
 
<ul>
<li>Ability to type 50 WPM</li>
<li>Proficient in internet and cloud-based storage</li>
<li>Excellent verbal and written communication</li>
<li>Ability to multitask and work independently or as part of a team</li>
<li>Must be able to sit for extended periods and occasionally lift up to 50 lbs</li>
<li>Local travel required; must have reliable transportation daily, and maintain a valid driver’s license</li>
<li>US Citizen</li>
<li>Hayward Area, onsite position only</li>
<li>Perform other duties as assigned</li>
</ul>

Administrative Specialist/ Executive Administrative Support

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul>
 Join Our Team at Tidewater Property Management! Are you passionate about working with people, solving problems, and tackling new challenges every day? If so, Tidewater Property Management is looking for YOU to join our dynamic team! Were seeking a motivated, positive, and forward-thinking professional with exceptional customer service skills to help us deliver outstanding experiences to our communities. If you thrive in a fast-paced environment and love bringing energy and positivity to everything you do, we want to hear from you! Why Youll Love Working Here 
<ul>
<li>Comprehensive Benefits Package including health, dental, vision, and a matching 401(k) contribution.</li>
<li>Hybrid Schedule Option after 90 days based on performance.</li>
<li>Fun, Engaging, Collaborative Culture events throughout the year and a great team environment! Manager engagement and a vast support system with a comprehensive training program.</li>
<li>Opportunities to Grow take the next step in your career with us!</li>
</ul>
What Youll Do 
<ul>
<li>Support multiple community association managers with day-to-day operations.</li>
<li>Address homeowner concerns and resolve complaints effectively.</li>
<li>Review architectural submissions for compliance and quality.</li>
<li>Manage work orders and violation letters from start to finish.</li>
<li>Assist with phone queue, mail processing, and front desk coverage.</li>
<li>Maintain accurate files, calendars, and contact databases.</li>
<li>Prepare and proofread communications, reports, and meeting materials.</li>
<li>Collaborate with vendors and assist with bids for projects.</li>
<li>Ensure compliance with association and government regulations.</li>
<li>Perform other duties as assigned to keep operations running smoothly.</li>
</ul>
What Were Looking For 
<ul>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to multitask and prioritize in a fast-paced environment.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Positive attitude and customer service mindset.</li>
<li>Critical thinking and problem-solving abilities.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Physical Requirements 
<ul>
<li>Ability to sit, stand, walk, and occasionally lift up to 25 lbs.</li>
<li>Comfortable working at a computer and on the phone for extended periods.</li>
<li>Occasional travel to community sites.</li>
</ul>
Ready to make an impact and be part of something great? Apply today and start your journey with Tidewater Property Management! 
Flexible work from home options available.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul>
 Join Our Team at Tidewater Property Management! Are you passionate about working with people, solving problems, and tackling new challenges every day? If so, Tidewater Property Management is looking for YOU to join our dynamic team! Were seeking a motivated, positive, and forward-thinking professional with exceptional customer service skills to help us deliver outstanding experiences to our communities. If you thrive in a fast-paced environment and love bringing energy and positivity to everything you do, we want to hear from you! Why Youll Love Working Here 
<ul>
<li>Comprehensive Benefits Package including health, dental, vision, and a matching 401(k) contribution.</li>
<li>Hybrid Schedule Option after 90 days based on performance.</li>
<li>Fun, Engaging, Collaborative Culture events throughout the year and a great team environment! Manager engagement and a vast support system with a comprehensive training program.</li>
<li>Opportunities to Grow take the next step in your career with us!</li>
</ul>
What Youll Do 
<ul>
<li>Support multiple community association managers with day-to-day operations.</li>
<li>Address homeowner concerns and resolve complaints effectively.</li>
<li>Review architectural submissions for compliance and quality.</li>
<li>Manage work orders and violation letters from start to finish.</li>
<li>Assist with phone queue, mail processing, and front desk coverage.</li>
<li>Maintain accurate files, calendars, and contact databases.</li>
<li>Prepare and proofread communications, reports, and meeting materials.</li>
<li>Collaborate with vendors and assist with bids for projects.</li>
<li>Ensure compliance with association and government regulations.</li>
<li>Perform other duties as assigned to keep operations running smoothly.</li>
</ul>
What Were Looking For 
<ul>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to multitask and prioritize in a fast-paced environment.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Positive attitude and customer service mindset.</li>
<li>Critical thinking and problem-solving abilities.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Physical Requirements 
<ul>
<li>Ability to sit, stand, walk, and occasionally lift up to 25 lbs.</li>
<li>Comfortable working at a computer and on the phone for extended periods.</li>
<li>Occasional travel to community sites.</li>
</ul>
Ready to make an impact and be part of something great? Apply today and start your journey with Tidewater Property Management!

<h3>Job Description</h3>
Job Description
 
At ACCC, we empower employees to grow in a mission-driven environment where contributions are valued. We offer flexible schedules, top-tier benefits, and remote work options, allowing you to build a career that fits your lifestyle. Every interaction counts, and we recognize that exceptional service starts with exceptional people. We celebrate dedication and commitment to going above and beyond for our customers. 
Join a team where flexibility, fulfillment, and impact are at the heart of everything we do.
Who We Are
American Consumer Credit Counseling (ACCC) is a nonprofit organization founded in 1991, offering confidential credit counseling, debt management, and financial education services to individuals and families across the United States. Headquartered in Auburndale, Massachusetts, ACCC provides assistance both online and via phone nationwide
As a nonprofit agency, American Consumer Credit Counseling (ACCC) is a dedicated to helping individuals and families regain control of their finances and plan for a debt-free future. Our mission is to empower people to become financially independent and to achieve their goals
The Administrative Services Specialist supports the efficient operation of the organization by managing essential administrative processes and providing cross-departmental assistance. This role is responsible for ensuring the accurate processing of client and creditor documentation, maintaining office systems and supplies, and serving as a first point of contact for visitors and incoming calls. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Primary Duties and Responsibilities Process all incoming and outgoing mail, ensuring timely distribution to staff and accurate routing to clients and creditors.
<ul>
<li>Scan, label, and file all incoming documentation into the company’s database.</li>
<li>Enter client check payments into the database and prepare deposits.</li>
<li>Review returned creditor proposals and update client accounts accordingly.</li>
<li>Run and distribute daily proposal batches to creditors.</li>
<li>Prepare and process outgoing communications, including emails, faxes, and letters to creditors.</li>
<li>Monitor the efax system and ensure documents are properly filed or forwarded.</li>
<li>Maintain office supply inventory; reorder and distribute supplies as needed.</li>
<li>Research and resolve returned mail by contacting clients or obtaining updated information through credit reports.</li>
<li>Assist with workspace setup for new hires.</li>
<li>Provide backup support to the Document Processing/Shipping Coordinator when needed.</li>
<li>Answer and route incoming front desk calls; greet and assist visitors.</li>
<li>Collaborate with other departments to support administrative projects and tasks.</li>
<li>Prepare and stamp outgoing mail, including disbursement checks to creditors.</li>
<li>Perform data entry and recordkeeping duties.</li>
<li>Assist with general upkeep of shared office areas, including light cleaning of the kitchen and common spaces.</li>
<li>Perform additional duties as assigned by the Manager of Administrative Services.</li>
</ul>

Position Qualifications
<ul>
<li>Education: Highschool diploma or equivalent</li>
<li>Experience: Some office experience preferred but not required</li>
<li>Specialized Knowledge, Licenses, Certifications, etc.: None</li>
<li>Supervisory Responsibility: n/a</li>
<li>Skills &amp; Abilities:</li>
<li>Basic computer knowledge</li>
<li>Basic mathematical skills</li>
<li>Proficiency with Microsoft Office Suite and database systems.</li>
<li>Strong organizational skills with high attention to detail and accuracy.</li>
<li>Excellent communication skills, both verbal and written.</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Dependable, adaptable, and able to manage multiple priorities effectively.</li>
<li>Demonstrated problem-solving skills and initiative.</li>
</ul>

Working Conditions
Lifting &amp; Physical Requirements: Individuals may need to sit or stand for long periods throughout the day.
<ul>
<li>Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.</li>
<li>Proper lifting techniques required.</li>
<li>May include lifting up to 25 pounds on occasion.</li>
</ul>

Work Environment: General office environment with moderate noise level
Physical Demands
Must be able to sit, stand, walk or a combination of the three for up to 10 hours a day.
Position requires the ability to speak and hear 100% of the time.

Benefits
<ul>
<li>Flexible work model that supports remote work</li>
<li>Benefits start on the 1st of the month following date of hire</li>
<li>Employee Wellness Program with a variety of discounts</li>
<li>401k with employer match</li>
<li>AD&amp;D insurance</li>
<li>Dental insurance</li>
<li>Vision Insurance </li>
<li>Short-Term, Long-Term Disability insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Health reimbursement account- 100% funded by ACCC</li>
<li>Life insurance</li>
<li>On-the-job training</li>
<li>12 Paid holidays</li>
<li>Generous paid time off- Up to 17 days a year (Full-time) </li>
<li>Paid training</li>
<li>Referral program</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Summary: The Healthcare Administrative Specialist serves as a key liaison between patients and the healthcare team, ensuring efficient administrative operations in a medical setting. This role is responsible for patient communication and involves managing a high volume of incoming calls, appointment scheduling, insurance verification, and maintaining accurate medical records. The ideal candidate is detail-oriented, professional, and committed to delivering excellent customer service in a fast-paced environment.
 Key Responsibilities:
<ul>
<li>Answering Calls: Respond to incoming calls from patients, healthcare providers, and other stakeholders efficiently and professionally</li>
<li>Appointment Scheduling: Schedule, reschedule, and cancel patient appointments using the clinic’s electronic health record (EHR) system.</li>
<li>Patient Inquiries: Address patient questions and concerns, providing information on services, procedures, and appointment details.</li>
<li>Message Taking: Accurately document and relay messages to appropriate healthcare providers or departments.</li>
<li>Insurance Verification: Assist in verifying patient insurance coverage and eligibility prior to appointments.</li>
<li>Patient Registration: Update and maintain patient records in the EHR, including demographics, insurance information, and contact details.</li>
<li>Problem Resolution: Address patient complaints or issues promptly and escalate them to the appropriate personnel when necessary.</li>
</ul>
Qualifications:
<ul>
<li>Ability to work Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–2:30 PM; and one Saturday per month from 8:00 AM–12:00 PM.</li>
<li>High school diploma or equivalent required. Additional certification in medical office administration or related fields is a plus.</li>
<li>Minimum of 3-5 years of experience in a medical office or similar administrative role.</li>
<li>Proficiency in EMR systems.</li>
<li>Strong understanding of medical terminology, insurance processes, and HIPAA regulations.</li>
<li>Excellent organizational skills, communication skills, and ability to multitask and handle a fast-paced work environment.</li>
<li>Bilingual skills (preferred but not required).</li>
</ul>
Salary Range: $18.00 Hours: Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–2:30 PM; and one Saturday per month, 8:00 AM–12:00 PM.

Healthcare Administrative Specialist

<h3>Job Description</h3>
Job Description
Sales Administrative Specialist
Location: Falls Church, VA (On-site in office) Job Type: Full-time, Permanent Pay: $50,000.00 ~ $65,000.00. Are you highly organized, detail-oriented, and passionate about supporting sales teams and customers? We’re seeking a Sales Administrative Specialist who can streamline processes, manage renewals and invoicing, and ensure our customers receive top-tier service. In this role, you’ll work closely with both clients and internal teams to drive efficiency, maintain accurate records, and support revenue growth. If you thrive in a fast-paced environment, enjoy problem-solving, and want to make a meaningful impact on both customers and the business, we’d love for you to apply! &nbsp;
Job Summary:
BizFlow is seeking a Sales Administrative Specialist to join our growing team located in Falls Church, Virginia. This individual will be expected to proactively lead on major work items, including those summarized below. &nbsp;
What You’ll Do:
<ul>
<li>
Manage the entire license &amp; maintenance renewal process for customers.
</li>
<li>
Create and issue invoices for license renewal and services.
</li>
<li>
Gather and prepare data for invoices.
</li>
<li>
Follow up with customers for collections.
</li>
<li>
Maintain records of customers and maintenance contracts.
</li>
<li>
Interact with customers for renewal of maintenance contracts.
</li>
<li>
Maintain a professional and customer service-oriented environment to promote sales of product licenses.
</li>
<li>
Manage weekly reporting, including customer-side requirements and reports for the executive team.
</li>
<li>
Coordinate with the sales team on new sales activities.
</li>
<li>
Support administrative tasks as needed. &nbsp;
</li>
</ul>
Qualifications:
<ul>
<li>Prior sales administrative experience is preferred, but not required</li>
<li>Professional Services experience</li>
<li>Maintenance renewal experience</li>
<li>Invoicing experience</li>
<li>Demonstrates attention to detail and organizational skills</li>
<li>Demonstrates clear and professional written and oral communication skills.</li>
<li>Identifies and resolves problems in a timely manner, meets deadlines, and develops alternative solutions.</li>
<li>Is adaptable, professional, courteous, motivated, and has a strong work ethic; works well under pressure.</li>
<li>Interacts effectively with all levels of management and other employees</li>
<li>Quickly learns new software and applications</li>
<li>Proficiency in Microsoft office 365&nbsp;</li>
<li>Bilingual in Korean and English is a plus&nbsp;&nbsp;&nbsp;</li>
<li>Ability to work both independently and collaboratively across departments&nbsp;</li>
</ul>
 Qualified Candidates Must Be:
<ul>
<li>
U.S. Citizen or Permanent Resident
</li>
<li>Able to pass a standard background check</li>
</ul>
Benefits:&nbsp;
<ul>
<li>Health Plan&nbsp;</li>
<li>Dental Plan&nbsp;</li>
<li>Vision Plan&nbsp;</li>
<li>401K&nbsp;</li>
<li>Paid Time Off (sick leave, STD/LTD, etc.)&nbsp;</li>
<li>Vacation (2 weeks: 1-2&nbsp;years,&nbsp;3 weeks:&nbsp;after 3 years,&nbsp;4 weeks: after 5 years)&nbsp;</li>
</ul>
Why join us: You'll be part of a mission-driven team where your growth is supported, your ideas are welcome, and your work makes a direct impact. Whether you're configuring apps, supporting users, or automating workflows with no-code tools, you'll be learning and contributing every day. BizFlow&nbsp;is a dynamic leader in digital transformation, empowering organizations through innovative low-code/no-code solutions that streamline operations, accelerate efficiency, and drive real business results. With over two decades of success, BizFlow has earned a reputation for delivering intelligent process automation, workflow optimization, and enterprise solutions to both government and commercial clients. At BizFlow, we're more than a technology company—we’re a team of passionate problem-solvers, creative thinkers, and collaboration champions. Our flagship platform,&nbsp;BizFlow M, helps customers build, enhance, and automate business processes with ease—no heavy coding required. Whether it's simplifying procurement, optimizing HR workflows, or transforming customer service, BizFlow delivers results with speed and precision. We’re proud of our&nbsp;inclusive, supportive, and innovative culture—one where every team member is empowered to share ideas, grow their skills, and make a meaningful impact. From day one, you’ll be welcomed into a collaborative environment that values curiosity, continuous learning, and a strong sense of purpose. If you’re looking for a place where your voice is heard, your work is valued, and your growth is a priority,&nbsp;BizFlow is the place for you. Join us and help shape the future of digital transformation—one process at a time. BizFlow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
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Sales Administrative Specialist

<h3>Job Description</h3>
Job DescriptionDescription:
Days Off: Saturday, Sunday
Shift: Day 
Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability
Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan
Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW.
 
About DESC:
DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness.
As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness.
 
JOB DEFINITION:
This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. 
 
MAJOR DUTIES AND RESPONSIBILITIES:
Front Desk &amp; Lobby - Client Interactions:
<ul>
<li>Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival.</li>
<li>Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior.</li>
<li>Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors.</li>
<li>Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption.</li>
<li>Provide information about and referral to other services available in the community to homeless people and others in need.</li>
<li>Ensure cleanliness of lobby area, interview/conference rooms and work area.</li>
</ul>
Phones/Mail/Office Supplies:
<ul>
<li>Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone.</li>
<li>Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database.</li>
<li>Order, maintain and dispense office supplies and forms needed by staff.</li>
<li>Schedule routine maintenance of office machines.</li>
</ul>
Paperwork:
<ul>
<li>Assist program staff to update and maintain current resource lists and information manuals.</li>
<li>Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials.</li>
<li>Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed.</li>
<li>Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system.</li>
<li>Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents.</li>
<li>Generate reports from DESC’s database and distribute them to appropriate staff.</li>
</ul>
Non-position specific:
<ul>
<li>Participate in staff meetings and in-service trainings, as appropriate.</li>
<li>Other duties as assigned.</li>
</ul>
Requirements:
MINIMUM QUALIFICATIONS:
<ul>
<li>Excellent typing and keyboard skills and clerical skills/experience.</li>
<li>Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly.</li>
<li>Ability to work independently with a minimum of direct supervision.</li>
<li>Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team.</li>
<li>Initiative and creativity in problem solving and system development.</li>
<li>Careful attention to detail.</li>
<li>Ability to communicate and work effectively with staff from various backgrounds and disciplines.</li>
<li>Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors.</li>
<li>Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients.</li>
</ul>
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
EQUAL OPPORTUNITY EMPLOYER:
DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.

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