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<h3>Job Description</h3>
**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent**
 
We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:
<ul>
<li>Greet and assist visitors with professionalism and warmth.</li>
<li>Generate, maintain and distribute routine reports as directed.</li>
<li>Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.</li>
<li>Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.</li>
<li>Coordinate meetings and prepare conference room for use.</li>
<li>Maintain the department filing system, both electronic and paper.</li>
<li>Prepare expense reports.</li>
<li>Coordinate travel arrangements as needed.</li>
<li>Maintain office supply inventory and place orders as needed.</li>
<li>Special projects as assigned.</li>
</ul>
 
NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform 
 
Qualifications
<ul>
<li>The successful candidate will meet the following qualifications:</li>
<li>High school degree or equivalent is required; associate degree preferred.</li>
<li>3 or more years of experience in an administrative support role is preferred.</li>
<li>Proficient with Microsoft Office software skills.</li>
<li>Professional attitude and demeanor.</li>
<li>Must have excellent written and verbal communication.</li>
<li>Maintain confidentiality and discretion.</li>
<li>Ability to work independently with minimal supervision.</li>
<li>Able to prioritize for self and others, as well as managing internal and external customers.</li>
<li>Able to handle diverse workload using strong organization skills to meet deadlines.</li>
<li>Flexible and available to assist anyone in the department with needs.</li>
</ul>

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
We’re seeking a full-time&nbsp;Executive Assistant&nbsp;to support the&nbsp;CEO/Team Leader of The Rubin Team, one of Douglas Elliman’s top-performing Manhattan real estate teams. This role is ideal for a highly organized, proactive professional who thrives on managing details, anticipating needs, and keeping a fast-paced executive on track.
 
You’ll serve as the operational backbone of the CEO/Team Leader’s day-to-day managing priorities, calendars, follow-ups, and the countless micro-details that ensure the business runs smoothly. If you’re detail-oriented, calm under pressure, and take pride in being indispensable, we’d love to meet you.
 
Why You’ll Love This Role
You’ll work directly with the CEO / Team Leader of a high-performing Manhattan real estate team and play a critical role in keeping the business running efficiently. This is a trusted, high-impact position where your organization, foresight and execution directly influence the team’s success and growth.
 
Schedule: Full Time (Fully In-Person) | Manhattan, NYC
 
Compensation: $65,000 – $90,000 yearly + bonus potential
Compensation:
$65,000 - $90,000 yearly
Responsibilities:
Executive &amp; Calendar Management
<ul>
<li>Manage the CEO/Team Leader’s daily, weekly, and long-term calendar</li>
<li>Prioritize meetings, appointments, and deadlines to maximize efficiency</li>
<li>Prepare daily agendas and briefing notes</li>
<li>Anticipate conflicts and proactively adjust schedules</li>
<li>Track follow-ups and ensure action items are completed</li>
</ul>
 
Task &amp; Priority Management
<ul>
<li>Own and manage the CEO / Team Leader’s to-do list across multiple initiatives</li>
<li>Break large projects into actionable steps and timelines</li>
<li>Track deadlines, deliverables, and recurring responsibilities</li>
<li>Follow up with internal team members and external partners to ensure completion</li>
</ul>
 
Communication &amp; Inbox Management
<ul>
<li>Manage and triage the email inbox and messages</li>
<li>Draft, edit, and respond to emails on behalf of the CEO / Team Leader when appropriate</li>
<li>Ensure important communications are flagged, organized, and addressed promptly</li>
<li>Act as a gatekeeper while maintaining professionalism and warmth</li>
</ul>
 
Operational &amp; Administrative Support
<ul>
<li>Prepare documents, reports, and internal summaries</li>
<li>Maintain organized digital files and systems</li>
<li>Assist with listing-related administrative tasks and paperwork coordination</li>
<li>Support CRM updates and internal systems as needed</li>
</ul>
 
Team &amp; Business Coordination
<ul>
<li>Liaise between the CEO / Team Leader and team members to keep projects moving</li>
<li>Coordinate meetings, events, and internal check-ins</li>
<li>Help enforce systems, processes, and accountability across the team</li>
<li>Support special projects and growth initiatives</li>
</ul>
Qualifications:
What We’re Looking For
<ul>
<li>3+ years of experience as an Executive Assistant, Operations Manager, or similar role</li>
<li>Exceptional organizational and time-management skills</li>
<li>Strong written and verbal communication abilities</li>
<li>Close attention to detail and follow-through</li>
<li>Ability to manage multiple priorities in a fast-paced environment</li>
<li>Discretion, professionalism, and trustworthiness</li>
<li>Proactive, solutions-oriented mindset</li>
<li>A valid Real Estate License is required for this job</li>
</ul>
 
Preferred (Not Required) Tools
<ul>
<li>Experience in real estate or supporting high-level executives is a plus, but not required</li>
<li>New York Real Estate License</li>
<li>Google Workspace (Gmail, Calendar, Docs, Sheets)</li>
<li>Asana, Monday, Notion, or task management tools</li>
<li>CRM systems (real estate CRM experience is a bonus)</li>
<li>Slack or team communication platforms</li>
</ul>
About Company 
Why Join Us?
<ul>
<li>A Leader in NYC Real Estate: Douglas Elliman is the largest real estate brokerage in New York City, and The Rubin Team is one of its top-performing teams.</li>
<li>Direct Access &amp; Impact: Work closely with leadership and be deeply involved in the business’s daily and long-term success.</li>
<li>Culture of Excellence: We value accountability, professionalism, and continuous improvement while supporting one another and celebrating wins.</li>
</ul>
If you’re ready to be a key player behind the scenes of a top NYC real estate team and thrive in a role where details matter, we’d love to hear from you. Apply today and start your next chapter with The Rubin Team at Douglas Elliman.

Executive Assistant

<h3>Job Description</h3>
Job Description
<ol>
<li>We are seeking an Executive Assistant&nbsp;to join our team!&nbsp;You will provide high-level administrative support for an Executive at our company.</li>
</ol>
Responsibilities:
<ul>
<li>Handle administrative&nbsp;needs of Executive</li>
<li>Arrange&nbsp;conference calls and meetings</li>
<li>Plan work-related travel details</li>
<li>Receive visitors</li>
<li>Train and supervise lower-level clerical staff</li>
<li>Maintain and order supplies</li>
<li>bank reconciliations</li>
<li>Create spreadsheets in Excel</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience as an executive secretary, administrative assistant, or in other related fields</li>
<li>Strong organizational skills</li>
<li>Ability to prioritize and multitask</li>
<li>Strong attention to detail</li>
</ul>
Company DescriptionREP Management Manages 3 other Companies with a hundred employees and will continue to grow. 
<h3>Company Description</h3>
REP Management Manages 3 other Companies with a hundred employees and will continue to grow.

<h3>Job Description</h3>
Job Description
Administrative Assistant II Location:&nbsp;Flexible Hybrid (Work from Home with 1 Day Onsite) Schedule:&nbsp;Part-Time | 20–25 Hours per Week Pay Rate:&nbsp;$25–$28 per hour Kelly Services is seeking an experienced&nbsp;Administrative Assistant II&nbsp;to provide high-level administrative support CEO. This role is ideal for a highly organized, self-motivated professional who thrives in a flexible, hybrid work environment and can adapt to a fast-paced, growing organization. Job Summary The Administrative Assistant will support the CEO with day-to-day administrative operations, calendar and task management, travel coordination, and meeting support. This role requires exceptional attention to detail, strong communication skills, and the ability to work independently while managing multiple priorities. Primary Responsibilities Calendar Management
<ul>
<li>Schedule meetings, appointments, and conference calls</li>
<li>Coordinate and prioritize executive calendars to optimize time management</li>
</ul>
Task Management
<ul>
<li>Track and follow up on action items assigned to the CEO</li>
<li>Ensure deadlines are met and follow-ups are completed</li>
</ul>
Travel Coordination
<ul>
<li>Arrange travel itineraries, including flights, hotels, and transportation</li>
<li>Prepare and submit travel and expense reports</li>
</ul>
Meeting Support
<ul>
<li>Prepare meeting agendas and materials</li>
<li>Attend meetings, take minutes, and distribute notes as needed</li>
</ul>
Ad-Hoc Projects
<ul>
<li>Assist with special projects and initiatives as assigned</li>
</ul>
Qualifications
<ul>
<li>Proven experience as an Administrative Assistant or in a similar role</li>
<li>Strong proficiency with Microsoft Office, Zoom, and related communication tools</li>
<li>Excellent written and verbal communication skills</li>
<li>Exceptional organizational and time management abilities</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>Self-motivated with the ability to work independently in a remote environment</li>
<li>Strong problem-solving skills and attention to detail</li>
<li>Flexible and adaptable to changing priorities in a fast-paced setting</li>
</ul>
Working Conditions
<ul>
<li>Part-time, hybrid work environment</li>
<li>Flexible hours based on executive needs</li>
<li>Combination of remote work with one required onsite day</li>
</ul>
How to Apply Please submit your resume to&nbsp;<a href="mailto:chrc511@kellyservices.com" target="_blank">chrc511@kellyservices.com</a>&nbsp;for consideration. 
Company DescriptionKelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more. Since inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 
<h3>Company Description</h3>
Kelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more.\r\n\r\nSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.\r\n\r\nKelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

<h3>Job Description</h3>
Job Description
#BECOMEANALLYTODAY!
 
$2,500 SIGN-ON INCENTIVE BONUS

Annual Pay Range: $30 - $32.50/hour (62,400 – 67,600 annualized) (In accordance with California law, the expected salary range for this California position. The actual compensation will be determined based on experience and other factors permitted by law.)
FOR CONSIDERATION: Email cover letter and resume to <a href="mailto:humanresources@alliesforeverychild.org" target="_blank">humanresources@alliesforeverychild.org</a>
Full Benefits Package offered including:
Ø&nbsp; Competitive Pay
Ø&nbsp; 12 Holidays per calendar year
Ø&nbsp; 2 Personal Days - birthday and anniversary of employment
Ø&nbsp; 10 Vacation Days per year (increases with tenure)
Ø&nbsp; 10 Sick Leave Days per year
Ø&nbsp; 10 Jury Duty Days
Ø&nbsp; 100% Employer Contribution to: Health - Kaiser or Anthem, Dental, Vision
Ø&nbsp; 401k Retirement Plan with 50% employer match for the first 4%
Ø&nbsp; 100% Employer Paid Life and Accidental Insurance
Ø&nbsp; Employee Assistance Program (EAP) – for team members and dependents
Ø&nbsp; Additional benefits:
o&nbsp;&nbsp; Pet Insurance
o&nbsp;&nbsp; Supplemental Life Insurance
o&nbsp;&nbsp; Discounts for movie tickets, amusement parks, travel, hotels, sporting events, shows, etc.
o&nbsp;&nbsp; Initial and ongoing training and professional development opportunities
o&nbsp;&nbsp; Opportunities for growth and advancement
o&nbsp;&nbsp; Employee referral incentive - $1,500
o&nbsp;&nbsp; Public Service Loan Forgiveness
o&nbsp;&nbsp; Credit Union Membership

AGENCY OVERVIEW:
Every child needs a childhood. Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For nearly 40 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality child development and family wellness programs (including comprehensive early education and Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including mental health services, educational assessments, trauma and disabilities screenings/advocacy, nutrition services, dental and vision screenings, and pediatric health consultations. In 2024, Allies expanded its reach, serving even more children and youth in foster care and those transitioning to adulthood through Extraordinary Families, a program of Allies for Every Child.
JOB SUMMARY:
The Executive Administrative Assistant (EAA) reports to the External Affairs Manager and provides comprehensive administrative support to the Chief Executive Officer (CEO). The EAA assists the External Affairs Manager and CEO with daily administrative functions, board/donor communications and meetings, recordkeeping to support organizational governance, and research and writing to advance the agency’s mission-driven strategic plan goals. In particular, the EAA will be responsible for administrative functions that support the agency’s goal of developing housing and programming for pregnant and parenting transition age youth. In addition, the EAA supports the Chief Operating Officer (COO) and other members of the executive team with administrative duties and special projects.
ESSENTIAL JOB DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Act as a board liaison, supporting clear communication between the executive office and Board of Directors
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organize and manage an active calendar of appointments
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Arrange detailed travel plans, itineraries, and agendas
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare expense reports and other required documentation
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Help manage agency’s news media subscriptions
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide administrative and technical support to coordinate in-person, remote, and hybrid meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Take clear and concise meeting minutes
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain document filing systems for the executive office, while ensuring compliance with records retention procedures and other agency policies and legal or contract requirements
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure discretion and confidentiality at all times (this position will have access to highly confidential information)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Conduct prospect research on individuals, corporations, and foundations to support the CEO with solicitations
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain up-to-date information about prospects and donors in donor database
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support the preparation and writing of key donor correspondence and grant proposals/reports
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide staff support for fundraising and cultivation events
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prioritize flow of information for External Affairs Manager and CEO’s review; conserve CEO’s time by reading, researching, and routing correspondence, signature requests, and other clerical needs
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support the COO with administrative duties and special projects
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist External Affairs Manager with public policy research and tracking (monitoring and updating database)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support External Affairs Manager with strategic communications work (website, social media, etc.)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In accordance with our "team" philosophy, the person filling this position may be required to carry out or assist with other tasks in addition to the duties listed on this job description
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Believe in and act in accordance with both the Agency’s and the programs’ mission/vision statements, adopted theoretical frameworks, and philosophy

QUALIFICATIONS &amp; EDUCATION:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bachelor’s degree preferred
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 3+ years of stable administrative experience preferred; at least 2 years’ executive assistant or equivalent experience preferred
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to represent the agency in a positive, professional manner is essential; direct customer service experience a plus
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Demonstrate professionalism, diplomacy and discretion when interacting with colleagues, executives, clients, funders, etc.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Must be detail-oriented and possess excellent organizational and analytical skills with the ability to multitask, prioritize, complete work accurately, meet deadlines, and follow through
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent verbal/written communication skills and strong interpersonal skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Skilled at writing, analyzing, and synthesizing information, and proofreading and editing documents
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Flexible and collaborative; able to work well with minimal supervision and as a member of a team
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Demonstrate proactive approach to problem-solving
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience with nonprofit organizations (as an employee or volunteer) a plus
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bilingual in English and Spanish a plus
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong computer skills, including Microsoft Office
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Passionate about learning and possessing curiosity about issues affecting children and families
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; All employees, regardless of position, serve as role models for children and families who are served by our agency
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Fingerprint background clearance (DOJ, FBI &amp; Child Abuse Clearance Index), or approved exemption
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Successful completion of pre-employment physical, PPD/TB test/risk assessment, proof of immunizations for pertussis (Tdap), measles (MMR) and influenza (can decline)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Class “C” driver’s license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required
Allies encourages all applicants. We seek to hire qualified staff who reflect the rich diversity of the communities we serve and can advance our mission. We define diversity in broad terms to include race, ethnicity, nationality, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status, lived experience that relates to our mission and the communities we serve, etc. This is a priority for every one of our hires, inclusive of management and senior management level roles.

 
Allies for Every Child has achieved accreditation through the Council on Accreditation (COA). This means our programs, services, administration, and management have been rigorously evaluated and meet best practice standards. Visit <a href="http://www.COAnet.org" target="_blank">www.COAnet.org</a> to learn more about COA Accreditation.

Company DescriptionEvery child needs a childhood. Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For nearly 40 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality child development and family wellness programs (including comprehensive early education and Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including mental health services, educational assessments, trauma and disabilities screenings/advocacy, nutrition services, dental and vision screenings, and pediatric health consultations. In 2024, Allies expanded its reach, serving even more children and youth in foster care and those transitioning to adulthood through Extraordinary Families, a program of Allies for Every Child. 
<h3>Company Description</h3>
Every child needs a childhood. Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For nearly 40 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality child development and family wellness programs (including comprehensive early education and Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including mental health services, educational assessments, trauma and disabilities screenings/advocacy, nutrition services, dental and vision screenings, and pediatric health consultations. In 2024, Allies expanded its reach, serving even more children and youth in foster care and those transitioning to adulthood through Extraordinary Families, a program of Allies for Every Child.

<h3>Job Description</h3>
Job DescriptionDescription:
<ul>
<li>Acts as trusted, indispensable right hand to assigned partners and work groups, taking ownership of all projects from inception to completion, making impactful decisions throughout the process.</li>
<li>Masters the technical process of Firm accounting projects, monitors progress and keeps them on track.</li>
<li>Takes full ownership and responsibility for department administrative/clerical procedures, maintaining pristine physical and digital files.</li>
<li>Reviews and evaluates administrative practices, policies and procedures; recommends &amp; implements improvements as appropriate.</li>
<li>Communicates with clients with poise and clarity as the first and most responsive point of contact.</li>
<li>Balances multiple (and occasionally conflicting) priorities, with the ability to pivot quickly and seamlessly.</li>
<li>Proactively manages complex schedules for partners, troubleshoots scheduling conflicts, and coordinates meetings and appointments to maximize efficiency.</li>
<li>Assists in the resolution of complex, highly sensitive, confidential client and administrative matters; proactively identifies potential issues or challenges and implements effective solutions without the need for direction or prompting.</li>
<li>Leads and manages one or more administrative assistants and/or receptionists, providing training, mentorship, and regular feedback to support their professional growth and ensure alignment with the Firm’s expectations and performance standards.</li>
<li>Takes a lead role in the recruitment &amp; selection process as necessary to maintain optimal staffing levels: ensures and coordinates administrative coverage at all times.</li>
<li>Prepare, edit, and proofread correspondence, reports, presentations, etc. as needed or requested by Partner Group.</li>
<li>Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.</li>
</ul>
Requirements:
<ul>
<li>You exhibit a strong sense of responsibility, consistently following through and ensuring deliverables exceed expectations.</li>
<li>You have a Bachelor’s degree in Business Administration or equivalent work experience (5+ years) in a professional services environment.</li>
<li>Project Management experience.</li>
<li>Technologically fluent, with excellent Microsoft Office Suite skills.</li>
<li>Able to learn industry-specific software quickly and thoroughly.</li>
<li>Phenomenal communicator, able to develop and maintain strong rapport across all levels of the organization.</li>
<li>Excellent problem-solving skills and follow-through.</li>
<li>Strong attention to detail.</li>
<li>Able to work in a team environment or independently, as needed.</li>
<li>Complete alignment with Atherton Core Values and Vision.</li>
<li>High Emotional Intelligence.</li>
<li>Ability to navigate professional relationships with good-natured grace and be proactive in forging high degrees of trust.</li>
<li>Able to work 55 hours per week during tax season, similar hour commitments for Audit/Assurance and Client Accounting Services (CAS) busy seasons. Please note that these periods are exceptionally demanding, and consistent availability is critical to meeting client deadlines, maintaining team efficiency, and delivering high-quality service under pressure.</li>
</ul>

<h3>Job Description</h3>
Job Description
Title:&nbsp;Executive Assistant (Temp to Hire)
Location:&nbsp;Onsite/Hybrid
Salary Range: $85,000-$100,000
About the Organization:
 Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.
Position Overview:
 We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.
Key Responsibilities:
<ul>
<li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li>
<li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li>
<li>Prepare correspondence, reports, presentations, and meeting materials</li>
<li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li>
<li>Assist in organizing events, board meetings, and community outreach activities</li>
<li>Maintain confidentiality and uphold organizational standards in communication and documentation</li>
<li>Support special projects and initiatives led by the executives</li>
</ul>
Required Qualifications:
<ul>
<li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li>
<li>Exceptional organizational, time-management, and communication skills</li>
<li>Proficiency with Microsoft Office Suite </li>
<li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li>
<li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li>
<li>Mission-driven mindset and interest in community and nonprofit work</li>
</ul>
Preferred Qualifications:
<ul>
<li>Previous experience working in a nonprofit, social service, or affordable housing organization</li>
<li>Familiarity with board management and governance support</li>
<li>Event planning and project coordination experience</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>Temp to hire; salary up to $100,000/year, commensurate with experience</li>
<li>Eligible for benefits upon hire</li>
</ul>
 
• Proven experience as an Executive Assistant or in a similar administrative role. • Strong proficiency in calendar management and travel coordination. • Excellent organizational and time-management skills. • Effective communication abilities, both written and verbal. • Capability to multitask and manage competing priorities in a fast-paced environment. • Proficiency in Microsoft Office Suite and other relevant software. • Attention to detail and a commitment to accuracy. • Ability to maintain confidentiality and handle sensitive information with discretion.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs.
 
Responsibilities:
• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare for executive meetings by organizing agendas and taking detailed notes.
• Handle requisitions and inventory management using Paylocity and other software tools.
• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.
• Assist in maintaining accurate records and documentation for administrative tasks.
• Collaborate with the Executive Director daily to review plans and prioritize tasks.
• Demonstrate initiative by identifying areas for improvement and addressing them proactively.
• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.
• Support the organization's mission by engaging with diverse families and staff members effectively.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. • Proficiency in Google Suite, Zoom, and Paylocity for administrative and communication tasks. • Strong organizational and time-management skills, with the ability to prioritize effectively. • Exceptional communication skills, both written and verbal, to interact with diverse audiences. • Proven ability to take initiative and stay ahead of tasks and deadlines. • Experience in inventory management and requisition processes. • Ability to remain composed and attentive to detail when working in high-pressure situations. • A friendly yet meticulous demeanor, capable of building positive relationships with families and staff.

<h3>Job Description</h3>
Job Description
Position Summary
Join a fast-moving, global aviation company as the Executive Assistant to the CEO and COO. This role supports top leadership with calendar management, travel coordination, confidential communications, and high-impact administrative support. Ideal for someone who thrives in a fast-paced environment, anticipates needs before they hit the radar, and brings polish, judgment, and strong organizational skills to the table.
Key Responsibilities
<ul>
<li>Manage complex calendars, meetings, and executive schedules</li>
<li>Coordinate detailed domestic/international travel and prepare meeting materials</li>
<li>Draft, edit, and manage confidential correspondence and reports</li>
<li>Handle expense reports and maintain organized executive files</li>
<li>Screen calls, visitors, and communications for the executive office</li>
<li>Support senior leadership meetings, off-sites, and company functions</li>
<li>Maintain relationships with key internal/external contacts</li>
<li>Assist with Board of Directors support and confidential documentation</li>
<li>Drive special projects and deliverables from planning through completion</li>
</ul>
Education &amp; Experience
<ul>
<li>Bachelor’s degree</li>
<li>3+ years supporting C-suite executives</li>
<li>High professionalism, discretion, and accountability</li>
<li>Strong written and verbal communication</li>
<li>Excellent multitasking and prioritization skills</li>
<li>Advanced Microsoft Office skills; tech-savvy with mobile tools</li>
<li>Able to operate independently with minimal supervision</li>
</ul>
Ready to step into a high-impact role? Apply today!
Company DescriptionFantastic and professional environment! 
<h3>Company Description</h3>
Fantastic and professional environment!

<h3>Job Description</h3>
Job DescriptionExecutive Assistant LHH Philadelphia, Pennsylvania, United States (On-site) SaveApply The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities
<ul>
<li>Calendar management for executives</li>
<li>Aid executive in preparing for meetings</li>
<li>Responding to emails and document requests on behalf of executives</li>
<li>Draft slides, meeting notes and documents for executives</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Proficient in Microsoft Office suite</li>
<li>Experience in managing multiple priorities, administrative coordination, and logistics</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written and verbal communication skills</li>
</ul>
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $28.00 to $30.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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