Job Description
Job Description
We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs.
Responsibilities:
• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare for executive meetings by organizing agendas and taking detailed notes.
• Handle requisitions and inventory management using Paylocity and other software tools.
• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.
• Assist in maintaining accurate records and documentation for administrative tasks.
• Collaborate with the Executive Director daily to review plans and prioritize tasks.
• Demonstrate initiative by identifying areas for improvement and addressing them proactively.
• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.
• Support the organization's mission by engaging with diverse families and staff members effectively.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Proficiency in Google Suite, Zoom, and Paylocity for administrative and communication tasks.
• Strong organizational and time-management skills, with the ability to prioritize effectively.
• Exceptional communication skills, both written and verbal, to interact with diverse audiences.
• Proven ability to take initiative and stay ahead of tasks and deadlines.
• Experience in inventory management and requisition processes.
• Ability to remain composed and attentive to detail when working in high-pressure situations.
• A friendly yet meticulous demeanor, capable of building positive relationships with families and staff.