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<h3>Job Description</h3>
Job Description
The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM.
Key Responsibilities:
<ul>
<li>Executive Support &amp; Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. </li>
<li>Property &amp; Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.</li>
<li>Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.</li>
<li>Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.</li>
<li>Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks.</li>
<li>Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.</li>
</ul>
Requirements
<ul>
<li>3+ years as an executive or personal assistant to high-level executives.</li>
</ul>
<ul>
<li>Experience in office management a plus.</li>
<li>Superior ability to organize, prioritize, and multi-task in a fast-paced environment.</li>
<li>Excellent verbal and written communication; a polished, professional demeanor.</li>
<li>Proven ability to handle confidential information with integrity and discretion.</li>
<li>Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. </li>
<li>Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools.</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>401(k) with company match</li>
<li>Generous PTO and paid holidays</li>
<li>Professional development opportunities</li>
<li>Employee assistance program</li>
<li>Company-sponsored events and activities</li>
<li>Hybrid Work Environment</li>
<li>Pay Range: $55,000-65,000/year</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
Located in a creative hub of Costa Mesa, Morrissey Associates has focused on providing design services to the educational sector since 1998.&nbsp; We offer an integrated project approach in a small office environment, providing numerous opportunities for growth and advancement.
The Executive Assistant’s will provide a wide range of administrative and organizational support to executives.&nbsp; The EA will work with the President and Vice President to coordinate oversight of their administrative functions for accounting, office management and human resources.&nbsp; The Executive Assistant will be expected to contribute to better organization and planning as well as assist in implementing executive initiatives and perform occasional clerical tasks.
Responsibilities:
<ul>
<li>Executive Assistant duties may include but not be limited to:</li>
</ul>
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage Calendar, Prioritize meetings and appointments.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Confirm meetings and assist in preparing meeting deliverables.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Respond to communications.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide Administrative assistance such as overseeing and proofing outgoing announcements, blogs, letters, website updates&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;and&nbsp;other correspondence.
<ul>
<li>Executive assistant will&nbsp;provide general clerical assistance as needed.</li>
<li>Executive Assistant will&nbsp;coordinate and collaborate on&nbsp;special executive projects and initiatives.</li>
</ul>
​Qualifications:
<ul>
<li>Five years’ experience in Executive assistance is preferred.</li>
<li>College degree is preferred.</li>
<li>Strong time management and organization skills.</li>
<li>Expert understanding of MS Office Suite.</li>
<li>Strong analysis and critical thinking skills.</li>
<li>Deadline and detail oriented.</li>
<li>Strong leadership qualities with the ability to solve problems independently.</li>
<li>Ability to work in a small office team environment.</li>
<li>Ability to prioritize tasks and disseminate information to maintain timely workflow.</li>
<li>Strong verbal and written communication skills.</li>
</ul>

<h3>Job Description</h3>
Job Description
For the highly organized, people-savvy pro who thrives in a fast-paced, relationship-driven environment. Be the strategic right hand that keeps our business moving at top speed.
The Executive Assistant will serve as the right hand to Anna Cook, Branch Manager, providing high-level organizational and administrative support to ensure smooth day-to-day operations. This role is central to keeping our high-performing mortgage team running efficiently and effectively. You'll manage schedules, oversee projects, and act as a trusted representative for the Branch Manager, ensuring the business operates with precision, professionalism, and purpose
<ul>
<li>Hourly pay: $22-$27 based on experience</li>
<li>Health, dental, vision, life, and disability insurance</li>
<li>Retirement plan and parental leave</li>
<li>Hands-on training and career growth opportunities</li>
<li>Monday-Friday schedule with evenings and weekends off</li>
</ul>
If you're proactive, organized, and excited to play a critical role in driving success, apply today!
 Benefits
Hourly Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Parental Leave
Hands on Training
Mon-Fri Schedule
Career Growth Opportunities
Retirement Plan
Occasional evenings/weekends for events
 Responsibilities 
<ul>
<li>Manage and maintain the Branch Managers' calendar, meetings, events, and follow-ups</li>
<li>Coordinate client and marketing gift programs to ensure timely delivery</li>
<li>Support marketing initiatives across digital and print platforms</li>
<li>Plan, prepare, and attend networking events, mixers, and social activities</li>
<li>Serve as a warm, professional point of contact for clients and referral partners</li>
<li>Handle office operations, including supplies, orders, and errands</li>
</ul>
 Requirements 
<ul>
<li>Prior experience as an Executive Assistant, Administrative Assistant, or similar role</li>
<li>Strong organizational and time management skills; able to balance multiple priorities</li>
<li>Exceptional written and verbal communication skills with a professional, people-first approach</li>
<li>Adaptable under pressure; able to remain calm in fast-paced situations</li>
<li>Positive, proactive, and resourceful; anticipates needs and offers solutions</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $90,000 - $110,000 DOE 
WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.
 
Were looking for a highly organized and detail-oriented Executive Assistant to support the firms Executive Director. If you have experience in immigration support, or legal administration, this could be a fantastic opportunity for you to grow your career.
 
What Youll Be Doing:
<ul>
<li>Project management for the operations team</li>
<li>Support strategy to improve office operational efficiency</li>
<li>Produce reports and handle vendor and internal contracts</li>
<li>Work on various administrative projects as directed by leadership</li>
<li>Support in-office file production needs</li>
</ul>
 
Requirements:
<ul>
<li>Bachelors degree</li>
<li>Experience in managing a team</li>
<li>Experience in legal admin</li>
<li>Familiarity with immigration visa types</li>
<li>Prior experience in a leadership position at a professional office setting</li>
<li>Strong writing skills with an emphasis on email correspondence in a professional work setting</li>
<li>Excellent written English and high attention to detail</li>
<li>Strong confidentiality, accuracy, and compliance skills</li>
<li>Great organizational abilities and comfort managing multiple cases/projects</li>
<li>Excellent attention to detail, organization, and follow-through with all responsibilities</li>
<li>Ability to work independently, multitask, and prioritize workload in a fast-paced environment</li>
<li>Professional presentation and effective communication skills with a variety of stakeholders, including employees and clients</li>
<li>Leadership ability to manage challenges and oversee employees</li>
<li>Proficiency with tools like Microsoft Excel, Adobe, Zoom, Salesforce experience is a plus</li>
<li>Coordinate company-wide activities and operations to ensure efficiency and compliance</li>
</ul>
 
Interested applicants should submit a cover letter and resume. Salary may vary based on location and experience. The expected salary range for this position is between $90,000 and $110,000 per year.
 
Diversity inspires excellence.WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it isourresponsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.

<h3>Job Description</h3>
Job DescriptionSalary: $67,000 - $72,000 
Executive Assistant
Los Angeles Waterkeeper (Los Angeles, CA)
Los Angeles Waterkeeper (LAW) is a dynamic environmental nonprofit organization seeking a highly motivated individual to join our team as Executive Assistant. This position will work closely under the supervision of the Operations Director and support the work of the administrative team and specifically the Executive Director. Candidates should have experience in scheduling, work planning, data management, and other administrative duties.This person will be a proactive troubleshooter with impeccable organizational skills and attention to detail.
Responsibilities:
<ul>
<li>Calendar management for the Executive Director (ED). Prioritize requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</li>
</ul>
<ul>
<li>Manage the EDs administrative tracking such as timesheets and task management, upcoming deadlines, and status of key projects.</li>
</ul>
<ul>
<li>Arrange for travel when necessary. Book flights, rental cars, hotels, etc. Track all travel expenses for reporting to the Operations Director.</li>
</ul>
<ul>
<li>Manage preparation for Board meetings including scheduling, preparation of meeting materials, location and lunch arrangements when relevant, minute taking and attendance tracking.</li>
</ul>
<ul>
<li>Prepare materials for staff and operations meetings such as agendas, reports, presentations, notes from previous meetings, and be prepared to take minutes in meetings. Keep all materials organized and archived in shared files.</li>
</ul>
<ul>
<li>Facilitate Zoom and Teams meetings.</li>
</ul>
<ul>
<li>Under the supervision of the Operations Director, manage all IT operations for the organization including but not limited to basic troubleshooting, procuring new equipment, acting as the primary liaison with IT consultants, managing inventory, and making recommendations for upgrades.</li>
</ul>
<ul>
<li>Support the offboarding and onboarding of all staff and interns by setting up accounts with IT, ordering equipment, and creating and ordering business cards.</li>
</ul>
<ul>
<li>Serve as leader in office management by maintaining inventory of office supplies and materials, keeping the supply closet organized and the office welcoming and tidy. Will also manage the building tenant portal for work orders, guest list management, visitation requests, parking validation, andcommon area reservations. </li>
<li>Serve asco-floor warden for safety drills and procedures and ensure staff receives adequate training on all safety protocols.</li>
</ul>
<ul>
<li>Retrieve the mail daily and be responsible for package delivery and security.</li>
</ul>
<ul>
<li>Support organization of all-team events such as scheduling staff meetings, team trainings, team building outings, annual holiday dinners, birthdays and other celebrations.</li>
</ul>
<ul>
<li>Provide administrative support to all departments as needed, e.g., filing, organizing meetings, arranging travel, etc.</li>
</ul>
<ul>
<li>Support Waterkeeper events as needed including community cleanups and fundraisers. May include occasional evenings and weekends.</li>
</ul>
Qualifications &amp; Requirements:
<ul>
<li>Ideally have a passion for water, healthy ecosystems, resilient communities, and environmental justice</li>
</ul>
<ul>
<li>Bachelors degree in related field preferred, but we encourage candidates with equivalent professional experience otherwise meeting qualifications to apply</li>
</ul>
<ul>
<li>At least two years of administrative experience in similar role</li>
</ul>
<ul>
<li>Skilled at project and people management including ability to oversee timelines, task lists and budgets</li>
</ul>
<ul>
<li>Strong organizational skills and impeccable attention to detail</li>
</ul>
<ul>
<li>Experience working in a fast-paced, nonprofit setting. Must be comfortable juggling multiple projects and adopting new skills as necessary. Flexibility is an asset as the organization grows and evolves.</li>
</ul>
<ul>
<li>Has reliable transportation to be able to come to LAWs DTLA office and get to events throughout LA (sometimes transporting supplies)</li>
</ul>
<ul>
<li>Resides in LA County or near enough to commute to downtown Los Angeles three days a week.</li>
</ul>
<ul>
<li>Familiarity with Microsoft Office suite and virtual communications such as Zoom and Teams.</li>
</ul>
<ul>
<li>Ability to adopt new software quickly and assist with adoption across teams.</li>
</ul>
Salary, Benefits &amp; Terms
Salary $67,000 - $72,000 based on experience. This is a full-time, exempt position that reports to the Operations Director.
Benefits:
<ul>
<li>paid health, vision, and dental insurance</li>
</ul>
<ul>
<li>403(b)-retirement plan with match</li>
</ul>
<ul>
<li>Hybrid work option (remote and in-office)</li>
</ul>
<ul>
<li>Generous paid time off policy</li>
</ul>
<ul>
<li>13 holidays observed annually plus 3 floating holidays</li>
</ul>
<ul>
<li>Paid winter break Dec 24 Jan 1</li>
</ul>
Start Date As soon as possible, with a target start of February 3, 2026
To Apply
We will be accepting applications on a rolling basis. We encourage you to apply online, or you may submit a cover letter, resume, and three references to <a href="mailto:careers@lawaterkeeper.org" target="_blank">careers@lawaterkeeper.org</a>. Deadline to apply is January 23, 2026.
An Equal Opportunity Employer
Our goal is to be a diverse workforce that is representative of the communities we serve. LA Waterkeeper encourages applications from Black, Indigenous, People of Color, Persons with Disabilities, Women and Gender-nonconforming people especially in occupations or positions where they are underrepresented. We do not discriminate based on any class protected by law. 
About Los Angeles Waterkeeper LA Waterkeeper was founded in 1993 to fight for the health of the regions waterways, and for sustainable, equitable and climate-friendly water supplies. We envision the region as an international leader on integrated, sustainable, and equitable water management; a region that is water self-sufficient, and where all waterways throughout the county are safe, healthy, and accessible to the public. More about us can be found at lawaterkeeper.org.

<h3>Job Description</h3>
Job Description

Executive Assistant / Project Manager
Williamsburg, Brooklyn | On-Site
75k-100k
Overview Seeking a highly organized Executive Assistant / Project Manager to support senior leadership and help manage day-to-day priorities and projects in a growing healthcare organization.
Responsibilities
<ul>
<li>
Manage calendars, scheduling, and executive support
</li>
<li>
Track projects, tasks, and follow-ups
</li>
<li>
Coordinate communication and ensure deadlines are met
</li>
<li>
Assist with operational and administrative projects
</li>
</ul>
Qualifications
<ul>
<li>
2+ years in an EA, Project Coordinator, or similar role
</li>
<li>
Strong organization and communication skills
</li>
<li>
Reliable, detail-oriented, and proactive
</li>
</ul>
Email resumes to <a href="mailto:yanky@maiplacement.com" target="_blank">yanky@maiplacement.com</a>

<h3>Job Description</h3>
Job Description
QUALIFICATIONS
<ul>
<li>A bachelor’s degree from a four-year University or university</li>
<li>Minimum 2 years’ experience as an Executive Administrative Assistant</li>
<li>Extremely proficient with Microsoft Office</li>
<li>Exemplary planning and time management skills</li>
<li>Ability to stay calm in high-stress situations</li>
<li>Extremely high level verbal and written communication skills</li>
<li>A precise command of grammar, punctuation, spelling and correct usage of the English language is required</li>
<li>Discretion with personal and confidential information</li>
<li>Ability to multi-task and meet deadlines</li>
<li>Self-starter and exercise sound judgement</li>
<li>Strong organizational skills</li>
<li>Proactive approach to problem solving</li>
<li>A positive demeanor and an ability to relate to a broad range of individuals inside and outside the University</li>
<li>Attention to detail</li>
</ul>
PERFORMANCE RESPONSIBILITIES
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assume the role as the primary point of contact between the executives and internal/external clients
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain a master calendar of all conferences, University events, and appointments
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Arrange executive travel, hotel, and travel arrangements as needed
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor office supply levels; reorder when appropriate
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Develop and carryout efficient documentation and filing system for both paper and electronic records
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule meetings and appointments and routinely inform President/Chief of Staff of schedules, obligations and commitments.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare invoices, reports, memos, letters, and other documents, using Microsoft applications – Word, Excel, PowerPoint, and Publisher.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare responses to correspondence containing routine inquiries.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer phone calls, direct calls to appropriate parties and/or take messages.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Greet visitors, ascertain purpose of visit and direct said persons to the appropriate office.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Read and analyze incoming memos, submissions, and reports to determine their significance and share such with the President or Chief of Staff to the President prior to distribution to appropriate persons/offices.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Open, sort, and distribute incoming correspondence, including faxes and email.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare various travel forms and requisitions for business travel.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform other related duties as assigned by the supervisor to enhance the operations of the Office of the President.
Company DescriptionLocated in beautiful Hawkins, Texas, Jarvis Christian University, private, co-ed Historically Black Liberal Arts, four-year institution with a rich history and high standards of educational excellence. Founded in 1912, we are affiliated with the Christian Church (Disciples of Christ)., The mission of the university is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery. Jarvis Christian is accredited by the Southern Association of Colleges and Schools Commission on Colleges and, this year, is celebrating 110 years of educating students. Jarvis Christian offers programs in Criminal Justice, Business Management, Religion, Data Analytics and Cybersecurity and attracts a diverse student body from 22 states and cover 60 nations. 
<h3>Company Description</h3>
Located in beautiful Hawkins, Texas, Jarvis Christian University, private, co-ed Historically Black Liberal Arts, four-year institution with a rich history and high standards of educational excellence. Founded in 1912, we are affiliated with the Christian Church (Disciples of Christ)., The mission of the university is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery. Jarvis Christian is accredited by the Southern Association of Colleges and Schools Commission on Colleges and, this year, is celebrating 110 years of educating students. Jarvis Christian offers programs in Criminal Justice, Business Management, Religion, Data Analytics and Cybersecurity and attracts a diverse student body from 22 states and cover 60 nations.

Executive Administrative Assistant

<h3>Job Description</h3>
**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent**
 
We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:
<ul>
<li>Greet and assist visitors with professionalism and warmth.</li>
<li>Generate, maintain and distribute routine reports as directed.</li>
<li>Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.</li>
<li>Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.</li>
<li>Coordinate meetings and prepare conference room for use.</li>
<li>Maintain the department filing system, both electronic and paper.</li>
<li>Prepare expense reports.</li>
<li>Coordinate travel arrangements as needed.</li>
<li>Maintain office supply inventory and place orders as needed.</li>
<li>Special projects as assigned.</li>
</ul>
 
NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform 
 
Qualifications
<ul>
<li>The successful candidate will meet the following qualifications:</li>
<li>High school degree or equivalent is required; associate degree preferred.</li>
<li>3 or more years of experience in an administrative support role is preferred.</li>
<li>Proficient with Microsoft Office software skills.</li>
<li>Professional attitude and demeanor.</li>
<li>Must have excellent written and verbal communication.</li>
<li>Maintain confidentiality and discretion.</li>
<li>Ability to work independently with minimal supervision.</li>
<li>Able to prioritize for self and others, as well as managing internal and external customers.</li>
<li>Able to handle diverse workload using strong organization skills to meet deadlines.</li>
<li>Flexible and available to assist anyone in the department with needs.</li>
</ul>

<h3>Job Description</h3>
Job Description
Residential carpet contractor is searching for a well-organized, detail-oriented individual to provide support the office of the President. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers and senior level executives. Due to the dynamic nature of our executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. College degree is preferred.
We are a small but active privately owned company and have been in business for over 134 years in the very demanding and competitive New York City market. We believe that "the only foolish question is the one that is not asked" and strongly encourage our employees to ask appropriate questions in a timely manner to gain understanding. We are seeking someone who is a self-starter, enjoys problem solving and has a "sense of urgency" to complete tasks. This is an excellent opportunity to acquire expert knowledge and enhanced job skills with an established and growing company in a unique and challenging field. We will actively strive every day to develop you and your colleagues for what we believe is a challenging yet supportive business environment.
Responsibilities:
<ul>
<li>Support the President primarily and provide additional support to managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently</li>
<li>Manage communication with employees by liaising with managers on various projects and tasks</li>
<li>Provide administrative and office support, such as drafting email correspondence, taking meeting notes, and printing and scanning files</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Manage professional and personal scheduling for CEO, including mail, emails, phone calls, client management, and other company logistics</li>
<li>Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.</li>
<li>Interview and hire staff for multiple departments and manage the employee onboarding process</li>
<li>Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices</li>
<li>Answer phone calls and emails and direct to the appropriate person or department, or effectively deal with inquiries to the business in general</li>
<li>Ensure facilities and office equipment are always in good working order.</li>
<li>Create shipping labels and BOL’s as needed</li>
<li>Create sales orders using Netsuite program</li>
<li>Contact IT with any issues the President may be facing</li>
<li>Place orders for the company (equipment, office supplies, company gear, food etc)</li>
</ul>
Required skills and qualifications:
<ul>
<li>2 years of experience in an administrative role reposting directly to upper management</li>
<li>Strong research and analytical skills with an ability to understand and analyze a wide variety of data points.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li>
<li>Proficiency with office programs and an aptitude for learning new software and systems</li>
<li>Flexible team player, willing to adapt to changes and unafraid of challenges</li>
<li>Ability to maintain confidentiality of information related to the company and its employees</li>
</ul>
Salary based on experience and qualifications. We do offer a medical plan.

<h3>Job Description</h3>
Job Description
Position Summary
 The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO’s calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information. 
Key Responsibilities
<ul>
<li>Manage CEO’s calendar, scheduling, and correspondence.</li>
<li>Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials.</li>
<li>Support the CEO in advocacy work—tracking legislation, assisting with research, and preparing talking points.</li>
<li>Prepare presentations, reports, and follow-up communications as directed.</li>
<li>Maintain organization of digital and physical executive files.</li>
<li>Coordinate with staff leadership to ensure alignment on priorities and communication.</li>
<li>Provide general administrative support for CEO projects, grants, and special initiatives. </li>
</ul>
Qualifications
<ul>
<li>3–5 years of experience providing executive-level support.</li>
<li>Strong writing, organizational, and time-management skills.</li>
<li>Proficiency in Microsoft Office Workspace.</li>
<li>Experience preparing board materials, minutes, and correspondence.</li>
<li>Ability to maintain confidentiality and handle sensitive issues with professionalism.</li>
<li>Strong attention to detail and proactive communication skills.</li>
<li>A creative and witty communicator who enjoys storytelling, visual consistency, and keeping materials on-brand.</li>
<li>
Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite
Benefits:
</li>
<li>SafeHarbor 401k with 4% Company Match
<ul>
<li>Eligible after 1000hrs</li>
</ul>
</li>
</ul>
 #hc213706

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