Executive Administrative Assistant

Jarvis Christian University

Hawkins, TX 75765, USA

Published: 6/14/2022

Full Time

Job Description

QUALIFICATIONS

A bachelor’s degree from a four-year University or university
Minimum 2 years’ experience as an Executive Administrative Assistant
Extremely proficient with Microsoft Office
Exemplary planning and time management skills
Ability to stay calm in high-stress situations
Extremely high level verbal and written communication skills
A precise command of grammar, punctuation, spelling and correct usage of the English language is required
Discretion with personal and confidential information
Ability to multi-task and meet deadlines
Self-starter and exercise sound judgement
Strong organizational skills
Proactive approach to problem solving
A positive demeanor and an ability to relate to a broad range of individuals inside and outside the University
Attention to detail

PERFORMANCE RESPONSIBILITIES

· Assume the role as the primary point of contact between the executives and internal/external clients

· Maintain a master calendar of all conferences, University events, and appointments

· Arrange executive travel, hotel, and travel arrangements as needed

· Monitor office supply levels; reorder when appropriate

· Develop and carryout efficient documentation and filing system for both paper and electronic records

· Schedule meetings and appointments and routinely inform President/Chief of Staff of schedules, obligations and commitments.

· Prepare invoices, reports, memos, letters, and other documents, using Microsoft applications – Word, Excel, PowerPoint, and Publisher.

· Prepare responses to correspondence containing routine inquiries.

· Answer phone calls, direct calls to appropriate parties and/or take messages.

· Greet visitors, ascertain purpose of visit and direct said persons to the appropriate office.

· Read and analyze incoming memos, submissions, and reports to determine their significance and share such with the President or Chief of Staff to the President prior to distribution to appropriate persons/offices.

· Open, sort, and distribute incoming correspondence, including faxes and email.

· Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties

· Prepare various travel forms and requisitions for business travel.

· Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

· Perform other related duties as assigned by the supervisor to enhance the operations of the Office of the President.

Company DescriptionLocated in beautiful Hawkins, Texas, Jarvis Christian University, private, co-ed Historically Black Liberal Arts, four-year institution with a rich history and high standards of educational excellence. Founded in 1912, we are affiliated with the Christian Church (Disciples of Christ)., The mission of the university is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery. Jarvis Christian is accredited by the Southern Association of Colleges and Schools Commission on Colleges and, this year, is celebrating 110 years of educating students. Jarvis Christian offers programs in Criminal Justice, Business Management, Religion, Data Analytics and Cybersecurity and attracts a diverse student body from 22 states and cover 60 nations.

Company Description

Located in beautiful Hawkins, Texas, Jarvis Christian University, private, co-ed Historically Black Liberal Arts, four-year institution with a rich history and high standards of educational excellence. Founded in 1912, we are affiliated with the Christian Church (Disciples of Christ)., The mission of the university is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery. Jarvis Christian is accredited by the Southern Association of Colleges and Schools Commission on Colleges and, this year, is celebrating 110 years of educating students. Jarvis Christian offers programs in Criminal Justice, Business Management, Religion, Data Analytics and Cybersecurity and attracts a diverse student body from 22 states and cover 60 nations.