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<h3>Job Description</h3>
Job Description
We are a well-established drilling contractor, seeking the perfect staff member to support our expanding operation. Currently seeking an Administrative Assistant in our Maryland office to support the daily operations. Tasks include managing AP/AR, coordinating office needs, and providing general administrative support to enhance overall efficiency. 
The qualified candidate has experience in administrative or office support roles (preferably in the construction or contracting industry), familiarity with QuickBooks, Google Workspace and Microsoft Office, professional presentation, strong organizational and communication skills and the ability to manage multiple tasks with attention to detail.
This is an hourly position with work hours Mon-Fri. 
Benefits include medical/dental, paid holidays and vacation, 401(k) and more.
*Drug-free workplace*

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
<li>Process Accounts Payable and Accounts Receivable&nbsp;</li>
<li>Other tasks as assigned by company executives.</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Description
Overview
Pay: $17 - $19 per hour, paid weekly
Schedule: Monday - Friday, 8am - 5pm

American Residential Services is the largest provider of residential services in the US, employing more than 7000 professionals across the country. ARS has been serving its customers with HVAC, Plumbing and Electrical solutions for over 45 years since its establishment in 1975.

Check out what we offer:
<ul>
<li>Access to insurance available at 31 days of employment</li>
<li>Low-cost Medical Insurance options, starting at $5 per week</li>
<li>Dental and Vision Insurance options</li>
<li>Health Savings Account or Flexible Spending Account</li>
<li>401(k) with company match</li>
<li>HSA and Flexible Spending Account</li>
<li>Paid Time Off &amp; Holiday Pay</li>
<li>Company paid life insurance</li>
<li>Learn more by visiting <a href="http://www.myarsrewards.com/" target="_blank">www.myarsrewards.com/</a></li>
</ul>

Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.
 
Responsibilities
<ul>
<li>Support to include typing proposals and correspondence, sending faxes, arranging meeting times and locations and preparing reports.</li>
<li>Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.</li>
<li>Conducts subject research and assembles materials from files and records as necessary to complete special projects and/or report assignments.</li>
<li>Maintains various operations statistics for reporting to include advertising, sales, job cost, call tracking and budget.</li>
<li>Setup and troubleshoot electronic devices, such as laptops, cell phones, tablets</li>
<li>Matches payable invoices with checks for mailing.</li>
<li>Prepares and delivers Certificates of Insurance and W-9 forms to requesting customers.</li>
<li>Prepares and submits purchase orders for marketing purchases.</li>
<li>Updates and generates regular reports.</li>
<li>Maintains petty cash.</li>
<li>Opens and distributes mail.</li>
<li>May schedule appointments for vehicle repair/servicing and distribute gas cards.</li>
<li>May process and balance credit card accounts.</li>
<li>May assist in entering payroll information and reconciling payroll reports.</li>
<li>May file auto and general liability claims, coordinate processes and provide follow-up.</li>
</ul>
 
Qualifications
<ul>
<li>Some level of experience and/or advanced training or any equivalent combination of education and experience may be substituted.</li>
<li>Must be able to report to the Myrtle Beach office for in-office work, Monday - Friday.</li>
<li>Must be computer literate with knowledge of Microsoft Office. </li>
</ul>
*This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amounts depend on experience and will be paid out according to an offer letter addendum. American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination. For more information about how we collect and use personal information, see our privacy policy here: <a href="https://www.ars.com/privacy-policy" target="_blank">https://www.ars.com/privacy-policy</a>.

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionIndustry leader in custom automatic gate systems with national recognition. 
<h3>Company Description</h3>
Industry leader in custom automatic gate systems with national recognition.

Administrative assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled Administrative Assistant to join our team in Shoreline, Washington. In this contract position, you will play a vital role in ensuring smooth office operations by handling administrative tasks with efficiency and professionalism. The ideal candidate has a strong background in administrative support and thrives in a fast-paced, detail-oriented environment. Responsibilities: • Manage inbound calls and direct them to the appropriate departments or individuals. • Perform receptionist duties, including greeting visitors and managing front desk operations. • Enter and update data accurately into systems while adhering to confidentiality standards. • Provide administrative office support to ensure daily operations run smoothly. • Maintain compliance with HIPAA regulations when handling sensitive information. • Organize and maintain files, records, and documentation to ensure accessibility. • Assist with scheduling appointments and coordinating meetings for staff. • Monitor and order office supplies to maintain inventory levels. • Collaborate with team members to support various administrative projects as needed.• At least 2 years of experience in administrative assistance or a related role. • Proficiency in handling inbound calls and managing receptionist tasks effectively. • Strong data entry skills with attention to accuracy and detail. • Familiarity with administrative office procedures and systems. • Knowledge of HIPAA regulations and ability to handle sensitive information appropriately. • Excellent organizational and multitasking abilities. • Strong communication skills, both written and verbal. • Ability to work well in a fast-paced, team-oriented environment.

<h3>Job Description</h3>
Job Description
Texas Care provides a continuum of community­ based behavioral health programs to assist individuals in their recovery from mental illness and/or addictive disorders. The Administrative Assistant Receptionist works closely under the direction of the Clinical Director supporting Texas Care locations throughout the state of Texas and performs a wide variety of clerical duties to support Clinical Director, staff members, and clients.
Duties:
· Assist with contract and credentialing all behavioral health staff and Texas Care locations throughout Texas. Update Clinical Director with contracting and credentialing status routinely as directed.
· Submit claims daily, follows up on any rejected or denied claims, and resolves any issues and/or discrepancies.
· Performs routine quality assurance phone calls with clients and documents in progress note in individual charts. Submits contact report regarding status of phone contacts to Clinical Director.
· Assists as directed by Clinical Director in routine monitor of individual charts following the approved chart audit from.
· Files all client documentation in individual charts within one (1) business day of receipt of documentation.
· Answers telephone calls. Screen and routes callers to appropriate locations and personnel.
· Manages incoming requests for behavioral health services and prioritizes appointments using a brief assessment format over the telephone or in person.
· Assists with insurance verification and billing process.
· Assists psychiatric provider by reviewing requests for services, scheduling appointments for the psychiatric provider, and providing general communication to patients requesting refills or who may have questions regarding their medications.
· Provides excellent customer service by using polite and positive language that makes people feel welcome, important, and appreciated.
· Informs staff of visitor arrival, checks for staff availability, and schedules appointments.
· Checks for mail and faxes and distributes to appropriate staff members.
· Organize and provide outreach activities within the community to assist with marketing and gaining referral agencies.
· Participates in agency trainings to enhance skill development, procedural/policy compliance and maintenance of an environment that ensures a recovery focused approach.
· Participates in regularly scheduled supervisory sessions.
· Performs other duties as assigned to meet Clinical Director and Texas Care needs.
· Perform general office maintenance tasks such as keeping the office clean, safe, and organized.
QUALIFICATIONS:
While not required, a minimum BA/BS Degree is preferred with a major in a human service field, such as psychology, counseling, sociology, or a related subject area.
Spanish speaking is a plus!
Interest in working with diverse populations and learning about culture and various forms of culturally appropriate interventions.
Physical Demands: Must be in good general health and demonstrate emotional stability. Must be able to lift up to and in excess of 25 pounds throughout the workday. Sit, stand, bend, lift, and move intermittently during working hours.
Working environment: Works in well lighted/ventilated areas. Subject to hostile and emotionally upset residents, family members, etc. Able to learn to work with culturally diverse staff with culturally different styles of communication.
• Familiarity with insurance billing and claims submissions a plus.
• Previous experience with contracting and credentialing is highly desirable.
CPR certification or ability to take and pass a course.
• Must pass criminal background check to ensure that individuals do not come in contact with and are not provided services by a staff member who has a conviction for any of the criminal offenses listed in Texas Health and Safety Code, §250.006, or for any criminal offense that our agency has determined to be a contraindication to employment.
Jobs offers will be contingent on the successful applicant’s proof of authorization to work in the United States and the results of a background check related to the job requirements.
&nbsp;

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Department: Deposit Operations
Salary: $35,500 - $44,275
Status: Non-Exempt
Who We Are
At Timberline Bank, our people are our most valuable asset. We seek qualified employees who enjoy people, are innovative, and who are eager to learn. We, in return, provide opportunities for personal advancement and professional growth. The driving force behind our dedication to providing a "Better, Faster, Easier. -Always." experience is the Timberline Team. From the moment you enter the building, we greet you as a person, not an account number-our belief in the value of exceeding customers' high expectations is what makes Timberline Bank a bank here for our community. Our commitment has been and always will be to provide high-quality personalized customer service. With the Timberline personal touch, the level of customer support is unparalleled. We want to support you and your financial well-being, whether through your personal or commercial needs. Each customer contributes to the success of our small business. TO US, IT IS PERSONAL.
What We Value
At Timberline Bank, the core of our culture is in the following values. We believe heavily in fulfilling each one of these to the highest degree. Our culture is the foundation of who we are as a team, and as a business.
<ol>
<li>Exceeding Customers’ High Expectations</li>
<li>Empowering a Dedicated Team</li>
<li>Having Fun While Winning</li>
<li>Passionate About our Communities</li>
<li>Value Added Resource for our Customers (Trusted Advisor)</li>
</ol>
Position Summary
The Administrative Assistant is a customer-facing, detail-oriented role responsible for managing front-of-house operations, supporting executive functions, and overseeing several key internal processes. This full-time position (8:00 AM – 5:00 PM) provides exceptional service to customers and internal staff, facilitates daily lobby operations, and ensures seamless coordination of meetings, mail handling, and vendor interactions. While this role still supports the coffee bar and customer hospitality, it includes additional administrative oversight and approval responsibilities that distinguish it from the Customer Concierge I role.
Essential Duties and Responsibilities
Customer Experience &amp; Lobby Operations
<ul>
<li>Greet and host customers upon entry, ensuring a welcoming and professional atmosphere.</li>
<li>Bilingual team members play will help create a seamless experience for Spanish-speaking customers by providing translation support within the branch, as well as cross-functional translation assistance to departments such as the Teller line , New Accounts, and Lending as needed.</li>
<li>Open the front doors at 9:00 AM daily and ensure the lobby is clean, organized, and ready for customer traffic.</li>
<li>Maintain lobby cleanliness, including checking for and removing trash and clutter throughout the day.</li>
<li>Assist with bank tours and help coordinate larger visits and meetings as needed.</li>
<li>Prepare the lobby for Monday morning meetings and monthly nonprofit hosting.</li>
<li>Accept legal documents such as garnishments or warrants and deliver to Risk Management.</li>
</ul>
Administrative Coordination &amp; Communication
<ul>
<li>Sort and deliver incoming mail and manage return mail distribution.</li>
<li>Scan invoices and route to appropriate departments, including Accounts Payable and other branches.</li>
<li>Coordinate and facilitate FedEx deliveries and invoice processing.</li>
<li>Review and approve internal room reservations; for external community room bookings, confirm availability and coordinate logistics with appropriate departments.</li>
<li>Maintain and update the Outlook calendar for the boardroom, community room, and roof terrace.</li>
<li>Assist with executive management meetings by preparing rooms, setting up catering, and ensuring materials are in place.</li>
<li>Accept and coordinate with Marketing Team for orders of branded promotional items (e.g., water bottles, custom sleeves).</li>
<li>Serve as a backup for Customer Concierge I as needed</li>
<li>Other duties as assigned.</li>
</ul>
Coffee Bar Support &amp; Event Oversight
<ul>
<li>Assist with daily coffee bar coverage, maintaining quality service and presentation.</li>
<li>Approve and place orders for coffee bar supplies and monitor inventory levels for 1st floor.</li>
<li>Coordinate the monthly Coffee of the Month feature: approve flavor selection, manage inventory, and ensure marketing materials are displayed.</li>
<li>Host and coordinate monthly nonprofit guests: send invites, order supplies, greet representatives, and help serve coffee to customers.</li>
<li>Execute monthly coffee bar signage updates and collateral changes (e.g., donation box, flyers, tabletop furs).</li>
<li>Plan and facilitate monthly work anniversary and birthday breakfasts, including games or bonding activities.</li>
<li>Ensure VRC shred bins are emptied monthly and schedule shred days as needed.</li>
<li>Coordinate quarterly orders of Kids Corner toys and ensure the area remains well-stocked and clean.</li>
<li>Support marketing and executive team in planning and facilitating large donation presentations, gifts, or flower deliveries to customers or community members.</li>
</ul>
Physical Requirements &amp; Job Expectations
<ul>
<li>Spanish-speaking candidates will be given priority consideration.</li>
<li>Fast-paced, hands-on role requiring the ability to stand, walk, and move quickly between locations within the branch. Ability to lift and carry heavy items, including containers weighing up to 30 pounds (e.g., gallon-sized milk containers and coffee supplies).</li>
<li>Ability to work efficiently under pressure, particularly during busy periods when managing both customer service and operational tasks.</li>
<li>Exceptional customer service skills, with a focus on delivering a positive experience for all customers.</li>
<li>High School Diploma or equivalent.</li>
<li>Proficiency with office equipment and software (e.g., Microsoft Office Suite).</li>
</ul>
**Pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules, the salary range above represents the low and high end of the salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of the total compensation package for employees. Incentives based on Timberline Team goals may also be offered. In addition, Timberline Bank provides a variety of benefits to full time employees, including health insurance coverage, vision insurance, dental insurance, life and disability coverage, 401K plan, paid holidays and paid time off.
Equal Employer Opportunity Statement
Timberline Bank prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested. OUR COMPANY ADHERES TO A POLICY OF EMPLOYMENT-AT-WILL, WHICH ALLOWS EITHER PARTY TO TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

<h3>Job Description</h3>
Job Description
&nbsp;
About the Company Parkscapes Texas supports our local communities&nbsp;with turnkey services including guiding and facilitating park and playground designs, selecting products from the most extensive catalog of manufacturer partners in the market, and even managing park construction. We are looking for a full-time Administrative Assistant to join our team.&nbsp;
About the Role As an Administrative Assistant, your primary role will be to provide support and assistance for day-to-day office and sales operations. We are looking for a self-driven problem solver with keen attention to detail and focus on customer satisfaction.&nbsp; This is an in-person position located at our office in Houston, TX. Responsibilities The position includes, but may not be limited to, the following responsibilities and activities: Office Administration: 
<ul>
<li>Assist&nbsp;with daily administrative duties such as filing paperwork, handling mail operations,&nbsp;ordering and restocking office supplies,&nbsp;and&nbsp;managing phone calls and voicemails;&nbsp;provide&nbsp;high quality internal and external client service.&nbsp;&nbsp;</li>
</ul>
<ul>
<li>Coordinate all cross-team and&nbsp;company&nbsp;meetings and events.&nbsp;&nbsp;</li>
<li>Assist&nbsp;with&nbsp;preparing for&nbsp;tradeshows,&nbsp;including managing orders and&nbsp;logistics&nbsp;and&nbsp;preparing sales catalogs and merchandise.&nbsp;</li>
</ul>
Sales Operations and Support:
<ul>
<li>Manage the parts/warranty inbox and prioritize and track progress with detail in the CRM</li>
<li>Communicate directly by phone and email with customers to understand specific needs and desired outcomes </li>
<li>Research NPEI archives and communicate with internal teams to identify manufacturing years and available warranties. Collaborate with manufacturers to identify part numbers </li>
<li>Prepare quotes for customers and sales orders for processing. Submit warranty request for replacement parts.&nbsp;</li>
<li>Track multiple bid sites and public forums to search for opportunities that align with our business operations (Dodge, BXWA, and others).</li>
<li>Review and analyze RFP’s, RFQ’s and RFI’s.</li>
<li>Administer and update the CRM (Salesforce), ensuring all records are accurate and can be tracked by priority and urgency.</li>
</ul>
Requirements
<ul>
<li>High School Diploma or equivalent.</li>
<li>Ability to work with a sense of urgency in a dynamic, growing organization, with a willingness to learn and adapt to change.</li>
<li>Proficiency in MS Office software applications.</li>
<li>Salesforce or related CRM experience a plus.</li>
<li>Excellent communication, interpersonal, and Customer service skills.</li>
<li>Willingness to partner and solve problems cross-departmentally.</li>
</ul>
Working Hours
<ul>
<li>8:00a-5:00p, Monday - Friday plus overtime as needed</li>
<li>This position works onsite at our Houston office.</li>
</ul>
Salary
<ul>
<li>$20.00-$24.00 per hour</li>
</ul>
Benefits
<ul>
<li>Group health benefits</li>
<li>Paid Sick Leave</li>
<li>On-the-job training</li>
<li>401k with 4% employer matching</li>
<li>Business casual work attire</li>
</ul>
All offers are contingent on the successful completion of pre-employment background checks. Relocation and sponsorship are not available.&nbsp;
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<h3>Job Description</h3>
Job Description
Administrative Assistant (Temporary) LocationDallas, TX | Onsite Compensation &amp; Schedule • Pay Rate: $19/hour; $28.50/hour for overtime • Schedule: standard hours are Monday-Friday, 8am-4:30pm, mandatory overtime will be required; must be flexible to work between 6:00am and 11:00am, any day of the week • Employment Type: Temporary (W2) Role Impact This temporary Administrative Assistant role supports large-scale, time-sensitive operations for the client during critical election periods. Success is defined by speed, accuracy, flexibility, and dependable administrative execution in a high-volume environment. KEY RESPONSIBILITIES • Perform high-volume, accurate data entry (30 WPM) across multiple departments and systems • Support election operations by coordinating with judges and voting sites, processing ballot-by-mail, and handling election materials • Open and process large volumes of mail; prepare totes and binders; lift and move materials weighing up to 25–30 lbs. • Provide administrative support including research, reporting, payroll/HR assistance, and interdepartmental coordination • Deliver strong customer service and complete other duties as assigned MINIMUM QUALIFICATIONS • Minimum 1 year of clerical or administrative experience • Ability to type at least 30 WPM (will be tested) • Strong computer literacy with basic math proficiency • Strong communication and listening skills with the ability to work extended and overtime hours • High school diploma or GED required CORE TOOLS &amp; SYSTEMS • Microsoft Office (Word, Excel, Outlook) • Data entry and database systems • Email and internal communication tools • Office equipment (printers, scanners, copiers) Preferred Skills • Experience supporting large-scale or time-sensitive operations • Ability to maintain accuracy under pressure and tight deadlines • Prior public-sector or operational support experience Legal Notice By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from CornerStone and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at: <a href="https://www.cornerstonestaffing.com/privacy" target="_blank">https://www.cornerstonestaffing.com/privacy</a>
Company DescriptionCornerStone Staffing has been servicing the Dallas-Fort Worth metroplex since 1991. We are committed to supporting our community through our core values of compassion, integrity, self discipline, and faith. CornerStone currently has 11 offices across the Metroplex to serve your needs. If you are a job seeker looking for short-term supplemental income or a full-time position that will launch a new career, we can assist you in finding the right opportunity! 
<h3>Company Description</h3>
CornerStone Staffing has been servicing the Dallas-Fort Worth metroplex since 1991. We are committed to supporting our community through our core values of compassion, integrity, self discipline, and faith.\r\n\r\nCornerStone currently has 11 offices across the Metroplex to serve your needs. If you are a job seeker looking for short-term supplemental income or a full-time position that will launch a new career, we can assist you in finding the right opportunity!

<h3>Job Description</h3>
Job Description
We participate in Employment Verification (E-Verify)!
 
Administrative Assistant Profile
Experienced and highly adaptable Administrative Assistant with a strong problem-solving mindset with a focus on adaptability, to efficiently manage databases, process invoices, and provide exceptional administrative support. To implement a document digitization process that results in a 50% reduction in paper usage, enhanced data accessibility, and reduced document retrieval time by 40%. The ideal Administrative Assistant will demonstrate to have great problem-solving mindset allowing the role to tackle challenges head-on and find innovative solutions for improved efficiency and effectiveness.
Expectations of the Role
To maintain a mindset of exceptional organizational skills like coordinating complex schedules, maintaining records, and overseeing expense reports. Recognition for implementing a time-tracking system that reduces administrative errors by 25%, leading to improved efficiency and accurate payroll processing.
Responsibilities and Duties:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Detail-oriented Administrative Assistant with strong multitasking skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in managing office operations, handling correspondence, and overseeing inventory.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Successfully streamlined inventory management processes, resulting in a 15% reduction in stock discrepancies and improved overall inventory accuracy.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proactive mindset of an Administrative Assistant with excellent communication skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinating executive meetings, managing budgets, and facilitating interdepartmental collaboration.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Setting primarily goals as accomplishing a 30% reduction in meeting scheduling conflicts by implementing an automated calendar management system, resulting in improved productivity and time management.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Highly adaptable Administrative Assistant with a strong problem-solving mindset.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in managing databases, processing invoices, and providing exceptional administrative support.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Implemented a document digitization process that results in a 50% reduction in paper usage, enhanced data accessibility, and reduced document retrieval time by minimum 40%.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Goal-oriented Administrative Assistant with a passion for efficiency.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Adept at managing calendars, coordinating meetings, and organizing travel and/or event itineraries (if applicable).
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; To achieve a 20% increase in efficiency by implementing a new file organization system, reducing document retrieval time by 30% minimum.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; To maintain a strong drive to streamline processes and optimize productivity by choosing motivated and results-driven administrative professional best practices.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Detail-oriented Administrative Assistant with exceptional multitasking skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Detail-oriented professional that manages office operations, handling correspondence, and overseeing inventory as needed.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Teamwork and successfully streamlined inventory management processes, resulting in a 15% reduction in stock discrepancies and improved overall inventory accuracy.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to pay meticulous attention to detail sets the foundation for efficient and organized administrative support.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Other duties as assigned.
Your Impact
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proactive Administrative Assistant with excellent communication skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; To implement your active listening skills and ensure accuracy in communication.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Work as a team with your Direct Supervisor and/or Manager, Office Manager and the team.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; As an experienced administrative professional, you will specialize in coordinating executive meetings, managing budgets, and facilitating interdepartmental collaboration.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; You will accomplish a 30% reduction in meeting scheduling conflicts by implementing an automated calendar management system, resulting in improved productivity and time management within deadlines provided by your manager.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Your proactive nature and strong communication skills will contribute to smooth and effective administrative support for administrative and office purposes.
Essential skills and qualifications
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attention to detail and multi-task.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In-depth knowledge of filing principles.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong analytical and problem-solving skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work independently or team effectively.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum 2 years of experience as an Administrative Assistant.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficiency Google Workspace, and Microsoft Office: Excel, Word, Outlook.
Physical Requirements
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Typing, constant movement of your wrist.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prolonged time sitting down/standing up.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Stoop, kneel, crouch, or crawl. Lifting up to 25 lbs.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Push, pull, and/or potentially carry office supplies up to 25 lbs.
Benefits and Perks
6 Paid Holidays.
Medical, Vision and Dental Insurance.
Paid Time Off/Vacation Time Off (PTO).
Growth opportunities and professional development.
Competitive salary. (Commensurate with experience).
Company DescriptionAbout Us: Pacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow. The firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning. Our company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow. 
<h3>Company Description</h3>
About Us:\r\nPacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow.\r\n\r\nThe firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning. \r\n\r\nOur company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow.

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