Administrative Assistant

Job Description

Job Description

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Administrative Assistant Profile

Experienced and highly adaptable Administrative Assistant with a strong problem-solving mindset with a focus on adaptability, to efficiently manage databases, process invoices, and provide exceptional administrative support. To implement a document digitization process that results in a 50% reduction in paper usage, enhanced data accessibility, and reduced document retrieval time by 40%. The ideal Administrative Assistant will demonstrate to have great problem-solving mindset allowing the role to tackle challenges head-on and find innovative solutions for improved efficiency and effectiveness.

Expectations of the Role

To maintain a mindset of exceptional organizational skills like coordinating complex schedules, maintaining records, and overseeing expense reports. Recognition for implementing a time-tracking system that reduces administrative errors by 25%, leading to improved efficiency and accurate payroll processing.

Responsibilities and Duties:

· Detail-oriented Administrative Assistant with strong multitasking skills.

· Proficient in managing office operations, handling correspondence, and overseeing inventory.

· Successfully streamlined inventory management processes, resulting in a 15% reduction in stock discrepancies and improved overall inventory accuracy.

· Proactive mindset of an Administrative Assistant with excellent communication skills.

· Coordinating executive meetings, managing budgets, and facilitating interdepartmental collaboration.

· Setting primarily goals as accomplishing a 30% reduction in meeting scheduling conflicts by implementing an automated calendar management system, resulting in improved productivity and time management.

· Highly adaptable Administrative Assistant with a strong problem-solving mindset.

· Proficient in managing databases, processing invoices, and providing exceptional administrative support.

· Implemented a document digitization process that results in a 50% reduction in paper usage, enhanced data accessibility, and reduced document retrieval time by minimum 40%.

· Goal-oriented Administrative Assistant with a passion for efficiency.

· Adept at managing calendars, coordinating meetings, and organizing travel and/or event itineraries (if applicable).

· To achieve a 20% increase in efficiency by implementing a new file organization system, reducing document retrieval time by 30% minimum.

· To maintain a strong drive to streamline processes and optimize productivity by choosing motivated and results-driven administrative professional best practices.

· Detail-oriented Administrative Assistant with exceptional multitasking skills.

· Detail-oriented professional that manages office operations, handling correspondence, and overseeing inventory as needed.

· Teamwork and successfully streamlined inventory management processes, resulting in a 15% reduction in stock discrepancies and improved overall inventory accuracy.

· Ability to pay meticulous attention to detail sets the foundation for efficient and organized administrative support.

· Other duties as assigned.

Your Impact

· Proactive Administrative Assistant with excellent communication skills.

· To implement your active listening skills and ensure accuracy in communication.

· Work as a team with your Direct Supervisor and/or Manager, Office Manager and the team.

· As an experienced administrative professional, you will specialize in coordinating executive meetings, managing budgets, and facilitating interdepartmental collaboration.

· You will accomplish a 30% reduction in meeting scheduling conflicts by implementing an automated calendar management system, resulting in improved productivity and time management within deadlines provided by your manager.

· Your proactive nature and strong communication skills will contribute to smooth and effective administrative support for administrative and office purposes.

Essential skills and qualifications

· Attention to detail and multi-task.

· In-depth knowledge of filing principles.

· Strong analytical and problem-solving skills.

· Ability to work independently or team effectively.

· Minimum 2 years of experience as an Administrative Assistant.

· Proficiency Google Workspace, and Microsoft Office: Excel, Word, Outlook.

Physical Requirements

· Typing, constant movement of your wrist.

· Prolonged time sitting down/standing up.

· Stoop, kneel, crouch, or crawl. Lifting up to 25 lbs.

· Push, pull, and/or potentially carry office supplies up to 25 lbs.

Benefits and Perks

6 Paid Holidays.

Medical, Vision and Dental Insurance.

Paid Time Off/Vacation Time Off (PTO).

Growth opportunities and professional development.

Competitive salary. (Commensurate with experience).

Company DescriptionAbout Us:
Pacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow.

The firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning.

Our company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow.

Company Description

About Us:\r\nPacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow.\r\n\r\nThe firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning. \r\n\r\nOur company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow.