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<h3>Job Description</h3>
Job Description
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains office. 
This position offers a hybrid schedule, with four in-office work days and 1 remote work day per week.
The Position
Wilson Elser's White Plains office is currently seeking a Legal Secretary to work with a leading Medical Malpractice and Long-Term Care defense team.
Key Responsibilities
<ul>
<li>Prepare legal filings: format documents, pull exhibits, proofread and redact documents</li>
<li>Prepare court filings, become familiar with court rules and filing procedures</li>
<li>E-file court filings</li>
<li>Open new matters</li>
<li>Document management and organization, saving to network, indexing for file room</li>
<li>Retrieve court decisions from Westlaw</li>
<li>Prepare cover letters for attorney bills</li>
<li>Input billing information into billing software</li>
<li>Schedule conferences and depositions, maintain attorney calendars</li>
<li>Manage bills for third party vendors, process check requests and follow up with accounting</li>
</ul>
Qualifications
<ul>
<li>2+ years Litigation experience</li>
<li>Prior experience with litigation involving Medical Malpractice</li>
<li>Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities</li>
<li>Familiarity with New York State and Federal court procedures and rules</li>
<li>Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys</li>
<li>Open to taking on new responsibilities and challenging tasks</li>
<li>Excellent organizational skills with the ability to integrate into a fast-paced environment</li>
<li>Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)</li>
<li>Strong written and verbal communication skills</li>
<li>Licensed Notary</li>
</ul>
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. 
Salary Range: $70,000—$80,000 USD
Why Should You Apply? 
<ul>
<li>Benefits: Outstanding benefits package, including 401k match and generous PTO plan</li>
<li>Career Growth: Ample opportunities for professional development and advancement</li>
<li>Employee Perks: Access to corporate discount plans and other benefits</li>
</ul>
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at <a href="mailto:talentacquisition@wilsonelser.com" target="_blank">talentacquisition@wilsonelser.com</a>.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR

Legal Secretary - Medical Malpractice

<h3>Job Description</h3>
Job Description
Insurance Defense / Medical Malpractice Law Firm (Downtown Long Beach, CA) Minimum 2 to 6 years of recent civil litigation experience required (Insurance Defense and Medical Malpractice experience preferred)
Experience Required: • Must have knowledge of: Word, WordPerfect, Outlook, Adobe, Lexis Hot Docs • Type minimum 70 wpm • Heavy transcription and telephones (scheduling depositions, meetings, etc.) • Good phone etiquette, organizational and communication skills • Strong calendaring skills and knowledge of court filing deadlines and procedures • Compilation and filing of Motions (including Summary Judgment), and all civil litigation pleadings • Highly motivated, conscientious, detail oriented, self starter • Proven ability to work productively in a high pressure, fast pace environment
Great work environment. Benefits include medical, dental, vision, life insurance and long-term disability insurance, along with paid parking, flexible spending account and 401(k) plan. Salary commensurate with experience.
Company DescriptionOur law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. The firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan. 
<h3>Company Description</h3>
Our law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. \r\n\r\nThe firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan.

LITIGATION - MEDICAL MALPRACTICE SECRETARY

<h3>Job Description</h3>
Job Description
SUMMARY:
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a full-time, 40 hours/week position (8:00AM-4:30PM Monday-Friday) supporting the Endocrinology division in East Providence. 
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Brown Medicine Compliance Program and Code of Conduct.
Consistently practices the Brown Medicine Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) for services rendered when applicable (at check in or at check out.)</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit..</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Initiate and follow through on referral authorization calls to insurance carriers as necessary.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Employees are required to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Medicine welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
Brown Physicians, Inc. will join Brown Health Medical Group/Brown University Health effective December 28, 2025. As part of this integration, there may be changes to our application process. Depending on timing, candidates may be asked to re-submit their application through the Brown University Health system. We appreciate your understanding and continued interest in joining our team during this exciting time of growth.

Medical Secretary - Endocrine

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
UMSJ Outpatient Rehabilitation Institute is a multidisciplinary ambulatory rehab clinic. We offer free parking and are closed on weekends and for major holidays.&nbsp;
Take a tour! Link to our clinic:&nbsp;<a href="https://www.umms.org/sjmc/health-services/rehabilitation" target="_blank">https://www.umms.org/sjmc/health-services/rehabilitation</a>
Job Description 
Job Summary
The Medical Secretary II performs all secretarial functions to include but not limited to answering phones, taking messages, scheduling appointments, maintaining files, edit and proofread materials, distributing correspondence. The Medical Secretary II is responsible for monitoring patient check in and check out and performing other duties as assigned.
Organizational Expectations
1. Adheres to and exhibits our core values:
Reverence: Having a profound spirit of awe and respect for all creation, shaping relationships to self, to one another and to God and acknowledging that we hold in trust all that has been given to us.
Integrity: Moral wholeness, soundness, uprightness, honesty and sincerity as a basis of trustworthiness.
Compassion: Feeling with others, being one with others in their sorrows and joys, rooted in the sense of solidarity as members of the human community.
Excellence: Outstanding achievement, merit, virtue; continually surpassing standards to achieve/maintain quality. Attends staff meetings and completes mandatory in-services, requirements and competency evaluations on time.
Compliance: Understands regulatory requirements with regard to compliance and all other laws and regulations that apply to the organizational operations (e.g. Code of Conduct) and how these regulations apply to the individual’s role/ department/ unit. Proactive in addressing compliance issues; reporting through appropriate channels such as supervisor, chain of command and Ethics Point. Completes mandatory introductory and ongoing training within the specified timeframes.
2. Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
3. Works collaboratively and supports efforts of team members. Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
COMMUNICATIONS AND COLLABORATION:
Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients' rights by addressing patient by name and maintaining confidentiality. Collaborates with the patient, significant others, and ancillary departments to become a multidisciplinary health - care team whose goal is to provide care that is continuous and well-coordinated. Accurately maintains charts, files, and identification numbers. Obtains, verifies and documents required patient information.
PATIENT SUPPORT: Responsible for patient check-in and discharge, scheduling.
PRIMARY CARE OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems. Prints daily clinic schedules, prepares new patient information packets, answers telephone and triages calls/questions as appropriate. Collects physician practice authorizations, enter appropriate information in both registration/billing systems. Instructs patients to obtain referrals as needed. Assists with follow up directly with referring physician office as needed. Explains general policies related to registration, co-payments, referrals, pre-authorizations, and deductibles as well as policies related to physician billing and different specialty services within UMSJMG.
Qualifications 
Education
<ul>
<li>* High School Diploma or GED (Required)</li>
<li>2 year / Associate's Degree (Preferred)</li>
</ul>
Certification / Licensure / Registration
<ul>
<li>Not Applicable – No Certification and Licensure Requirements required or preferred</li>
</ul>
Experience and Skills
<ul>
<li>*0 - 1 year Related experience (Required)</li>
<li>EPIC ambulatory cadence/prelude experience preferred</li>
</ul>
Required Skills:
Strong Verbal Communications Skills, Strong Written Communications Skills, General Clerical Skills, Basic Computer Skills, Multi Line Telephone Operational Skills, Excellent Organizational Skills, Strong Customer Services Skills
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
<ul>
<li>Pay Range:&nbsp;&nbsp;$19.23-$27.31</li>
<li>Other Compensation (if applicable):</li>
<li>&nbsp;Review the 2025-2026 UMMS Benefits Guide</li>
</ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

MEDICAL SECRETARY II

<h3>Job Description</h3>
Job DescriptionDescription:
SUMMARY. Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.
1. QUALIFICATIONS:
1.1. Mandatory knowledge and skills.
1.1.1. A fully qualified typist with a minimum of 70 WPM is required.
1.1.2. English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material.
1.1.3. Proficiency in Microsoft Office software. Able to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists).
1.1.4. General medical ethics, telephone etiquette, excellent communications and customer service skills.
1.2. Education. High school diploma or General Educational Development (GED) equivalency. Medical terminology and Medical Administrative Specialist Certification desired.
1.3. Experience. At least 12 months of experience as a medical secretary is required.
1.4. Work Environment/Physical Requirements. The work is primarily sedentary. However, there may be some physical demands. Requirements include prolonged walking, standing, sitting or bending.
2. UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES: None.
3. PERFORMANCE OUTCOMES:
3.1. Prepares a wide variety of recurring and some nonrecurring correspondence, reports, minutes, and other documents.
3.2. Proofreads/edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.
3.3. Screens incoming mail and distributes to appropriate staff member; reroutes to other organizations/offices, or handles personally.
3.4. Establishes and monitors suspense dates and brings to management’s attention any conflicts in schedule.
3.5. Receives telephone calls and greets visitors.
3.6. Maintains supervisor’s calendar, coordinates meeting arrangements, and schedules meetings
and/or
conferences.
3.7. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Maintains, purges, and disposes of office records/files in accordance with regulations and procedures.
3.8. Prepares, consolidates, submits, and maintains documents, files and records in accordance with established procedures.
3.9. At the direction of the government, requests office supplies, printing support, and related materials and or services from other MTF departments. Updates tracker or suspense files as required.
3.10. May serve as a liaison between supervisor and subordinate units. May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.
3.11. Records and transcribes stenographic notes of correspondence, reports, and similar material; telephone conversations; and office meetings and conferences.
Requirements:

MEDICAL OFFICE SECRETARY

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is great at multitasking, has strong customer service skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
<li>Obtain and process patient payments</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs</li>
<li>Previous office experience desired</li>
</ul>
This secretary position can be arranged as a full-time position or flexible part-time position, further details can be discussed in person. Experience is preferred and salary is based on education and experience. If interested in joining our team, please kindly reply with your resume and call our office at 734-682-3309, option 3, to schedule an interview. Company Description Since 2014, NeuroInterventional Pain Management (NIPM) has been giving its patients a better quality of life. NIPM consists of two state of the art medical facilities designed solely to find relief for patients struggling with chronic pain. With the latest in medical technologies, a broad spectrum in pain management treatments, and a staff of experts in their fields, patients are discovering every day that they dont have to live in pain. Pain management is a relatively new field that has only been in existence for the last thirty years. Keen on the importance of the pain management field, our specialists set out to find a way to better serve their patient. Each member combines their vast array of specialized backgrounds to bring multiple levels of diagnoses and treatments to the patients, mixing both traditional and non-traditional styles. In addition to medical technology, the staff at NIPM believe in taking their time to really listen to their patients. Pain sufferers are often seeking help after previous attempts to address their pain have failed. This is where the skilled members at NIPM steps in to try and shed new light on what may have been a previously unfavorable prognosis. Whether the method is tried-and-true or cutting edge, each individual receives a customized treatment plan to meet his or her needs, in an environment that is always comfortable and respectful.

Medical Office Secretary

<h3>Job Description</h3>
Job Description JOB ID: 11305749 Position: Medical Secretary - ER Shift Schedule: AM (08:00 - 16:30) 5 X 8s 40 hrs / Week 8 hrs Location: Upland ,CA Start date:10/20/2025-11/29/2025 ( 5 weeks ) Pay: $20.00 - $24.00 per hour POSITION SUMMARY: This position is responsible for all secretarial, administrative tasks and data abstraction from different clinical sources related to maintaining the Emergency Department, as well as supporting the Emergency Department Director and members of the Emergency Department Leadership Team. Knowledge and Skills: Advanced typing (35 words/minute) and computer skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and in hospital software programs (scheduling/timekeeping, ordering, electronic medical record, etc.). Excellent verbal and written communication skills, organizational and creative problem solving with the ability to prioritize multiple activities and objectives in a rapid changing environment. Knowledge of medical terminology. Job Summary: The Medical Secretary in the ER provides administrative and clerical support to ensure smooth operations of the emergency department. This role involves patient registration, managing medical records, coordinating communication between medical staff and patients, and supporting ER staff in administrative tasks. The ideal candidate is organized, detail-oriented, and able to work efficiently in a fast-paced, high-stress environment. Key Responsibilities: 
<ul>
<li>Greet and register patients in the ER, collecting personal, insurance, and medical information accurately.</li>
<li>Maintain and update patient records in electronic health records (EHR) systems.</li>
<li>Coordinate patient flow, including admissions, transfers, and discharges.</li>
<li>Answer phone calls and respond to inquiries from patients, families, and healthcare providers.</li>
<li>Assist with scheduling follow-up appointments, tests, and consultations.</li>
<li>Prepare and manage ER documentation, including reports, referrals, and correspondence.</li>
<li>Support ER staff by organizing and managing administrative tasks to allow focus on patient care.</li>
<li>Ensure confidentiality and compliance with HIPAA regulations and hospital policies.</li>
<li>Manage emergency department supplies and inventory when needed.</li>
<li>Handle insurance verification and billing support in coordination with the billing department. </li>
</ul>
Qualifications: 
<ul>
<li>High school diploma or equivalent; associate degree in medical office administration preferred.</li>
<li>Previous experience as a medical secretary, preferably in an emergency or hospital setting.</li>
<li>Familiarity with EHR systems and medical terminology.</li>
<li>Strong organizational, multitasking, and communication skills.</li>
<li>Ability to work under pressure and handle sensitive situations with discretion.</li>
<li>Basic knowledge of insurance procedures and hospital billing processes.</li>
</ul>
Precision Scans will provide equal consideration for employment to all qualified applicants without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

Medical Secretary - ER

<h3>Job Description</h3>
Job Description
We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask.
Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations.
At least 1 year&nbsp;of prior experience in medical setting is mandatory.&nbsp;
Hours:&nbsp;Sunday through&nbsp;Thursday&nbsp; - 9AM-5PM
Salary:&nbsp;$17-20/hr based experience&nbsp;
EMR: ECW - Experience with ECW is a plus&nbsp;
Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

Medical Secretary Receptionist

<h3>Job Description</h3>
Job Description
Matrix Providers is hiring a Medical Office Secretaryto join our team of talented professionals who provide health care services to our Military Service Members and their families at Walter Reed National Military Medical Center (WRNMMC), 8901 Wisconsin Avenue, Bethesda, MD.
<ul>
<li>Employment Status: Part-time</li>
<li>Compensation: This is an hourly position, paid bi-weekly</li>
<li>Schedule: Sat/Sun (1445-2315)</li>
</ul>
Minimum Qualifications:
<ul>
<li>Education/Certification: High School Diploma or Associate’s Degree.</li>
<li>Experience: Possesses a minimum of one year professional experience in an office environment as a secretary or receptionist.</li>
</ul>
Core Duties:
<ul>
<li>Researches, collects, tracks and processes medical, technical and administrative data for administrative reports.</li>
<li>Establishes and maintains complex departmental patient files. Receives high profile visitors, patients and patient family members.</li>
<li>Answers telephone inquiries; determines request and directs callers to appropriate staff or personally provides non-technical or routine information.</li>
<li>Enters patient physician messages into facility computer health care system, ensuring Joint Commission on Accreditation of Healthcare Organizations compliance.</li>
<li>Checks patients in and out from schedule, and schedules follow up appointments in automated system and notifies patients of appointment date and time.</li>
<li>Inputs required data into automated medical treatment facility computer system, and completes, scans and edits ambulatory Data Forms using the same computer system.</li>
<li>Receives, reads and makes proper distribution of correspondence and other mail received in the department and respective division.</li>
<li>Determines which matters require immediate or personal attention of the department of respective division and locates, assembles, and attaches any background papers as required.</li>
<li>Drafts, edits, and completes a wide variety of assigned typing projects or government reviews and signature including, but not limited to; correspondence, memorandums, reports, and completion of computer-generated forms.</li>
<li>Reviews all outgoing documents for format, typing, grammar, proper attachments, number of copies, and coordination, etc.</li>
<li>Reviews, transcribes and types correspondence, memorandums and other material for signature of the department or respective division according to NCR correspondence protocol.</li>
<li>Coordinates the scheduling of conference room meetings. Ensure office environment is kept clean and in working order.</li>
<li>Prepares and keeps statistical information for cost accounting purposes upon government request for government review.</li>
<li>Enters and/or retrieves date for MHS Genesis.</li>
<li>Maintains correspondence suspense and control system issuing reminders of approaching due dates and securing extensions.</li>
<li>Coordinates computerized word processing storage and indexing and establish processing priorities as needed.</li>
<li>Provides computer training and in-services on operating current and incoming new equipment to staff members upon government request.</li>
<li>Maintains a group e-mail account and shared database for the department and respective division.</li>
<li>Performs administrative timekeeping support for the division.</li>
<li>Prints pay slips as needed and performs verification with timecard and administrative leave records. Corrects time and leave discrepancies. Prepares all timecard documents and submits them to government for final government approval and signature.</li>
<li>Maintains supply and equipment inventory and control. Reorders supplies prior to depletion.</li>
<li>Ensures transactions are submitted for government review and approval. Contractors may not commit government funds.</li>
<li>Schedules routine and trouble maintenance on office equipment upon government request.</li>
<li>Maintains secondary records (convenience files) for 3 years. Discards secondary records, which have been closed for 3 years upon government request.</li>
<li>Monitors, updates and reviews reports daily for support of 45 staff members.</li>
<li>Reviews and maintains over 45 staff files for complete and accurate information.</li>
<li>Greets, directs and assists over 40 visitors/patients daily.</li>
</ul>
#INDKF

<h3>Job Description</h3>
Job Description
Position Title: Medical Office Secretary 
Location: JBPHH, HI
Office Hours: 7:30 am - 4:30 pm Monday through Friday 
Clearance Required: Favorably adjudicated Government Clearance
Salary: $22.36 per hour based on experience plus full health and welfare benefits (fringe value $4.93/hr.)
GC Associates requires a Medical Office Security to provide administrative services and support to the Officer in Charge at one of the Naval Health Clinic Hawaii offices.
Performance Requirements
<ul>
<li>Receives daily visitors and answer telephone inquiries, determine the nature of the requests and directs calls and or persons to appropriate staff, or personally provide the information desired when routine or procedural matters of office are involved.</li>
</ul>
<ul>
<li>Utilizes judgment to answer recurring questions and resolves them within the framework of established policies and procedures. </li>
</ul>
<ul>
<li>Coordinates phone communication with external entities to facilitate the scheduling for the OIC, Senior Enlisted Leader, track correspondence in and out of the clinic, copy any administrative documents needed to facilitate leadership endeavors at the clinic. </li>
</ul>
<ul>
<li>Receives incoming mail and distribute; and attend and take minutes and type (in approved format) divisional and departmental meetings.</li>
</ul>
<ul>
<li>Ensures equipment is functioning to support operations activities, facilities and safety (acts as POC for trouble calls and safety); ensure implementation of the departmental specific Standard Operating Procedures; maintain various Medical Management folders on shared drive (as specified); and input data into and maintain various databases.</li>
</ul>
<ul>
<li>Identifies and selects appropriate software types, e.g. access, excel spreadsheet, word processing, databases, outlook, etc. to meet office needs based on an understanding of the functional capabilities and limitations of each, and the similarities, differences and integration of software types. </li>
</ul>
<ul>
<li>Develops methods for automating various administrative reports containing data having multiple uses for other reports such as personnel, office correspondence, medical results, etc., updates, revises, sorts, calculates and manipulates data in various programs to meet multiple reporting requirements. Converts spreadsheet data into graphs, charts, power point presentations, etc.</li>
</ul>
SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:
Education: High School Graduate or GED.
Experience: Must have at least one (1) year of experience. Must be proficient with Microsoft Office and Microsoft Excel in particular. Accounting experience preferred
License/Certifications: Must have an active American Heart Association Basic Life Support (BLS) for healthcare Providers.
 Job Posted by ApplicantPro

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