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<h3>Job Description</h3>
Job Description
At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
We are seeking a punctual and professional Office Manager with exceptional interpersonal skills to join our fast-growing, fun and dynamic office in Lehi. 
We care deeply about our office environment, how it looks, and what it says about us. You will be responsible for the presentation of our space and will maintain and improve the experience for everyone who visits us. You will also provide additional support assisting with scheduling vendors, candidates, guests and various company events.
RESPONSIBILITIES
<ul>
<li>Oversee entry to the building during open office hours</li>
<li>Warmly greet employees, visitors, partners, vendors, and candidates</li>
<li>Help maintain a safe, clean, organized and welcoming environment</li>
<li>Promote a positive front office atmosphere and a collegial corporate culture</li>
<li>Manage processes to ensure adherence to Podium's standards</li>
<li>Manage setup, coordination and scheduling of on-site company events</li>
<li>Manage a high level budget </li>
<li>Plan and execute company-wide events</li>
<li>Coordinate calendars and scheduling for office events and Podium Perks (ebikes, food trucks, etc.)</li>
<li>Maintain relationships with onsite vendors. ie. Podium Cafe, daycare, etc. </li>
<li>Order company meals and manage snack and beverage vendors</li>
<li>Oversee shipping and receiving of USPS, FedEx, and UPS</li>
<li>Ensure that the conference rooms, kitchens and supply areas are well stocked and maintain supply inventory</li>
<li>Collaborate with other team members and departments on a variety of projects</li>
</ul>
REQUIREMENTS
<ul>
<li>6 months - 2 years of experience with event coordination or office management</li>
<li>Bachelor's degree in administration or equivalent experience</li>
<li>Proficiency in standard Mac applications</li>
<li>Highly organized and a natural problem-solver</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to exhibit integrity and professionalism while remaining personable and approachable</li>
<li>Ability to handle multiple tasks with accuracy and efficiency</li>
</ul>
BENEFITS
<ul>
<li>Work in this building in Lehi, UT 5 days a week</li>
<li>Open and transparent culture</li>
<li>Life insurance, long and short-term disability coverage</li>
<li>Paid maternity and paternity leave</li>
<li>Fertility Benefits</li>
<li>Excellent medical, dental, and vision benefits</li>
<li>401k Plan</li>
<li>Bi-annual swag drops with cool Podium gear and apparel</li>
<li>A stellar HQ (Utah) gym with local professional coaches and classes offered</li>
<li>Onsite HQ (Utah) child care center, subsidized for employees</li>
</ul>
Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.

Office Manager

<h3>Job Description</h3>
Job Description
Duties:&nbsp;Oversee the general operations of both Monroeville and Greentree offices and ensure that logistical needs are met. Maintain stock of all supplies. Greet visitors. Conduct clerical duties. You will be an essential part of the smooth daily operation of our business. This position reports to the human resources manager.
Responsibilities:
<ul>
<li>Oversee daily operations of two offices</li>
<li>Keep organized ledger of residents and office expenses</li>
<li>Reconcile monthly finances for clients</li>
<li>Remain on budget by always seeking the best prices for supplies and services</li>
<li>Facilitator of all supplies and groceries for agency homes in Monroeville area</li>
<li>Ensure all office equipment is functioning properly</li>
<li>Monitor supply stock keeping par levels and place orders as needed</li>
<li>Greet visitors to the office, answering any questions they might have</li>
<li>Open communicator with all agency home staff</li>
<li>Organize and update files as needed</li>
<li>Answer phones, emails, and conduct basic clerical work</li>
<li>Creates, organizes and maintains files for the principal's correspondence and records, to include document formatting and proofing</li>
<li>Organizes and prepares complex documents, spreadsheets, and presentation material by using multiple computer applications (such as Microsoft Office), while also gathering and summarizing data for special reports</li>
<li>Maintain all Vehicle maintenance for agency vehicles</li>
</ul>

<h3>Job Description</h3>
Job Description
[DIRECT HIRE] OFFICE MANAGER | OVERLAND PARK, KS |
We are searching for an Office Manager to support a Kansas City-area general contracting firm specializing in commercial construction projects.
<ul>
<li>Anticipate $65K-$80K annual base salary</li>
<li>Full suite of benefits: Health, 401K, PTO</li>
<li>Professional Training Opportunities</li>
<li>Business Casual Environment, small team</li>
<li>Office-based, M-F, 8am-5pm (some flexibility if needed)</li>
</ul>
Responsibilities:
<ul>
<li>Manage office operations: Supplies stocking, technology setup, compliance (COIs, audits, insurance renewals).</li>
<li>Provide accounting support: QuickBooks tracking, payables/receivables, payroll admin, 1099 preparation, pay applications, lien waivers.</li>
<li>Handle HR: Onboarding, PTO management, employee files, performance reviews, benefits coordination, terminations.</li>
<li>Serve as receptionist: Greet clients, answer calls, sort mail, prepare beverages/lunches.</li>
<li>Support executives/PMs: Schedule management, meeting notes, PROCORE document filing, bid tracking, submittals, event planning.</li>
<li>Assist marketing: CRM lists, social media, client gifts, SWAG management.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma required; Associate's/Bachelor's in business/admin preferred.</li>
<li>2+ years in professional small office setting (construction, accounting, legal, banking).</li>
<li>Strong interpersonal/customer service skills; professional appearance and positive attitude.</li>
<li>Proficiency in MS Office (Outlook, Word, Excel) and QuickBooks.</li>
<li>Experience in HR, accounting support, and project admin preferred.</li>
<li>Willingness to complete PROCORE certification and become Notary Public.</li>
<li>Excellent organizational skills and adaptability.</li>
</ul>
Keywords: Office manager, construction admin, QuickBooks, PROCORE, HR onboarding, accounting support, payables receivables, 1099 preparation, customer service, small office, compliance, COI management, lien waivers, submittals, executive assistant.

<h3>Job Description</h3>
Job Description
Ready to join the coolest crew in town? Dancing Supplies Depot is on the hunt for an administrator.
Are you ready to join our team? Our new office manager should have the following skills and experience.
Management and leadership skills
Strong communication skills
Retail sales Experience
Quick Books and Computer Skills
Pointe of Sales System
Inventory management: receiving and transferring of inventory. Ticketing, restoking, labeling and manual counts need to be performed.
Strong customer service skills. Must be able to resolve situations that may arise with customers, vendors etc.
Bilingual is a PLUS
Dance Knowledge is a PLUS
Company DescriptionA wonderful work environment full of happiness, glitter and bows with room to grow. 
<h3>Company Description</h3>
A wonderful work environment full of happiness, glitter and bows with room to grow.

<h3>Job Description</h3>
Job Description
&nbsp;Front Office Manager
We are hiring an exceptional, polished, and sales-oriented&nbsp;Front Office Manager&nbsp;to serve as the face and operational anchor of our practice. You will be responsible for leading the administrative team and driving the seamless, high-touch experience that our clientele expects. This role is a critical blend of team leadership, high-end customer service, and business management.
Core Responsibilities
1. Luxury Client Experience &amp; Sales
<ul>
<li>Lead the team in providing an&nbsp;impeccable, personalized, five-star welcome and departure&nbsp;for all clients.</li>
<li>Manage a sophisticated client scheduling system, ensuring smooth flow and maximizing provider efficiency while upholding&nbsp;client privacy and discretion.</li>
<li>Serve as the primary point of contact for resolving complex client concerns, ensuring satisfaction and maintaining the spa's&nbsp;upscale reputation.</li>
<li>Actively coordinate with providers to&nbsp;educate clients&nbsp;on our full menu of services and retail products, driving treatment series and retail sales goals.</li>
</ul>
2. Operational Leadership &amp; Administration
<ul>
<li>Recruit, train, and manage&nbsp;all front office staff, including receptionists and client coordinators, emphasizing a luxury service mindset.</li>
<li>Develop and manage staff schedules including call outs, time cards, PTO requests, and internal communication protocols.</li>
<li>Oversee inventory for front-of-house retail products and manage the ordering of essential supplies to maintain presentation standards.</li>
</ul>
3. Compliance &amp; Clinical Coordination
<ul>
<li>Maintain strict compliance with all patient privacy regulations, particularly&nbsp;HIPAA, and manage client records with the utmost confidentiality.</li>
<li>Coordinate effectively with the clinical team (Nurses, Estheticians, Doctors) to ensure patient charts, consent forms, and pre/post-treatment instructions are prepared and handled correctly.</li>
<li>Ensure the reception area, waiting lounge, and retail display areas are flawlessly maintained to reflect the&nbsp;luxury aesthetic&nbsp;of the spa.</li>
</ul>
Required Qualifications and Skills
<ul>
<li>Experience:&nbsp;Minimum of&nbsp;3 years of management experience&nbsp;in a high-end setting (e.g., luxury hotel, medical spa, high-volume retail, or concierge medical practice).</li>
<li>Education:&nbsp;Bachelor's degree preferred, or equivalent experience in Business, Hospitality, or a related field.</li>
<li>Aesthetic Industry Knowledge:&nbsp;Familiarity with&nbsp;aesthetic procedures&nbsp;(e.g., Botox, fillers, lasers) and medical-grade skincare products is highly preferred.</li>
<li>Sales Acumen:&nbsp;Proven ability to coach teams on upselling, cross-selling, and achieving sales targets.</li>
<li>Personal Presentation:&nbsp;Polished professional appearance and superior written and verbal communication skills.</li>
</ul>
Benefits
<ul>
<li>Competitive Salary&nbsp;plus&nbsp;Performance-Based Bonus&nbsp;opportunities.</li>
<li>Paid Time Off</li>
<li>Comprehensive Health, Dental, 401K benefits package.</li>
<li>A dynamic, collaborative, and beautiful work environment.</li>
</ul>
Schedule
<ul>
<li>Monday- Friday 8:30 to 5 in our Greenville location</li>
<li>1 hour lunch break</li>
<li>Ability to travel to other locations as needed is required</li>
</ul>
 
Compensation details: 22-25 Hourly Wage
 
PI29ac8e4ab185-25405-38858351

OFFICE MANAGER

<h3>Job Description</h3>
OFFICE MANAGER | HOLSCHER ARCHITECTURE | BELVEDERE, CA&nbsp;
We are a small, high end residential architecture firm seeking a part-time office manager to oversee day-to-day operations, financial reporting, and project accounting. The ideal candidate is a proactive, detail-oriented professional who thrives in a project-based environment and enjoys streamlining financial processes, enhancing operational efficiency, and contributing to a collaborative creative team.&nbsp;
 
KEY RESPONSIBILITIES:
● Serve as a point of contact for clients, consultants, engineers, surveyors, and general contractors
● Coordinate sourcing of project materials in collaboration with clients and suppliers
● Maintain and manage office equipment, supplies, and vendor relationships
● Organize project information, tasks, and deadlines using our Teamwork project management software to support efficient workflows
● Copy meeting notes and assist with task prioritization for project managers
● Prepare and send client invoices, track payments, issue collection reminders, manage bank deposits, and support financial reporting
● Assist the bookkeeper with reconciliations and accounting tasks
● Contribute to website updates and marketing initiatives
QUALIFICATIONS:
● Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
● 1–3 years of accounting experience, ideally with project-based billing; QuickBooks experience preferred
● Prior experience in the architecture, engineering, or construction industry is a plus
● Familiarity with Teamwork project management software is helpful but not required
● Proficiency with Google Workspace and Microsoft 365
● Exceptional organizational, communication, and interpersonal skills
● Strong attention to detail, ability to multitask and problem solve
● Self-motivated, dependable, and committed to the success of the project, team, and firm
POSITION DETAILS:
● Schedule: Approximately 20 hours per week, on-site in Belvedere, CA
● Hours: Flexible, typically arrive between 9am-11am and depart between 1pm-3pm, five days per week
● Compensation: Commensurate with experience
TO APPLY:&nbsp;
Please email your cover letter and resume with the subject line “Office Manager” to <a href="mailto:phoebe@harch.com" target="_blank">phoebe@harch.com</a> To learn more about us and our work, visit our website at: <a href="http://www.harch.com&amp;nbsp" target="_blank">www.harch.com&amp;nbsp</a>;
 
No unsolicited phone calls or drop-in visits please. Thank you!

<h3>Job Description</h3>
Job Description
We are a well-established HVAC contract manufacturer and distributor seeking a highly organized and motivated Office Manager to join our team. The ideal candidate will play a key role in keeping our office running smoothly while supporting daily operations that serve both our manufacturing and distribution divisions.
Responsibilities:
<ul>
<li>Oversee daily office operations and administrative functions</li>
<li>Manage scheduling, correspondence, and record-keeping</li>
<li>Support purchasing, order processing, and customer service functions</li>
<li>Coordinate communication between departments (sales, production, logistics)</li>
<li>Maintain office supplies and vendor relationships</li>
<li>Assist management with reporting and special projects</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office management, administration, or related role</li>
<li>Strong organizational and multitasking skills</li>
<li>Proficiency in Microsoft Office and general business software</li>
<li>Excellent written and verbal communication</li>
<li>Experience in manufacturing, distribution, or HVAC industry preferred (but not required)</li>
<li>Experience in working with Sage Intacct preferred (but not required)</li>
</ul>
We Offer:
<ul>
<li>Competitive pay based on experience</li>
<li>Health and retirement benefits package</li>
<li>Opportunities for professional growth in a stable, growing company</li>
<li>A supportive team environment</li>
</ul>
Location: [IMenifee, CA] Schedule: Full-time, Monday–Friday 7:30 am – 5:00 pm
If you are proactive, detail-oriented, and thrive in a fast-paced environment, we’d love to hear from you!

<h3>Job Description</h3>
Job Description
Job Overview: True Lumber is seeking an experienced and organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the daily operations of our office, ensuring efficiency and productivity. This is a full-time position with regular office hours.
Duties: - Manage the front desk, including greeting visitors and answering phone calls with professionalism and excellent phone etiquette. - Maintain filing systems to ensure easy access to important documents. - Assist in training new employees and developing training materials as needed. - Manage vendor relationships, including ordering office supplies and equipment. - Manage new hire paperwork, including submission to HR department. Oversee timecard processing and ensure accuracy. Coordinate with HR department regarding discrepancies, corrections, etc. - Maintain and troubleshoot office equipment. - Supervise staff, providing guidance and support as needed. - Track inventory levels in coordination with the Lumber Yard Manager. Schedule inbound and outbound shipments of lumber. - Perform general clerical duties such as data entry, copying, and scanning.
Experience: - Proven experience as an Office Manager or similar role. - Strong organizational skills with the ability to multitask and prioritize tasks effectively. - Excellent communication skills, both written and verbal. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). - Familiarity with payroll systems and processes. - Previous experience supervising administrative staff is preferred.
We offer competitive compensation based on experience.
If you are a detail-oriented individual with excellent organizational skills and a passion for ensuring smooth office operations, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.
Job Type: Full-time
Schedule:
Monday through Friday
Work Location: In person

<h3>Job Description</h3>
Job Description
We are looking to hire an Office Manager to join our team!
Responsibilities:
<ul>
<li>Manage weekly payables and receivables.</li>
<li>Vendor/Subcontractor communications - ensuring proper documents are kept up to date</li>
<li>Onboard new hires.</li>
<li>Process Payroll.</li>
<li>Credit card and vendor statement reconciliation.</li>
<li>Apply for building permits as needed.</li>
<li>Enter estimates into BuilderTrend.</li>
<li>Order job materials as needed.</li>
<li>Coordinate with owner and superintendent for other tasks as needed.</li>
<li>Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience with Quickbooks Desktop required</li>
<li>Associates degree in accounting/finance/business administration preferred.</li>
<li>Previous experience with Buildertrend preferred.</li>
<li>Ability to prioritize and multi-task</li>
<li>Strong organizational skills</li>
<li>Deadline and detail-oriented</li>
</ul>
 Salary is commensurate with experience.

<h3>Job Description</h3>
Job DescriptionSalary: 
The Office Manager oversees all the administrative work in the Main Office to ensure efficient school operations. The Office Manager also works as an assistant to the President and Principal. The ability to work as a team member and collaborate with several constituents is critical. The Office Manager commits to the mission of Catholic education in the Mercy tradition.
DUTIES AND RESPONSIBILITES:
<ul>
<li>Supervise Administrative Specialist, Counseling Administrative Assistant and Teacher Assistants.</li>
<li>Maintains accurate/up-to-date information for employees in BambooHR and Veracross.</li>
<li>Exports information from BambooHR and Veracross to be used administratively as well as for official documents and mandated reporting.</li>
<li>Track completion of all onboarding tasks, including Welcome email, IT equipment and system access setup, and policy and procedure training as outlined in the Employee Handbook.</li>
<li>Manage and execute the full onboarding process for new hires, ensuring a smooth and compliant transition by initiating and tracking background checks and clearances as mandated by the PA Department of Education.</li>
<li>Develops and ensures new employee procedures are executed and compliant with federal, state, school and MESA requirements.</li>
<li>Maintain accurate employee records including evaluations and professional development.</li>
<li>Monitor school activities and ensure accurate scheduling of school events.</li>
<li>Assists President and Principal with administrative duties as assigned.</li>
<li>Co-coordinate all Graduation details and assist with end of year activities.</li>
<li>Work with Academic Support Specialist to issue daily faculty substitution lists.</li>
<li>Organize Teacher Assistants schedules and assignments in conjunction with Academic Support Specialist.</li>
<li>As part of security team, ensures safe school environment.</li>
<li>Serves as the Board Secretary to the Board of Trustees, assuming the duties related to the Board of Trustees, such as attending meetings and recording minutes. Preparation of Board documents and planning of Board functions, assisting the Board Chair as directed.</li>
<li>Other projects as directed.</li>
</ul>
COMPETENCIES:
<ul>
<li>Ability to multi-task with variousprojectsoccurring simultaneously.</li>
</ul>
<ul>
<li>Fast-paced office environment requiring flexibility and professionalism.</li>
</ul>
<ul>
<li>Strong attention to detail and maintaining accuracy; highly organized with strong time management.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient use of Office 365 andvarious database systems; Knowledge of Veracross and BambooHR preferred.</li>
<li>Professional demeanor and strict adherence to confidentiality in all school and Board of Trustee matters.</li>
<li>Ability to work with a variety of constituents/personalities.</li>
</ul>
SPECIFICATIONS:
<ul>
<li>Bachelors degree in business or related field.</li>
<li>Technologically competent in database management.</li>
<li>Solid knowledge of Office 365 and Microsoft Office products, particularly Excel, Power Point and Word.</li>
<li>Experience in a school setting preferred.</li>
<li>Manager Experience preferred.</li>
<li>Some evening and weekend work required.</li>
</ul>
The statements herein are not an exhaustive list of all responsibilities, duties and competencies required to perform the job and may change as determined by the needs of Gwynedd Mercy Academy High School.
PHYSICAL DEMANDS: May include sitting, standing, walking and lifting.
If interested in this position, please send a cover letter and resume to <a href="mailto:careers@gmahs.org" target="_blank">careers@gmahs.org</a>.
This position will close on November 3, 2025.

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