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<h3>Job Description</h3>
Job description:
 
Position Overview:
 
We are seeking a highly experienced and results-driven Executive &amp; Personal Assistant to provide comprehensive support to the Founder and CEO of CR United Holdings and their family. CR United Holdings is a parent holding company with multiple subsidiaries in various states. This position combines high-level executive administrative support with personal household management, ensuring that both professional and private matters run efficiently and smoothly.
 
The ideal candidate will be very detailed oriented, proactive, solutions-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner to the Founder, enabling them to focus on strategy, leadership and growth initiatives.
 
This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly.
 
Job Duties - Executive Support
 
Provide comprehensive administrative support to the Founder &amp; CEO, ensuring professional operations run smoothly:
<ul>
<li>Maintain a complex, dynamic calendar for both internal and external meetings.</li>
<li>Proactively resolve scheduling conflicts and anticipate timing needs.</li>
<li>Ensure the executive is prepared with agendas, talking points, and materials before every meeting.</li>
<li>Act as the first point of contact, screening calls, emails, and messages.</li>
<li>Draft, edit, and send correspondence on behalf of the executive.</li>
<li>Ensure timely follow-up on all business communications.</li>
<li>Arrange business and personal travel, including flights, hotels, ground transportation, and itineraries.</li>
<li>Prepare detailed travel packets with necessary documentation and contingency plans.</li>
<li>Coordinate meeting logistics, including rooms, catering, and technology setup.</li>
<li>Capture meeting notes, assign follow-up tasks, and track completion.</li>
<li>Maintain a secure and organized filing system for contracts, reports, and sensitive documents.</li>
<li>Prepare reports and summaries for strategic decision-making.</li>
</ul>
 
Job Duties - Operational &amp; Project Management
 
Take ownership of projects and support operational efficiency:
<ul>
<li>Prepare expense reports, budgets, and reconciliations for business accounts.</li>
<li>Conduct research and present findings for various initiatives or decisions.</li>
<li>Support philanthropic or community engagement activities, such as charity events or foundations.</li>
<li>Develop systems and workflows to improve organization and efficiency across both domains.</li>
<li>Provide oversight on long-term projects and initiatives.</li>
<li>Take on projects to coordinate departments execute responsibilities and tasks such as opening new field offices for the various subsidiaries.</li>
</ul>
 
Job Duties - Occasional Personal Support
 
Ensure the smooth running of the executive’s personal and household affairs:
<ul>
<li>Help manage personal appointments, family events, and social obligations.</li>
<li>Oversee some household management, including staff coordination (housekeepers, landscapers, vendors).</li>
<li>Handle personal errands such as shopping, reservations, and gift buying.</li>
<li>Assist with family travel arrangements and leisure itineraries.</li>
<li>Coordinate home maintenance and improvement projects, liaising with contractors and service providers.</li>
<li>Organize private events, dinners, and gatherings with attention to detail.</li>
</ul>
 
Day-to-Day Activities
 
A typical day may include:
<ul>
<li>Reviewing the executive’s schedule and preparing briefing notes.</li>
<li>Confirming travel details and ensuring documents are ready for upcoming trips.</li>
<li>Coordinating with internal teams to prepare materials for a key meeting.</li>
<li>Screening emails and responding to urgent messages.</li>
<li>Scheduling a contractor for home repairs and handling payment logistics.</li>
<li>Researching vacation options or finding a venue for a private dinner event.</li>
<li>Processing expense reports and tracking vendor invoices.</li>
<li>Providing a summary update to the executive at the end of the day.</li>
</ul>
 
Required Qualifications
 
Experience
<ul>
<li>8+ years of experience supporting C-level executives or senior leaders in a combined executive/personal assistant capacity.</li>
<li>Proven ability to manage both business and household responsibilities simultaneously.</li>
<li>Experience working in high-demand, fast-paced environments.</li>
</ul>
 
Technical Skills
<ul>
<li>Strong Proficiency in Microsoft Office Suite and Google Workspace (Gmail / Google Calendar, etc.).</li>
<li>Strong technical aptitude for scheduling systems, CRM platforms (Salesforce, and digital filing (Dropbox).</li>
</ul>
 
Core Competencies
<ul>
<li>Organization: Exceptional time management and ability to handle multiple priorities with grace.</li>
<li>Communication: Clear, professional written and verbal communication skills.</li>
<li>Confidentiality: Absolute discretion when handling sensitive business or personal information.</li>
<li>Initiative: Anticipates needs and acts proactively without needing detailed instructions.</li>
<li>Problem-Solving: Ability to quickly assess challenges and find effective solutions.</li>
<li>Adaptability: Comfortable pivoting as priorities shift throughout the day or week.</li>
</ul>
 
Work Environment &amp; Expectations
<ul>
<li>Standard hours are typically 7 AM to 4 PM, with flexibility for evenings or weekends when needed.</li>
<li>Position may require travel for business or family support.</li>
<li>Must maintain a professional appearance and demeanor at all times.</li>
<li>This is an in-person position in our San Ramon, CA Headquarters.</li>
</ul>
 
Compensation &amp; Benefits
<ul>
<li>Salary Range: $95,000 to $110,000 annually</li>
<li>Comprehensive benefits package, including healthcare, retirement plans, PTO, etc.</li>
<li>Opportunity for growth into Chief of Staff or other senior administrative roles.</li>
<li>Professional development opportunities, including training and networking events.</li>
</ul>
 
How to Apply
 
Please submit the following to <a href="mailto:hr@crunitedholdings.com" target="_blank">hr@crunitedholdings.com</a>
<ul>
<li>Resume highlighting relevant experience.</li>
<li>Cover letter detailing why you are a fit for this unique role.</li>
<li>References (to be requested later in the process).</li>
</ul>
 
Use the subject line:
“Application: Executive &amp; Personal Assistant – CR United Holdings”
 
Job Type: Full-time
 
Benefits:
 
<ul>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 
Education:
 
<ul>
<li>Associate (Required)</li>
</ul>
 
Experience:
 
<ul>
<li>executive or personal assistant: 8 years (Required)</li>
</ul>
 
License/Certification:
 
<ul>
<li>Driver's License (Required)</li>
</ul>
 
Ability to Commute:
 
<ul>
<li>This is an IN PERSON position ONLY. Please do not apply if you are not able to be in the office Monday - Friday.</li>
<li>San Ramon, CA 94583 (REQUIRED)</li>
</ul>
 
Willingness to travel:
 
<ul>
<li>25% (Preferred)</li>
</ul>
 
Work Location: In person (REQUIRED)

Senior Executive Assistant

<h3>Job Description</h3>
Executive Administrative Assistant
Location:Midtown Manhattan, NYC
Full Time, Permanent Position

 
Overview:
 

Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity.
 

 Core Responsibilities:
<ul>
<li>Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands</li>
<li>Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy</li>
<li>Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation</li>
<li>Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships</li>
<li>Handle travel arrangements, both domestic and international, providing on-call support as needed</li>
<li>Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times</li>
<li>Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity</li>
<li>Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives</li>
</ul>
 

 Qualifications:
<ul>
<li>Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment</li>
<li>Strong discretion and professionalism in handling sensitive and high-stakes information</li>
<li>Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners</li>
<li>Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure</li>
<li>Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required</li>
</ul>

Executive Administrative Assistant

<h3>Job Description</h3>
Company Description
Spur Logistics is a delivery partner with Amazon in Greenville, SC and Charlotte, NC. Visit our website at&nbsp;<a href="http://www.spurlogistics.com&nbsp;for" target="_blank">www.spurlogistics.com&nbsp;for</a> more information.
 
Role Description
This is a full-time on-site role for an Executive&nbsp;Personal&nbsp;Assistant located in Greenville, SC. The Executive&nbsp;Personal&nbsp;Assistant will perform day-to-day tasks such as managing schedules, handling clerical duties, coordinating communications, helping with process improvements, scheduling appointments, running errands, arranging gifts or events, among other duties. We are a growing company and have additional opportunities on the horizon to expand to other businesses. Love for continuous improvement, growing a company and expansion is a plus.
 
Qualifications
<ul>
<li>Exhibits high level of trust</li>
<li>Personable in nature&nbsp;and a natural encourager</li>
<li>Goal setter and self starter</li>
<li>Swiss Army Knife (aka, versatile and adaptable)</li>
<li>Mindset of no task is too big or too small (humility)</li>
<li>Takes initiative and thinks through how to solve problems&nbsp;</li>
<li>Mind Reader (ok, not really, but kind of)</li>
<li>Business minded and growth oriented</li>
<li>Someone who likes to have fun and win</li>
<li>Proficiency in communication</li>
<li>Strong clerical skills, including organization and multitasking</li>
<li>Ability to handle confidential information with discretion</li>
<li>Proactive problem-solving and time management abilities</li>
<li>Attention to detail and the ability to work in a fast-paced environment</li>
<li>Previous experience in a similar role is a plus but not required</li>
</ul>

Executive Personal Assistant

<h3>Job Description</h3>
Personal Assistant - Real Estate Family Office 
 
Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors.
 
Responsibilities:
<ul>
<li>Greet and assist visitors, vendors, and guests with a professional and welcoming presence.</li>
<li>Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations.</li>
<li>Provide refreshments and maintain a polished, client-ready reception and meeting environment.</li>
<li>Answer and route phone calls, manage correspondence, and assist with scheduling as needed.</li>
<li>Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces.</li>
<li>Support light hospitality tasks such as preparing coffee or refreshments for meetings.</li>
<li>Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed.</li>
</ul>
Qualifications:
<ul>
<li>2+ years of administrative or front-desk experience in a client- or guest-facing environment.</li>
<li>Background in hospitality, concierge services, or luxury office reception strongly preferred.</li>
<li>Excellent interpersonal and communication skills with a polished, professional presence.</li>
<li>Strong organizational skills and the ability to anticipate needs.</li>
<li>Tech-savvy and comfortable learning internal systems and tools.</li>
<li>Detail-oriented, punctual, and committed to maintaining a professional environment.</li>
</ul>

<h3>Job Description</h3>
Beacon Hill Legal is partnering with a respected Phoenix law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm's Phoenix office, working from home 1 day per week. 
The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team. 
Legal Executive Assistant - Key Responsibilities 
Administrative &amp; Workflow Support
<ul>
<li>
Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group.
</li>
<li>
Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control.
</li>
<li>
Prepare, revise, and proofread legal documents with strong attention to detail.
</li>
<li>
Manage calendars, coordinate meetings, and arrange complex travel and itineraries.
</li>
<li>
Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters.
</li>
</ul>
Billing &amp; Matter Management
<ul>
<li>
Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements.
</li>
<li>
Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files.
</li>
</ul>
Communication &amp; Office Support
<ul>
<li>
Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries.
</li>
<li>
Maintain attorney contacts, CLE compliance, and membership records.
</li>
<li>
Communicate professionally and courteously with clients, visitors, attorneys, and staff.
</li>
<li>
Operate office equipment and manage administrative tasks with confidentiality and professionalism.
</li>
</ul>
Team Collaboration
<ul>
<li>
Work within a team of specialists, sharing overflow work and supporting attorneys across the team.
</li>
<li>
Participate in team meetings, foster positive communication, and contribute to a collaborative environment.
</li>
<li>
Utilize team software to log and manage workflow efficiently. 
</li>
</ul>
Minimum Requirements 
<ul>
<li>
High school diploma or GED.
</li>
<li>
3+ years of legal administrative experience, preferably supporting attorneys.
</li>
<li>
Excellent customer service and communication skills.
</li>
<li>
Strong organizational skills and the ability to prioritize multiple tasks.
</li>
<li>
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.
</li>
<li>
Minimum typing speed of 60 WPM.
</li>
<li>
Ability to work independently and collaboratively. 
</li>
</ul>
Preferred Qualifications 
<ul>
<li>
Associate degree.
</li>
<li>
3+ years of experience with a focus in Private Wealth.
</li>
<li>
Transcription experience.
</li>
<li>
1+ years of high-level executive assistant experience.
</li>
<li>
Experience managing complex and busy calendars.
</li>
<li>
Strong skills in process and information management. 
</li>
</ul>
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: <a href="https://jobs.beaconhillstaffing.com/eeoc/" target="_blank">https://jobs.beaconhillstaffing.com/eeoc/</a>
 
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
Company Profile:
 
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting <a href="http://www.bhsg.com" target="_blank">www.bhsg.com</a>.
 
Benefits Information:
 
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
We look forward to working with you.
 
Beacon Hill. Employing the Future (TM)

Legal Executive Assistant

<h3>Job Description</h3>
Organization: AmLaw20 Firm
Position: Legal Executive Assistant
Compensation: $80,000 - $125,000 (DOE)
Location: Midtown, NY (Hybrid)
 
Responsibilities
<ul>
<li>Calendar management</li>
<li>Aid executive in preparing for meetings</li>
<li>Responding to emails and document requests on behalf of executives</li>
<li>Arranging internal events and managing travel</li>
<li>Draft slides, meeting notes and documents for executives</li>
<li>project managing workflow</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Experience supporting attorneys and/or c-suite executives (Big law preferred)</li>
<li>Experience in managing multiple priorities, administrative coordination, and logistics</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written and verbal communication skills</li>
</ul>

Executive Legal Assistant

<h3>Job Description</h3>
Site Administrative Assistant
Mid-size electronics manufacturing company
Richardson, TX
 
Our client has an exciting opportunity for an Administrative Assistant to join their team in the Richardson, TX office location. In this role, you’ll provide high-impact administrative and office coordination support for the site—partnering with leaders and teams across the organization while handling sensitive information with discretion and professionalism.
 
What You’ll Do
 
Office &amp; Site Support
 
<ul>
<li>Deliver outstanding customer service to internal teams, visitors, suppliers, and distributors</li>
<li>Greet guests, issue visitor badges, and manage incoming calls</li>
<li>Maintain and support site badging processes and help ensure visitor/site safety procedures are followed</li>
<li>Keep the office running smoothly—maintain office appearance and order supplies</li>
<li>Sort, distribute, and prioritize incoming mail and deliveries</li>
<li>Track/log incoming shipments and receiving; prepare and ship outgoing packages</li>
</ul>
 
Administrative &amp; Executive Support
 
<ul>
<li>Create and edit presentations, spreadsheets, reports, org charts, flow diagrams, and other materials (PowerPoint/Excel/Visio, etc.)</li>
<li>Develop and maintain electronic filing, data, and recordkeeping systems</li>
<li>Coordinate schedules and meetings for leaders and team members with a high degree of confidentiality</li>
<li>Support off-site meetings in the DFW area (as needed)</li>
<li>Serve as a key communication hub—interacting effectively with all levels of the organization</li>
</ul>
 
Project &amp; Process Coordination
 
<ul>
<li>Assist with capital improvement and equipment request documentation</li>
<li>Obtain vendor quotes/pricing and provide information to stakeholders</li>
<li>Support recurring and special projects, including coordinating site activities (e.g., employee activities, recycling program)</li>
<li>Coordinate/lead site EHS-related administrative activities as assigned</li>
<li>Handle complex issues that may require research, prioritization, and coordination to resolution</li>
</ul>
 
 
What You’ll Bring
 
Required
 
<ul>
<li>High School Diploma or equivalent</li>
<li>3–5 years of administrative support experience, including 2+ years supporting leaders in a mid-to-large, matrixed organization</li>
<li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); strong comfort with web-based tools</li>
<li>Excellent communication skills (written and verbal) and strong attention to detail</li>
<li>Proven ability to manage multiple priorities in a fast-paced, team-oriented environment</li>
<li>High integrity and ability to handle confidential information with discretion</li>
</ul>
 
Preferred
 
<ul>
<li>Proficiency with Visio and Project</li>
<li>Prior leadership experience</li>
</ul>
 
Key Skills for Success
 
<ul>
<li>Strong organization, time management, and follow-through</li>
<li>Proactive, service-minded approach and strong interpersonal skills</li>
<li>Ability to navigate ambiguity, prioritize effectively, and handle challenging situations professionally</li>
</ul>

Executive Office Assistant

<h3>Job Description</h3>
Job Description
Seeking a full-time Executive Assistant to support a leading figure in the music &amp; entertainment industry. This role requires a highly proactive, ultra-organized, and detail-driven professional with a flexible, on-call mindset and the ability to seamlessly manage both professional and personal responsibilities. Key Responsibilities: • Manage calendars, scheduling, and travel (domestic and international) • Prepare meeting agendas, correspondence, and follow-ups • Handle phones, emails, and desk management both in-office and on-the-go • Assist with personal appointments, events, and household management • Support ad hoc projects and day-to-day tasks as needed Requirements: • 2-3+ years of executive or administrative assistant experience, preferably in entertainment or with high-level executives • Strong organizational, communication, and problem-solving skills • Proficiency in Microsoft Office and Google Suite • Ability to work long hours, remain flexible, and handle fast-paced demands • High level of discretion and professionalism

Executive Assistant

<h3>Job Description</h3>
Job Description
Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment?
Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best.
You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization.
Compensation &amp; Benefits:
<ul>
<li>Base Salary: $50,000-$55,000</li>
<li>Performance-Based Bonuses</li>
<li>Health Benefits and Designated Company Vehicle</li>
<li>Stable, Long-Term Position</li>
<li>Opportunities for Growth Within the Company</li>
</ul>
 
Compensation:
$50,000 - $55,000 yearly base salary
Responsibilities:
<ul>
<li>Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality</li>
<li>Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through</li>
<li>Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently</li>
<li>Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth</li>
<li>Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving</li>
</ul>
Qualifications:
<ul>
<li>Adaptable, calm under pressure, and able to prioritize in a fast-paced environment</li>
<li>Strong problem-solving skills with a proactive, solution-oriented mindset</li>
<li>Reliable, communicative, and self-motivated with a high level of integrity</li>
<li>Experience supporting or leading teams in service operations or small-business settings</li>
<li>Detail-oriented with a track record in process improvement, scheduling, or operational systems</li>
</ul>
 
About Company 
Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We’re known for combining professionalism with a personal approach that clients trust.
Since 2019, we’ve grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

<h3>Job Description</h3>
Job Description
Position Overview: The Executive Assistant supports the Pastoral office by managing the day-to-day executive affairs and acting as a liaison for administrative and operational functions. Key responsibilities include communication support, calendar management, travel arrangements, administrative detail management and project support. They are the primary liaison for staff pastors, leaders, and organizations. This position provides executive support and management of the pastoral office.
Requirements: 5-10 years progressive experience in Administrative/Executive Assistance related roles. Must demonstrate an Executive Presence and be comfortable working with high end clients and confidential materials. Schedule Tuesday - Friday &amp; Sunday 
<ul>
<li>Character Traits: Loyal &amp; Trustworthy – Respects leadership, submits to oversight, and handles sensitive information with discretion. Detail-Minded &amp; Professional – Maintains accuracy, thoroughness, and a high standard of conduct, appearance, and work ethic. Adaptable &amp; Calm – Flexible and composed under pressure, able to adjust quickly to changing priorities. Warm &amp; Hospitable – Naturally gracious and caring, representing the values and heart of the house. Teachable &amp; Proactive – Open to feedback, committed to growth, and anticipates needs without always being prompted.</li>
</ul>
<ul>
<li>Core Competencies: Task &amp; Project Management – Strong ability to execute details, track tasks, and follow through with consistency; capable of planning and overseeing projects from start to finish. Organizational &amp; Time Management – Skilled at managing multiple calendars, schedules, and priorities efficiently to ensure timely preparation and execution. Communication &amp; Interpersonal Skills – Excellent verbal and written communication abilities; builds positive relationships with diverse groups while representing the heart of the Pastoral Office. Hospitality &amp; Guest Experience – Gifted in creating warm, welcoming environments for guests, staff, and pastors, with meticulous attention to detail in hospitality arrangements. Technical &amp; Administrative Proficiency – Proficient in office software, email systems, and digital organization tools; able to manage correspondence, reports, expense tracking, and digital/physical filing systems.</li>
</ul>
<ul>
<li>Spiritual Responsibilities: Uncompromised commitment to our vision, values, core beliefs and statement of faith. Agree to be an active participant in our ministry. Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures. Understand that in this role, you are a critical part of our mission to help change people's lives with the Gospel so that they can change the world, and that part of your responsibilities as a church employee includes being considered a spiritual leader in the church. Commit to pray for the first family, leadership, and membership.. Lead in generosity to the church through consistent giving of tithe and offerings. Champion, support, and advocate for the vision of the church.</li>
</ul>
<ul>
<li>Essential Functions and Responsibilities: Serve in excellence by being early and prepared for all scheduled meetings. Establish and foster an exemplary relationship with staff/non-staff workers, church membership, and the community at large. Demonstrate a servant’s heart by having a willingness to perform other duties as needs may arise.</li>
</ul>
<ul>
<li>Oversight Support Lead, manage, and hold accountable all Pastoral Office personnel (Personal Assistant, Security, Drivers, etc.). Ensure each team member has clear responsibilities and is operating in their lane with excellence. Regularly debrief with the Lead Pastor to stay aligned with vision, priorities, and sensitive matters.</li>
</ul>
<ul>
<li>Administrative &amp; Scheduling Support Manage and organize incoming requests, scheduling needs, and calendar items across church, DDM, and personal calendars. Prepare agendas, itineraries, and materials for weekly and special meetings. Maintain organized digital and physical files, receipts, and travel records. Serve as liaison for communication and executive affairs, including calls, emails, and requests.</li>
</ul>
<ul>
<li>Task &amp; Project Execution Execute delegated tasks and follow-ups from meetings, special projects, and ongoing office needs. Provide support for events, intensives, summits, conferences, and special assignments. Submit purchase requests, manage expense reports, and upload receipts promptly.</li>
</ul>
<ul>
<li>Travel &amp; Calendar Management Coordinate travel arrangements including flights, lodging, ground transportation, and itineraries for the Lead Pastor and guests. Confirm and manage all appointments (church, personal, medical, special occasions). Provide daily itineraries, prepare the Lead Pastor for engagements, and ensure timely logistics.</li>
</ul>
<ul>
<li>Presence &amp; Representation Attend weekly meetings with the Lead Pastor and Executive Director, capturing action items and ensuring follow-through. Serve as a gatekeeper for pastoral access while representing the office with professionalism and warmth. Establish exemplary relationships with staff, Dream Teamers, and the community at large. Perform additional duties as assigned to advance the mission.</li>
</ul>
<ul>
<li>Supervisory Responsibilities: Pastoral Assistant Director of Executive Security Driver &amp; Personal Security</li>
</ul>
#ZR #IND2

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