Job Description
Executive Administrative Assistant
Location:Midtown Manhattan, NYC
Full Time, Permanent Position
Overview:
Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity.
Core Responsibilities:
- Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands
- Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy
- Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation
- Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships
- Handle travel arrangements, both domestic and international, providing on-call support as needed
- Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times
- Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity
- Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives
Qualifications:
- Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment
- Strong discretion and professionalism in handling sensitive and high-stakes information
- Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners
- Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure
- Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required