field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
APAIT/SSG
APAIT, A division of Special Service for Groups, has a mission to positively impact the quality of life for vulnerable communities experiencing behavioral health challenges, housing insecurity, justice-involved individuals, victims of human trafficking, and those at risk for HIV/AIDS and sexual health issues. APAIT historically reaches out to the diverse multi-ethnic communities of LA and Orange counties who identify as LGBTQIA-2S, immigrants and refugees, at-risk for HIV/STIs, housing insecure, and with behavioral health lived experience. Learn more about us at <a href="http://www.apaitssg.org" target="_blank">www.apaitssg.org</a>
 
GENERAL SUMMARY
Under the supervision of Facilities &amp; Operations Program Manager, the Administrative Specialist will provide programmatic, IT, technical, operations, communications, and administrative support for the main office. Primary responsibility includes front and back-office reception functions. The Administrative Specialist must be able to interpret the agency’s mission and purpose in the community. The position requires regular attendance and will require flexible hours including evenings/night-shifts, weekends and some holidays.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Implement front office functions including but not limited to reception and guest relations, greeting and fielding guest inquiries, and maintaining professional appearance of reception area.
2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer telephone and redirect calls, take messages, listen to voicemails and relay messages to proper person.
3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Book and schedule rooms for appointments, interviews, intakes, therapy sessions, meetings, etc.
4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Print weekly room schedules every Monday and Wednesday (or Tuesday and Thursday if holiday falls on Monday).
5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Back-office reception responsibilities include making coffee in the morning, throwing coffee out at the end of the day, cleaning break room, maintaining supplies and inventory, emptying and cleaning fridge on Fridays, etc.
6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain IT closet/room, storage rooms and areas; Organize and clean as well in addition to making sure they are tidy and orderly.
7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organizing office, kitchen, and common areas (kitchen, lobby, counseling rooms, meeting rooms, family room, board room, etc.), making sure they are neat and orderly.
8.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Facilitate internal and external program referrals with other staff, data entry of client and personnel forms.
9.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain office and program supply stock inventory and schedule timely supplies replenishment.
10.&nbsp;&nbsp; Set-up and close-out office operations including but not limited to timely opening and closing during business hours, stocking refreshments, copier and telecommunication maintenance, etc.
11.&nbsp;&nbsp; Provide programmatic, technical, and admin support to management team and other designated personnel as needed.
12.&nbsp;&nbsp; Take down and transcribe meeting minutes and reports as assigned.
13.&nbsp;&nbsp; Order ink, computer supplies, toner, cartridges for printers, etc.
14.&nbsp;&nbsp; Communicate with IS and IT team on hardware and software, and telecommunications need for program personnel from onboarding, maintenance, and data retrieval.
15.&nbsp;&nbsp; Assist with IT functions, problems, and questions when Facilities and Operations Analyst is out.
16.&nbsp;&nbsp; Help with any operations and administrative needs for the office, HR Program Manager, and Operations and Communications Program Manager, other managers and staff, etc.
17.&nbsp;&nbsp; Help set-up and break down for events i.e. Fashion Show Model Casting Calls, Galas, etc.
18.&nbsp;&nbsp; Aide with event-planning, communications materials, social media, newsletter, flyers, etc.
19.&nbsp;&nbsp; Interpret agency purpose and mission to the community.
20.&nbsp;&nbsp; Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
21.&nbsp;&nbsp; Other activities as required to conduct program and agency objectives.
22.&nbsp;&nbsp; Regular attendance: position will require flexible hours including evenings/night-shifts, weekends as-needed, and some holidays.
 
MINIMUM QUALIFICATIONS – KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High school diploma OR GED equivalent OR Associate of Arts (AA) degree/diploma OR Bachelor of Arts/Sciences in Business, Business Administration, Human Services, Health and Human Services, Human Resources, Social Work, Public Health, Psychology or Sociology preferred. .
2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Great attitude, strong people skills and ability to relate to individuals from diverse backgrounds.
3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of and ability to work with racial/ethnic minority, impoverished and underserved communities and groups (e.g., multi-gender, LGBTQIA+, substance using)
4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Basic knowledge, work experience, and understanding of HIV/AIDS and other related issues.
5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Demonstrated experience and knowledge of PC hardware.
6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to coordinate multiple projects and tasks simultaneously in a high-pressure work environment.
7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to master a wide-range of information, adapt, take initiative, and work in a team-centered environment.
8.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to communicate effectively both verbally and in writing.
9.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Bilingual in Spanish.
10.&nbsp;&nbsp; Experience and knowledge of MS Office (Word and Excel a must).
11.&nbsp;&nbsp; Valid California driver’s license and car insurance.
12.&nbsp;&nbsp; Reliable transportation.
13.&nbsp;&nbsp; Verification of employment eligibility and passing of background check.
14.&nbsp;&nbsp; Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
15.&nbsp;&nbsp; Updated tuberculosis test (annual requirement) – read, reviewed, and dated by a clinician 6 months prior to employment.

SUPERVISORY RESPONSIBILITIES
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; This incumbent does not have formal supervisory responsibilities.
Environmental Conditions (Working Conditions)
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ergonomically safe office environment with desktop computer, desk, chair, natural light from windows.
2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Driving required/requirement.
3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Includes field work or traffic/weather conditions.
4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Some driving and exposure to vehicles in motion.
Physical Requirements
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; While performing this job, this position typically spends time driving, sitting, standing, walking, carrying (max. 20 lbs.), lifting (max. 20 lbs.), listening, and speaking.
Mental Requirements
1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; This position requires someone that can accommodate to any/all of the following: constant distractions, interruptions; uncontrollable changes in priorities/work schedules; and availability for on call/duty after regular working hours, and exposure to inappropriate behavior and language of others.

Company DescriptionAPAIT is a community based organization serving Los Angeles and Orange counties. The organization’s mission is to positively impact the quality of life for vulnerable communities impacted by behavioral health, sexual health, housing insecurity, and justice involvement. Services include individual and group mental health counseling, substance use prevention and treatment, harm reduction and syringe exchange program, HIV/STI testing, prevention, and treatment, transitional and permanent supportive housing, forensic treatment, intensive case management, and research, evaluation, and development. APAIT was established in 1987 and is a division of Special Service for Groups, a nonprofit health and human services organization established in 1952. 
<h3>Company Description</h3>
APAIT is a community based organization serving Los Angeles and Orange counties. The organization’s mission is to positively impact the quality of life for vulnerable communities impacted by behavioral health, sexual health, housing insecurity, and justice involvement.\r\n\r\nServices include individual and group mental health counseling, substance use prevention and treatment, harm reduction and syringe exchange program, HIV/STI testing, prevention, and treatment, transitional and permanent supportive housing, forensic treatment, intensive case management, and research, evaluation, and development.\r\n\r\nAPAIT was established in 1987 and is a division of Special Service for Groups, a nonprofit health and human services organization established in 1952.

Administrative Specialist (Temporary)

<h3>Job Description</h3>
Job Description
Position Summary
Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.
You should be accurately described as
A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.
The candidate selected will be responsible for the following:
Data Entry/Systems
<ul>
<li>Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours</li>
<li>Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable</li>
<li>Maintain and track all referrals through applicable databases, if applicable</li>
<li>Complete all state-specific database requirements</li>
</ul>
Fiscal and Medicaid Service Management
<ul>
<li>Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs</li>
<li>Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable</li>
<li>Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department</li>
<li>Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate</li>
<li>Provide current and accurate information to the team regarding per diems and any other missing/needed financial data</li>
<li>Process and submit expenses to the state or other entities for reimbursement, if applicable</li>
<li>Pay invoices in Certify, as required</li>
</ul>
Electronic File Management
<ul>
<li>Maintain electronic employee files and ensure their accuracy</li>
<li>Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed</li>
</ul>
Team Responsibilities
<ul>
<li>Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed</li>
<li>Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise</li>
<li>Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards</li>
<li>Submit quarterly office checks/audits to Safety and Risk, as applicable</li>
<li>Attend and participate in Necco meeting structure, administrative specialist conference calls and activities</li>
<li>Communicate in a responsible, courteous and professional manner with stakeholders</li>
<li>Ensure the confidentiality of client records and office environment</li>
<li>Accept additional tasks from self-directed work team as appropriate</li>
<li>Understand and Execute our Corporate Culture Principles and Strategy</li>
<li>Participate in achieving our mission of We Build Families</li>
<li>Participate &amp; Take Ownership of the Individual Performance Scorecard</li>
</ul>
Position Qualifications
<ul>
<li>Minimum of 21 Years of Age</li>
<li>High School Education (Degree Preferred)</li>
<li>Valid Driver’s License</li>
<li>Minimum of 3 Years’ experience in office, data entry and/or billing</li>
<li>Valid driver’s license</li>
<li>25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities</li>
<li>Training and Travel willingness</li>
<li>Excellent organizational and technological skills</li>
<li>Excellent written and oral communication skills</li>
<li>Successful completion of all required criminal background checks</li>
<li>Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)</li>
<li>Must have the ability to identify issues and willingness to discuss with appropriate teammates</li>
<li>Must have the ability to enter timely and accurate data</li>
<li>Must have the ability to adhere to scheduled and unplanned deadlines</li>
</ul>
At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Administrative Specialist

<h3>Job Description</h3>
Job Description
We are a growing business in the wholesale/manufacturing industry seeking an accounting/admin specialist&nbsp;to perform various accounting responsibilities, as well some administrative and customer service duties. The ideal candidate for this position has a strong accounting/bookkeeping background and is a self-motivated team player with a positive attitude and great interpersonal skills.
Job Responsibilities:
- Accounts receivable
- Accounts payable
- Reconciliations
- Collections
- Sales tax
- Journal Entries
- Bank package
- Year-end
- Communicate and correct pricing changes/issues
- Issue credit for warranties, advertising, returns and trade shows
- Invoice
- Assist with phones
- Other administrative duties as assigned
Qualifications:
- MUST have experience in accounting/bookkeeping
- Experience with accounting software, Quickbooks a plus
- Proactive
- Strong problem solving skills
- Comfortable working to meet deadlines
- Meticulous, consistent attention to detail in all aspects of work
- Ability to organize and prioritize tasks
- Excellent written and oral communication skills with the highest degree of courtesy and professionalism
- Proficient with Microsoft Office including Excel
- Ability to work independently and as part of a team
- Follow direction well and openly accept feedback
Attributes of a successful candidate include:
- Multitasking
- Positive, compassionate, can-do attitude
- Willingness to be flexible and help whenever/wherever needed
- Organized
- Personable and professional
- Quick learner
- Enjoy working with others
Benefits:
- PTO
- 401k, profit sharing after 1 year
- Pension after 3 years
- Paid holidays
- Health insurance
- Sick time
- Dental, vision, &amp; chiropractic plan
- Work/life balance
Monday through Friday, 8am-5pm
Company DescriptionWe manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well. 
<h3>Company Description</h3>
We manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well.

Accounting/Administrative Specialist

<h3>Job Description</h3>
Job DescriptionDescription:
Are you a detail-oriented professional with a passion for numbers and the fast-paced automotive industry? Frank Leta Honda, a locally owned and operated dealership, is looking for an experienced Automotive Bookkeeper to join our growing team!
What You’ll Do:
<ul>
<li>Accurately post and reconcile all accounting transactions including dealership payables and receivables</li>
<li>Manage general ledger and monthly financial statements</li>
<li>Reconcile bank statements, floorplan accounts, and manufacturer schedules</li>
<li>Process daily deposits and ensure all financial records are up-to-date and compliant</li>
<li>Support month-end closing procedures and audits</li>
<li>Collaborate with the sales, service, and parts departments to ensure seamless financial reporting</li>
</ul>
What We’re Looking For:
<ul>
<li>2+ years of bookkeeping or accounting experience (automotive dealership experience required)</li>
<li>Working knowledge of dealership accounting software</li>
<li>Strong attention to detail, time management, and organizational skills</li>
<li>Ability to multitask and work independently in a deadline-driven environment</li>
<li>High school diploma or equivalent (associate or bachelor’s degree in accounting or related field is a plus)</li>
</ul>
What You’ll Get:
<ul>
<li>Competitive salary based on experience</li>
<li>Full benefits package including Medical, Dental, Vision (50% employer-sponsored)</li>
<li>401k with up to 25% discretionary employer match</li>
<li>HSA with company contribution</li>
<li>Paid time off and holiday pay</li>
<li>Employee discounts on vehicles, parts, and service</li>
<li>Tenure bonuses and professional development opportunities</li>
</ul>
Be part of a supportive and family-oriented team where your skills make a real impact. We value accuracy, integrity, and teamwork—and we’re excited to welcome someone like you!
Benefits:
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Employee discount</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Referral program</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li>
</ul>
Work Location: In person
Requirements:

<h3>Job Description</h3>
Job Description
We are hiring a full-time Administrative Clerk for our Knoxville office. This position plays a key role in supporting day-to-day operations by assisting with medical records management, human resources tasks, and general clerical responsibilities. The ideal candidate is organized, dependable, and comfortable working in a fast-paced administrative environment.
DUTIES AND RESPONSIBILITIES:
<ul>
<li>Support HR functions, including document preparation, filing, and onboarding assistance</li>
<li>Assist in maintaining accurate and up-to-date medical records</li>
<li>Perform generaloffice clerical duties, including data entry, filing, scanning, and organizing paperwork</li>
<li>Maintaining office directories</li>
<li>Greeting visitors and accepting deliveries</li>
<li>Assist staff with overflow work, including word processing, data entry and research</li>
<li>Protect organization’s value by keeping information confidential</li>
<li>Perform data entry associated with accounts payable and credit card charges</li>
<li>Contribute to team effort by accomplishing related goals as needed</li>
</ul>
EDUCATION: 
High School Diploma, GED, or equivalent required
&nbsp;EXPERIENCE:
<ul>
<li>1-3 years of administrative experience</li>
<li>Ability to answer phones and greet visitors professionally</li>
<li>Strong analytical and problem-solving skills</li>
<li>Strong time management and organizational skills</li>
<li>Ability to work independently and prioritize tasks</li>
<li>High degree of attention to detail</li>
<li>Exhibit extraordinary discretion, confidentiality, and flexibility</li>
<li>Strong verbal and written communication skills</li>
<li>Ability to multi-task and prioritize in a busy, fast-growth environment</li>
<li>Proficiency in Microsoft products</li>
</ul>
Company DescriptionRemain at Home Senior Care is proud to be part of the Unifi Health Alliance. At Unifi Health, we’re transforming the healthcare experience for EEOICPA clients by uniting best-in-class providers under one coordinated system of care. From home health to pharmacy to hospice, we simplify the journey, ease burdens on families, and ensure every client receives seamless, compassionate care on their own terms. No one ever has to navigate this journey alone. 
<h3>Company Description</h3>
Remain at Home Senior Care is proud to be part of the Unifi Health Alliance. \r\nAt Unifi Health, we’re transforming the healthcare experience for EEOICPA clients by uniting best-in-class providers under one coordinated system of care. From home health to pharmacy to hospice, we simplify the journey, ease burdens on families, and ensure every client receives seamless, compassionate care on their own terms. No one ever has to navigate this journey alone.

Administrative Support Specialist

<h3>Job Description</h3>
Job DescriptionAdministrative Specialist Tennessee Department of State Tennessee State Library and Archives&nbsp; Clinch River Regional Library &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; Mission:&nbsp;The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. Supervisor: Regional Library Director About the Clinch River Regional Library:&nbsp;&nbsp;The Clinch River Regional Library staff is a supportive and creative team that works together to improve public library services in Anderson, Campbell, Claiborne, Grainger, Jefferson, Morgan, Scott, Sevier, and Union counties. The regional headquarters is located in the charming town of Clinton, home of the Historic Downtown Clinton Antiques District, and 20 miles north of Knoxville. The Clinch River region offers access to state parks and lakes for outdoor activities as well as easy driving distance to plenty of restaurants, shopping, and other amenities.&nbsp; If you are looking for rewarding and challenging work, in a beautiful area of the state, apply for this position today. Summary:&nbsp;&nbsp;An employee in this classification is responsible for keeping records of financial transactions for the regional library agency, maintaining statistics, and managing a variety of general office activities. The employee may be expected to attend meetings and training programs around the region, at the State Library and Archives in Nashville, or in other areas of the state. Duties/Responsibilities:
<ul>
<li>Maintains and reconciles regional budget expenditures.</li>
<li>Completes paperwork for all purchases as required, including bidding, purchase requests, placing orders, and receiving.</li>
<li>Initiates payment and verification of all invoices.</li>
<li>Works with fiscal office to remain in balance for budget as necessary.</li>
<li>Verifies all staff paperwork is completed properly and filed on time.</li>
<li>Collects statistical data from local libraries and regional staff as required and inputs data into appropriate databases.</li>
<li>Assists local libraries in completing all paperwork required by regional or State Library.</li>
<li>Works with local library directors, local government fiscal officers, and State Data Coordinator to complete annual data collection correctly and promptly.</li>
<li>Assists the Regional Director in the creation of various documentation for reporting to local libraries or boards and State Library staff.</li>
<li>Answers and routes all incoming phone calls or visitors to the regional center.</li>
<li>Distributes mail or packages as appropriate to regional staff.</li>
<li>Maintains general office equipment in the regional center, such as the fax machine and copiers/printers.</li>
<li>Responsible for initiating building repair requests.</li>
<li>Responsible for maintaining vehicles assigned to the region.</li>
<li>Maintains regional inventory for equipment and completes surplus procedures.</li>
<li>Provides secretarial/clerical support for the Regional Library.</li>
<li>Performs other duties as assigned.</li>
</ul>
Minimum Qualifications: Education and Experience:
<ul>
<li>Education equivalent to graduation from a standard high school, with preference for additional coursework in accounting or bookkeeping.</li>
<li>Experience equivalent to three years of increasingly responsible full-time employment in office/clerical work including at least one year of bookkeeping/statistical experience, with preference given to employment in libraries.</li>
</ul>
Knowledge and Abilities:
<ul>
<li>Must possess skills in the operation of a variety of computer software applications including Microsoft Word, Access, Excel, Adobe Acrobat, and other business applications.</li>
<li>Understand and implement standard bookkeeping practices and procedures.</li>
<li>Possess flexibility in accepting new responsibilities and learning new concepts for information processing and /or office procedures.</li>
<li>Communicate effectively with diverse groups and individuals with strong interpersonal, verbal, and written skills.</li>
<li>Strong organizational skills, including the ability to establish priorities, follow project timelines, and meet project deadlines.</li>
<li>Possess strong attention to detail.</li>
<li>Ability to maintain workflow with multiple interruptions.</li>
<li>Ability to work unsupervised in a conscientious manner.</li>
<li>Must be willing and able to work a flexible schedule and travel independently throughout the region and the state.</li>
<li>Requires normal visual acuity and field of vision, hearing, and speaking.</li>
<li>Must possess a good driving record and a valid driver’s license.</li>
<li>Must exhibit the ability to be a positive influence within the region and while representing the region.</li>
<li>Ability to work collegially as part of a team.</li>
<li>Ability to work in an environment with books and materials that contain dust and other allergens.</li>
</ul>
Physical Requirements:
<ul>
<li>Ability to move and lift materials of 20 pounds.</li>
<li>Ability to stoop, bend, and lift to file and retrieve materials.</li>
<li>Possess the ability to simultaneously utilize telephone and computer systems for extended periods.</li>
<li>Possess the ability to sit for long periods.</li>
</ul>
Health Safety, and Collections Security
<ul>
<li>Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.</li>
<li>Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.</li>
<li>Take whatever measures are necessary to protect the collections from loss, mutilation, or theft.</li>
</ul>
Salary:&nbsp;$43,008 annually plus the State of Tennessee benefits package &nbsp;
Powered by JazzHR
rAt97EC63a

<h3>Job Description</h3>
Job DescriptionBasic Software Systems is seeking qualified candidates to implement new software with new and existing clients. Our packaged software includes Inventory Control, Point of Sale Invoicing, Full Accounting (A/R, A/P, General Ledger), Payroll, Service, and Rental applications. This position will play an integral role of being a support to our internal team as well as ensuring our customers are served in the appropriate manner. This position will learn quality assurance processes that will ensure effective communication and alliance&nbsp;among all team members in various departments. REQUIREMENTS
<ul>
<li>Highly trainable for an industry-specific business</li>
<li>Customer service minded</li>
<li>Effective communicator</li>
<li>Professional phone etiquette a must</li>
<li>Ability to juggle multiple priorities at once</li>
<li>Must be able to work in a fast-paced environment</li>
<li>Experienced with current computer technology, Office365 a minimum</li>
<li>Desire to serve</li>
<li>Personable</li>
<li>Organizational skills</li>
<li>Detail-oriented</li>
</ul>
RESPONSIBILITIES&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
<ul>
<li>Quality representation of the company of the upmost importance</li>
<li>Act as first point of contact for all incoming communications via phone voice messaging system, Support Services emails, fax, and internal messaging systems with professionalism</li>
<li>Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level</li>
<li>Maintain knowledge of Basic Software Systems software applications and all third-party applications that interrelate.</li>
<li>Maintain knowledge of software applications used for documentation and communication within the company</li>
<li>Maintain documentation for procedures and support cases</li>
<li>Understand Administrative and Customer Relations teams functions and protocols</li>
<li>​​​​​​​Obtain and manage sensitive client information with confidentiality and accuracy</li>
<li>Work effectively under time constraints to meet deadlines and manage several different tasks concurrently</li>
<li>​​​​​​​​​​​​​​Assist in the preparation and maintenance of regularly scheduled reports</li>
<li>Exercise independent judgement and initiative and carry out job functions with or without direct supervision or instruction, when necessary</li>
</ul>
Expected hours: 40 per week
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
Shift:
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
</ul>
Powered by JazzHR
nj5lnEJSW2

<h3>Job Description</h3>
Job DescriptionDescription:
The Administrative Support Specialist provides comprehensive administrative and clerical support to program leadership and staff in a fast-paced office environment. This role performs a wide range of administrative duties requiring strong organizational skills, attention to detail, and excellent communication abilities.
 
The Administrative Support Specialist serves as the initial point of contact for visitors and callers, manages calendars, organizes meetings, maintains records, supports timekeeping functions, and ensures smooth day-to-day operations. The role requires professionalism, reliability, and the ability to work independently while supporting a diverse team.
 
Key Responsibilities
<ul>
<li>Administrative &amp; Clerical Support: Performs standard and nonstandard administrative tasks to support office operations, including drafting routine correspondence, preparing documents, and managing communication workflows.</li>
<li>Reception &amp; Customer Interaction: Maintains the reception area; greets visitors; answers phone calls and email inquiries; provides accurate information; and routes questions to appropriate personnel in a timely, professional manner.</li>
<li>Calendar Management: Manages multiple calendars for supervisors and project leads; schedules appointments; determines which requests to handle directly versus escalate; and ensures timely communication of meeting details.</li>
<li>Meeting Coordination: Schedules meetings and teleconferences; reserves conference rooms; prepares agendas and materials; and records meeting minutes.</li>
<li>File &amp; Record Management: Designs, organizes, and maintains filing systems; manages administrative, personnel, and operational records; and maintains documentation related to timekeeping, reports, correspondence, and recurring tasks.</li>
<li>Timekeeping Support: Assists with time and attendance entry and tracking using designated systems; runs attendance reports; and supports compliance with internal timekeeping procedures.</li>
<li>Data Entry &amp; Reporting: Accesses internal databases to gather information, verify data accuracy, and prepare administrative or budget-related reports.</li>
<li>Operational Workflow Management: Supports communication and workflow processes across the office to ensure timely dissemination of information among staff and leadership.</li>
<li>Office Technology &amp; Systems: Utilizes Microsoft Word, Excel, Access, Outlook, and standard office equipment to complete administrative tasks.</li>
<li>Customer Service: Provides high-quality administrative support to staff, partners, and the public; demonstrates professionalism, tact, and strong interpersonal skills.</li>
</ul>
Requirements:
Education &amp; Experience
 
Minimum Requirements:
<ul>
<li>High School diploma</li>
<li>At least one (1) year of administrative or clerical experience</li>
</ul>
Preferred Requirements:
<ul>
<li>Two (2) years of administrative support experience</li>
<li>Experience in a professional services, government, or operational support environment is helpful</li>
</ul>
Knowledge &amp; Skills
<ul>
<li>Proficiency with Microsoft Office applications, including Word, Excel, Access, and Outlook</li>
<li>Strong written and verbal communication skills</li>
<li>Ability to prepare documents, correspondence, presentations, and reports</li>
<li>High attention to detail with strong organizational and multitasking abilities</li>
<li>Ability to conduct online research and compile information</li>
<li>Ability to meet planned and unplanned deadlines while balancing multiple priorities</li>
<li>Strong interpersonal and customer service skills</li>
<li>Ability to maintain professionalism and confidentiality at all times</li>
<li>Ability to work independently in a fast-paced environment</li>
<li>Ability to obtain and maintain a federal security clearance is required</li>
<li>Business-casual attire and professional conduct required</li>
</ul>
Work Schedule
Consistent, full-time onsite work expected Monday – Friday, eight hours per day, supporting a dynamic and fast-paced office environment.
 
Americans with Disabilities Specifications
Physical Demands: This position requires prolonged periods of computer use, typing, and document review. The role involves frequent standing and walking to support front-desk responsibilities, greet visitors, and deliver documents within the office. Occasional lifting of files, office supplies, or small packages up to 20 pounds may be required. Reasonable accommodations may be provided to enable individuals with disabilities to perform essential job functions.
Work Environment: This role is performed onsite in a professional office environment in Phoenix, Arizona. The position requires regular interaction with internal staff, visitors, and external partners. The environment may involve frequent interruptions, shifting priorities, and time-sensitive requests, requiring professionalism, adaptability, and strong organizational skills.
 
Pay &amp; Benefits
Pay offered will be commensurate with experience for individuals in similarly situated roles. FP&amp;C offers a competitive benefits package including:
<ul>
<li>Health, Dental and Vision Insurance</li>
<li>Group Life, Short-Term Disability, and Long-Term Disability Insurance</li>
<li>401K with company match</li>
<li>Paid Time Off and Holidays</li>
<li>Supplemental Benefits</li>
</ul>
EEO Statement
FP&amp;C is an equal opportunity employer, and we are committed to seeking, employing, and treating all employees and applicants for employment without discrimination based on all characteristics protected by federal, state and/or local laws. Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal “EEO is the Law” poster: <a href="https://www.eeoc.gov/poster" target="_blank">https://www.eeoc.gov/poster</a>.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
<li>Wellness resources</li>
</ul>
 Join Our Team at Tidewater Property Management! Are you passionate about working with people, solving problems, and tackling new challenges every day? If so, Tidewater Property Management is looking for YOU to join our dynamic team! Were seeking a motivated, positive, and forward-thinking professional with exceptional customer service skills to help us deliver outstanding experiences to our communities. If you thrive in a fast-paced environment and love bringing energy and positivity to everything you do, we want to hear from you! Why Youll Love Working Here 
<ul>
<li>Comprehensive Benefits Package including health, dental, vision, and a matching 401(k) contribution.</li>
<li>Hybrid Schedule Option after 90 days based on performance.</li>
<li>Fun, Engaging, Collaborative Culture events throughout the year and a great team environment! Manager engagement and a vast support system with a comprehensive training program.</li>
<li>Opportunities to Grow take the next step in your career with us!</li>
</ul>
What Youll Do 
<ul>
<li>Support multiple community association managers with day-to-day operations.</li>
<li>Address homeowner concerns and resolve complaints effectively.</li>
<li>Review architectural submissions for compliance and quality.</li>
<li>Manage work orders and violation letters from start to finish.</li>
<li>Assist with phone queue, mail processing, and front desk coverage.</li>
<li>Maintain accurate files, calendars, and contact databases.</li>
<li>Prepare and proofread communications, reports, and meeting materials.</li>
<li>Collaborate with vendors and assist with bids for projects.</li>
<li>Ensure compliance with association and government regulations.</li>
<li>Perform other duties as assigned to keep operations running smoothly.</li>
</ul>
What Were Looking For 
<ul>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to multitask and prioritize in a fast-paced environment.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Positive attitude and customer service mindset.</li>
<li>Critical thinking and problem-solving abilities.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Physical Requirements 
<ul>
<li>Ability to sit, stand, walk, and occasionally lift up to 25 lbs.</li>
<li>Comfortable working at a computer and on the phone for extended periods.</li>
<li>Occasional travel to community sites.</li>
</ul>
Ready to make an impact and be part of something great? Apply today and start your journey with Tidewater Property Management! 
Flexible work from home options available.

13,163 administrative health specialist Jobs