Job Description
Administrative Specialist
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Employment Type: Full-Time | Contract
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Schedule: Monday–Friday | 8:00 AM – 5:00 PM
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Work Environment: 100% Onsite (Brand New Office)
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Location: West Hills, CA
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Pay Rate: $20–$24 per hour
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Position Overview
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Wheeler Staffing Partners is seeking an Administrative Specialist to support daily office operations in a fully onsite role located in West Hills, CA. This position will sit at the front desk and serve as a key point of contact for visitors and callers while providing administrative and clerical support to the office team.
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The ideal candidate has prior healthcare and/or home health experience, understands medical terminology and office workflows, and brings proven administrative experience in a professional office environment.
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Key Responsibilities
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- Answer incoming phone calls and route inquiries to appropriate personnel
- Greet visitors and maintain a professional front desk presence
- Order, track, and maintain office supplies
- Type, copy, and distribute correspondence and documents as needed
- Open, sort, and distribute incoming mail
- Assist with special projects, both ongoing and non-recurring
- Maintain organized files and records
- Handle confidential information with discretion and professionalism
- Adhere to scheduled working hours and onsite requirements
- Perform additional administrative duties as assigned
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Required Qualifications
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- Prior administrative or office experience required
- Healthcare and/or home health industry experience required
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Ability to communicate effectively both verbally and in writing
- Strong organizational and time management skills
- Ability to gather data, compile information, and assist with reports
- Comfortable interacting with a variety of internal and external contacts
- High attention to detail and ability to multitask in a fast-paced environment
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Why Work With Wheeler Staffing Partners
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Wheeler Staffing Partners connects professionals with quality opportunities while offering personalized support, clear communication, and competitive pay. We are committed to building long-term relationships and advocating for our candidates throughout every assignment. Wheeler Staffing Partners is an equal opportunity employer.