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<h3>Job Description</h3>
Job Description
Position Summary
 The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO’s calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information. 
Key Responsibilities
<ul>
<li>Manage CEO’s calendar, scheduling, and correspondence.</li>
<li>Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials.</li>
<li>Support the CEO in advocacy work—tracking legislation, assisting with research, and preparing talking points.</li>
<li>Prepare presentations, reports, and follow-up communications as directed.</li>
<li>Maintain organization of digital and physical executive files.</li>
<li>Coordinate with staff leadership to ensure alignment on priorities and communication.</li>
<li>Provide general administrative support for CEO projects, grants, and special initiatives. </li>
</ul>
Qualifications
<ul>
<li>3–5 years of experience providing executive-level support.</li>
<li>Strong writing, organizational, and time-management skills.</li>
<li>Proficiency in Microsoft Office Workspace.</li>
<li>Experience preparing board materials, minutes, and correspondence.</li>
<li>Ability to maintain confidentiality and handle sensitive issues with professionalism.</li>
<li>Strong attention to detail and proactive communication skills.</li>
<li>A creative and witty communicator who enjoys storytelling, visual consistency, and keeping materials on-brand.</li>
<li>
Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite
Benefits:
</li>
<li>SafeHarbor 401k with 4% Company Match
<ul>
<li>Eligible after 1000hrs</li>
</ul>
</li>
</ul>
 #hc213706

Executive Assistant

<h3>Job Description</h3>
Job Description
Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we
have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.
ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine, CA.
DUTIES AND RESPONSIBILITIES:
<ul>
<li>Daily general administrative support: provide support to Vice President’s, Division Managers, Field Personnel, and other departments as needed.</li>
<li>Bids/RFP’s: Maintain bid calendar. Coordinate and aid in complete, accurate and prompt responses for proposals, bid packages and prequalification’s. Maintain/update project experience, resumes, and other bid files for bid packages. Also act as a liaison between contracts and insurance departments. </li>
<li>Event Planning: both large- and small-scale including golf tournaments, airshow, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc.</li>
<li>Accounts Payable: work closely with AP department and staff for check requests, coding, setting up new vendors, and approving invoices. Maintain Imprest Checking Account.</li>
<li>Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts. </li>
<li>Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts, fill out missing receipt forms, coding, accessibility, train other employees, answer employee questions, and resolve issues.</li>
<li>Travel Arrangements: Plan and execute logistics such as flights, hotels, car rental, car services, convention registration, activities, etc. </li>
<li>Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom</li>
<li>Manage multiple ticket accounts for clients and vendors</li>
<li>Other job-related miscellaneous duties such as: special projects as needed, ordering office supplies and business cards, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc.</li>
</ul>
 EXPERIENCE:
<ul>
<li>Administrative: 5 years (preferred)</li>
</ul>
 QUALIFICATIONS:
<ul>
<li>Experience in construction industry a plus</li>
<li>Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)</li>
<li>Ability to interact with C-level internal/external Executives</li>
<li>Able to exercise strict confidentiality</li>
<li>Convey professionalism</li>
<li>Ability to work with minimal supervision in a fast-paced environment</li>
<li>Multi-task and perform under pressure</li>
<li>Ability to perform duties with speed and accuracy</li>
<li>Excellent written and verbal communication skills</li>
<li>High attention to detail</li>
<li>Self-reliant and resourceful</li>
<li>Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies</li>
</ul>
 SCHEDULE:
<ul>
<li>Monday - Friday</li>
<li>7:30 am – 4:30 pm</li>
<li>Some overtime required (as needed)</li>
</ul>
BENEFITS INCLUDE:
<ul>
<li>Competitive compensation is paid weekly.</li>
<li>Best-in-class; Medical, Dental, Vision, and LTD/STD.</li>
<li>401(k) with company match, vested day-one.</li>
<li>Employee Stock Purchase Plan [ESPP].</li>
</ul>
<ul>
<li>Paid Time Off, Holiday Pay, and Community Service Paid Time</li>
<li>Pet Coverage "For our Furry Friends"</li>
<li>Legal Assistance Coverage</li>
<li>Award-winning safety</li>
<li>And more</li>
</ul>
Compensation: $65,000 - $85,000/yr (DOE)
EEO Statement:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Third Party Agency Notice:
Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

<h3>Job Description</h3>
Job Description
We’re seeking a full-time&nbsp;Executive Assistant&nbsp;to support the&nbsp;CEO/Team Leader of The Rubin Team, one of Douglas Elliman’s top-performing Manhattan real estate teams. This role is ideal for a highly organized, proactive professional who thrives on managing details, anticipating needs, and keeping a fast-paced executive on track.
 
You’ll serve as the operational backbone of the CEO/Team Leader’s day-to-day managing priorities, calendars, follow-ups, and the countless micro-details that ensure the business runs smoothly. If you’re detail-oriented, calm under pressure, and take pride in being indispensable, we’d love to meet you.
 
Why You’ll Love This Role
You’ll work directly with the CEO / Team Leader of a high-performing Manhattan real estate team and play a critical role in keeping the business running efficiently. This is a trusted, high-impact position where your organization, foresight and execution directly influence the team’s success and growth.
 
Schedule: Full Time (Fully In-Person) | Manhattan, NYC
 
Compensation: $65,000 – $90,000 yearly + bonus potential
Compensation:
$65,000 - $90,000 yearly
Responsibilities:
Executive &amp; Calendar Management
<ul>
<li>Manage the CEO/Team Leader’s daily, weekly, and long-term calendar</li>
<li>Prioritize meetings, appointments, and deadlines to maximize efficiency</li>
<li>Prepare daily agendas and briefing notes</li>
<li>Anticipate conflicts and proactively adjust schedules</li>
<li>Track follow-ups and ensure action items are completed</li>
</ul>
 
Task &amp; Priority Management
<ul>
<li>Own and manage the CEO / Team Leader’s to-do list across multiple initiatives</li>
<li>Break large projects into actionable steps and timelines</li>
<li>Track deadlines, deliverables, and recurring responsibilities</li>
<li>Follow up with internal team members and external partners to ensure completion</li>
</ul>
 
Communication &amp; Inbox Management
<ul>
<li>Manage and triage the email inbox and messages</li>
<li>Draft, edit, and respond to emails on behalf of the CEO / Team Leader when appropriate</li>
<li>Ensure important communications are flagged, organized, and addressed promptly</li>
<li>Act as a gatekeeper while maintaining professionalism and warmth</li>
</ul>
 
Operational &amp; Administrative Support
<ul>
<li>Prepare documents, reports, and internal summaries</li>
<li>Maintain organized digital files and systems</li>
<li>Assist with listing-related administrative tasks and paperwork coordination</li>
<li>Support CRM updates and internal systems as needed</li>
</ul>
 
Team &amp; Business Coordination
<ul>
<li>Liaise between the CEO / Team Leader and team members to keep projects moving</li>
<li>Coordinate meetings, events, and internal check-ins</li>
<li>Help enforce systems, processes, and accountability across the team</li>
<li>Support special projects and growth initiatives</li>
</ul>
Qualifications:
What We’re Looking For
<ul>
<li>3+ years of experience as an Executive Assistant, Operations Manager, or similar role</li>
<li>Exceptional organizational and time-management skills</li>
<li>Strong written and verbal communication abilities</li>
<li>Close attention to detail and follow-through</li>
<li>Ability to manage multiple priorities in a fast-paced environment</li>
<li>Discretion, professionalism, and trustworthiness</li>
<li>Proactive, solutions-oriented mindset</li>
<li>A valid Real Estate License is required for this job</li>
</ul>
 
Preferred (Not Required) Tools
<ul>
<li>Experience in real estate or supporting high-level executives is a plus, but not required</li>
<li>New York Real Estate License</li>
<li>Google Workspace (Gmail, Calendar, Docs, Sheets)</li>
<li>Asana, Monday, Notion, or task management tools</li>
<li>CRM systems (real estate CRM experience is a bonus)</li>
<li>Slack or team communication platforms</li>
</ul>
About Company 
Why Join Us?
<ul>
<li>A Leader in NYC Real Estate: Douglas Elliman is the largest real estate brokerage in New York City, and The Rubin Team is one of its top-performing teams.</li>
<li>Direct Access &amp; Impact: Work closely with leadership and be deeply involved in the business’s daily and long-term success.</li>
<li>Culture of Excellence: We value accountability, professionalism, and continuous improvement while supporting one another and celebrating wins.</li>
</ul>
If you’re ready to be a key player behind the scenes of a top NYC real estate team and thrive in a role where details matter, we’d love to hear from you. Apply today and start your next chapter with The Rubin Team at Douglas Elliman.

<h3>Job Description</h3>
Job Description
<ol>
<li>We are seeking an Executive Assistant&nbsp;to join our team!&nbsp;You will provide high-level administrative support for an Executive at our company.</li>
</ol>
Responsibilities:
<ul>
<li>Handle administrative&nbsp;needs of Executive</li>
<li>Arrange&nbsp;conference calls and meetings</li>
<li>Plan work-related travel details</li>
<li>Receive visitors</li>
<li>Train and supervise lower-level clerical staff</li>
<li>Maintain and order supplies</li>
<li>bank reconciliations</li>
<li>Create spreadsheets in Excel</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience as an executive secretary, administrative assistant, or in other related fields</li>
<li>Strong organizational skills</li>
<li>Ability to prioritize and multitask</li>
<li>Strong attention to detail</li>
</ul>
Company DescriptionREP Management Manages 3 other Companies with a hundred employees and will continue to grow. 
<h3>Company Description</h3>
REP Management Manages 3 other Companies with a hundred employees and will continue to grow.

<h3>Job Description</h3>
Our client located in the Brentwood, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced environment in the healthcare industry. This Executive Assistant opportunity is a hybrid opportunity (schedule is four days in-office a week and one day remote). Responsibilities:
<ul>
<li>Support several Executives with a variety of administrative duties </li>
<li>Calendar management and complex scheduling</li>
<li>Manage high-level correspondences and communications</li>
<li>Coordinating meetings and organizing meeting materials </li>
<li>Managing travel arrangements</li>
<li>Managing expense reports and assisting in event planning </li>
<li>Managing phone calls and emails and taking minutes</li>
<li>Maintaining confidentiality </li>
</ul>
Qualifications:
<ul>
<li>4+ years of experience supporting an Executive in an EA capacity </li>
<li>Strong experience in calendaring, travel management, expense reporting, and managing correspondences </li>
<li>Must be adaptable to ever-changing needs of the business </li>
<li>Healthcare industry experience ideal</li>
<li>Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)</li>
<li>Must be able to work in-office four days a week in Brentwood </li>
</ul>
Job Title: Executive Assistant Location: Hybrid in Brentwood (four days in-office and one day offered remote) 
Desired Skills and Experience - 4+ years of experience supporting an Executive in an EA capacity - Strong experience in calendaring, travel management, expense reporting, and managing correspondences - Must be adaptable to ever-changing needs of the business - Healthcare industry experience ideal - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Must be able to work in-office four days a week in Brentwood

<h3>Job Description</h3>
Job DescriptionDescription:
<ul>
<li>Acts as trusted, indispensable right hand to assigned partners and work groups, taking ownership of all projects from inception to completion, making impactful decisions throughout the process.</li>
<li>Masters the technical process of Firm accounting projects, monitors progress and keeps them on track.</li>
<li>Takes full ownership and responsibility for department administrative/clerical procedures, maintaining pristine physical and digital files.</li>
<li>Reviews and evaluates administrative practices, policies and procedures; recommends &amp; implements improvements as appropriate.</li>
<li>Communicates with clients with poise and clarity as the first and most responsive point of contact.</li>
<li>Balances multiple (and occasionally conflicting) priorities, with the ability to pivot quickly and seamlessly.</li>
<li>Proactively manages complex schedules for partners, troubleshoots scheduling conflicts, and coordinates meetings and appointments to maximize efficiency.</li>
<li>Assists in the resolution of complex, highly sensitive, confidential client and administrative matters; proactively identifies potential issues or challenges and implements effective solutions without the need for direction or prompting.</li>
<li>Leads and manages one or more administrative assistants and/or receptionists, providing training, mentorship, and regular feedback to support their professional growth and ensure alignment with the Firm’s expectations and performance standards.</li>
<li>Takes a lead role in the recruitment &amp; selection process as necessary to maintain optimal staffing levels: ensures and coordinates administrative coverage at all times.</li>
<li>Prepare, edit, and proofread correspondence, reports, presentations, etc. as needed or requested by Partner Group.</li>
<li>Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.</li>
</ul>
Requirements:
<ul>
<li>You exhibit a strong sense of responsibility, consistently following through and ensuring deliverables exceed expectations.</li>
<li>You have a Bachelor’s degree in Business Administration or equivalent work experience (5+ years) in a professional services environment.</li>
<li>Project Management experience.</li>
<li>Technologically fluent, with excellent Microsoft Office Suite skills.</li>
<li>Able to learn industry-specific software quickly and thoroughly.</li>
<li>Phenomenal communicator, able to develop and maintain strong rapport across all levels of the organization.</li>
<li>Excellent problem-solving skills and follow-through.</li>
<li>Strong attention to detail.</li>
<li>Able to work in a team environment or independently, as needed.</li>
<li>Complete alignment with Atherton Core Values and Vision.</li>
<li>High Emotional Intelligence.</li>
<li>Ability to navigate professional relationships with good-natured grace and be proactive in forging high degrees of trust.</li>
<li>Able to work 55 hours per week during tax season, similar hour commitments for Audit/Assurance and Client Accounting Services (CAS) busy seasons. Please note that these periods are exceptionally demanding, and consistent availability is critical to meeting client deadlines, maintaining team efficiency, and delivering high-quality service under pressure.</li>
</ul>

<h3>Job Description</h3>
Job Description
Title:&nbsp;Executive Assistant (Temp to Hire)
Location:&nbsp;Onsite/Hybrid
Salary Range: $85,000-$100,000
About the Organization:
 Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.
Position Overview:
 We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.
Key Responsibilities:
<ul>
<li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li>
<li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li>
<li>Prepare correspondence, reports, presentations, and meeting materials</li>
<li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li>
<li>Assist in organizing events, board meetings, and community outreach activities</li>
<li>Maintain confidentiality and uphold organizational standards in communication and documentation</li>
<li>Support special projects and initiatives led by the executives</li>
</ul>
Required Qualifications:
<ul>
<li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li>
<li>Exceptional organizational, time-management, and communication skills</li>
<li>Proficiency with Microsoft Office Suite </li>
<li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li>
<li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li>
<li>Mission-driven mindset and interest in community and nonprofit work</li>
</ul>
Preferred Qualifications:
<ul>
<li>Previous experience working in a nonprofit, social service, or affordable housing organization</li>
<li>Familiarity with board management and governance support</li>
<li>Event planning and project coordination experience</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>Temp to hire; salary up to $100,000/year, commensurate with experience</li>
<li>Eligible for benefits upon hire</li>
</ul>
 
• Proven experience as an Executive Assistant or in a similar administrative role. • Strong proficiency in calendar management and travel coordination. • Excellent organizational and time-management skills. • Effective communication abilities, both written and verbal. • Capability to multitask and manage competing priorities in a fast-paced environment. • Proficiency in Microsoft Office Suite and other relevant software. • Attention to detail and a commitment to accuracy. • Ability to maintain confidentiality and handle sensitive information with discretion.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs.
 
Responsibilities:
• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare for executive meetings by organizing agendas and taking detailed notes.
• Handle requisitions and inventory management using Paylocity and other software tools.
• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.
• Assist in maintaining accurate records and documentation for administrative tasks.
• Collaborate with the Executive Director daily to review plans and prioritize tasks.
• Demonstrate initiative by identifying areas for improvement and addressing them proactively.
• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.
• Support the organization's mission by engaging with diverse families and staff members effectively.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. • Proficiency in Google Suite, Zoom, and Paylocity for administrative and communication tasks. • Strong organizational and time-management skills, with the ability to prioritize effectively. • Exceptional communication skills, both written and verbal, to interact with diverse audiences. • Proven ability to take initiative and stay ahead of tasks and deadlines. • Experience in inventory management and requisition processes. • Ability to remain composed and attentive to detail when working in high-pressure situations. • A friendly yet meticulous demeanor, capable of building positive relationships with families and staff.

<h3>Job Description</h3>
Job DescriptionExecutive Assistant LHH Philadelphia, Pennsylvania, United States (On-site) SaveApply The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities
<ul>
<li>Calendar management for executives</li>
<li>Aid executive in preparing for meetings</li>
<li>Responding to emails and document requests on behalf of executives</li>
<li>Draft slides, meeting notes and documents for executives</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Proficient in Microsoft Office suite</li>
<li>Experience in managing multiple priorities, administrative coordination, and logistics</li>
<li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li>
<li>Strong written and verbal communication skills</li>
</ul>
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $28.00 to $30.00 per hour Search managed by: Stephanie Peckerofsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
<ul>
<li>Provide high-level administrative support to executives, including calendar management, travel arrangements, and correspondence.</li>
<li>Serve as the primary point of contact between executives and internal/external stakeholders.</li>
<li>Prepare documents, reports, presentations, meeting materials, sales quotes, etc…</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Coordinate meetings, events, and conference calls, ensuring seamless logistics.</li>
<li>Anticipate executive needs and proactively suggest solutions.</li>
<li>Support special projects and assist with operational initiatives as needed.</li>
</ul>

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