field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM.
Key Responsibilities:
<ul>
<li>Executive Support &amp; Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. </li>
<li>Property &amp; Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.</li>
<li>Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.</li>
<li>Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.</li>
<li>Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks.</li>
<li>Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.</li>
</ul>
Requirements
<ul>
<li>3+ years as an executive or personal assistant to high-level executives.</li>
</ul>
<ul>
<li>Experience in office management a plus.</li>
<li>Superior ability to organize, prioritize, and multi-task in a fast-paced environment.</li>
<li>Excellent verbal and written communication; a polished, professional demeanor.</li>
<li>Proven ability to handle confidential information with integrity and discretion.</li>
<li>Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. </li>
<li>Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools.</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>401(k) with company match</li>
<li>Generous PTO and paid holidays</li>
<li>Professional development opportunities</li>
<li>Employee assistance program</li>
<li>Company-sponsored events and activities</li>
<li>Hybrid Work Environment</li>
<li>Pay Range: $55,000-65,000/year</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
For the highly organized, people-savvy pro who thrives in a fast-paced, relationship-driven environment. Be the strategic right hand that keeps our business moving at top speed.
The Executive Assistant will serve as the right hand to Anna Cook, Branch Manager, providing high-level organizational and administrative support to ensure smooth day-to-day operations. This role is central to keeping our high-performing mortgage team running efficiently and effectively. You'll manage schedules, oversee projects, and act as a trusted representative for the Branch Manager, ensuring the business operates with precision, professionalism, and purpose
<ul>
<li>Hourly pay: $22-$27 based on experience</li>
<li>Health, dental, vision, life, and disability insurance</li>
<li>Retirement plan and parental leave</li>
<li>Hands-on training and career growth opportunities</li>
<li>Monday-Friday schedule with evenings and weekends off</li>
</ul>
If you're proactive, organized, and excited to play a critical role in driving success, apply today!
 Benefits
Hourly Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Parental Leave
Hands on Training
Mon-Fri Schedule
Career Growth Opportunities
Retirement Plan
Occasional evenings/weekends for events
 Responsibilities 
<ul>
<li>Manage and maintain the Branch Managers' calendar, meetings, events, and follow-ups</li>
<li>Coordinate client and marketing gift programs to ensure timely delivery</li>
<li>Support marketing initiatives across digital and print platforms</li>
<li>Plan, prepare, and attend networking events, mixers, and social activities</li>
<li>Serve as a warm, professional point of contact for clients and referral partners</li>
<li>Handle office operations, including supplies, orders, and errands</li>
</ul>
 Requirements 
<ul>
<li>Prior experience as an Executive Assistant, Administrative Assistant, or similar role</li>
<li>Strong organizational and time management skills; able to balance multiple priorities</li>
<li>Exceptional written and verbal communication skills with a professional, people-first approach</li>
<li>Adaptable under pressure; able to remain calm in fast-paced situations</li>
<li>Positive, proactive, and resourceful; anticipates needs and offers solutions</li>
</ul>

<h3>Job Description</h3>
Job Description
Are you an organized and proactive professional with a passion for keeping things running smoothly? We are looking for an Administrative Associate to be the backbone of our dynamic team. You'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.
salary: $30 - $35 per hour shift: First work hours: 8 AM - 4 PM education: Bachelors 
Responsibilities
Key Responsibilities
<ul>
<li>Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.</li>
<li>Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed.</li>
<li>Procedure Adherence: Follow established guidelines with precision.</li>
<li>Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures.</li>
</ul>
Qualifications
<ul>
<li>Experience: At least 3 years of administrative experience, ideally in a medium to large organization.</li>
<li>Education: A High School Diploma or equivalent is required; an Associate degree or related degree is preferred.</li>
<li>Technical Skills: Proficiency with Microsoft Office products (Outlook, Word, Excel, PowerPoint).</li>
</ul>
 Skills
<ul>
<li>Administrative Duties (3 years of experience is required)</li>
 Qualifications
<li>Years of experience: 3 years</li>
<li>Experience level: Experienced</li>
 Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. 
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact <a href="mailto:HRsupport@randstadusa.com" target="_blank">HRsupport@randstadusa.com</a>. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. 
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $90,000 - $110,000 DOE 
WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.
 
Were looking for a highly organized and detail-oriented Executive Assistant to support the firms Executive Director. If you have experience in immigration support, or legal administration, this could be a fantastic opportunity for you to grow your career.
 
What Youll Be Doing:
<ul>
<li>Project management for the operations team</li>
<li>Support strategy to improve office operational efficiency</li>
<li>Produce reports and handle vendor and internal contracts</li>
<li>Work on various administrative projects as directed by leadership</li>
<li>Support in-office file production needs</li>
</ul>
 
Requirements:
<ul>
<li>Bachelors degree</li>
<li>Experience in managing a team</li>
<li>Experience in legal admin</li>
<li>Familiarity with immigration visa types</li>
<li>Prior experience in a leadership position at a professional office setting</li>
<li>Strong writing skills with an emphasis on email correspondence in a professional work setting</li>
<li>Excellent written English and high attention to detail</li>
<li>Strong confidentiality, accuracy, and compliance skills</li>
<li>Great organizational abilities and comfort managing multiple cases/projects</li>
<li>Excellent attention to detail, organization, and follow-through with all responsibilities</li>
<li>Ability to work independently, multitask, and prioritize workload in a fast-paced environment</li>
<li>Professional presentation and effective communication skills with a variety of stakeholders, including employees and clients</li>
<li>Leadership ability to manage challenges and oversee employees</li>
<li>Proficiency with tools like Microsoft Excel, Adobe, Zoom, Salesforce experience is a plus</li>
<li>Coordinate company-wide activities and operations to ensure efficiency and compliance</li>
</ul>
 
Interested applicants should submit a cover letter and resume. Salary may vary based on location and experience. The expected salary range for this position is between $90,000 and $110,000 per year.
 
Diversity inspires excellence.WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it isourresponsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.

<h3>Job Description</h3>
Job Description

Executive Assistant / Project Manager
Williamsburg, Brooklyn | On-Site
75k-100k
Overview Seeking a highly organized Executive Assistant / Project Manager to support senior leadership and help manage day-to-day priorities and projects in a growing healthcare organization.
Responsibilities
<ul>
<li>
Manage calendars, scheduling, and executive support
</li>
<li>
Track projects, tasks, and follow-ups
</li>
<li>
Coordinate communication and ensure deadlines are met
</li>
<li>
Assist with operational and administrative projects
</li>
</ul>
Qualifications
<ul>
<li>
2+ years in an EA, Project Coordinator, or similar role
</li>
<li>
Strong organization and communication skills
</li>
<li>
Reliable, detail-oriented, and proactive
</li>
</ul>
Email resumes to <a href="mailto:yanky@maiplacement.com" target="_blank">yanky@maiplacement.com</a>

<h3>Job Description</h3>
Job DescriptionSalary: $67,000 - $72,000 
Executive Assistant
Los Angeles Waterkeeper (Los Angeles, CA)
Los Angeles Waterkeeper (LAW) is a dynamic environmental nonprofit organization seeking a highly motivated individual to join our team as Executive Assistant. This position will work closely under the supervision of the Operations Director and support the work of the administrative team and specifically the Executive Director. Candidates should have experience in scheduling, work planning, data management, and other administrative duties.This person will be a proactive troubleshooter with impeccable organizational skills and attention to detail.
Responsibilities:
<ul>
<li>Calendar management for the Executive Director (ED). Prioritize requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</li>
</ul>
<ul>
<li>Manage the EDs administrative tracking such as timesheets and task management, upcoming deadlines, and status of key projects.</li>
</ul>
<ul>
<li>Arrange for travel when necessary. Book flights, rental cars, hotels, etc. Track all travel expenses for reporting to the Operations Director.</li>
</ul>
<ul>
<li>Manage preparation for Board meetings including scheduling, preparation of meeting materials, location and lunch arrangements when relevant, minute taking and attendance tracking.</li>
</ul>
<ul>
<li>Prepare materials for staff and operations meetings such as agendas, reports, presentations, notes from previous meetings, and be prepared to take minutes in meetings. Keep all materials organized and archived in shared files.</li>
</ul>
<ul>
<li>Facilitate Zoom and Teams meetings.</li>
</ul>
<ul>
<li>Under the supervision of the Operations Director, manage all IT operations for the organization including but not limited to basic troubleshooting, procuring new equipment, acting as the primary liaison with IT consultants, managing inventory, and making recommendations for upgrades.</li>
</ul>
<ul>
<li>Support the offboarding and onboarding of all staff and interns by setting up accounts with IT, ordering equipment, and creating and ordering business cards.</li>
</ul>
<ul>
<li>Serve as leader in office management by maintaining inventory of office supplies and materials, keeping the supply closet organized and the office welcoming and tidy. Will also manage the building tenant portal for work orders, guest list management, visitation requests, parking validation, andcommon area reservations. </li>
<li>Serve asco-floor warden for safety drills and procedures and ensure staff receives adequate training on all safety protocols.</li>
</ul>
<ul>
<li>Retrieve the mail daily and be responsible for package delivery and security.</li>
</ul>
<ul>
<li>Support organization of all-team events such as scheduling staff meetings, team trainings, team building outings, annual holiday dinners, birthdays and other celebrations.</li>
</ul>
<ul>
<li>Provide administrative support to all departments as needed, e.g., filing, organizing meetings, arranging travel, etc.</li>
</ul>
<ul>
<li>Support Waterkeeper events as needed including community cleanups and fundraisers. May include occasional evenings and weekends.</li>
</ul>
Qualifications &amp; Requirements:
<ul>
<li>Ideally have a passion for water, healthy ecosystems, resilient communities, and environmental justice</li>
</ul>
<ul>
<li>Bachelors degree in related field preferred, but we encourage candidates with equivalent professional experience otherwise meeting qualifications to apply</li>
</ul>
<ul>
<li>At least two years of administrative experience in similar role</li>
</ul>
<ul>
<li>Skilled at project and people management including ability to oversee timelines, task lists and budgets</li>
</ul>
<ul>
<li>Strong organizational skills and impeccable attention to detail</li>
</ul>
<ul>
<li>Experience working in a fast-paced, nonprofit setting. Must be comfortable juggling multiple projects and adopting new skills as necessary. Flexibility is an asset as the organization grows and evolves.</li>
</ul>
<ul>
<li>Has reliable transportation to be able to come to LAWs DTLA office and get to events throughout LA (sometimes transporting supplies)</li>
</ul>
<ul>
<li>Resides in LA County or near enough to commute to downtown Los Angeles three days a week.</li>
</ul>
<ul>
<li>Familiarity with Microsoft Office suite and virtual communications such as Zoom and Teams.</li>
</ul>
<ul>
<li>Ability to adopt new software quickly and assist with adoption across teams.</li>
</ul>
Salary, Benefits &amp; Terms
Salary $67,000 - $72,000 based on experience. This is a full-time, exempt position that reports to the Operations Director.
Benefits:
<ul>
<li>paid health, vision, and dental insurance</li>
</ul>
<ul>
<li>403(b)-retirement plan with match</li>
</ul>
<ul>
<li>Hybrid work option (remote and in-office)</li>
</ul>
<ul>
<li>Generous paid time off policy</li>
</ul>
<ul>
<li>13 holidays observed annually plus 3 floating holidays</li>
</ul>
<ul>
<li>Paid winter break Dec 24 Jan 1</li>
</ul>
Start Date As soon as possible, with a target start of February 3, 2026
To Apply
We will be accepting applications on a rolling basis. We encourage you to apply online, or you may submit a cover letter, resume, and three references to <a href="mailto:careers@lawaterkeeper.org" target="_blank">careers@lawaterkeeper.org</a>. Deadline to apply is January 23, 2026.
An Equal Opportunity Employer
Our goal is to be a diverse workforce that is representative of the communities we serve. LA Waterkeeper encourages applications from Black, Indigenous, People of Color, Persons with Disabilities, Women and Gender-nonconforming people especially in occupations or positions where they are underrepresented. We do not discriminate based on any class protected by law. 
About Los Angeles Waterkeeper LA Waterkeeper was founded in 1993 to fight for the health of the regions waterways, and for sustainable, equitable and climate-friendly water supplies. We envision the region as an international leader on integrated, sustainable, and equitable water management; a region that is water self-sufficient, and where all waterways throughout the county are safe, healthy, and accessible to the public. More about us can be found at lawaterkeeper.org.

<h3>Job Description</h3>
Job Description
Executive Assistant
Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.
 
Responsibilities
•Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.
•Prepare, proofread, and edit correspondence, legal documents, and presentations.
•Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.
•Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.
•Manage confidential information with a high degree of discretion and professionalism.
•Assist with billing, expense reporting, and timekeeping for Managing Partners.
•Conduct legal or business-related research as requested.
•Support project management and strategic initiatives led by legal leadership.
 
Qualifications
•Bachelor’s degree preferred
•3+ years of experience supporting executives in a law firm or corporate legal department.
•Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.
•Bilingual in English and Italian is a plus
•Event planning experience is a plus
•Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.
•Excellent verbal and written communication skills.
•Superior organizational skills with the ability to manage multiple priorities.
•High level of professionalism, discretion, and confidentiality.
 
This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental &amp; life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly.
 
Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume.
 
Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

<h3>Job Description</h3>
Job Description Company: Religious Non-Profit Clinic Position: Executive Assistant Position Type: Temp-to-Hire (around 6-9 months before conversion) Location: Downtown Houston Parking: a surface lot ($14/month) Dress Code: Business Casual Position Summary: The Executive Assistantprovides high-level administrative, operational, and project support to theClinics Executive Leadership Team. This role ensures the smooth, efficientfunctioning of executive operations through exceptional organization, communication,confidentiality, and follow-through. The Executive Assistant serves as atrusted partner to leadership and a professional representative of the Clinicto staff, Board members, donors, patients, and community stakeholders. DUTIES ANDRESPONSIBILITIES: 
<ul>
<li>Coordinate and attending board of director and committee meetings </li>
<li>Prepare executives for meetings with agendas, reports, and materials and general correspondence. </li>
<li>Draft and edit professional correspondence and presentations. </li>
<li>Handle sensitive communications with discretion and professionalism. </li>
<li>Coordinate leadership meetings and special events. </li>
<li>Track executive action items and deadlines. </li>
<li>Support audits, compliance, and accreditation processes. </li>
<li>Ability to manage multiple priorities in a fast-paced environment. </li>
<li>Act as administrative liaison to Board of Directors as directed by CEO </li>
<li>Provide administrative support to Executive Leadership </li>
<li>Provide telephone support, take messages, and follow up accordingly. </li>
<li>Assist with meeting scheduling and set-up as needed. Ensure visitors to Clinic are welcomed appropriately </li>
<li>Support the Board of Directors by maintaining all Board records; updating Board roster; setting up Board and Committee meetings; taking meeting minutes, tracking Board volunteer hours </li>
<li>Support with received donations, make appropriate copies and distribute accordingly, with Development department when available </li>
<li>Support Clinics fundraising events by assisting with functions such as reservations, correspondence, and other related duties </li>
<li>Supports Chief HR Officer with administrative procedures, interview scheduling, events and recruiting </li>
<li>Other duties as assigned </li>
</ul>
 QUALIFICATIONS, EDUCATIONAND EXPERIENCE: 
<ul>
<li>Bachelors or Associates degree preferred </li>
<li>Minimum of 3 years experience of administrative experience </li>
<li>Demonstrates excellent organizational skills, multi-tasking and effective use of time </li>
<li>Proven ability to handle and complete multiple tasks or projects with multiple competing deadlines </li>
<li>Proficient in Microsoft Office</li>
<li>Proven ability to deal professionally, courteously and efficiently with public and all levels of the organization to include public speaking </li>
<li>Ability to operate computers and must be proficient in Microsoft Office, practice management system software applications and electronic medical record </li>
<li>Must also possess facilitation skills, community organization skills, governance skills, and resource development experience </li>
<li>Bilingual in English/Spanish, preferred </li>
</ul>
 HOUDT42 #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a> Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights! 
<h3>Company Description</h3>
About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a>\r\nFollow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

<h3>Job Description</h3>
Job Description
Residential carpet contractor is searching for a well-organized, detail-oriented individual to provide support the office of the President. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers and senior level executives. Due to the dynamic nature of our executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. College degree is preferred.
We are a small but active privately owned company and have been in business for over 134 years in the very demanding and competitive New York City market. We believe that "the only foolish question is the one that is not asked" and strongly encourage our employees to ask appropriate questions in a timely manner to gain understanding. We are seeking someone who is a self-starter, enjoys problem solving and has a "sense of urgency" to complete tasks. This is an excellent opportunity to acquire expert knowledge and enhanced job skills with an established and growing company in a unique and challenging field. We will actively strive every day to develop you and your colleagues for what we believe is a challenging yet supportive business environment.
Responsibilities:
<ul>
<li>Support the President primarily and provide additional support to managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently</li>
<li>Manage communication with employees by liaising with managers on various projects and tasks</li>
<li>Provide administrative and office support, such as drafting email correspondence, taking meeting notes, and printing and scanning files</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Manage professional and personal scheduling for CEO, including mail, emails, phone calls, client management, and other company logistics</li>
<li>Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.</li>
<li>Interview and hire staff for multiple departments and manage the employee onboarding process</li>
<li>Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices</li>
<li>Answer phone calls and emails and direct to the appropriate person or department, or effectively deal with inquiries to the business in general</li>
<li>Ensure facilities and office equipment are always in good working order.</li>
<li>Create shipping labels and BOL’s as needed</li>
<li>Create sales orders using Netsuite program</li>
<li>Contact IT with any issues the President may be facing</li>
<li>Place orders for the company (equipment, office supplies, company gear, food etc)</li>
</ul>
Required skills and qualifications:
<ul>
<li>2 years of experience in an administrative role reposting directly to upper management</li>
<li>Strong research and analytical skills with an ability to understand and analyze a wide variety of data points.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li>
<li>Proficiency with office programs and an aptitude for learning new software and systems</li>
<li>Flexible team player, willing to adapt to changes and unafraid of challenges</li>
<li>Ability to maintain confidentiality of information related to the company and its employees</li>
</ul>
Salary based on experience and qualifications. We do offer a medical plan.

<h3>Job Description</h3>
Job Description
POSITION SUMMARY:
The Executive Assistant provides high-level administrative support to the President/CEO and serves as a key resource to managers, instructors, and staff. This role ensures smooth daily operations, supports organizational efficiency, and contributes to event coordination and internal communication across the organization.
As a grassroots nonprofit, Power52 is fast-paced, hands-on, and mission-driven. The ideal candidate is an energetic, proactive professional who thrives in a dynamic environment and enjoys wearing multiple hats. This position is perfect for someone who takes initiative, works independently, and is motivated by meaningful community impact. The Executive Assistant must be highly organized, detail-oriented, adaptable, and comfortable working with a diverse team.
This individual will play a central role in supporting both administrative and programmatic needs, while gaining exposure to nonprofit operations, community engagement, and leadership decision-making.
GENERAL RESPONSIBILITIES (including, but not limited to the following)
<ul>
<li>Provide high-level administrative support to the Executive Team, maintaining strict confidentiality and demonstrating a strong self-starter mindset.</li>
<li>Manage the executive’s calendar, including scheduling appointments, organizing meetings, prioritizing urgent matters, and coordinating meeting logistics such as reminders, agendas, notes, minutes, and catering when needed.</li>
<li>Greet and assist visitors, determining the purpose of their visit and directing them to the appropriate staff or department.</li>
<li>Answer, screen, and route incoming calls with professionalism, ensuring timely follow-up and resolution.</li>
<li>Draft and prepare letters, reports, presentations, and other documents; collect, research, and analyze information to support decision-making.</li>
<li>Prepare comprehensive reporting packages for board meetings, including compiling presentations, financial summaries, department updates, and all required supporting documents to ensure board members are fully informed and prepared.</li>
<li>Make domestic and/or international travel arrangements, including flights, lodging, ground transportation, and information travel packages for travelers.</li>
<li>Maintain efficient filing systems (digital and physical) and work with all departments to ensure proper document organization and retention.</li>
<li>Support the maintenance of office supplies by monitoring inventory, evaluating products, placing orders, expediting deliveries, and verifying receipts.</li>
<li>Assist with basic bookkeeping functions by maintaining organized receipts and financial records, processing invoices, entering data, tracking expenses, and supporting account reconciliations.</li>
<li>Support grant reporting by gathering required documentation, tracking grant-related expenses, and assisting with preparation of financial and narrative reporting materials.</li>
<li>Ensure proper operation of office equipment by coordinating preventive maintenance, troubleshooting issues, scheduling repairs, and tracking equipment inventories.</li>
<li>Update and maintain office policies, procedures, and administrative systems to increase organizational efficiency and streamline internal processes.</li>
<li>Assist with pre-screening potential employees, scheduling interviews, and supporting HR administrative tasks as needed.</li>
<li>Plan and order lunch and other refreshments for meetings, events, or staff gatherings.</li>
<li>Support planning and execution of company-wide events, including board meetings, trainings, community outreach events, and major annual engagements such as Pull Up &amp; Pick Ups, Operation Sleigh Bells, and Power52 Live events.</li>
<li>Volunteer at all community outreach activities and represent the organization with professionalism and enthusiasm.</li>
<li>Manage office opening and closing procedures to ensure a safe, clean, and productive work environment.</li>
<li>Proactively anticipate the needs of the executive team and staff to ensure a seamless and positive experience across all operations.</li>
<li>Collaborate with colleagues across departments, contributing to team efforts and supporting organizational goals as needed.</li>
<li>SELF STARTER!</li>
</ul>
PROFESSIONAL QUALIFICATIONS
<ul>
<li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities simultaneously.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based platforms (Google Workspace, Teams, Zoom, etc.).</li>
<li>High level of professionalism, discretion, and confidentiality.</li>
<li>Ability to work independently and as part of a team in a fast-paced and dynamic environment.</li>
<li>Event planning or project coordination experience.</li>
</ul>
PERSONAL ATTRIBUTES
<ul>
<li>Energetic, resourceful, and solutions oriented.</li>
<li>Flexible and comfortable supporting diverse teams and workflows.</li>
<li>Strong problem-solving ability and a proactive mindset.</li>
<li>Enjoys the administrative challenges of supporting a mission-driven organization.</li>
</ul>
WORK EVIRONMENT
<ul>
<li>Primarily in-office role Monday through Friday with occasional off-site event support.</li>
<li>May require evening or weekend availability during special events.</li>
<li>Fast-paced, collaborative, and hands-on nonprofit culture.</li>
</ul>
ADDITIONAL BENEFITS OF WORKING WITH A GRASSROOTS NONPROFIT
<ul>
<li>Opportunities for growth into operations, project management, program coordination, or Chief of Staff pathways.</li>
<li>High visibility and direct access to leadership, offering substantial professional development.</li>
<li>Meaningful, mission-aligned work that directly impacts underserved communities.</li>
<li>Flexible work culture that values initiative, creativity, and problem-solving.</li>
<li>Ability to shape administrative systems and processes in a growing organization.</li>
<li>A supportive team environment that encourages autonomy, innovation, and ownership of work.</li>
</ul>
Company DescriptionTHIS IS A HYBRID TRAINING COURSE. TRAINEES COME IN HOUSE TWICE A WEEK. CLASSES ARE MONDAY - FRIDAY 9:00AM - 1:00PM. Staff is in office Mon - Friday 8:30 am - 5:00 pm. Power52 provides employment training for at-risk adults, returning citizens, and underserved individuals living in underserved communities across the state of Maryland that prepares participants for careers in the solar industry as well as other green job opportunities. 80% of the class is virtual with 20% in person for labs and performance exams. 
<h3>Company Description</h3>
THIS IS A HYBRID TRAINING COURSE. TRAINEES COME IN HOUSE TWICE A WEEK. CLASSES ARE MONDAY - FRIDAY 9:00AM - 1:00PM. Staff is in office Mon - Friday 8:30 am - 5:00 pm.\r\n\r\nPower52 provides employment training for at-risk adults, returning citizens, and underserved individuals living in underserved communities across the state of Maryland that prepares participants for careers in the solar industry as well as other green job opportunities. 80% of the class is virtual with 20% in person for labs and performance exams.

17,935 executive-assistant Jobs