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<h3>Job Description</h3>
Job Title: Executive Assistant
Location : Mountain View CA 
Duration of Assignment : 12 Month contract 
Pay Range : $65.00/hr to $70.00/hr 
 
We're seeking a proactive and highly organized Executive Assistant to support senior leaders by managing day-to-day priorities, streamlining communication, and ensuring the smooth execution of business operations. 
 
Key Responsibilities:
<ul>
<li>Manage complex and dynamic calendars with a strong understanding of business priorities</li>
<li>Coordinate domestic and international travel, logistics, and expense reports (Concur)</li>
<li>Act as liaison between executives and internal/external partners, maintaining professionalism at all levels</li>
<li>Organize and support meetings (onsite/offsite), take detailed notes, and track follow-ups</li>
<li>Prepare reports, presentations, and internal documentation</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li>
<li>Partner with other EAs and teams to align schedules, plan events, and execute initiatives</li>
<li>Provide ad hoc administrative support and assist in supervising junior administrative staff as needed</li>
</ul>
 
Key Skills:
<ul>
<li>Advanced Outlook calendar management</li>
<li>Verbal and written communication excellence</li>
<li>Strong ability to anticipate needs and act proactively</li>
<li>Grace under pressure with outstanding multitasking skills</li>
<li>Expert in MS Office Suite, G Workspace, Zoom, Slack, and Concur</li>
<li>Highly detail-oriented, reliable, and trustworthy</li>
</ul>
 
 
**Apply right away for consideration**
 
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minorityowned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
 
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit <a href="https://dexian.com/" target="_blank">https://dexian.com/</a> to learn more.
 
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Executive Assistant

<h3>Job Description</h3>
Job Description
Bring Your Drive. We'll Teach the Rest. Thomas Edison Electric, Inc.
Are you the kind of person who sees what needs to be done and just does it? Do people rely on you because you stay two steps ahead, stay organized under pressure, and communicate with clarity and confidence?
If that sounds like you but you haven't officially held the "Executive Assistant" title yet, this could be your big break.
 
We're looking for a sharp, curious, and ambitious individual to join our team as an Executive Assistant. You don't need years of experience just the right mindset and the drive to grow.
 
About the Role You'll be the right-hand support to a driven and fast-moving executive team. Your day will never look exactly the same, but your job will always be to anticipate needs, stay organized, keep communication flowing, and make the wheels turn behind the scenes.
 
Pay Range: $55k-$90k/year depending on experience
 
Benefits:
<ul>
<li>401(k) Retirement Program, with 4% company matching</li>
<li>Employee Discount</li>
<li>Health Insurance (fully paid)</li>
<li>Vision Insurance (fully paid)</li>
<li>Paid Time Off</li>
<li>Tuition Reimbursement</li>
<li>Paid Holidays</li>
</ul>
 
Hours: Monday through Friday from 9 am to 6 pm with one hour lunch
 
Who This Role Is For:
<ul>
<li>You're curious and eager to learn, you ask the right questions and want to understand how things work</li>
<li>You're a self-starter who takes ownership and figures things out without handholding</li>
<li>You're ambitious, not just looking for a job, but a career path</li>
<li>You're organized, detail-oriented, and love systems that keep things running smoothly</li>
<li>You're a clear communicator, whether it's an email, a phone call, or a spreadsheet</li>
<li>You have solid computer skills, good typing speed, and comfort with Microsoft Office and other common tools</li>
</ul>
 
Responsibilities Include:
<ul>
<li>Managing calendars, appointments, and task lists</li>
<li>Supporting internal communication and project coordination</li>
<li>Drafting emails, memos, and documents</li>
<li>Handling data entry, filing, and organizing digital documents</li>
<li>Anticipating executive needs and proactively solving problems</li>
<li>Supporting day-to-day office functions and company operations</li>
<li>Maintaining confidentiality and professionalism at all times</li>
</ul>
 
What We Offer:
<ul>
<li>Long-term career growth with a company that's scaling fast</li>
<li>Birthday treats and regular team celebrations</li>
<li>Culture that values curiosity, goal-setting, and helping you become the best version of yourself</li>
<li>Supportive leadership that takes a personal interest in your growth and future</li>
<li>Recognition and reward for initiative and excellence</li>
</ul>
"They truly care about your goals and help you build a path to reach them. You're not just a number here-you're part of something bigger." - Indeed Review
 
This is your opportunity to build a career-not just take a job. If you're ready to step into a role that challenges you, grows with you, and lets you contribute in meaningful ways, we want to hear from you.

<h3>Job Description</h3>
Job Description
We're looking for an Executive Assistant to join our team of professionals, supporting the CEO of a Real Estate Brokerage. If you love organization, supporting high-performing teams, and being the backbone that keeps everything running smoothly, then this position could be a great fit. You'll work directly with our owner and team to manage operations, coordinate client experiences, and ensure our boutique real estate company continues to deliver premium service to every client.
Compensation:
$66,000 - $72,000 yearly
Responsibilities:
Responsibilities/Duties (including, but not limited to):
 
High Level Responsibilities
<ul>
<li>Prepping reports, agendas, or financial overviews.</li>
<li>Acting as a gatekeeper and liaison to internal and external stakeholders.</li>
<li>Project management and cross-functional coordination.</li>
<li>Identifying bottlenecks or opportunities on behalf of the executive.</li>
<li>Supporting strategic planning, OKRs, and hiring processes.</li>
<li>Leading other assistants or operations staff.</li>
</ul>
 
Administrative
<ul>
<li>Manage complex calendars and scheduling for owner and team</li>
<li>Handle email management and professional correspondence</li>
<li>Coordinate home showings and client appointments</li>
<li>Maintain organized filing systems and documentation</li>
<li>Support travel arrangements and logistics</li>
</ul>
Client &amp; Operations Support
<ul>
<li>Manage client onboarding processes and follow-up</li>
<li>Coordinate vendor relationships and service providers</li>
<li>Support event planning and workshop coordination</li>
<li>Handle team communications via Slack, iMessage, and email</li>
<li>Assist with transaction coordination (minimal involvement)</li>
</ul>
Technology &amp; Systems Management
<ul>
<li>Master Follow Up Boss CRM for lead and client management</li>
<li>Utilize Monday.com for project management and task tracking</li>
<li>Maintain Google Workspace efficiency across all platforms</li>
<li>Support social media coordination when needed</li>
<li>Ensure all systems are updated and functioning properly</li>
</ul>
Team &amp; Business Support
<ul>
<li>Facilitate communication between team members and clients</li>
<li>Coordinate team meetings and training sessions</li>
<li>Support business development activities and initiatives</li>
<li>Maintain professional standards in all client interactions</li>
<li>Assist with special projects and company growth initiatives</li>
</ul>
Qualifications:
Desired Qualifications
<ul>
<li>5+ years of executive/administrative assistant experience</li>
<li>Strong interpersonal communication skills – You're a great listener who focuses on supporting team and client needs</li>
<li>Operates at a high level of judgment and discretion.</li>
<li>Strong communication and leadership skills.</li>
<li>Anticipates needs before they arise.</li>
<li>Proficient with technology systems and eager to master new platforms</li>
<li>Composed under pressure and able to handle multiple priorities simultaneously</li>
<li>Conscientious and dedicated to supporting clients and team members with their best interests in mind</li>
<li>Driven to maintain high standards while providing exceptional administrative support</li>
<li>Eager to learn and continually develop skills in real estate operations</li>
<li>Google Workspace proficiency (Gmail, Calendar, Drive, Docs)</li>
</ul>
 
About Company 
Reframe Real Estate is powered by technology and teamwork. We're a fast-growing boutique real estate company serving Orange County, Los Angeles, and the Inland Empire with a client-first approach.

<h3>Job Description</h3>
We are seeking a highly organized, proactive, and experienced Executive Assistant to support our senior leadership team. The ideal candidate will have a proven track record of at least 5 years supporting C-level executives in a fast-paced corporate environment. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities with grace and efficiency. 
Key Responsibilities 
<ul>
<li>Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation</li>
<li>Act as a gatekeeper and liaison between executives and internal/external stakeholders</li>
<li>Prepare and edit correspondence, reports, presentations, and other documents</li>
<li>Manage confidential information with integrity and professionalism</li>
<li>Coordinate logistics for board meetings, offsites, and company events</li>
<li>Track and follow up on key action items and deadlines</li>
<li>Assist with special projects and initiatives as needed </li>
</ul>
Qualifications 
<ul>
<li>Minimum of 5 years of experience as an Executive Assistant in a corporate setting</li>
<li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Teams)</li>
<li>Excellent written and verbal communication skills</li>
<li>Impeccable organizational and time-management abilities</li>
<li>High level of discretion and professionalism</li>
<li>Ability to anticipate needs and take initiative</li>
<li>Bachelor's degree preferred </li>
</ul>
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

<h3>Job Description</h3>
Job Description
ORGANIZATION OVERVIEW
Dorchester Habitat for Humanity is a Christian housing ministry based in Summerville, SC with a mission of putting God's love into action by bringing people together building homes and hope. We are growing our homeownership program, providing decent and affordable homes to people in need, and we're looking for an amazing, full-time Executive Assistant to join our fabulous team of mission-oriented players and to support our President and CEO, Jaye Elliott. Learn more about what we do and our core values at <a href="http://www.dorchester" target="_blank">www.dorchester</a> habitat.org. And if you are a highly organized administrative professional with experience supporting chief executive officers, read on to learn more about this exciting opportunity!
POSITION OVERVIEW
This is a full-time role, reporting to our President and CEO. For this role, you'll need to live in or near Summerville, SC and be willing to work in our Summerville, SC office 5 days a week. Typical hours for this role are
9 am - 5 pm, Monday-Friday; on occasion there is a need to work additional hours on evenings and weekends during events throughout the year.
MISSION
The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for her to make her greatest contribution to our organization. The Executive Assistant will be a key asset to the President and CEO by anticipating needs at an exceptionally high level, allowing her to develop vision and strategy for all aspects of the organization at Dorchester Habitat for Humanity so that we can reach our organizational goals.
While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the President and CEO's needs and the needs of the organization. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the President and CEO.
RESPONSIBILITIES
The Executive Assistant will have the following primary responsibilities:
Communicating on the President and CEO's behalf both internally and externally
Calendar management and scheduling on behalf of the President and CEO
Meeting management including preparing agendas and reports, printing reports, taking notes, and distributing action items
Varying personal and professional administrative tasks, including, but not limited to, booking appointments, research projects, coordinating meetings, ordering, copying, scanning, filing, and/or mailing
Preparing and reviewing financial and operation reports Accounts payable duties
Homeownership Program management, including, but not limited to, handling of inquiries; detailed and accurate recordkeeping; reporting; and distributing, receiving, and reviewing program applications and related documents
Maintaining filing and database system(s) and looking for and implementing ways to improve
Managing the President and CEO's social media platforms
PROFICIENCIES
Financial Records and Financial Management/Counseling Knowledge: The President and CEO's Executive Assistant will have high attention to detail and accuracy, using their existing experience dealing with financial information, their experience with financial management and counseling, their experience supporting Chief Executive Officers, and their ground level understanding of accounting terminology to provide informed administrative support.
Quality Communication:The Executive Assistant must be an excellent communicator, in both oral and written form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, phone calls, virtual video calls, text messages, and/or emails.
High Level of Discretion:Since our Executive Assistant will regularly work with confidential information, discretion and sensitivity regarding financial and personal information is a must. Team Player: In addition to working directly with the President and CEO, the Executive Assistant will also work with members of the office and Restore teams and with members of the Board of Directors. The Executive Assistant will need to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, and/or gossiping. Maintain a professional level of discretion.
Anticipating Needs:As part of our commitment to enabling the President and CEO to serve our organization and clients at the top of her game, our Executive Assistant will strive to anticipate needs and eliminate friction at work whenever possible. This means you know how to stay 5 steps ahead of your leader, clearing the path for her to make her greatest contribution.
High Proficiency in Technology:Our Executive Assistant will be technologically savvy and will not be intimidated by learning new technology. Our Executive Assistant will be resourceful and proficient at online research. A High Level of Proficiency in the following tech platforms is essential: Virtual Meeting Platforms, Google, Microsoft Office Suite. Managing President and CEO's social media. Online research.
REQUIREMENTS
Education:Bachelor's Degree, preferred; IAAP Certified Administrative Professional (CAP) or completed coursework on administrative and HR software, recommended
Experience: 2-5years supporting executive(s), of financial management
and counseling, and dealing with financial information
Physical:Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.
Job Type:Full Time, hourly
We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide top-tier administrative support to executives. This role offers a long-term contract opportunity for an individual who excels in managing schedules, coordinating travel, and maintaining confidentiality. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional multitasking abilities.
 
Responsibilities:
• Coordinate and maintain complex calendars, ensuring efficient scheduling of meetings and appointments for multiple executives.
• Arrange detailed travel plans, including flights, accommodations, and itineraries, in collaboration with travel agencies.
• Manage daily office operations, including inventory control, guest reception, and communication management.
• Collaborate with the Investor Relations team to create and organize materials for meetings.
• Safeguard sensitive information and uphold confidentiality across separate business entities.
• Provide comprehensive administrative assistance to team members as needed.
• Adapt to evolving responsibilities and take on additional tasks to support the team effectively.
• Proven experience in managing executive-level calendars and appointments. • Strong background in coordinating travel arrangements, including both domestic and international travel. • Proficiency in overseeing administrative office tasks and operations. • Excellent organizational skills with a keen attention to detail. • Ability to maintain discretion and confidentiality when handling sensitive information. • Effective communication and interpersonal skills for interacting with executives and team members. • Capacity to multitask and prioritize assignments in a fast-paced environment.

<h3>Job Description</h3>
Job Description
Location: Boston, MA Type: Hybrid H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US.
Our mission is simple: A Better Experience. For our team. For our clients.
The Role:
We’re looking for an Executive Assistant to be the right hand to our Founder—and a key connector between H+O and the incredible people we work with. This role blends executive support, relationship outreach, and podcast coordination into one high-impact position. You’ll run (and continuously improve) our systems for managing lead lists, crafting personalized outreach, scheduling podcast guests, preparing proposals, and locking in high-value meetings.
You’ll work directly with Co-Founder and Partner, Rens Hayes, helping drive key business goals forward.
What you will be responsible for:
<ul>
<li>Keeping Rens’ day on track: calendars, travel, calls, meetings – you’re the air traffic controller.</li>
<li>Managing and optimizing HubSpot, including research and outreach sequences.</li>
<li>Crafting and sending thoughtful, personalized outreach to new prospects to build meaningful connections.</li>
<li>Executing high-touch corporate gifting campaigns that reflect H+O’s unique brand and relationship-first approach.</li>
<li>Managing the deal pipeline—from proposal prep to follow-up—to keep opportunities moving forward.</li>
<li>Leading podcast guest coordination: outreach, scheduling, confirmations, and prep.</li>
<li>Collaborating with the H+O team and outside consultants as required to support strategic priorities.</li>
<li>Support other areas of the business as needed with a hands-on, proactive approach.</li>
</ul>
What Success Looks Like in This Role:
<ul>
<li>Our relationship-building systems run smoothly and consistently, with no missed follow-ups or loose ends.</li>
<li>Every podcast guest feels appreciated, prepared, and excited to be part of the experience.</li>
<li>Outbound communication—whether it’s a gift, call, or message—feels thoughtful, timely, and personal.</li>
<li>Rens is freed up to focus on leading the firm, building strategic relationships, and driving growth—because you’ve got the details covered.</li>
</ul>
What Makes You a Great Fit:
<ul>
<li>2+ years of experience:
<ul>
<li>Supporting a senior executive or entrepreneur—ideally in a fast-paced, relationship-driven environment.</li>
<li>Or proposal management, marketing or sales enablement experience in the AEC industries.</li>
</ul>
</li>
<li>Strong organizational skills with a sharp eye for detail and a love for creating order out of chaos.</li>
<li>Excellent communication skills—you write clearly, professionally, and know how to tailor your tone for different audiences.</li>
<li>Tech-savviness—confident using CRMs, scheduling tools, and productivity software (Google Workspace, Microsoft Office, etc.).</li>
<li>A proactive mindset—you don’t wait to be told what to do; you anticipate, act, and follow through.</li>
<li>A warm, confident presence and a natural instinct for building and maintaining strong relationships.</li>
<li>We’d love to have someone full-time, but we’re also open to part-time candidates who can commit at least 30 hours per week.</li>
<li>Remote flexibility increases once alignment and report are established. Initially, candidates must be able to work in downtown Boston 2–3x per week.</li>
</ul>
Why You’ll Love Working Here:
<ul>
<li>Be part of a fast-paced, entrepreneurial team where your ideas truly matter. Work remotely, hybrid, or in-office (preferring Greater Boston). Enjoy a front-row seat to exciting projects in real estate, architecture, and engineering.</li>
<li>Starting salary is $70,000+ for full-time (negotiable based on experience), with part-time pay tailored to your background. Benefit from a transparent quarterly bonus program that can add up to 10% of your base salary.</li>
<li>Access full individual health coverage (50% for families), plus disability and life insurance for full-time employees. Contribute to a 401(k) with employer matching, start with 3 weeks PTO, and enjoy access to pre-tax public transit passes.</li>
<li>Full access to H+O University’s training programs to grow personally and professionally.</li>
<li>Grow alongside a company that’s scaling intentionally and doing meaningful work with industry leaders.</li>
</ul>
Bonus Points If You Are:
<ul>
<li>Outgoing, comfortable striking up conversations.</li>
<li>Enjoys supporting others and creating structure behind the scenes.</li>
<li>Curious and coachable, with a bias for action.</li>
<li>Excited to embrace AI.</li>
<li>Prior executive assistant, proposal management, marketing or sales enablement experience in the AEC industries.</li>
</ul>
️‍What is the ultimate goal of H+O? To provide a stable, reliable and enjoyable place for the H+O team to work, because peoples families and livelihoods depend on it. We lead with The Great Game of Business, a transparent business environment where everyone understands and has visibility to the company financials. Financial literacy training connects our organizational strategy and daily execution to the financial health of the business.
We’re excited to offer a fast-paced, close-knit environment without a ceiling to your long-term development.
Want to explore this awesome opportunity? Apply today!
H+O is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified applicants from diverse backgrounds to apply.
Company DescriptionH+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US. 
<h3>Company Description</h3>
H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US.

<h3>Job Description</h3>
Job Description
Sunflower Development Center is a warm, family-centered pediatric therapy practice that provides ABA, Speech, and OT services to children in a supportive and naturalistic environment. We are currently seeking a highly organized, proactive, and reliable personal assistant to&nbsp;support our Director and CEO in day-to-day operations while also helping keep our center clean, welcoming, and running smoothly.
Responsibilities include:
<ul>
<li>
Assisting the CEO and Director with administrative tasks and errands
</li>
<li>
Organizing schedules, organizing emails, and helping with administrative tasks
</li>
<li>
Communicating with staff, vendors, and families professionally and promptly
</li>
<li>
Keeping the center tidy and sanitized throughout the day (light cleaning, wiping surfaces, organizing, resetting spaces)
</li>
<li>
Helping set up and restock rooms, materials, and common areas
</li>
<li>
Supporting with center organization and special events as needed
</li>
</ul>
Ideal Candidate:
<ul>
<li>
Highly dependable and trustworthy
</li>
<li>
Detail-oriented and efficient
</li>
<li>
Comfortable multitasking and working in a fast-paced, child-centered environment
</li>
<li>
Friendly, flexible, and eager to help wherever needed
</li>
<li>
Prior experience in admin, childcare, or education settings is a plus
</li>
<li>
Must be able to pass a CORI/background check
</li>
</ul>
Hours:&nbsp;Flexible part-time or full-time options available. Some daytime availability required.
Why Join Us?
<ul>
<li>
Work in a supportive, mission-driven environment
</li>
<li>
Help make a difference in the lives of children and families
</li>
<li>
Grow with a passionate and collaborative team
</li>
</ul>
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<h3>Job Description</h3>
Job Description
Job Summary:
STAQ Pharma is seeking a full-time Executive Assistant that provides high-level administrative support to the leadership team. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, professional environment. The ideal candidate is proactive, efficient, and capable of handling sensitive information with integrity.
Responsibilities: 
<ul>
<li>Assist with scheduling meetings, appointments, and travel arrangements for employees.</li>
<li>Prepare and edit correspondence, reports, presentations, and other documents as needed.</li>
<li>Answer and respond to phone calls or inquiries directed to the STAQ front desk support.</li>
<li>Coordinate internal and external meetings, events, and special projects.</li>
<li>Maintain organization and tracking of key deliverables, deadlines, and department initiatives.</li>
<li>Serve as a point of contact between leadership and internal/external stakeholders.</li>
<li>Organize and maintain files, records, and office systems for optimal efficiency.</li>
<li>Facilitate note taking for company or departmental meetings upon request.</li>
<li>Assist with follow-ups, communications, and action items from meetings.</li>
<li>Support coordination of departmental initiatives, including employee engagement events and leadership communications.</li>
<li>Maintain confidentiality of highly sensitive information and support a culture of trust and professionalism.</li>
<li>Learn HR related processes to assist in write-out of procedures and SOPs for departmental use.</li>
<li>Greet and assist guests at the front desk, serving as the first point of contact for visitors and deliveries.</li>
<li>Order meals, snacks, and beverages for executive meetings, employee events, and company functions.</li>
<li>Order office supplies and non-production related items while maintaining an accurate par. </li>
<li>Assist in Issuing and managing badge system for employees and visitors.</li>
<li>Support and deliver on all other assigned tasks.</li>
<li>Prepare expense reports for leadership or executive roles. </li>
</ul>
Required Skills/Abilities:
<ul>
<li>Excellent verbal and written communication skills. </li>
<li>Excellent interpersonal and customer service skills.</li>
<li>Excellent sales and customer service skills.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Excellent time management skills with a proven ability to meet deadlines.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Strong supervisory and leadership skills.</li>
<li>Ability to prioritize tasks and to delegate them when appropriate.</li>
<li>Ability to function well in a high-paced and at times stressful environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational and time management abilities.</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).</li>
<li>Ability to work independently, prioritize tasks, and anticipate needs.</li>
</ul>
Physical Requirements: 
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 50 pounds at times.

<h3>Job Description</h3>
Job Description
The Executive Assistant, who reports to the President &amp; CEO of Riddell, performs a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. The Executive Administrative Assistant manages all aspects of scheduling, telephone calls, meeting agendas, preparing reports, filing, and other administrative activities, while exercising independent judgment in the resolution of administrative problems. Work requires analysis and use of initiative and independent judgment with frequent access to confidential and highly complex information. The Executive Administrative Assistant exercises strong administrative skills supporting one or more additional executives. 
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties as assigned)
<ul>
<li>Provide secretarial and administrative support to President of Riddell.</li>
<li>Manage President's calendar, schedule travel arrangements, maintain and update contact lists, manage travel expenses, and schedule departmental meetings &amp; functions, conference calls, etc. </li>
<li>Manage correspondence and route documents to appropriate executives, directors, or managers and prepare documents, spreadsheets, and inter-office correspondence for President's signature. Review and summarize voice mails and emails of President to ensure information is placed into calendar.</li>
<li>Manage the administrative affairs of the division, including processing invoices, expense reports and expenses, procuring supplies and equipment, and reviewing expenses for cost saving opportunities. </li>
<li>Assist in preparing presentations for senior executive management meetings.</li>
<li> Manage and organize staff meetings including verifying presentation hardware is acceptable and providing logistical support. </li>
<li> Manage and act as a liaison between departments or teams and onboard and new administrative or office support staff.</li>
<li>Foster a positive office environment and company culture.</li>
<li> Communicate organizational and administrative information, concepts, and ideas verbally and in writing. </li>
<li> Accessible and flexible to work early/late hours, as well as weekends as required.</li>
<li> Assists other Senior Level Riddell Executives with functions such as travel, expense reports and other duties related to the executive team. </li>
<li> Manages the day-to-day problems and coordinates with stakeholders to obtain solutions, and time tracking. </li>
</ul>
QUALIFICATIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty and responsibility listed above. The job requirements and physical demands listed below are representative of the required knowledge, skill, and/or ability to perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
JOB REQUIREMENTS
<ul>
<li>Authorized to work in the U.S.</li>
<li>Associate Degree or Bachelor’s degree in business, finance, or related field preferred.</li>
<li>Demonstrated equivalent combination of education, training and related experience will be considered</li>
<li>Minimum of seven (7) years experience in administration or office management required.</li>
<li>Demonstrated strong proficiency in Word Processing, Excel, PowerPoint and Outlook Express.</li>
</ul>
 SKILLS
<ul>
<li>Excellent written, oral, and interpersonal communication skills.</li>
<li>Leadership and interpersonal skills</li>
<li>Adaptability and flexibility with expectations and business priorities</li>
<li>Foster a positive office environment and company culture.</li>
<li>Ability to manage multiple assignments and work within deadlines.</li>
<li>Ability to maintain confidentiality of organizational issues.</li>
<li>Strong problem-solving and decision-making skills.</li>
<li>Strong teamwork, organizational, and able to deal with multiple projects.</li>
<li>Ability to organize and coordinate the efforts of other departmental team members.</li>
<li>Careful attention to detail and accuracy required including exceptional proofreading abilities.</li>
</ul>

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