Job Description
Job Description
Executive Assistant
Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.
Responsibilities
•Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.
•Prepare, proofread, and edit correspondence, legal documents, and presentations.
•Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.
•Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.
•Manage confidential information with a high degree of discretion and professionalism.
•Assist with billing, expense reporting, and timekeeping for Managing Partners.
•Conduct legal or business-related research as requested.
•Support project management and strategic initiatives led by legal leadership.
Qualifications
•Bachelor’s degree preferred
•3+ years of experience supporting executives in a law firm or corporate legal department.
•Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.
•Bilingual in English and Italian is a plus
•Event planning experience is a plus
•Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.
•Excellent verbal and written communication skills.
•Superior organizational skills with the ability to manage multiple priorities.
•High level of professionalism, discretion, and confidentiality.
This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly.
Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume.
Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).