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<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.
 
Responsibilities:
• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **
• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate’s or bachelor’s degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **

Executive Assistant

<h3>Job Description</h3>
Job Description
Must have Minimum of 5 years C-Suit direct executive administrative experience.
10 Years of executive administrative experience
Polished and Professional also working with the Board of Directors!
Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!
OVERVIEW
As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!
JOB DUTIES
<ol>
<li>Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.</li>
<li>Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.</li>
<li>Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.</li>
<li>Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.</li>
<li>Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.</li>
<li>Ensure office equipment is in operating condition and adequate levels of office supplies for the department.</li>
<li>Backup to Payroll Manager</li>
<li>Other duties and special projects as assigned.</li>
</ol>
REQUIREMENTS
<ul>
<li>High School Diploma or GED; bachelor's degree in business or related field, preferred</li>
<li>Minimum of 10 years administrative experience</li>
<li>Minimum of 5 years direct executive administrative experience</li>
<li>Strong attention to detail, organizational and multitasking skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to independently as well as a team in a fast-paced, multi-tasked environment</li>
<li>Ability to maintain confidentiality</li>
<li>Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner</li>
<li>Paralegal background would be great!</li>
</ul>

<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

<h3>Job Description</h3>
About Us
We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates.
 
Our Mission
"Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
 
The Opportunity
Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We’re seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role.
 
Key Responsibilities:
<ul>
<li>Serve as the Primary point of contact for the CEO—prioritizing requests, managing internal and external communications, and ensuring seamless scheduling.</li>
<li>Manage a dynamic calendar including meetings, events, travel, and personal engagements.</li>
<li>Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.</li>
<li>Travel requirement: Travel is required and varies based on the needs of the business.</li>
<li>Prepare executive-level documents, presentations, meeting agendas, and reports.</li>
<li>Support strategic projects and initiatives as directed by the CEO.</li>
<li>Facilitate communication and follow-ups across departments to drive accountability on action items.</li>
<li>Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality.</li>
<li>Collaboration with the Leadership Team and other executive assistants on projects and events</li>
<li>Keeping the CEO on track daily with meetings, video calls and appointments</li>
<li>Manage confidential and sensitive information with discretion and professionalism.</li>
<li>Represent the CEO with internal staff, board members, partners, and external stakeholders.</li>
<li>Support the CEO’s involvement in philanthropic and brand-related events.</li>
</ul>
 
Qualifications:
<ul>
<li>7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company.</li>
<li>Bachelor’s degree in Business Administration or a related field required.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>High emotional intelligence and the ability to maintain professionalism under pressure.</li>
<li>Strong analytical and problem-solving skills with meticulous attention to detail</li>
<li>Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.).</li>
<li>Consistently anticipates priorities and prepares accordingly to ensure seamless executive support.</li>
<li>Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels.</li>
<li>Alignment with Altar’d State’s mission and core values.</li>
</ul>
 
Why Altar’d State?
We’re a company where people come to grow. You’ll be challenged, supported, and inspired every day – all while helping to build something meaningful. If you’re ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we’d love to meet you!

<h3>Job Description</h3>
Job Description
SUMMARY The Executive Assistant is a highly motivated, exceptionally detail-oriented, and organized professional who provides comprehensive support to the Chief Executive Officer (CEO) and Chief Advancement Officer (CAO) of our dynamic organization, as well as the Director of Corporate &amp; Foundation Relations as it relates to the execution of our government grants and contracts process. This role will be a proactive self-starter, critical thinker, and highly emotionally intelligent professional with the confidence to manage critical tasks independently while maintaining a humble and service-oriented approach. The Executive Assistant position is essential in ensuring that our leaders can focus on strategic priorities by effectively managing their schedules, coordinating key projects, and assisting in the implementation of the organization's strategic plan. 
QUALIFICATIONS 
<ul>
<li>Bachelor’s degree or equivalent experience in business administration, management, or a related field preferred but not required</li>
<li>Minimum of 5 years of experience in an executive assistant or similar role, preferably within a non-profit or mission-driven organization preferred</li>
<li>Proven ability to manage multiple tasks simultaneously with an exceptionally high degree of accuracy and attention to detail</li>
<li>Strong interpersonal skills with the ability to interact effectively with diverse groups of people demonstrating a high level of emotional intelligence, confidentiality, and cultural sensitivity</li>
<li>Excellent written and verbal communication skills, including the ability to draft, edit, and proofread error-free, professional correspondence and documents</li>
<li>High level of proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)</li>
<li>Ability to work independently, take initiative, and solve problems with minimal supervision using sound judgment and critical thinking</li>
<li>Demonstrated ability to handle confidential information with integrity</li>
<li>Proactive and Self-Motivated: Ability to anticipate needs, think several steps ahead, and take the initiative without requiring constant direction.</li>
<li>Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a high level of productivity in a fast-paced environment.</li>
<li>Attention to Detail: Exceptionally meticulous in managing complex schedules, coordinating projects, maintaining records, and ensuring the accuracy and consistency of all work.</li>
</ul>
<ul>
<li>Communication: Clear, concise, and professional in all forms of communication, with an emphasis on active listening, diplomacy, and tailoring messages to different audiences.</li>
<li>Adaptability: Flexible and able to pivot in response to changing priorities or unexpected challenges while maintaining composure and professionalism.</li>
<li>Confidence with Humility: Comfortable working with high-level executives and Board members yet approaches the role with a service-oriented mindset, low ego, and a team-first attitude.</li>
<li>Emotional Intelligence: Demonstrated ability to “read the room,” build trust, navigate sensitive situations with discretion and empathy, and maintain strong relationships across the organization</li>
<li>Critical Thinking and Judgment: Able to synthesize information, identify issues or patterns, anticipate implications, and propose well-reasoned options or solutions to leadership.</li>
</ul>
KEY RESPONSIBILITIES 
Schedule Management:
<ul>
<li>Manage and optimize the daily and long-term schedules of the CEO and CAO, ensuring alignment with organizational priorities. Anticipate scheduling conflicts, proactively resolve them, and use strong judgment to prioritize meetings and commitments.</li>
<li>Coordinate meetings, appointments, and events, including preparation of agendas, minutes, and follow-up actions, ensuring materials are accurate, complete, and distributed in a timely manner.</li>
</ul>
Project Coordination:
<ul>
<li>Assist in the planning, coordination, and execution of organizational projects and initiatives, particularly including support for the Board of Directors and the Director of Corporate, Foundation, and Government Relations’ work in governmental grants and contracts.</li>
<li>Track progress of projects, ensuring deadlines are met, dependencies are understood, and stakeholders are kept informed with clear, concise updates.</li>
<li>Prepare reports, presentations, and documentation as required for project updates, applying critical thinking to highlight key issues, risks, and decisions needed.</li>
</ul>
Governmental Grants &amp; Contracts:
<ul>
<li>Support the CEO, CAO, and Director of Corporate, Foundation, and Government Relations in developing, submitting, and tracking grant and contract requests, as well as assisting in the development of all reports on the use of awarded funds.</li>
<li>Collaborate with internal teams to ensure data and narrative are collected, verified, and collated as requested by the Director of Corporate, Foundation, and Government Relations.</li>
<li>Provide analytical support and gather data to inform decision-making as requested, ensuring a high level of accuracy and clarity in all submissions and reports.</li>
</ul>
Communication and Liaison:
<ul>
<li>Serve as a key point of contact between the executive team and internal/external stakeholders, consistently representing the organization with professionalism, discretion, and emotional intelligence.</li>
<li>Serve as a key point of contact to the Chair and Board of Meals on Wheels Central Texas, including collection of Board feedback, maintaining Board files and current records, Board meeting planning and Board Book production and mailing, and keeping accurate and timely Board meeting minutes.</li>
</ul>
<ul>
<li>Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO and CAO, ensuring accuracy, clarity, and alignment with organizational tone and messaging.</li>
<li>Independently researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and CAO, determining appropriate course of action, referral, and/or response, and elevating issues that require executive attention.</li>
<li>Maintain confidentiality and handle sensitive information with discretion at all times </li>
</ul>
Support for the Board of Directors: 
<ul>
<li>Coordinate logistics and administrative support for meetings of the full Board of Directors and key Board committees (e.g., Executive, Advancement, Finance), including scheduling, calendar invites, and meeting notifications.</li>
<li>Prepare, proofread, and distribute Board and committee materials (agendas, Board Books, pre-read materials, presentations) in collaboration with the CEO, CAO, and relevant staff, ensuring timely electronic and/or physical delivery.</li>
<li>Attend full Board and designated committee meetings to provide on-site or virtual support, take clear and accurate minutes, capture action items, and track follow-up tasks.</li>
<li>Ensure meeting spaces (in-person and virtual) are properly set up, including room reservations, technology/AV and videoconference links, name tents, sign-in sheets, and refreshments as needed.</li>
<li>Maintain organized and up-to-date Board and committee records, including minutes, resolutions, rosters, terms of service, and other governance-related documentation.</li>
<li>Serve as a primary administrative point of contact for Board members, responding promptly and professionally to requests for information and directing inquiries to the appropriate staff member when necessary.</li>
</ul>
Administrative Support:
<ul>
<li>Manage travel arrangements, including booking flights, accommodations, and transportation, as requested, and prepare detailed, accurate itineraries and supporting materials. Process expense reports and handle other financial documentation as needed, ensuring accuracy, appropriate coding, and adherence to organizational policies.</li>
<li>Organize and maintain electronic and paper files, ensuring logical structure, version control, and easy access to important documents for the executive team.</li>
<li>Support operations of the Advancement Office as needed, including but not limited to assisting with the opening and processing of mail, particularly gifts, and with the preparation of gift batches and acknowledgements, with a high degree of accuracy and attention to detail.</li>
</ul>
Other:
<ul>
<li>All employees must contribute to meal delivery, meal management, or office support based on their scheduled hours.
<ul>
<li>Full-time employees: Complete 8 shifts per year in one of these areas.</li>
</ul>
</li>
</ul>
WORKPLACE ENVIRONMENT AND PHYSICAL DEMANDS
<ul>
<li>Constantly performs work indoors.</li>
<li>Occasionally walks to perform some work.</li>
<li>Constantly reads information on a computer monitor and in writing.</li>
<li>Frequently presents information to variable audiences.</li>
<li>Constantly moves and uses limbs to perform work; this position requires good manual dexterity and coordination.</li>
<li>Occasionally may work nights, weekends and holidays.</li>
<li>Occasionally travels locally.</li>
<li>Frequently moves about inside the office to access file cabinets, office machinery, and other general office equipment.</li>
<li>Frequently uses abdominal and lower back muscles to provide support over time without fatigue.</li>
<li>Occasionally moves objects up to 20 pounds.</li>
</ul>
 
This full time exempt position is located at 3227 East 5th Street, Austin, Texas 78702. While this position is eligible for hybrid work arrangement, it will initially be based in office. 
Meals on Wheels Central Texas provides equal employment opportunities to all applicants and employees for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

<h3>Job Description</h3>
Job Description
Overview
Now Hiring: Executive Assistant
Location: Norristown, PA – Montgomery County Schedule: Full-Time (Hybrid – In-Office &amp; Remote Work) Pay: Starting at $40,750-$55,000 Position Type: Administrative / Executive Support
Why Join Legal Aid of Southeastern Pennsylvania (LASP)?
Legal Aid of Southeastern Pennsylvania (LASP) is a mission-driven public interest law firm dedicated to protecting the rights and meeting the essential needs of low-income individuals and families. Serving communities across Bucks, Chester, Delaware, and Montgomery Counties, LASP focuses on critical civil legal issues such as housing stability, safety from domestic violence, family law matters, consumer rights, and access to income supports.
What We Offer
✅ Excellent Medical Benefits – 100% employer-paid health insurance option ✅ 401(k) Retirement Plan – With generous employer contributions ✅ Paid Time Off – Including vacation, sick leave, personal leave, floating holidays, and parental leave ✅ Mission-Driven Work – Make a direct impact on people and communities ✅ Supportive Work Environment – Hybrid schedule with meaningful professional collaboration
Your Role as Executive Administrative Assistant
As LASP’s Executive Administrative Assistant, you will provide high-level, reliable administrative support to the Executive Director and key members of LASP’s leadership team. 
Key Responsibilities:
Executive &amp; Administrative Support
<ul>
<li>Manage calendars, schedules, correspondence, and internal communications.</li>
<li>Provide general administrative support (copying, scanning, filing, greeting visitors).</li>
<li>Coordinate meetings, interviews, and virtual sessions (Zoom/Teams).</li>
</ul>
Project &amp; Event Support
<ul>
<li>Assist with audits, grant-related tasks, funder requests, and Annual Report updates.</li>
<li>Support planning and logistics for staff meetings, retreats, and fundraising events.</li>
</ul>
Recruitment &amp; HR Coordination
<ul>
<li>Prepare, post, and circulate job announcements.</li>
<li>Assist with new hire onboarding and act as liaison with outsourced HR partner.</li>
</ul>
Board &amp; Leadership Support
<ul>
<li>Prepare Board meeting materials and coordinate related communications.</li>
</ul>
Office &amp; Vendor Management
<ul>
<li>Maintain relationships with vendors (cleaning, IT, office supplies).</li>
<li>Order supplies/equipment and manage incoming/outgoing mail.</li>
</ul>
Surveys &amp; General Support
<ul>
<li>Conduct internal surveys to gather staff and Board feedback.</li>
<li>Perform other duties as assigned to support executive operations.</li>
</ul>
What You Need to Succeed
Qualifications
<ul>
<li>Minimum 5 years of executive assistant experience (nonprofit or for-profit)</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent organizational skills with the ability to multitask and prioritize</li>
<li>High level of professionalism, confidentiality, judgment, and discretion</li>
<li>Strong interpersonal skills and the ability to work with diverse teams</li>
<li>Proficiency in Microsoft Office, Outlook 365, Excel, Zoom, Teams, and similar platforms</li>
<li>Associate degree or higher preferred</li>
<li>Commitment to LASP’s social justice mission</li>
<li>Spanish or multilingual fluency is a plus</li>
</ul>
Equal Opportunity Employer
LASP is an equal opportunity employer and prohibits discrimination based on race, color, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, age, genetic information, and all other protected characteristics. All employment decisions are based on qualifications, merit, and organizational needs.

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant to Vice President &amp; Chief Investment Officer
Location: Chicago, IL (Hybrid – 2 days onsite)
Industry: Financial Services
Compensation: $75,000 - $80,000
Work Schedule: 9 AM to 5 PM, 35 hours per week
Benefits: This position is eligible for medical, dental, vision, and 401(k).
 
About Our Client:
Our client is a mission-driven organization focused on meaningful social impact and innovative solutions to major global and local challenges. They value professionals who are proactive, collaborative, and committed to supporting leadership in a fast-paced, strategic environment.
 
Job Description:
The Executive Assistant will provide high-level administrative and project management support to the Vice President and Chief Investment Officer (CIO). This role ensures smooth operation of the Investment Office by managing calendars, preparing reports and materials, coordinating internal and external communications, and leading special projects. The Executive Assistant acts as a liaison between the CIO, internal teams, and external stakeholders, maintaining professionalism and discretion at all times.
 
Key Responsibilities:
<ul>
<li>Manage complex calendar scheduling, meeting preparation, and priority alignment for the VP and CIO.</li>
<li>Serve as primary contact for CIO communications, preparing summaries and background materials for meetings.</li>
<li>Coordinate domestic and international travel arrangements; support on-site meetings and events.</li>
<li>Draft and review communications, presentations, and reports with attention to accuracy and professionalism.</li>
<li>Lead production of Investment Committee and board meeting materials, including agenda creation, logistics, quality control, minutes, and action-item tracking.</li>
<li>Manage cross-functional projects, ensuring timelines are met and stakeholders are informed.</li>
<li>Support day-to-day Investment Office operations, including workflow management, departmental calendars, budget tracking, and expense approvals.</li>
<li>Coordinate meetings and events using AV/Zoom/Teams and maintain follow-up actions.</li>
<li>Participate in special projects and professional development opportunities as assigned.</li>
</ul>
 
Qualifications:
<ul>
<li>Bachelor’s degree or equivalent experience with 6+ years supporting senior executives and/or leading complex projects.</li>
<li>Experience in financial services, investments, or related fields preferred; knowledge of financial concepts and investment reporting a plus.</li>
<li>Strong project management skills; able to scope initiatives, coordinate cross-functional teams, and meet deadlines.</li>
<li>Exceptional writing, editing, and presentation abilities.</li>
<li>High discretion and professionalism; comfortable interacting with executives, trustees, and external partners.</li>
<li>Advanced Microsoft Office skills (Outlook, Excel, PowerPoint); virtual meeting proficiency.</li>
<li>Meticulous, proactive, and able to manage multiple priorities independently.</li>
</ul>
 
Additional Details:
<ul>
<li>Hybrid position, 2 to 3 days onsite</li>
<li>Direct hire opportunity</li>
</ul>
Perks:
<ul>
<li>Flexible work schedule within core hours.</li>
<li>Opportunity to support senior leadership in a mission-driven environment.</li>
<li>Exposure to high-level investment and strategic operations.</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
#Admin2

<h3>Job Description</h3>
Job Description
Executive Assistant
 
Location: Springboro, OH (On-Site) Compensation: $85,000 to $105,000 depending on experience 
A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member leadership team, including the CEO, CFO, CTO, and Director of Manufacturing. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward.
 
If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that.
 
About the Role
As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments.
 
This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week.
 
What You’ll Do
 
Executive Support
<ul>
<li>Manage complex calendars and coordinate meetings across the leadership team</li>
<li>Prepare agendas, capture meeting notes, and track follow-up items</li>
<li>Support internal communication through drafting or refining emails and documents</li>
<li>Assist with small projects that help leaders stay organized and efficient</li>
</ul>
 
Excel and Data Support
<ul>
<li>Create and maintain spreadsheets to track projects, tools, hours, or operational data</li>
<li>Use formulas, tables, and pivot tables to organize and troubleshoot data</li>
<li>Support early development of operational and financial KPIs in collaboration with leadership</li>
</ul>
 
Customer Intake Support (Light Volume)
<ul>
<li>Answer the main phone line and route calls professionally</li>
<li>Gather information for customer technical inquiries and coordinate next steps</li>
<li>Ensure customer issues are tracked and move through the appropriate internal workflow</li>
<li>Assist with occasional inquiries from customers or requests from international headquarters</li>
</ul>
 
Finance and HR Administrative Support
<ul>
<li>Assist with payroll input and data preparation for CFO review</li>
<li>Process reimbursements and simple accounts receivable updates</li>
<li>Help with basic benefits or HR administrative tasks when needed</li>
<li>Maintain accuracy and confidentiality at all times</li>
</ul>
 
Operations Support
<ul>
<li>Help the Director of Manufacturing with time tracking, scheduling, and documentation</li>
<li>Enter or maintain simple ERP data</li>
<li>Assist with the development of simple dashboards and production summaries</li>
<li>Support the coordination of small operational projects as needed</li>
</ul>
 
What Makes You a Great Fit
 
Experience
<ul>
<li>Strong background as an Executive Assistant or high-level Administrative Assistant</li>
<li>Experience in manufacturing or a similar industrial environment is strongly preferred</li>
<li>Comfortable supporting multiple leaders with different working styles</li>
</ul>
 
Technical Skills
<ul>
<li>Advanced Excel skills including formulas, tables, and pivot tables</li>
<li>Strong Microsoft Office proficiency</li>
<li>Familiarity with ERP systems or the ability to learn quickly</li>
<li>Basic understanding of HR or payroll administration is a plus</li>
<li>AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued.</li>
</ul>
 
Core Strengths
<ul>
<li>Highly organized with excellent follow-through</li>
<li>Strong written and verbal communication skills</li>
<li>Discreet, trustworthy, and comfortable handling sensitive information</li>
<li>Proactive problem solver who anticipates needs rather than waiting to be asked</li>
<li>Enjoys working on-site and being hands-on in a small team environment</li>
</ul>
 
Work Environment
<ul>
<li>Full-time</li>
<li>On-site in Springboro, OH</li>
<li>Typical office hours with occasional flexibility</li>
<li>Front-office location with daily interaction across the company</li>
<li>Collaborative, friendly, small-team culture where everyone helps each other</li>
</ul>
 
Compensation and Relocation
<ul>
<li>Base salary: $85,000 to $105,000 based on experience</li>
<li>Local candidates preferred, however there is possible relocation assistance for the right person</li>
</ul>
 
How to Apply
If you are a strong Executive Assistant who loves variety, thrives in a fast-paced environment, and wants to play a central role in helping a leadership team stay aligned and effective, we would love to hear from you. Apply today.

<h3>Job Description</h3>
Job Description
Executive Assistant –
Location: Tampa, FL (On-site, Monday–Friday, 9:00 AM–5:00 PM) Company: Small Financial Services Firm
Position Overview
We are seeking a highly organized, proactive Executive Assistant to support our Corp leadership team of four. This individual will serve as a critical partner to our executives, ensuring smooth day-to-day operations by managing schedules, coordinating travel, handling expenses, and facilitating communication. The ideal candidate is detail-oriented, resourceful, tech-savvy, and thrives in a fast-paced, professional environment.
Key Responsibilities
<ul>
<li>Provide comprehensive administrative support to four executives.</li>
<li>Manage complex and dynamic calendars, including scheduling meetings, conference calls, appointments, and internal/external engagements.</li>
<li>Coordinate domestic and international travel arrangements, including flights, hotels, itineraries, and ground transportation.</li>
<li>Prepare, track, and process expense reports in a timely and accurate manner.</li>
<li>Serve as a professional point of contact for phone calls, emails, and correspondence; prioritize and route communications as appropriate.</li>
<li>Organize and maintain confidential files, documents, and records.</li>
<li>Assist in preparing presentations, reports, and meeting materials using Microsoft Office (Word, Excel, PowerPoint).</li>
<li>Support project tracking, meeting follow-ups, and general office organization.</li>
<li>Anticipate executive needs and proactively resolve scheduling or logistical issues.</li>
<li>Perform other administrative tasks as needed to support the leadership team and office operations.</li>
</ul>
<ul>
<li>Qualifications</li>
<li>At least 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role—preferably supporting senior leadership.</li>
<li>Strong proficiency in Microsoft Office Suite, especially Outlook, Excel, Word, and PowerPoint.</li>
<li>Exceptional time-management and multitasking skills; able to manage shifting priorities with grace.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of professionalism, discretion, and judgment in handling confidential information.</li>
<li>Strong attention to detail, accuracy, and follow-through.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Experience in financial services is a plus but not required.</li>
</ul>
Work Environment
<ul>
<li>On-site position: Monday–Friday, 9:00 AM–5:00 PM.</li>
<li>Collaborative, professional office environment in Tampa.</li>
<li>Compensation &amp; Benefits</li>
</ul>

<h3>Job Description</h3>
Job Description
Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals: 
<ul>
<li>Advance Airport Development </li>
<li>Transform the Customer Experience </li>
<li>Optimize Ongoing Business </li>
<li>Cultivate Our Culture </li>
</ul>
Here, you’ll find a workplace culture that is anchored in our collective mindsets: collaboration, empathy, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world. 
Why You'll Love Working at SAN: 
<ul>
<li>Location: The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline. </li>
<li>Hybrid Work Schedule: We offer a flexible hybrid schedule, with an opportunity for remote work based on operational requirements, while supporting both in-office collaboration and remote productivity. This role provides direct executive support, additional in-office presence and occasional extended hours may be required during high-priority periods. </li>
<li>Salary: The hiring salary for the Executive Assistant is starting at $73,407 - $81,563. The full pay range for the Executive Assistant is $62,741 to $100,385. </li>
<li>Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family &amp; parental leave, tuition reimbursement, retirement plan options to secure your future, including a choice between our comprehensive pension plan or 401(a) defined contribution plan, in addition to an optional 457(b) deferred compensation plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more! </li>
<li>Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails. </li>
<li>Application deadline: December 19, 2025. Applications will be reviewed after the closing date.</li>
</ul>
About the Job: 
The Finance division is seeking an Executive Assistant to the CFO with a tech-forward, service-oriented, and collaborative mindset and a steadfast focus on strategic support. The individual will provide high-level support to a Vice President who leads complex, high-visibility initiatives across finance, accounting, information technology, procurement, and business intelligence. 
As an Executive Assistant at SAN, no day unfolds exactly like the last. The ideal candidate will move with purpose, keep an eye on what’s ahead, and bring consistency to a role where relationships, timing, and details all matter. As a trusted partner, the incumbent will be known as someone who follows through and supports a leader who prioritizes collaboration. They will reflect the VP’s open-door style, becoming a steady point of connection across teams and priorities. Supporting this executive means being part of the work that drives progress—not just for the airport, but for the broader community it serves. 
What You’ll Do: 
<ul>
<li>Executive Support – Manages day-to-day priorities for the Vice President, including fielding requests, scheduling meetings, coordinating calendars, conducting research, preparing materials, and overseeing office logistics. May also support other executives and divisional leaders as needed. </li>
<li>Travel &amp; Expenses – Coordinates complex domestic and international travel arrangements and handles all related documentation, reimbursements, and payment processing. </li>
<li>Information &amp; Workflow Management – Handles sensitive communications with discretion, manages document systems and correspondence, and proactively improves processes to enhance efficiency and organization, especially through the use of technology solutions. </li>
<li>Meeting &amp; Operations Coordination – Organizes meetings and events, including scheduling, logistics, and catering. Provides guidance to administrative staff and addresses a broad range of issues requiring sound judgment and analysis. </li>
<li>Stakeholder Engagement – Builds strong relationships across departments and with external partners. Represents the Vice President with professionalism, anticipating needs and resolving issues independently to support organizational goals. </li>
<li>Technology &amp; Systems Support – Uses advanced Microsoft Office tools, digital collaboration platforms, and workflow automation tools to streamline scheduling, document management, reporting, and communication. Identifies opportunities to improve processes through technology and brings forward solutions to enhance efficiency.</li>
</ul>
The Skills We Are Looking For: 
<ol>
<li>Administrative excellence—Manages deliverables, relationships, and expectations both independently and collaboratively to drive outcomes. </li>
<li>Interpersonal communication—Listens actively, communicates clearly across formats, and builds strong working relationships through influence and collaboration. </li>
<li>Project coordination— Translates goals into actionable plans, ensures alignment across teams, and tracks progress to meet deadlines. </li>
<li>Technology fluency – Leverages digital tools to support business needs, ensure accuracy, and improve workflow efficiency, including advanced Microsoft Office skills, cloud-based collaboration platforms (Teams, OneDrive, SharePoint), workflow automation tools, and digital meeting/scheduling systems </li>
<li>Sound judgment – Applies discretion and problem-solving skills to handle sensitive issues and make informed decisions in dynamic settings. </li>
</ol>
Requirements
The Experience You Need to Have**: 
<ul>
<li>Seven years of administrative experience or any equivalent combination of education, training, and/or experience. </li>
<li>Graduation with a high school diploma or G.E.D. equivalent. </li>
</ul>
Preferred Education, Certification, and Licenses: 
<ul>
<li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or Advanced Microsoft Suite certifications. </li>
<li>Notary Public.</li>
</ul>
**Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land! 
EEO Statement 
It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities. 
Physical &amp; Mental Demands 
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter). 
Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

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