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<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment. Responsibilities: • Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur, ensuring accuracy and timely submission. • Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered. • Create and refine presentations and other materials for executive-level meetings. • Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing. • Assist in planning and coordinating events, ensuring all aspects run smoothly. • Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships. • Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times. • Adapt quickly to shifting priorities and provide support during urgent situations.• At least 2 years of experience in an administrative or executive assistant role. • Proficiency in scheduling and calendar management for senior leaders. • Strong skills in coordinating travel arrangements, including international travel. • Experience preparing and processing expense reports using platforms like Concur. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Ability to work across both Windows and Apple platforms. • Exceptional organizational skills and attention to detail. • Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.

Executive Assistant

<h3>Job Description</h3>
Job Description
LHH Recruitment Solutions is partnered with a growing Corporate Office in Scottsdale, AZ that is looking for an Executive Assistant to support the team. This is a full-time-in-office Monday through Friday position. Pay range is $25.00-$29.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, and executive support at the front desk. 
<ul>
<li>
Provide high-level administrative support to multiple C-suite executives, including calendar management, travel arrangements, and meeting coordination.
</li>
<li>
Prepare and edit correspondence, reports, presentations, and other documents.
</li>
<li>
Serve as the first point of contact for visitors, clients, and employees.
</li>
<li>
Answer and direct phone calls, manage incoming mail and deliveries.
</li>
<li>
Maintain office supplies, catering for events, vendor relations, and additional supplies for events as needed
</li>
<li>
Coordinate internal and external meetings, including logistics and catering.
</li>
<li>
Handle confidential information with discretion and professionalism.
</li>
<li>
Assist with special projects and other duties as assigned by executives.
</li>
</ul>
Qualifications:
<ul>
<li>
High School Diploma or equivalent is required
</li>
<li>
Associates or Bachelors Degree is preferred.
</li>
<li>
3 years recent proven experience as an executive assistant or in a similar administrative role.
</li>
<li>
Experience managing front desk or reception duties is required.
</li>
<li>
Excellent organizational and time management skills.
</li>
<li>
Strong written and verbal communication skills.
</li>
<li>
Proficiency in Microsoft Office Suite and calendar management tools
</li>
<li>
Ability to handle multiple tasks and prioritize effectively.
</li>
<li>
Professional demeanor and appearance.
</li>
<li>
High level of discretion and confidentiality.
</li>
</ul>
If you meet the minimum requirements please apply! 
 Pay Details: $25.00 to $29.00 per hour Search managed by: Morgan Ross Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.
 
Executive Assistant Responsibilities:
• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.
• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.
• Manage confidential documents and files, both in physical and digital formats.
• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.
• Process expense reports, invoices, and receipts while maintaining accurate financial records.
• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.
• Act as a liaison between the executive and internal teams, clients, or external stakeholders.
• Proactively identify potential scheduling conflicts or challenges and address them effectively.
• Uphold professionalism and confidentiality in all interactions and tasks.
 
This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. 
• Minimum of 7 years of experience as an Executive Assistant or in a similar role. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint; familiarity with Google Workspace is advantageous. • Exceptional organizational and time management skills. • Strong verbal and written communication abilities. • Demonstrated ability to handle sensitive and confidential information with discretion. • Flexible and able to adapt to rapidly changing priorities. • Detail-oriented and capable of working independently with minimal supervision. • Proven ability to manage travel arrangements and coordinate executive meetings effectively.

<h3>Job Description</h3>
Job DescriptionHumCap’s client, a leading managed service organization, is searching for an Executive Administrative Assistant. This fast-paced and high-visibility role enables the executive team to operate effectively. This position will be onsite in Southlake, Texas and will report to the Director of Strategy and Finance with dotted lines to the CEO and CFO. About the Business HumCap’s client focuses on strategic acquisitions of clinics across the US. The company provides back-office support (IT, HR, finance, etc.) for these clinics so the physicians can focus on clinical care for their patients. Position Overview The Executive Administrative Assistant position represents the opportunity to partner with a world-class team of energetic and high achieving team members including the CEO, CFO, COO, and other executives as needs arise. What You’ll Do
<ul>
<li>Arrange complex travel coordination for the executive leadership team, with a primary focus on the CEO, CFO, and COO. This involves anticipating needs and creating seamless, proactive itineraries that maximize productivity and minimize friction.</li>
<li>Facilitate critical communication by acting as a liaison between executives and key internal and external stakeholders, ensuring timely and effective information flow to maintain strong relationships.</li>
<li>Curate and synthesize professional documents by drafting, proofreading, and formatting communications, reports, and presentations. This ensures all materials are clear, concise, and align with the executive's strategic vision.</li>
<li>Manage executive calendars, proactively coordinating meetings across multiple time zones. This includes ensuring key recurring touchpoints are maintained and rescheduled as needed to protect executive focus. Plan for and proactively communicate and manage all contingencies.</li>
<li>Drive the planning and execution of key leadership meetings and events, including quarterly Senior Leadership Team meetings, monthly Strategic Operations meetings, and clinical practice visits. Responsibilities include agenda setting, logistics, budgeting, and documentation to ensure outcomes are met.</li>
<li>Oversee and administer executive team expense reports, navigating strict processes to ensure accuracy and compliance.</li>
<li>Collaborate with the events and communications associate on event planning and execution throughout the year.</li>
<li>Host business partners, physicians, and board members during corporate site visits.</li>
<li>Manage and maintain critical corporate resources, including calendars, distribution lists, and rosters, ensuring data integrity and accessibility for the entire organization.</li>
<li>Spearhead all office administration, acting as the primary liaison for vendors, building management, and service providers. This includes optimizing office operations, maintaining an organized and welcoming environment, and proactively managing supply inventories.</li>
<li>Proactively oversee corporate expenses by meticulously tracking and managing vendor invoices and recurring costs to ensure financial accountability.</li>
<li>Champion team engagement and morale by planning and executing monthly team luncheons, events, and other celebratory activities. This includes managing all logistics, communications, and vendor coordination.</li>
<li>Anticipate and address ad-hoc needs with a proactive and problem-solving mindset, demonstrating a high degree of flexibility and ownership in handling unexpected challenges.</li>
</ul>
 Why You’ll Love Working Here
<ul>
<li>You’ll play a crucial role in supporting the key decision-makers including the executive team, Board of Directors, and physicians.</li>
<li>Join a company relentlessly committed to its patients and affiliate practices that combines the best of mission-driven orientation with innovation, and offering the opportunity to help deliver growth objectives.</li>
<li>You’ll be surrounded by extraordinary colleagues who care deeply about their work and collaborate to create a whole that is greater than the sum of its parts.</li>
</ul>
 Our Core Values
<ul>
<li>Relentless Commitment</li>
<li>Embracing Legacy</li>
<li>Continuous Improvement</li>
<li>Exude Compassion in All We Do</li>
</ul>
 What You’ll Bring
<ul>
<li>Extreme Ownership: The ability to be assigned a task and be industrious to carry through to completion amidst ambiguity.</li>
<li>White-Glove Communication &amp; Service: Ability to consult with executive team members, physician leaders, employees, and external parties with the utmost degree of care and accommodation.</li>
<li>Discretion: With executive-level access, you will be required to exercise a high degree of discretion as to when and when not to relay certain information.</li>
<li>Exacting Execution: Highly detail-oriented with a devotion to the fine print.</li>
<li>Proactive: The ability to connect the dots between workstreams and extrapolate the ethos of the initiative/effort. Always “advancing the ball” to reduce the need for multiple confirmations and check-ins.</li>
<li>Problem Solving: Ability to think through and identify the root cause of a problem, delay, or obstacle. Once identified, the ability to quickly synthesize to key stakeholders and collaborate on the solution (i.e., leading with an answer v. just the problem).</li>
<li>Flexible: Comfortable reacting to changing and evolving circumstances. Avoidance of becoming overwhelmed when things do not go as planned.</li>
<li>Fun &amp; Energetic: A positive attitude with a dynamic energy to welcome all who work with the company!</li>
<li>Tech-Enabled: Extensive familiarity with Microsoft products, Zoom, Monday.com, etc.</li>
</ul>
 Key Competencies An individual should demonstrate the following competencies to successfully perform the essential functions of this position: 
<ul>
<li>Ethics/Values/Integrity: Is honest, transparent, and trustworthy; strong character; maintains high standards of moral and ethical conduct; takes pride in work, with an ownership attitude.</li>
<li>Energy/Drive: High energy and passion for delivering results in a fast-paced, constantly changing, high growth environment; proactive, strong self-starter with a sense of urgency; strong desire to achieve, high dedication.</li>
<li>Resourceful/Initiative: Passionately finds ways over, around, or through barriers to success. Achieves results despite a lack of resources; goes beyond the call of duty; rolls up sleeves with a collaborative style, shows a strong bias for action and is a results-oriented “doer”.</li>
<li>Intelligence: Ability to acquire understanding &amp; absorb information rapidly; a quick study; street smart, curious; independent thinker and decision maker.</li>
<li>Analysis and Problem Solving: Solves difficult problems through careful and systematic evaluation of information, alternatives, and consequences. Considers many sources of information and evaluates the information for the best possible courses of action and carefully deliberates before a final decision is made.</li>
<li>Team Player: Down to earth personality, with a consultative style to positively influence the business, with a positive can-do attitude.</li>
</ul>
 Benefits 
<ul>
<li>Medical, Dental, &amp; Vision Insurance</li>
<li>Life/AD&amp;D and Long-Term Disability</li>
<li>Annual Bonus</li>
<li>401K matching</li>
<li>15 days of PTO</li>
</ul>

<h3>Job Description</h3>
Job DescriptionExecutive Assistant to the CEO - Full-Time (Pitt/Craven County, NC)
Are you a highly organized, tech-savvy, and discreet professional with a passion for supporting executive leadership? A growing preschool organization is seeking a full-time Executive Assistant to provide confidential, hands-on support to the CEO. This role is based onsite at the corporate office and requires a professional who thrives in a fast-paced environment, excels at managing details, and can maintain the highest level of discretion.
The ideal candidate will be a self-starter who is confident in managing the responsibilities of the role with minimal supervision. You should be proactive, adaptable, and comfortable owning the role's expectations while ensuring seamless executive support. We are seeking the right person who will bring professionalism, independence, and consistency to this vital role.

<h3>Job Description</h3>
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive onsite support to our federal customer at their Washington, DC office. This role demands attention to detail, strong communication skills, and the ability to manage multiple administrative and executive support functions in a high-paced, professional environment. The ideal candidate will be capable of maintaining strict deadlines, ensuring data accuracy, and interfacing confidently with internal staff and external stakeholders.
Key Responsibilities:
Administrative &amp; Office Support
<ul>
<li>Greet and assist office visitors with professionalism and efficiency.</li>
<li>Answer incoming calls, take messages, and direct inquiries appropriately.</li>
<li>Type, format, and proofread correspondence and other documents.</li>
<li>Receive, sort, and distribute incoming and outgoing mail.</li>
<li>Operate standard office equipment including computers, copiers, fax machines, and scanners.</li>
<li>Create, maintain, and organize both physical and electronic filing systems.</li>
</ul>
Scheduling &amp; Calendar Management
<ul>
<li>Coordinate meetings, appointments, and conference room reservations using agency scheduling systems.</li>
<li>Respond to all schedule-related inquiries within 30 minutes.</li>
<li>Prepare daily agendas and calendars for assigned Agency Executives.</li>
</ul>
Operational Support
<ul>
<li>Monitor and replenish office supplies to ensure uninterrupted operations.</li>
<li>Assist in development and quality control of presentations and work products.</li>
<li>Enter and analyze data, and generate reports using COTS applications (Excel, Access, Word, PowerPoint, Project, Delphi, GovTA, E2).</li>
</ul>
Timekeeping &amp; Travel Coordination
<ul>
<li>Manage biweekly time and attendance entries in GovTA; serve as liaison to Human Resources for issue resolution by established deadlines.</li>
<li>Coordinate and process travel requests/authorizations in E2, ensuring compliance with processing timelines.</li>
<li>Track travel payments and reconcile against approved allocations.</li>
</ul>
Document &amp; Records Management
<ul>
<li>Draft, edit, and update documents related to budgets, HR, and project management.</li>
<li>Organize and update project management files and indexes weekly.</li>
<li>Review, finalize, and distribute weekly staff meeting agendas and minutes.</li>
<li>Prepare policy and project binders and notebooks.</li>
</ul>
Support to Division of Administration (DA)
<ul>
<li>Conduct daily updates to DA's administrative tracking systems and report on changes monthly or as required.</li>
<li>Coordinate permanent records storage/retrieval and personnel-related processing.</li>
<li>Process personnel actions and follow-up on HR requests, onboarding, and moves.</li>
<li>Provide reconciliation of travel authorizations and vouchers to budget logs.</li>
</ul>
Special Projects &amp; Communications
<ul>
<li>Prepare memos, reports, sign-in sheets, tent cards, and other official documents.</li>
<li>Review and recommend updates to intranet content.</li>
<li>Support logistics for meetings and events, including equipment coordination.</li>
</ul>
Additional Responsibilities:
<ul>
<li>Maintain and update the Executive Assistant Handbook, including development of process and procedural guides.</li>
<li>Plan, coordinate, and deliver internal training for Executive Assistants and other admin staff.</li>
<li>Provide program-level support, including stakeholder coordination, data analysis, dashboard maintenance, and reporting upon request.</li>
<li>Perform other duties within scope, as identified by the Contracting Officer's Representative (COR).</li>
</ul>
Qualifications:
<ul>
<li>Citizenship and Clearance: U.S. Citizenship is required due to federal contract regulations. Must be able to obtain an agency-specific Public Trust clearance.</li>
<li>Education: Associate's or Bachelor's degree preferred.</li>
<li>Experience: 10+ years of administrative or executive assistant experience, preferably supporting federal clients.</li>
<li>Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, Project); experience with federal systems like GovTA and E2 preferred.</li>
<li>Soft Skills: Excellent verbal/written communication, strong organizational skills, and ability to meet strict deadlines.</li>
</ul>
Work Environment:
<ul>
<li>This is a 100% onsite position located in Washington, DC.</li>
<li>Must be comfortable working in a secure federal office environment.</li>
</ul>
Compensation: This is a full time hourly position with a range of $30.00 - $35.00/hour.
 
Cyber Security Innovations (CSI) is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. As a veteran-friendly employer, we encourage military veterans to apply.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. CSI makes hiring decisions based solely on qualifications, merit, and business needs at the time. 
CSI participates in the E-Verify Employment Verification Program.
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionSalary: 
The Executive Assistant is responsible for providing operational support and management at the Scottsdale office. This is a full-time position for a seasoned professional who enjoys assisting other staff members. Operational support includes meeting scheduling, calendar coordination, taking minutes, logging action items and following up on completion. Performs clerical and administrative support functions including transcribing notes and composing correspondence as requested and performs general management and organization of electronic files and document archives. Answers main business telephone lines and transfers call during business hours.
PRIMARY DUTIES
<ul>
<li>Creating, organizing and editing presentations</li>
<li>Managing calendar and meeting schedule for President and executive team</li>
<li>Publishing meeting agendas, taking notes, tracking action items and publishing meeting minutes</li>
<li>Coordinating internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available</li>
<li>Organizing, filing, and archiving paper &amp; digital documents and construction plans, maintaining version control</li>
<li>Providing administrative support to President including telephone call screening, logging messages and email inbox management</li>
<li>Providing administrative support for the executive team, including drafting correspondence and creating presentation slides</li>
<li>Transcribing, typing, formatting, and proofreading materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphic and spreadsheet software</li>
<li>Managing appointments and schedules for applicable staff</li>
<li>Distributing incoming mail, preparing outgoing mail, maintaining office supply or other inventories</li>
<li>Other duties as assigned</li>
</ul>
REQUIREMENTS
<ul>
<li>Candidates must have intermediate to advanced proficiency in Microsoft Office Suite, Word, Excel, PowerPoint, MS Projects, Outlook, Google Suite or equivalent and sharepoint.</li>
<li>10 plus years office administration and executive support</li>
<li>Legal, real estate, finance industry or other relevance experience</li>
<li>College degree</li>
<li>Proficiency in the following other current software such as Primavera; Green Halo, Egnyte, Blue Beam, Procore, Auto Desk, etc. a plus.</li>
<li>Vendor and contract management experience, a plus</li>
</ul>
CRITICAL SUCCESS FACTORS
<ul>
<li>Positive attitude, professional, self-directed &amp; self-motivated.</li>
<li>Ability to jump in and make a contribution while learning along the way, a can-do approach to assignments.</li>
<li>Ability to thrive in a demanding, fast-paced environment.</li>
<li>Strong interpersonal and team-oriented skills; good relationship builder</li>
<li>A high degree of discretion and respect for confidentiality related to personal executive information.</li>
<li>A passion for adding value.</li>
<li>Highly detail oriented.</li>
<li>Superb organization skills.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>401(k)/Company Match</li>
<li>Medical Insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Life insurance</li>
<li>Disability Insurance</li>
<li>Paid time off</li>
</ul>
Schedule:
<ul>
<li>Monday to Friday</li>
</ul>
Work Location: In person
Shelter Asset Management LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

<h3>Job Description</h3>
Job Description
Job Description: La Copa Ventures is seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a skilled multitasker, able to manage a variety of responsibilities in a fast-paced environment, and possess excellent communication and problem-solving skills.
Responsibilities:
<ul>
<li>Provide administrative support to senior executives, including calendar management, and meeting coordination. </li>
<li>Draft and proofread correspondence, reports, and presentations. </li>
<li>Organize and maintain filing systems, both digital and physical. </li>
<li>Assist with special projects and ensure deadlines are met. </li>
<li>Handle confidential information with discretion and professionalism. </li>
<li>Support day-to-day office operations and other duties as assigned. </li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an executive assistant or in a similar administrative role. </li>
<li>Excellent organizational and time management skills.</li>
<li>Ability to multitask and prioritize tasks effectively.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in Microsoft Office suite (Word, Excel, Outlook) Smart sheets.</li>
<li>QuickBooks experience. </li>
<li>Strong written and verbal communication abilities. </li>
<li>Ability to work independently and manage multiple priorities. </li>
<li>Strong attention to detail, accuracy and problem-solving skills. </li>
<li>Ability to handle sensitive and confidential information with professionalism and integrity.</li>
<li>3 years experience as an Executive Assistant.</li>
</ul>
 
 
Benefits:
<ul>
<li>Health, dental, and vision insurance options. </li>
<li>Paid time off and holidays. </li>
<li>Opportunity for career growth and development. </li>
</ul>

<h3>Job Description</h3>
Job DescriptionPosition Summary
The Executive Assistant plans and coordinates a wide variety of administrative and operational tasks to support the Finance &amp; Administration Department.
Department: Finance &amp; Operations Reports To: Chief Financial Officer Location: 305 7th Avenue, New York, NY 10001 Hours: 35 Hours/Week, Exempt Salary Range: $66,181 – $73,535
Major Duties and Responsibilities
<ul>
<li>Schedule and coordinate meetings for the CFO and Controller.</li>
<li>Generate letters and correspondence for the department.</li>
<li>Respond to and follow up on finance-related inquiries from other program areas and stakeholders.</li>
<li>Maintain daily cash receipt records for all agency checks; distribute and scan copies to relevant staff.</li>
<li>Manage banking relationships and ensure proper documentation and reporting for all bank accounts.</li>
<li>Administer individual bank accounts for residents in care.</li>
<li>Assist in gathering documentation for agency audits as requested by the CFO and Controller.</li>
<li>Maintain finance manuals, policy documents, and other financial records.</li>
<li>Distribute all finance-related mail.</li>
<li>Oversee general office duties and maintain office equipment.</li>
<li>Take minutes for all Finance &amp; Operations meetings.</li>
<li>Manage and control Finance petty cash.</li>
<li>Conduct agency petty cash audits.</li>
<li>Assist with agency switchboard and mailings.</li>
<li>Coordinate Finance &amp; Operations team lunch reception coverage on Wednesdays (12:30 PM – 1:30 PM), including staff from AP, Revenue, Contract, and Finance.</li>
<li>Provide support to Executive Office functions as needed.</li>
</ul>
Qualifications
<ul>
<li>Detail-oriented and professional with excellent communication skills.</li>
<li>Minimum of 5 years of experience as an Executive or Administrative Assistant supporting senior executives.</li>
<li>Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy.</li>
<li>Strong verbal and written communication skills for effective internal and external interactions.</li>
<li>Flexible and able to adapt to changing priorities; works well under pressure.</li>
<li>Ability to type 50-60 wpm and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
<ul>
<li>Advanced Excel experience with ability to create/modify charts, and tables of data.</li>
</ul>
</li>
<li>High School diploma required.</li>
<li>Notary preferred.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionA local Harrisburg area client has a great opportunity for an Executive Assistant EXECUTIVE ASSISTANT “MUST HAVE” SKILLS
<ul>
<li>Highly professional demeanor</li>
<li>Experience in Financial Services preferred</li>
<li>Articulate with strong writing and critical thinking skills</li>
<li>Highly motivated and detail oriented</li>
<li>Highly adept at managing multiple priorities</li>
<li>Dependable and a self-starter</li>
<li>Can-do and positive attitude</li>
<li>Tech-savvy</li>
<li>Experience working with client relationship management (CRM) tool </li>
</ul>
POSITION DESCRIPTION Client-Facing Responsibilities
<ul>
<li>Answers multiple phone lines and directs the caller to the appropriate team member or takes a message; documents client contact and communicates messages to staff and advisors at the time of the client call</li>
<li>Schedules meetings for colleagues and follows up with confirmation calls/emails to clients</li>
<li>Prepares office, and greets all guests with high customer &nbsp;service</li>
<li>Coordinates personal client touches </li>
<li>Helps to coordinate client events and client-facing projects</li>
</ul>
Office Management Functions
<ul>
<li>Helps with the mailing of quarterly statements, as well as ad-hoc monthly and quarterly reports</li>
<li>Maintains order of all items in office common spaces and kitchen</li>
<li>Places office grocery and supply orders</li>
<li>Manages content, calendars, staff PTO, etc. on firm’s dashboard</li>
<li>Sorts and distributes mail</li>
<li>Conducts electronic filing</li>
<li>Helps with special projects as needed by the leadership team</li>
</ul>
 Brand &amp; Service Responsibilities
<ul>
<li>Compiles meeting packets for prospects, written reviews, and digital reports for client meetings; for video or phone meetings, and posts report to the client’s secure portal</li>
<li>Updates and maintains accurate client information in company database</li>
</ul>
 Required Experience: Minimum of 5 years of experience working within a busy office in an administrative capacity GED/high school diploma required, Bachelor’s degree preferred Demonstrated experience of at least 5 years of MS Office including superior knowledge of EXCEL Demonstrated experience managing and scheduling virtual meetings Prior experience working in a public facing, highly professional environment &nbsp;
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