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<h3>Job Description</h3>
Job DescriptionOffice Manager (Remote) We’re a fast-growing electrical and low-voltage contracting company supporting critical infrastructure in commercial, industrial, and government facilities. From security systems to backup power and communications networks, our work keeps organizations secure, connected, and operational. We’re looking for an Office Manager who thrives on organization, accountability, and follow-through. In this role, you’ll be the central hub of our operations—keeping communication clear, documentation clean, and projects moving forward. You’ll work directly with leadership and field teams to create structure, consistency, and reliability across the business. What You’ll Do
<ul>
<li>Build and maintain office systems, SOPs, and digital filing structure</li>
<li>Manage project documentation (RFIs, COIs, submittals, permits, change orders)</li>
<li>Coordinate vendors, purchase orders, and compliance documentation</li>
<li>Support billing, timesheets, expense tracking, and bookkeeping coordination</li>
<li>Act as the communication link between leadership, field teams, and vendors</li>
</ul>
What We’re Looking For
<ul>
<li>6+ years in construction office admin, project coordination, or operations</li>
<li>Strong understanding of construction documentation workflows</li>
<li>Proficiency with Microsoft Office + Teams / SharePoint / OneDrive</li>
<li>Experience with Procore / PlanGrid / Buildertrend is a plus</li>
<li>Highly organized, proactive, and able to self-manage remotely</li>
</ul>
 If you’re the person who keeps things on track, brings order to moving parts, and ensures nothing slips, this role gives you the opportunity to shape how the company runs as we grow.

Office Manager

<h3>Job Description</h3>
Job Description
Our client is seeking an experienced Office Manager who can also serve as a Full-Charge Bookkeeper. This is a unique opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys wearing multiple hats.
&nbsp;
This role combines office management responsibilities with full-charge bookkeeping across multiple entities. The ideal candidate will be detail-oriented, proactive, and comfortable managing diverse tasks beyond accounting, including administrative coordination and operational support.
&nbsp;
Key Responsibilities:
<ul>
<li>Bookkeeping &amp; Accounting:</li>
<li>
<ul>
<li>Manage full-cycle accounting for multiple entities using QuickBooks Online</li>
<li>Handle accounts payable/receivable, bank reconciliations, and monthly financial reporting</li>
<li>Prepare and maintain accurate records for audits and compliance</li>
</ul>
</li>
<li>Office Management:</li>
<li>
<ul>
<li>Oversee day-to-day office operations and ensure smooth workflow</li>
<li>Coordinate with vendors, manage supplies, and support HR-related tasks</li>
<li>Assist leadership with scheduling, correspondence, and special projects</li>
</ul>
</li>
<li>Additional Duties:</li>
<li>
<ul>
<li>Support cross-functional teams with administrative needs</li>
<li>Contribute to process improvements and efficiency initiatives</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an Office Manager and Full-Charge Bookkeeper</li>
<li>Strong proficiency in QuickBooks Online</li>
<li>Ability to manage multiple entities and complex accounting structures</li>
<li>Excellent organizational and multitasking skills</li>
<li>Strong communication and problem-solving abilities</li>
</ul>
Company DescriptionThe Specialized Recruiting Group (part of Express Employment Professionals) office in Tyler, TX offers a tailored approach to professional placement, delivering personalized service that matches the unique needs of both companies and talented candidates. Whether you need highly skilled project staff or are filling a critical role on your team, our workforce solutions are designed to strengthen local business communities across the U.S. Trust us to connect you with the right talent or opportunity, helping your business or career thrive. 
<h3>Company Description</h3>
The Specialized Recruiting Group (part of Express Employment Professionals) office in Tyler, TX offers a tailored approach to professional placement, delivering personalized service that matches the unique needs of both companies and talented candidates. Whether you need highly skilled project staff or are filling a critical role on your team, our workforce solutions are designed to strengthen local business communities across the U.S. Trust us to connect you with the right talent or opportunity, helping your business or career thrive.

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Office Manager in Battle Creek, Michigan, to oversee bookkeeping and administrative tasks with precision and efficiency. This role requires a detail-oriented individual capable of managing financial records, reconciling accounts, and ensuring smooth office operations. Responsibilities: • Perform accurate bank and credit card reconciliations to maintain financial integrity. • Manage accounts payable and accounts receivable processes, ensuring timely payments and collections. • Maintain organized financial records using QuickBooks and other accounting tools. • Assist with general administrative duties, including scheduling and correspondence. • Prepare financial reports and summaries for management review. • Coordinate office activities to support efficient workflow and productivity. • Monitor and manage office supplies and inventory levels. • Support communication efforts by serving as a liaison between departments and external contacts.
• Strong knowledge of accounts payable, accounts receivable, and bank reconciliations.
• Excellent organizational and time management skills.
• Solid communication abilities, both written and verbal.
• Prior experience in bookkeeping or office management roles.
• Ability to handle sensitive financial information with confidentiality.
• Familiarity with scheduling and administrative processes.
• Attention to detail and a commitment to accuracy in all tasks.

<h3>Job Description</h3>
Job DescriptionJob Title: Office Manager Location:&nbsp;Orlando, Florida&nbsp; Work Arrangement:&nbsp;Full Time In-Office&nbsp; About Us:&nbsp;Recently ranked #482 on the Inc. 5000 fastest growing companies in the United States, Biller Genie is an award-winning B2B SaaS platform expanding our new office location in Orlando, Florida with ambitious plans to scale our team rapidly.&nbsp; Biller Genie is seeking an experienced and detail-oriented Office Manager to oversee the physical office environment and daily operational needs. This role is responsible for ensuring the office is fully stocked, well-maintained, and functioning efficiently while serving as the primary point of contact for building management and office vendors. This position is ideal for someone who enjoys ownership of space, systems, and processes—and who takes pride in creating an organized, welcoming, and productive office environment. Primary Job Responsibilities
<ul>
<li>Oversee day-to-day office operations, ensuring a smooth and efficient workplace.</li>
<li>Manage office inventory and supplies, including tracking usage, forecasting needs, and placing orders.</li>
<li>Maintain common areas such as breakrooms, conference rooms, and shared spaces, ensuring cleanliness, organization, and readiness.</li>
<li>Serve as the primary liaison with building property management, maintenance teams, and external vendors.</li>
<li>Coordinate office services, repairs, and facility-related requests.</li>
<li>Support internal communication related to office operations and logistics.</li>
<li>Organize and support company-wide events, office celebrations, and team-building activities.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Partner with leadership on operational improvements and administrative initiatives.</li>
</ul>
Qualifications:
<ul>
<li>3–5 years of experience in an Office Manager or similar operational role.</li>
<li>Strong organizational, inventory management, and multitasking skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite; Salesforce experience is a plus.</li>
<li>Strong problem-solving skills and a proactive, ownership-driven mindset.</li>
<li>Ability to thrive in a fast-paced, growing office environment.</li>
</ul>
What We Offer:
<ul>
<li>Comprehensive Medical, Dental, and Vision plans</li>
<li>401(k) with up to 4% company match</li>
<li>Flexible Unlimited Paid Time Off (PTO) policy</li>
</ul>
Our Mission:&nbsp;To provide an automated A/R platform that seamlessly integrates existing business processes for the SMB market.&nbsp;
Our Core Values:&nbsp;
Get Shit Done Right&nbsp;-&nbsp;We work hard and ensure tasks are completed correctly and on time, every time.&nbsp;
Own it&nbsp;- We are subject matter experts who know what we know, and we are confident enough to speak up when we see something wrong.&nbsp;
Catch Up&nbsp;-&nbsp;We are high performers and love a fast-paced environment.&nbsp;
Believe in the Genie&nbsp;-&nbsp;We are passionate about where we are going as a team, and we show we care.&nbsp;
Class Shines&nbsp;-&nbsp;We are articulate professionals who carry ourselves well and speak with purpose.&nbsp;
Please note we are unable to offer visa sponsorship.&nbsp;
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<h3>Job Description</h3>
Job Description
Office Manager
Location: Ocala, FL
Company:&nbsp;Culligan by Consolidated Water Group
Classification:&nbsp;Full-Time, Salaried (Exempt)
&nbsp;
Water You Love. A Career You’ll Be Proud Of.
Culligan is the world’s leading water expert, delivering high-quality water solutions to residential, commercial, and industrial customers. We are currently seeking a detail-oriented, customer-focused Office Manager to play a critical role in the daily operations of one of our branches.
This position is ideal for a proactive leader who thrives in a fast-paced environment, enjoys balancing administrative oversight with customer and financial support, and can serve as a trusted operational partner to branch leadership.
&nbsp;
What You’ll Do
As the Office Manager, you’ll ensure smooth office operations while supporting customers, staff, and leadership. Key responsibilities include:
Office &amp; Administrative Leadership
<ul>
<li>Serve as the manager-on-duty as needed, ensuring consistent office coverage and support</li>
<li>Supervise front office and clerical staff, including scheduling, task assignments, coaching, performance feedback, and hiring support</li>
<li>Partner with the General Manager on billing reviews, expenditures, and budget considerations</li>
<li>Coordinate with field teams to support daily operational needs</li>
</ul>
Customer Support
<ul>
<li>Act as the escalation point for complex customer concerns and resolve issues professionally and efficiently</li>
<li>Handle inbound calls, sales lead follow-ups, work order reviews, discounts, and invoice accuracy</li>
<li>Support collections efforts as needed</li>
</ul>
Financial &amp; Operational Support
<ul>
<li>Manage accounts payable and ensure timely vendor payments</li>
<li>Maintain accurate financial records and support audits and reporting</li>
<li>Monitor office processes to ensure accuracy, efficiency, and compliance</li>
</ul>
IFS System Leadership
<ul>
<li>Serve as the branch expert for the IFS (Integrated Field Service) system</li>
<li>Train office staff on IFS best practices and updates</li>
<li>Partner with corporate and regional teams on system enhancements</li>
</ul>
Special Projects
<ul>
<li>Support and complete special projects and additional assignments as requested by leadership</li>
</ul>
&nbsp;
What We’re Looking For
<ul>
<li>Associate or Bachelor’s degree in Accounting, Business, Finance, or a related field (or equivalent experience)</li>
<li>2+ years of business office experience required; 3–5 years of office management, finance, or accounting experience preferred</li>
<li>Working knowledge of accounting, billing, collections, and expense management</li>
<li>Strong communication, organization, and decision-making skills</li>
<li>Proven ability to lead, coach, and manage performance</li>
<li>Proficiency in Microsoft Office and office systems</li>
</ul>
&nbsp;
Why Culligan
We offer competitive compensation and a comprehensive benefits package, including:
<ul>
<li>Medical, Dental &amp; Vision Insurance</li>
<li>Life Insurance</li>
<li>401(k) with company match</li>
<li>Paid Time Off</li>
<li>Additional voluntary benefits</li>
</ul>
&nbsp;
Culligan is proud to be an Equal Employment Opportunity Employer. We are committed to fostering an inclusive workplace where all employees feel valued and supported.
Ready to make a difference behind the scenes while supporting a mission that matters? Apply today.
Company DescriptionABOUT CULLIGAN INTERNATIONAL Founded by Emmett Culligan in 1936, Culligan is a world leader in delivering superior water solutions that will make a real difference in improving the health and wellness of consumers. The company offers some of the most technologically advanced, state-of-the-art water filtration and treatment services and solutions. These products include water softeners, drinking water systems, whole-house systems and solutions for businesses. Culligan's network of franchise dealers in North America, direct operations and other dealers is the largest in the world, with over 7,800 employees and 1,000 dealers in 90 countries. Many Culligan dealers have valuable equity in their local communities as multigenerational family owners of their franchises. For more information visit: <a href="http://www.corporate.culligan.com" target="_blank">www.corporate.culligan.com</a> 
<h3>Company Description</h3>
ABOUT CULLIGAN INTERNATIONAL\r\n \r\nFounded by Emmett Culligan in 1936, Culligan is a world leader in delivering superior water solutions that will make a real difference in improving the health and wellness of consumers. The company offers some of the most technologically advanced, state-of-the-art water filtration and treatment services and solutions. These products include water softeners, drinking water systems, whole-house systems and solutions for businesses. Culligan's network of franchise dealers in North America, direct operations and other dealers is the largest in the world, with over 7,800 employees and 1,000 dealers in 90 countries. Many Culligan dealers have valuable equity in their local communities as multigenerational family owners of their franchises.\r\n\r\nFor more information visit: <a href="http://www.corporate.culligan.com" target="_blank">www.corporate.culligan.com</a>

<h3>Job Description</h3>
Job DescriptionDescription:
The Office Manager will be responsible for overseeing the effective functioning of the office and day-to-day responsibilities for Specialty Care Rx Diamond Bar, CA Office. 
Requirements:

· Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.) directed to supervisor.
· Answer phones, redirect calls, greet visitors, and maintain visitation logs. 
· Receiving, scanning, and saving documents in the appropriate files. 
· Create correspondence, reports, spreadsheets, and other documents as requested by supervisor.
· Conduct research and information gathering to support decision-making by supervisor.
· Prepare meeting rooms for use by printing relevant documents and setting up devices that will be used. 
· Receive shipments, monitor and replenish office supplies to ensure availability for daily operations. 
· Arrange logistics, catering, and necessary equipment for successful company events.
· Maintain current skills with office technologies.
· Cooperate with other members of management in defining operational plans. 
· Communicate with all staff members to ensure that the mission of Specialty Care Rx is consistently accomplished. 
· Coordinate with other staff members to ensure that adequate policies and procedures are established which govern all operations of the pharmacy. 
· Ensure the implementation of processes to measure, assess, and improve the performance of office operations. 
· Monitor operational expenses for compliance with the expense budget. 
· Oversee record keeping so that all information is accurate and complete. 
· Ensure ongoing compliance with all laws and regulations; ensure that the organization meets or exceeds accreditation standards; and oversee implementation of ‘best practices’ in all of Specialty Care Rx’s activities. 
· Participate in surveys conducted by authorized inspection agencies. 
· Participate in in-service education programs provided by Specialty Care Rx.
· Report any misconduct, suspicious, or unethical activities to the Compliance Officer
· Local travel of up to 25% required (mileage reimbursed) to local vendors (FedEx, post-office, food providers, etc.).
· Other duties as assigned by Supervisor.

<h3>Job Description</h3>
Job Description
We represent a client in the healthcare industry in Collegeville who is looking for a confident, organized, and people-centered Office Administrator who is excited to help their&nbsp;practice grow. This role is perfect for someone who enjoys leadership, loves creating order, and thrives&nbsp;in a fast-paced, patient-focused environment. This position plays a key role in keeping the practice&nbsp;productive, profitable, and running smoothly so the doctor can focus on delivering high quality care. The ideal candidate will support the doctor in achieving the goals of the practice by keeping the office organized,&nbsp;productive, and aligned with clear systems and policies. The goal is a well-run workplace with excellent patient&nbsp;flow, a happy and well-trained team, and a doctor who can focus fully on patient care.
&nbsp;
Salary - up to $65K with bonus based on key performance indicators for the office
Benefits - PTO and Dental
Schedule:
Mon/Wed 8 to 5 (1 hr lunch)
Tue and F 8-2:30 (no lunch)
Thur 9:30 to 7 (1 hr lunch)
&nbsp;
Responsibilities:
● Leadership and Management of office procedures ●&nbsp;Organization - ensure the practice operates productively, profitably, and in alignment with established policies. ●&nbsp;Ensure daily tasks are completed by getting the team fully engaged and on track. ● Train team members to excel in their roles and ensure they understand their responsibilities.
●&nbsp;Keep communication clear and positive between the doctor, staff, patients, and vendors. ● Build a culture of teamwork, enthusiasm, and continuous improvement.
●&nbsp;Run or assist with staff meetings and help coordinate plans with the doctor. ●&nbsp;Address problems quickly and maintain a high standard of professionalism in the practice. 
● Maintain accurate personnel files and oversee performance reviews.
&nbsp;
Patient Flow and Production ●&nbsp;Ensure the office runs smoothly and patients move efficiently prior/after their appointments. ●&nbsp;Step in to resolve any issue that slows or disrupts patient care. ●&nbsp;Stay calm under pressure and guide the team through busy or challenging moments. ●&nbsp;Maintain strong communication lines so every department works together seamlessly.
&nbsp;
Financial Oversight ●&nbsp;Help ensure all financial processes are handled accurately and ethically. ●&nbsp;Good match aptitude for financial conversations with patients and insurance company
● Make sure day sheets balance and patient accounts remain accurate. ●&nbsp;Support or oversee accounts payable when directed by the doctor. ●&nbsp;Ensure income consistently exceeds expenses. ●&nbsp;Uphold all financial policies set by the practice owner. 
&nbsp;
Key Practice Statistics The Office Manager monitors and helps improve three core metrics: 1.&nbsp;Collections 2.&nbsp;Profitability 3.&nbsp;New Patients
&nbsp;
Required Skills: ●&nbsp;Strong leadership skills and the ability to get things done. ●&nbsp;High integrity, professionalism, and a genuine commitment to the success of the practice. ●&nbsp;Excellent communication skills and a positive attitude. ●&nbsp;Willingness to address problems directly and fairly. ●&nbsp;Ability to train others, follow policy, and maintain order. ●&nbsp;A business-minded approach that focuses on results and growth. ●&nbsp;Leads with confidence, respect, and a helpful spirit.
&nbsp;
The Office Manager is responsible for supporting and creating a productive, expanding, and profitable practice. Success in this role means keeping the practice growing, ensuring staff are trained and efficient, and making sure&nbsp;patients receive exceptional service. &nbsp;

<h3>Job Description</h3>
Job Description
Join the University Orthopedic Care Team as an Office Manager 
Are you detail-oriented, passionate about patient care, and looking to make a meaningful impact in a dynamic organization? 
We are seeking a dedicated Office Manager to join our team and help ensure the accuracy and integrity of our practice. 

About the Role: The Office Manager will help provide day-to-day operations of the medical office while working closely with the medical staff and alongside the Regional Administrator. Oversee key operations to ensure offices are running efficiently while providing quality medical care to the community they serve. Direct practice management, like employee expenses, regulatory compliance, and staff. 

Key Responsibilities: 
<ul>
<li>Creation and Management of Clinical Staff schedules.</li>
<li>Day-to-day Management of clinic location.</li>
<li>Delegation and dissemination of work to clinical staff members.</li>
<li>Ensure staff and the office follow policies and procedures.</li>
<li>Maintains a high level of ethical conduct regarding HIPAA, patient confidentiality, and professional stature.</li>
<li>Demonstrate adaptability and flexibility to changes in the work environment.</li>
<li>Review of employee expense reports, time off requests, and missed punched forms.</li>
<li>Ensure the clinical office is performing efficiently.</li>
<li>Will conduct evaluations for staff managed.</li>
<li>Ensures a professional atmosphere always.</li>
<li>Maintains a clean and orderly work area.</li>
<li>Adheres to all company policies and procedures.</li>
<li>Completes additional tasks, as assigned.</li>
</ul>
What We’re Looking For: 
<ul>
<li>Detail-Oriented: You have a keen eye for detail and can produce accurate records.</li>
</ul>
<ul>
<li>Integrity: You handle patient documentation responsibly and maintain confidentiality.</li>
<li>Strong Communication Skills: Strong communication skills to interact effectively with patients and colleagues</li>
<li>Comprehensive Knowledge: You understand medical and orthopedic terminology.</li>
<li>Regulation Proficiency: You abide by HIPAA and OSHA standards.</li>
<li>Experience: Previous experience in orthopedic or a similar role is preferred. Knowledge of medical terminology, anatomy, and orthopedics is beneficial.</li>
</ul>
 Why Join Us? 
<ul>
<li>Contribute to a patient-driven organization with a supportive and collaborative team.</li>
<li>Engage in meaningful work that impacts patient outcomes.</li>
<li>Competitive benefits package. </li>
</ul>

<h3>Job Description</h3>
Job Description
Dental Office Manager 
Join a supportive, patient-centered dental team where your skills truly matter.
Are you a motivated, team-oriented &amp; reliable Dental Office Manager looking for a place to grow, feel valued, and make an impact each day? We’re seeking an enthusiastic professional to join our practice and contribute to an exceptional patient experience!
 Schedule: [Insert Schedule/Hours] 
Compensation &amp; Benefits
We offer a culture that values caring, professional development, growth, and sustainability. Our comprehensive and competitive benefits package includes but is not limited to:
<ul>
<li>
Competitive pay
</li>
<li>
Medical, Dental and Vision insurance options
</li>
<li>
Short-term and long-term disability insurance
</li>
<li>
Life insurance gifted to you
</li>
<li>
401(k) with employer match
</li>
<li>
Paid time off and paid holidays
</li>
<li>
A team culture focused on growth, communication, and high-quality care
</li>
<li>
Work-life balance
</li>
</ul>
What You’ll Do
As a key member of our team, you will help support smooth, efficient, and comfortable patient care by:
<ul>
<li>
Lead, coach, and develop front office and support staff, fostering a positive, team-oriented culture
</li>
<li>
Oversee patient scheduling, check-in/check-out processes, and front desk workflows
</li>
<li>
Manage patient billing, insurance claims, and collections with accuracy and timeliness
</li>
<li>
Monitor practice financial performance, including revenue, expenses, and KPI reporting
</li>
<li>
Partner with the clinical team to ensure smooth coordination of patient care
</li>
<li>
Support recruitment, onboarding, training, and performance management of team members
</li>
<li>
Ensure compliance with HIPAA, OSHA, and Squire Dental policies and procedures
</li>
<li>
Handle escalated patient concerns with professionalism and empathy
</li>
<li>
Conduct regular team meetings, providing updates on practice goals and company initiatives
</li>
<li>
Collaborate with Regional Managers and Squire Dental leadership on strategic initiatives
</li>
</ul>
 
Qualifications
Required:
<ul>
<li>
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
</li>
<li>
Minimum 3 years of dental or healthcare office management experience
</li>
<li>
Strong leadership and people management skills
</li>
<li>
Excellent communication, customer service, and conflict-resolution skills
</li>
<li>
Knowledge of dental terminology, procedures, and insurance processes
</li>
</ul>
 
 
 
 
Preferred:
<ul>
<li>
Proficiency in dental software systems (Denticon)
</li>
<li>
Experience managing budgets, payroll, and office KPIs
</li>
<li>
Prior supervisory experience with training and staff development
</li>
<li>
Familiarity with HR processes such as scheduling, employee relations, and compliance
</li>
</ul>
 
Work Environment &amp; Physical Requirements
<ul>
<li>
Standard dental office environment
</li>
<li>
Frequent sitting, computer work, and phone communication
</li>
<li>
Occasional walking between clinical and administrative areas
</li>
<li>
Ability to manage high-volume, fast-paced situations with professionalism
</li>
</ul>
 
Don't Wait! Apply Today! We are an Equal Opportunity Employer and prohibit discrimination or harassment of any kind. Employment decisions are based on qualifications, merit, and business needs. We are committed to fostering a professional and respectful workplace where all individuals have an equal opportunity to contribute and succeed, and where everyone has the opportunity to feel valued.

<h3>Job Description</h3>
Job DescriptionWe are partnering with a growing and well-established organization to identify a high-caliber Office Manager to serve as the backbone of daily operations. This role is ideal for a detail-oriented professional who enjoys owning office operations, supporting leadership, and creating a well-organized, professional workplace. This opportunity offers flexible part-time hours, with the potential to expand into a full-time position as business needs evolve — perfect for someone seeking flexibility with long-term career potential. Company &amp; Job Highlights:
<ul>
<li>Flexible Schedule: Part-time hours with the opportunity to grow into a full-time role</li>
<li>Competitive Compensation: Equivalent annual range of $50,000–$55,000 (based on full-time hours)</li>
<li>High-Impact Role: A visible position with autonomy and a wide range of responsibilities</li>
<li>Team-Oriented Culture: Collaborative environment where your contributions truly matter</li>
<li>Leadership Exposure: Work closely with senior leadership to improve office operations and efficiency</li>
<li>Stability: Join a secure organization with established systems and a strong track record of success</li>
</ul>
Key Responsibilities of the Office Manager:
<ul>
<li>Oversee daily office operations to ensure a clean, organized, and welcoming work environment</li>
<li>Manage office supply procurement, inventory levels, and vendor relationships</li>
<li>Maintain accurate records for expenses, assets, inventory, and internal documentation</li>
<li>Prepare and process paperwork related to shipments, deliveries, and operational reporting</li>
<li>Coordinate outgoing mail, courier services, and specialized freight logistics</li>
<li>Serve as the primary contact for external vendors including IT, facilities, janitorial, and maintenance providers</li>
<li>Monitor office equipment and furniture, scheduling maintenance, servicing, or repairs as needed</li>
<li>Assist with planning corporate travel, leadership meetings, and company-wide events</li>
<li>Conduct inventory audits and reconcile records to ensure data accuracy</li>
<li>Manage incoming and outgoing correspondence, including sensitive documentation</li>
<li>Support leadership with budget tracking, reporting, and special projects</li>
<li>Act as the first point of contact for visitors, clients, and external stakeholders</li>
</ul>
Qualifications of the Office Manager:
<ul>
<li>Education: Associate’s degree preferred or equivalent professional experience</li>
<li>Experience: Background in office administration, operations, or facilities coordination</li>
<li>Organization: Exceptional attention to detail with strong time-management skills</li>
<li>Adaptability: Ability to juggle changing priorities in a fast-paced environment</li>
<li>Communication: Professional written and verbal communication skills</li>
<li>Vendor Management: Experience coordinating service providers and external partners</li>
<li>Technical Skills: Proficiency with Microsoft Office (Excel, Word, Outlook)</li>
<li>Systems Savvy: Comfortable using digital inventory tools, databases, and office technology</li>
<li>Problem-Solving: Strong critical-thinking skills and sound judgment</li>
<li>Professionalism: Proven discretion and commitment to confidentiality</li>
</ul>
 Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am–7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts.At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being. When you work with us, you’ll enjoy:
<ul>
<li>Dedicated Career Coaching to help you with resumes, interviews, and career planning.</li>
<li>Referral Program that rewards you for helping others find great opportunities.</li>
<li>Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay</li>
</ul>
City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and helps you succeed every step of the way.Ready to take the next step in your career? Apply today and experience why we’ve been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match! IND123

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