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<h3>Job Description</h3>
Job Description
Job Summary
We are seeking a highly skilled and proactive Executive Assistant to support a fast-paced, growing business to provide comprehensive administrative and operational support directly to the Chief Executive Officer of our client company. This is a critical role for an individual who thrives in a fast-paced environment and possesses the strategic mindset to anticipate needs and drive efficiency.
Key Responsibilities
<ul>
<li>Complex Schedule Management: Strategically manage and maintain the CEO's dynamic and complex calendar, prioritizing competing demands, resolving conflicts, and ensuring optimal time utilization.</li>
<li>Proactive Gatekeeping: Serve as the primary filter, gatekeeper, and liaison for all internal and external communication directed to the CEO, making informed and decisive judgment calls regarding access and urgency.</li>
<li>Correspondence: Manage all executive-level correspondence, drafting and preparing sensitive emails, presentations, and documents with impeccable professionalism and discretion.</li>
<li>Domestic &amp; International Travel: Expertly plan, book, and manage all aspects of international and domestic travel, including complex multi-leg itineraries, flights, ground transportation, and hotel reservations.</li>
<li>Expense Management: Prepare and process detailed expense reports and manage invoices related to the CEO’s office.</li>
<li>Event Planning: Take ownership of all administrative and logistical aspects of internal and external events.</li>
<li>Mastery of Microsoft Suite: Demonstrate expert-level proficiency in the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create and edit high-impact presentations, reports, and spreadsheets.</li>
<li>Information Management: Organize and maintain highly confidential files and information, ensuring absolute discretion and compliance.</li>
</ul>
 
Qualifications
<ul>
<li>Experience: Minimum of 2 years of recent experience directly supporting a C-level executive (CEO, COO, President) in a dynamic, high-growth, or demanding corporate environment.</li>
<li>Ambiguity Tolerance &amp; Problem-Solving: Proven ability to operate effectively with a high degree of ambiguity, synthesize incomplete information, and independently implement proactive, solution-oriented strategies.</li>
<li>Proactive Ownership: A demonstrated track record of anticipating executive needs, preemptively addressing issues, and taking full ownership of tasks from conception to completion without constant supervision.</li>
<li>Professional Resilience: Exceptional composure, professional resilience, and the ability to maintain a positive, efficient demeanor while managing demanding responsibilities and tight deadlines.</li>
<li>Communication: Excellent verbal and written communication skills .</li>
</ul>
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most. 
<h3>Company Description</h3>
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Executive Assistant

<h3>Job Description</h3>
Job Description
About Monet Bank
Monet Bank is pioneering the future of banking and money movement—faster, cheaper, and crypto-native. The passage of the Genius Act has enabled a future we want to explore where interchange fees and inefficient payment rails may be replaced with a modern, programmable alternative powered by stablecoins.
At our core, we believe Monet Bank is the essential bridge between crypto and traditional finance (TradFi).
As a profitable, well-capitalized Texas state, FDIC-insured bank, Monet sees the fundamental inefficiency of the 2-3% card network payments and seeks to build a strong team to understand and pursue the future of money and banking.
See our open positions below if you want to work on the new frontier of banking projects like a stablecoin-based payment that would empower merchants to reclaim margins, Fintechs to operate cross-border at scale, and tech giants to embed crypto into their platforms without friction.
 
Summary:
The Executive Assistant (EA) to the EVP provides high-level administrative support in a fast-paced, dynamic environment. This role requires exceptional organizational, communication, and problem-solving skills to support the EVP’s day-to-day activities, strategic initiatives, and operational goals. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities with a high level of discretion and professionalism.
Essential Duties &amp; Responsibilities (include but not limited to):
<ul>
<li>Manage professional and personal scheduling for EVP, including agendas, mail, phone calls, and other company logistics</li>
<li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li>
<li>Provide administrative and office support, such as spreadsheet creation and maintenance of filing system and contacts database</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Organize team communications and plan events, both internal and off-site</li>
<li>Perform various monthly or weekly duties as assigned, which require Excel spreadsheet, PowerPoint and Word processing skills</li>
</ul>
 
Qualifications (Education, Computer Skills, Certifications, Etc.):
<ul>
<li>Bachelor’s degree or equivalent work experience. </li>
<li>Minimum 5 years of experience supporting C-level executives, preferably in a fast-paced or high-growth environment.</li>
<li>Proven ability to manage multiple priorities while maintaining a high level of attention to detail and accuracy.</li>
<li>Strong verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Google Workspace).</li>
<li>Ability to anticipate needs, demonstrate sound judgment, and take initiative.</li>
<li>High level of professionalism and ability to maintain confidentiality.</li>
<li>Experience in a banking or financial company environment is a plus. </li>
</ul>
Benefits options include: 
<ul>
<li>Medical, dental and vision coverage</li>
<li>401K with company match</li>
<li>11 paid holidays </li>
<li>Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis</li>
<li>Applicant may be eligible for annual discretionary bonus</li>
</ul>
No relocation assistance provided.
If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you. 
Monet Bank and it's affiliates are Equal Opportunity Employers. Monet Bank and it's affiliates do not discriminate against any candidate or employee on the basis of race, national origin, color, genetics, sex, marital status, sexual orientation, gender identity, age, disability, pregnancy, religion or religious affiliation, veteran or service member status, or any other characteristic protected by federal, state or local laws.
All applicants have rights under federal employment laws. To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLAEEOEPPA
Notice to California Residents: Monet Bank and affiliates may collect personal information about you as part of the job application or employment process. Please see the California Privacy Rights Act Policies at CPRA Policy, CPRA Policy | CLMG Corp, CPRA | CSG Investments CPRA Policy | for details.

<h3>Job Description</h3>
Job Description
About Energy Exemplar
In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in 'Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS®, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. 
Our impact is global and is being recognized across the industry. Some of our recent accolades include:
<ul>
<li>SaaS Company of the Year (2025) – Global Business Tech Awards.</li>
<li>Environmental Impact Award (2025) – E+E Leaders Awards.</li>
<li>IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners</li>
<li>Finalist: Platts Global Energy Awards (2024) – Grid Edge category</li>
<li>Finalist: Reuters Global Energy Transition Awards (2024) – Technologies of Change</li>
<li>Top 50 Marketing Team (2024) – Voted by the public at the ICON Awards.</li>
</ul>
How We Work
Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move.
We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.
Our four core values, Customer Success, One Global Team, Integrity &amp; Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together.
Position Overview
The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance &amp; Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. 
Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. 
Key Responsibilities
Executive Partnership &amp; Support
<ul>
<li>Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. </li>
</ul>
<ul>
<li>Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. </li>
</ul>
<ul>
<li>Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. </li>
</ul>
<ul>
<li>Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. </li>
</ul>
<ul>
<li>Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. </li>
</ul>
Program and Project Leadership 
<ul>
<li>Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance &amp; Culture initiatives. </li>
</ul>
<ul>
<li>Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. </li>
</ul>
<ul>
<li>Vista Reporting: Collaborate with the Global Performance &amp; Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. </li>
</ul>
<ul>
<li>Board Reporting: Own and manage the delivery of Performance &amp; Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. </li>
</ul>
<ul>
<li>Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. </li>
</ul>
Operational Excellence, Continuous Improvement &amp; AI Enablement 
<ul>
<li>Maintain disciplined operating rhythms for the CPO and the Performance &amp; Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. </li>
</ul>
<ul>
<li>Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. </li>
</ul>
<ul>
<li>Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. </li>
</ul>
<ul>
<li>Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance &amp; Culture function. </li>
</ul>
<ul>
<li>Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. </li>
</ul>
Key Competencies and Attributes
<ul>
<li>Confidentiality &amp; Trust: Maintains impeccable discretion and integrity at all times. </li>
</ul>
<ul>
<li>Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. </li>
</ul>
<ul>
<li>Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. </li>
</ul>
<ul>
<li>Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. </li>
</ul>
<ul>
<li>Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. </li>
</ul>
<ul>
<li>Attention to Detail: Produces consistently accurate, polished, and professional deliverables. </li>
</ul>
<ul>
<li>Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. </li>
</ul>
<ul>
<li>AI &amp; Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. </li>
</ul>
<ul>
<li>Operational Rigor: Brings structure, process discipline, and accountability to all work. </li>
</ul>
<ul>
<li>Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. </li>
</ul>
<ul>
<li>Follow-Through: Ensures every task and commitment is completed to the highest standard. </li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent professional experience. </li>
</ul>
<ul>
<li>Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. </li>
</ul>
<ul>
<li>Experience managing complex global calendars and multi-stakeholder communications. </li>
</ul>
<ul>
<li>Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. </li>
</ul>
<ul>
<li>Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). </li>
</ul>
<ul>
<li>Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. </li>
</ul>
<ul>
<li>Experience using AI and digital productivity tools to improve workflows is highly desirable. </li>
</ul>
<ul>
<li>Exposure to a global Performance &amp; Culture, HR, or business transformation function is an advantage. </li>
</ul>
You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. 
Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we're here to support you in showcasing your full potential.
Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Noticeexplains how we collect, use, and protect your personal information when you apply for a role with us.

<h3>Job Description</h3>
Job Description
IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion 
POSITION SUMMARY:
The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS.
Job description details:
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Maintaining strict confidentiality is of utmost importance!</li>
<li>Provide executive support (e.g. prepare and document weekly team meetings)</li>
<li>Communicate clearly, concisely and professionally with team members and clients, both in person and in written form.</li>
<li>Achieve mastery of IDEOLITY’s Professional Services Automation, quoting software and other software tools.</li>
<li>Maintain inventory and ensure that in-house assets are documented and accounted for. </li>
<li>Interact with various 3rd party vendors to ensure coordination when required. </li>
</ul>
PREFERRED REQUIREMENTS 
<ul>
<li>Possess superior organizational and communication skills.</li>
<li>Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience. </li>
<li>Experience in courteous direct client support. </li>
<li>Familiarity with typical office and line-of-business software </li>
</ul>
HOW to APPLY: 
Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing. 
COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates. 
About IDEOLITY’s Culture:
Key points: 
<ul>
<li>Put clients first, always, by thinking ‘Big Picture’ while minding the details. </li>
<li>Treat all people with dignity, respect, and kindness. </li>
<li>Allow for safe places for others to share their voice; encourage creative approaches to problem-solving. </li>
<li>Always strive for improvement; continue to learn. </li>
<li>Own your work, action, and mistakes – no one is perfect. </li>
</ul>
WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations. 
Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds. 
Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.

<h3>Job Description</h3>
Job Description
Executive Assistant - Paul Davis Restoration Reports to: Executive Leadership Team
Position Summary
The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team. This role ensures seamless communication, organized workflow, and strong alignment with company culture, goals, and strategic priorities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-centered environment.
Daily Responsibilities
Email &amp; Communication Management
<ul>
<li>Monitor, prioritize, and manage executive inboxes with accuracy and discretion.</li>
<li>Draft, proofread, and send professional correspondence on behalf of executives.</li>
</ul>
Calendar &amp; Scheduling
<ul>
<li>Maintain and coordinate calendars for multiple executives.</li>
<li>Schedule meetings, calls, travel, and appointments while resolving scheduling conflicts promptly.</li>
</ul>
Task &amp; Workflow Management
<ul>
<li>Track executive action items and ensure timely follow-up on commitments.</li>
<li>Support daily workflow organization to help executives stay focused on priorities.</li>
</ul>
General Administrative Support
<ul>
<li>Manage and track WebPunch reviews through completion.</li>
<li>Review and update the Executive Assistant checklist to ensure deadlines and tasks remain aligned.</li>
</ul>
Weekly Responsibilities
Executive Meeting Prep &amp; Support
<ul>
<li>Prepare meeting agendas, take minutes, and distribute action items.</li>
<li>Manage Strety for all high-level meetings.</li>
<li>Ensure all necessary reports and documents are prepared and reviewed in advance.</li>
</ul>
Scoreboards &amp; Reporting
<ul>
<li>Update weekly company scoreboards, dashboards, and metrics.</li>
<li>Verify data accuracy and follow up with departments to collect missing information.</li>
<li>Maintain the Culture Index org chart and ensure employee status is current.</li>
</ul>
Project &amp; Operational Support
<ul>
<li>Provide administrative support for company-wide projects and initiatives.</li>
<li>Track deadlines, gather updates, and communicate progress to executives.</li>
<li>Create LinkedIn posts to support the online presence of the executive team.</li>
<li>Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices.</li>
<li>Help maintain a clean, organized, and tour-ready office environment and conference rooms.</li>
</ul>
Monthly Responsibilities
Performance &amp; Reporting
<ul>
<li>Compile and distribute monthly executive performance reports.</li>
<li>Update PM Scoreboard and executive scoreboards for leadership meetings.</li>
</ul>
Process &amp; Efficiency
<ul>
<li>Review recurring processes and recommend improvements for efficiency and clarity.</li>
</ul>
Executive Alignment
<ul>
<li>Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs.</li>
<li>Identify opportunities to increase support or streamline workflows.</li>
</ul>
Professional Development &amp; Culture Support
<ul>
<li>Attend company events, trainings, and workshops as an EA representative.</li>
<li>Model and reinforce company values through daily interactions.</li>
<li>Collaborate with HR to support initiatives that enhance company culture and employee engagement.</li>
</ul>
Key Skills &amp; Competencies
<ul>
<li>Exceptional organizational, time management, and multitasking abilities.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of discretion, professionalism, and confidentiality.</li>
<li>Proficiency in Microsoft Office, Google Workspace, and project management platforms.</li>
<li>Ability to work independently while supporting multiple leaders with varying needs.</li>
<li>A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionJob Title: Executive Assistant
Location: Hauppauge, NY 
Position Type: Full-Time
About Us: Groth Pain and Spine is a dynamic and growing healthcare organization dedicated to providing exceptional patient care and operational excellence. We are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical administrative, compliance, and operational functions.
Key Responsibilities:
Credentialing &amp; Compliance:
<ul>
<li>
Manage provider credentialing with payors including IPANY, Northwell, Catholic Health IPAs, and various surgery centers and hospitals.
</li>
<li>
Maintain compliance with all BAAs, coding audits, and payor audits.
</li>
<li>
Coordinate malpractice, cyber, D&amp;O, and facilities insurance (via Bryson).
</li>
<li>
Collaborate with Triumph Health consultants for MIPS compliance.
</li>
</ul>
Financial &amp; Administrative Management:
<ul>
<li>
Process and manage invoices.
</li>
<li>
Work with Consero on financial and administrative tasks.
</li>
<li>
Oversee company accounts including Capital One, Wise, PayPal, and other platforms.
</li>
<li>
Manage ADP functions including 401k administration, tax filings, and government notices.
</li>
</ul>
Operations &amp; Support:
<ul>
<li>
Schedule and coordinate internal meetings, events, and company-wide communications.
</li>
<li>
Record and prepare accurate minutes for board meetings
</li>
<li>
Manage and optimize the CEO’s calendar, including scheduling, prioritization, and coordination of meetings and engagements
</li>
<li>
Maintain company documents, provider email lists, and contact lists.
</li>
<li>
Manage and update Adobe forms, company documentation, and compliance-related records.
</li>
<li>
Oversee access to company resources including T-Mobile accounts, email accounts, and password management for leadership.
</li>
</ul>
Office &amp; Vendor Management:
<ul>
<li>
Manage office supplies, including transitioning from existing memberships (e.g., Sam’s Club) to company-owned accounts.
</li>
<li>
Act as the authorized user and point of contact for multiple operational accounts.
</li>
</ul>
Qualifications:
<ul>
<li>
Experience: Minimum 3–5 years of experience in executive support, healthcare administration, or similar role.
</li>
<li>
Knowledge: Familiarity with medical credentialing, healthcare compliance, and insurance processes preferred.
</li>
<li>
Skills:
<ul>
<li>
Strong organizational and multitasking abilities.
</li>
<li>
Excellent communication and interpersonal skills.
</li>
<li>
Proficient in Microsoft Office Suite, Adobe, and common business software platforms.
</li>
<li>
Ability to maintain strict confidentiality and manage sensitive information.
</li>
</ul>
</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>
Competitive salary commensurate with experience.
</li>
<li>
Health and vision insurance.
</li>
<li>
401k with company match.
</li>
<li>
Paid time off and holidays.
</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Summary 
The Executive Assistant provides executive support to the Chairman and Chief Executive Officer and the Senior Vice President Investor Relations and Global Affairs. 
Essential Duties/Responsibilities
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
<ul>
<li>Performs a variety of executive support tasks that may be highly confidential and sensitive in nature</li>
<li>Serves as a liaison between Board members and internal teams to facility smooth communication and logistics</li>
<li>Provides administrative support for Board of Directors, scheduling meetings and preparing materials</li>
<li>Uploads and maintain Board presentations and documents in designated portal, ensuring accurate and completeness</li>
<li>Performs daily administrative tasks: Distribute incoming and going mail, global calendar management, schedule meetings (Teams and onsite) via Outlook, processes invoices, maintains contact with vendors, maintains filing system</li>
<li>Organizes and prepare materials for meetings, ensure meetings are appropriate for time zones, stay current on personnel changes, ensure all audio/visual equipment is set up</li>
<li>Organizes various events, domestically and international, handle all logistics and arrangements, including invitations, catering, managing RSVPs</li>
<li>Plans and coordinates international and domestic travel arrangements for executives, create travel trip itineraries, arrange for transportation and lodging and other needs while traveling</li>
<li>Communicates with executives while traveling to ensure they are fully informed of all issues</li>
<li>Completes expense reports following travel</li>
<li>Coordinates executive staff calendar as needed, arranging appointments and meetings.</li>
<li>Provides support to investor relations: management meeting coordination, investor relations events, conference and meeting coordination, earnings release and earnings call coordination, financial calendar management and communication</li>
<li>Maintains CRM database to tract contact/outreach with analysts and investors. Prepare reports. </li>
<li>Manages press release distribution and posting </li>
<li>Manages all aspects of corporate aircraft scheduling, logistics, including maintaining accurate passenger manifests</li>
<li>Serves as primary point of communication with the pilots</li>
<li>Tracks and maintains accurate records of lobbying disclosures, filings and reporting requirements.</li>
<li>Coordinates with internal teams to confirm timely submission of documentation</li>
<li>Manages communication on behalf of executives by liaising with internal and external executives on various projects and tasks</li>
<li>Maintain distribution lists</li>
<li>Provides administrative support with creation of reports, power point presentations, excel spreadsheets, etc as needed</li>
<li>Other duties as assigned</li>
</ul>
Minimum Qualifications
<ul>
<li>High school diploma or equivalent required.</li>
</ul>
Preferred Qualifications
<ul>
<li>5+ years of experience working in Executive Staff functions preferred. </li>
<li>Ability to maintain confidentiality at all times.</li>
<li>Work well with others in a team environment.</li>
<li>Highly organized; able to prioritize tasks by importance.</li>
<li>Ability to multi-task while reporting to several top executives.</li>
<li>Knowledge of proper etiquette in receiving callers, visitors, making appointments and using diplomacy and discretion when giving out information.</li>
<li>Ability to type, use email, MS Word and Excel.</li>
<li>Must be flexible; adaptable to change; maintain composure during stressful situations.</li>
<li>Exceptional communication skills both written and oral.</li>
<li>Self-motivated; self-starter; conscientious; good work ethic.</li>
<li>Ability to interact with all company personnel as well as outside clients, customers, and vendors.</li>
</ul>
Physical Demands
<ul>
<li>Frequently must sit for extended periods.</li>
<li>Occasionally walk, bend, balance, or stoop.</li>
<li>Regularly required to reach with hands or arms.</li>
</ul>
Work Environment
Job functions will be carried out in an office environment. 
 
Darling Ingredients Inc. is an equal opportunity employer and gives consideration to qualified applicants without regard to race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability, or, protected veteran status. EEO is the Law: If you would like more information, please click on the link or paste into your browser: <a href="http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf" target="_blank">http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf</a>
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.
 
Responsibilities:
• Manage and maintain executive calendars to ensure optimal scheduling and time management.
• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.
• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.
• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.
• Serve as the central point of contact for executive correspondence and inquiries.
• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.
• Monitor and prioritize tasks to support executives in meeting organizational goals.
• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.
• Work collaboratively with other departments to facilitate smooth communication and workflow.
• Identify and implement improvements for administrative processes to enhance efficiency.
• Proven experience as an Executive Assistant or in a similar administrative role. • Proficiency in calendar management and scheduling tools. • Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries. • Excellent written and verbal communication skills for managing detailed correspondence. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Exceptional organizational skills and attention to detail. • Ability to handle sensitive information with confidentiality and discretion. • Familiarity with managing executive meetings and preparing required materials.

<h3>Job Description</h3>
Job DescriptionSalary: Negotiated 
ABOUT COMPAL
We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&amp;D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers.
OUR CULTURE
We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love.
ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions.
Key Responsibilities
<ul>
<li>Provide daily executive support including scheduling, calendar management, and travel coordination.</li>
<li>Manage confidential information with the utmost discretion.</li>
<li>Prepare presentations, reports, and correspondence for internal and external stakeholders.</li>
<li>Coordinate meetings, including agenda preparation, logistics, and follow-up actions.</li>
<li>Act as a liaison between executives, internal teams, and external partners.</li>
<li>Assist with project management tasks, ensuring deadlines and deliverables are met.</li>
<li>Handle expense reporting, invoice processing, and budget tracking as needed.</li>
<li>Manage local office by keeping up with supplies, conference rooms, facilities.</li>
<li>Interface with Regional and Corporate HR for the local site in Santa Barbara.</li>
<li>Support special initiatives and company events.</li>
</ul>
 
Qualifications
<ul>
<li>Bachelors degree or equivalent experience preferred.</li>
<li>5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company.</li>
<li>Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings).</li>
<li>Exceptional organizational skills with keen attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to manage multiple priorities under tight deadlines.</li>
<li>Professional demeanor, with proven experience handling sensitive and confidential information.</li>
<li>Experience with general HR topics a plus</li>
<li>Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus.</li>
<li>Able to speak Mandrin is a plus</li>
</ul>
Why Join Us
<ul>
<li>Be part of a team shaping the future of mobility and automotive safety.</li>
<li>Collaborative and innovative work environment.</li>
<li>Competitive compensation and benefits package.</li>
<li>Beautiful Santa Barbara office location with opportunities for career growth.</li>
</ul>
TRAVEL: Less than 10%
BENEFITS AT COMPAL USA Inc.
<ul>
<li>Medical, dental vision and prescription drug insurance</li>
<li>Life insurance</li>
<li>Short- and long-term disability</li>
<li>Excellent 401k plan with matching contributions</li>
<li>Generous PTO policy</li>
<li>Company paid holidays</li>
</ul>
Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.
 
Responsibilities:
• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.
• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.
• Organize catering and lunch orders for meetings, and make dining reservations as needed.
• Prepare and submit expense reports, process credit card memos, and handle approvals.
• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.
• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.
• Assist with personal tasks as required.
• Support additional administrative projects and tasks to meet evolving business needs.
• Minimum of 2 years supporting C-level executives or 4 years assisting Directors/VPs in a similar capacity. • Strong ability to anticipate needs and address them proactively. • Exceptional organizational skills, with the ability to prioritize and manage multiple tasks simultaneously. • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Sheets. • Capable of making independent decisions and communicating them effectively. • Detail-oriented approach and ability to maintain confidentiality in all interactions. • Experience working in fast-paced environments and adapting quickly to shifting priorities.

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