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<h3>Job Description</h3>
Job DescriptionAdministrative Assistant Location: Fairbanks, AK Schedule: Full-time | Monday–Friday, 8:00 AM – 5:00 PM Pay: $25/hour, depending on experience A reputable Fairbanks-based organization is seeking a dependable and detail-oriented Administrative Assistant to support day-to-day administrative operations. This role is ideal for someone who is professional, organized, and confident in handling a variety of office tasks with accuracy and a customer-focused approach. Key Responsibilities
<ul>
<li>Answering and directing phone calls with professionalism</li>
<li>Interacting with customers both in person and over the phone</li>
<li>Performing accurate dictation and data entry</li>
<li>Creating, editing, and maintaining documents and files</li>
<li>Supporting general administrative tasks as needed</li>
</ul>
Minimum Requirements
<ul>
<li>Minimum of 2 years of administrative or office experience</li>
<li>Strong telephone etiquette and ability to take accurate phone messages</li>
<li>Proficient typing and data entry skills</li>
<li>Excellent grammar, spelling, punctuation, and written/verbal communication</li>
<li>Strong organizational skills and the ability to multitask efficiently</li>
</ul>
 Ready to get started? Apply today! Applicants never pay fees when applying with or working for TDL Staffing. Begin your application online: APPLY NOW Have questions? Call our office at (907) 455-8300 TDL Staffing is an Equal Opportunity Employer (EOE). #FAIR123

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized Administrative Assistant to join our team in Woodside, California. This is a long-term contract position ideal for a motivated individual who thrives in a fast-paced environment and excels in administrative and donor support. The role involves maintaining donor databases, assisting with event logistics, and providing general office support. Responsibilities: • Maintain and update donor databases, ensuring accurate data entry, clean-up, and tracking of donor interactions. • Prepare and send donor acknowledgment letters within two business days of receiving gifts. • Conduct research on donors and prospects, compiling profiles and materials to support fundraising initiatives. • Generate and distribute donation reports, including weekly summaries and monthly revenue updates. • Respond to inquiries from donors, board members, and internal teams, ensuring clear and precise communication. • Assist in the planning and execution of development events, including guest registration, supply organization, and donation processing. • Coordinate direct mail campaigns by managing mailing lists, performing mail merges, and overseeing production schedules. • Provide daily office support by organizing supplies, managing mailing systems, and maintaining project materials. • Monitor inventory levels for donor gifts, beverages, and development materials to ensure readiness for events and campaigns.• Proven experience in administrative assistance, including data entry and office organization. • Strong communication skills, particularly in donor relations and answering inbound calls. • Familiarity with tools such as Asana and Blackbaud Raiser's Edge NXT. • Ability to manage multiple tasks efficiently and prioritize responsibilities. • Detail-oriented with excellent organizational skills. • Experience handling receptionist duties and general office support. • Knowledge of direct mail campaign coordination and logistics. • Proficiency in donor database management and reporting.

<h3>Job Description</h3>
Job Description
Position Title: Administrative Assistant
FLSA Classification: Non-Exempt
Location: Central Office ( In Person)

Summary: 
The Administrative Assistant supports each Pillar at NSO, handling tasks such as data entry, word processing, and program materials management. Additional responsibilities include assisting with mailings, delivering and picking up grants and proposals, coordinating with Board of Directors' committees (including meeting setup, refreshments, and minute-taking), providing Central Office administrative support, and participating in special events and activities as assigned by the supervisor.
Responsibilities: 

<ul>
<li>Completes word processing, spreadsheets (excel), Microsoft Outlook, editing, writing of letters, memos to staff, distribution of interoffice mail, etc. in a timely and accurate manner. </li>
<li>Provides support for filing system: files accurately and retrieves files when directed.</li>
<li>Assists in completion of grant proposals, including word processing when needed, organizing proposals, copying, collating, and mailing.</li>
<li>Ensures that leave slips, mileage logs, etc., from units and programs are signed and distributed in a timely manner.</li>
<li>Coordinates and prepares for various community meetings as requested. </li>
<li>Answers phone, takes messages and faxes documents to the units, etc.</li>
<li>Update and maintain Corporate Affairs database</li>
<li>Assist in the coordination of all NSO special events and fundraisers</li>
<li>Assist other units when necessary. </li>
<li>Accurately enter and maintain contact, gift and tracking data in database. </li>
<li>Create, adhere to and update data entry standards manual ensure currency of data be implementing ongoing and scheduled record updates (i.e. staff, board, following public elections, media, donor address changes, etc)</li>
<li>Prepare lists and mailings as requested by supervisor</li>
<li>Prepare thank you and acknowledgement letters. </li>
<li>Complies with and adheres to department and NSO policies and procedures. </li>
<li>Adheres to established quality and performance improvement standards. </li>
<li>Works effectively with others to accomplish goals/resolve problems. </li>
<li>Organizes work well and uses time effectively.</li>
<li>Maintains consistent work attendance. </li>
<li>Does not disrupt operations by being habitually tardy or absent; works as scheduled.</li>
<li>Professionally represents NSO and promotes NSO mission and vision statements. </li>
<li>Promotes a harmonious work environment.</li>
<li>Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. </li>
<li>Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.</li>
<li>Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.</li>
<li>Complies with contractual and regulatory requirements, as needed. </li>
<li>Fosters commitment, team spirit, pride and trust. </li>
<li>Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. </li>
<li>Able to anticipate and bring about change when needed.</li>
<li>Performs other duties as assigned. </li>
</ul>

Candidate Requirements:
<ul>
<li>GED or high school diploma required</li>
<li>3 years of office experience</li>
<li>Bachelor's degree preferred</li>
<li>Proficient in computer software applications</li>
<li>Familiarity with standard office equipment</li>
<li>Excellent organizational and interpersonal skills</li>
<li>Good written and verbal skills</li>
<li>Good bookkeeping skills and ability to multitask.</li>
<li>Ability to create, maintain and retrieve files: ability to work independently and/or with a team.</li>
</ul>
 

Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

<h3>Job Description</h3>
Job DescriptionAdministrative Assistant - Farmington area Are you a driven administrative professional with 2-3 years of experience, ready to take the next step in your career? We have a temp-to-hire opportunity with a welcoming and professional office in the Farmington area. If you're detail-oriented, tech-savvy, and ready to dive into a hands-on administrative role—this could be your next step! 
<ul>
<li>Pay: $20 – $21 per hour</li>
<li>Schedule: Monday – Friday, 8:30 AM – 5:00 PM</li>
<li>Location: On-site (Farmington, CT)</li>
</ul>
Key ResponsibilitiesThis role requires a proactive individual who is comfortable spending 75–80% of the time on typing-intensive tasks. Core Duties (Primarily Word-based document work):
<ul>
<li>Creating and editing technical documents using Microsoft Word</li>
<li>Outlining, headers/footers, section/page breaks, and inserting/editing tables of contents</li>
<li>Ensuring accuracy in spelling, grammar, and formatting</li>
<li>Assembling reports, correspondence, bulletins, and meeting materials</li>
<li>Managing schedules and travel arrangements</li>
<li>Processing mail, answering phones, and greeting visitors</li>
</ul>
Additional Responsibilities:
<ul>
<li>Maintaining and updating the company’s Outlook Rolodex</li>
<li>Data entry into internal databases</li>
<li>Weekly and monthly ordering (supplies, lunches, etc.)</li>
<li>Coordinating lunch &amp; learns and small office events</li>
</ul>
Occasional Tasks:
<ul>
<li>Cross-departmental support as needed</li>
<li>Assisting with larger group events (set-up/clean-up)</li>
</ul>
This is more than just an admin job—it’s a chance to build a long-term career in a supportive, structured environment. If you thrive in a professional setting and enjoy document-heavy work with a variety of administrative responsibilities, apply today! A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #R3

<h3>Job Description</h3>
Job DescriptionAre you or someone you know a detail-oriented, highly organized individual? Qualified Staffing is looking to hire an Administrative Assistant for our client in Moultrie, Ga. If you are a proactive individual with strong communication skills and can manage multiple responsibilities in a fast-paced environment, we encourage you to apply today! Hours: Monday – Friday 8:00 am – 5:00 pmPay: $16-25/hour Key Responsibilities:
<ul>
<li>Handle general office duties including filing, typing, ordering supplies, preparing invoices, shipping, and overall office coordination</li>
<li>Greet and assist visitors in a professional and friendly manner</li>
<li>Screen incoming calls and route them appropriately</li>
<li>Organize meetings, conference calls, and team lunches</li>
<li>Schedule recurring services (cleaning, pest control, printer maintenance, etc.)</li>
<li>Maintain inter-office coordination and communication</li>
<li>Compile and enter data accurately</li>
<li>Provide support to engineers with administrative and project tasks</li>
<li>Tabulate project bids and assist with contract orders and pay requests</li>
<li>Draft and prepare project-related correspondence</li>
</ul>
Qualifications:
<ul>
<li>Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, OneNote, SharePoint, and OneDrive</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational and time management skills with the ability to multitask</li>
<li>Self-motivated and eager to learn</li>
<li>Able to work independently and collaboratively</li>
<li>High attention to detail and accuracy</li>
<li>High school diploma or equivalent required</li>
<li>Minimum 1 year of administrative assistant or office support experience preferred</li>
</ul>
Why work for Qualified Staffing?
<ul>
<li>We offer benefits package to our employees. This includes healthcare, vacation, holiday pay and 401K! </li>
<li>Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once. </li>
<li>No fee to applicants!</li>
</ul>
 INDWar

<h3>Job Description</h3>
Job DescriptionABR Employment Services has partnered with a local reputable company and is searching for a Temporary Administrative Assistant&nbsp;in their Maintenance Department! Duration: ASAP thru December 2025 Wage: $27-$28 (depending on experience) Hours: M-F, 7:00am-3:30pm or 7:30am-4pm Duties:
<ul>
<li>Scheduling appointments, meetings and trainings and add to calendar as well as coordinate meetings including ordering food</li>
<li>Tracking apprenticeship scores, hours and track postings and job allocations</li>
<li>Schedule, adjust, and track work progress</li>
<li>Data entry, record keeping, prepare reports, and other clerical support as needed</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>Proficient with MS Office including Outlook, Excel, PowerPoint, Word, and Teams</li>
<li>Knowledge of SAP and UKG/Kronos helpful, but not required</li>
<li>Good verbal and written communication skills</li>
<li>Accurate keyboarding skills</li>
<li>Strong organizational skills and ability to multitask</li>
<li>Ability to take instruction and take good notes</li>
<li>Previous experience in administrative role in a manufacturing environment highly preferred</li>
</ul>
ABR Employment Services is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veterans' status.PandoLogic. Keywords: Administrative Assistant, Location: Rothschild, WI - 54474 , PL: 599364612

<h3>Job Description</h3>
Job Description
Create Your Experience of a Lifetime!
Come work and play in the mountains!&nbsp; Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). &nbsp;
Job Benefits
<ul>
<li>Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons&nbsp;</li>
<li>MORE employee discounts on lodging, food, gear, and mountain shuttles</li>
<li>401(k) Retirement Plan&nbsp;</li>
<li>Employee Assistance Program</li>
<li>Excellent training and professional development</li>
<li>Referral Program &nbsp;</li>
</ul>
Full Time roles are eligible for the above, plus:
<ul>
<li>Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)</li>
<li>Free ski passes for dependents</li>
<li>Critical Illness and Accident plans</li>
</ul>
Job Summary:
As our Administrative Assistant, you will be responsible for providing administrative support to our team, as well as ensuring our guests have an Experience of a Lifetime.
Job Specifications:
<ul>
<li>
Starting Wage: $20.74/hr - $25.40/hr&nbsp;
</li>
</ul>
<ul>
<li>
Employment Type: Year Round&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Shift Type: Full Time hours available&nbsp;
</li>
</ul>
<ul>
<li>
Housing Availability: Yes&nbsp;&nbsp;
</li>
</ul>
Job Responsibilities:
<ul>
<li>Communicating effectively with guests, employees, and managers.</li>
<li>Answering phones promptly and professionally.</li>
<li>Checking email regularly throughout the day to ensure prompt attention to immediate issues.</li>
<li>Ensure all administrative needs of the department are met.</li>
<li>Document tracking, organization, and scanning/filing.</li>
<li>Other duties as assigned.</li>
</ul>
Job Requirements:
<ul>
<li>Excellent organizational and workplace communication skills.</li>
<li>Able to communicate effectively and professionally in English.</li>
</ul>
The expected pay range is&nbsp;$20.74/hr - $25.40/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.&nbsp;
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID &nbsp;509164 Reference Date:&nbsp;06/17/2025&nbsp; Job Code Function:&nbsp;Administrative&nbsp;

<h3>Job Description</h3>
Job DescriptionAdministrative Assistant- Contract to hire
<ul>
<li>True contract to hire role (excellent benefits when converted)</li>
<li>Professional environment</li>
<li>Positive environment</li>
<li>Work life balance (Monday-Friday; 8AM-5PM)</li>
<li>Onsite- Office business casual attire</li>
</ul>
Dynamic company seeking a highly organized and efficient Administrative Assistant to join the team. Ideal candidate is someone who thrives in a fast-paced environment, has excellent multitasking abilities, and possesses strong proficiency in Microsoft Excel and other administrative tools.
Job Overview
As an Administrative Assistant, you will play a crucial role in supporting the assigned department daily. You will be responsible for managing various administrative tasks, coordinating schedules, and ensuring smooth communication between different departments. This position requires a detail-oriented individual with exceptional organizational skills and the ability to prioritize tasks effectively.
Key Responsibilities
<ul>
<li>General Administrative Support:
<ul>
<li>Answer and direct phone calls, take messages, and respond to emails</li>
<li>Greet and assist visitors, clients, and guests</li>
<li>Maintain a clean and organized office environment</li>
<li>Manage office supplies inventory and place orders as needed</li>
<li>Handle incoming and outgoing mail and packages</li>
<li>Prepare and distribute memos, letters, and other documents</li>
</ul>
</li>
<li>Calendar Management:
<ul>
<li>Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members</li>
<li>Manage and update multiple calendars, ensuring no conflicts or overlaps</li>
<li>Send reminders and follow-ups for scheduled events</li>
</ul>
</li>
<li>Data Management and Reporting:
<ul>
<li>Create, update, and maintain various databases and spreadsheets using Microsoft Excel</li>
<li>Generate reports, presentations, and other documents as requested</li>
<li>Assist in data entry and ensure accuracy of information</li>
<li>Develop and implement efficient filing systems for both digital and physical documents</li>
</ul>
</li>
</ul>
Required Qualifications
<ul>
<li>Must have recent office administrative support experience. </li>
<li>Minimum of 3 years recent clerical support experience.</li>
<li>Enjoy a professional, busy department. </li>
<li>Proficient with Microsoft office- Word/Excel/Outlook/PowerPoint</li>
<li>Professional communication skill set</li>
</ul>

<h3>Job Description</h3>
Job DescriptionOpenwork is assisting our client in their search for an amazing Administrative Assistant in Temple! If you are close to Temple, can work 8 am to 5 pm, and thrive in a busy environment, this temporary role might be perfect. During the day, you'll answer phones, use MS Office and other software to complete reports, create PO's order supplies and keep scheduled meetings running on time. You'll be a take charge person, who is willing to learn and knows how to work with confidential information! Requirements:HS Diploma or equivalent3 to 5 years office experience in an administrative roleBasic payroll knowledgeDaa entry skillsMS Office experience Perks:
<ul>
<li>Healthcare, vision and dental benefits</li>
<li>Weekly pay</li>
<li>Temporary to Hire opportunity</li>
<li>If hired on to client’s staff, benefits will include Medical/Dental/Vision/Life insurance, immediate accumulation of PTO, and Employee Stock </li>
<li>Ownership Plan after 1 year of employment</li>
</ul>
Pay:
<ul>
<li>$ 21.50/hr</li>
</ul>
Hours:
<ul>
<li>8am-5pm Monday-Friday </li>
</ul>
Click on Apply Now to be considered for this Administrative Assistant role in Temple, TX or you can visit our website <a href="http://www.openwork.com" target="_blank">www.openwork.com</a> to search for other opportunities that are currently available.About Openwork:Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we’ve held a footing in for 50+ years. We believe there’s more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes Rock Staffing (GA), QS Nurses (KS), and Aerospace Solutions (CA). Looking for your dream job or hire? Visit us at <a href="http://www.openwork.com" target="_blank">www.openwork.com</a> to say hello and start building your future, together.EOE

<h3>Job Description</h3>
Job Description
JUDSON HOME CARE 
JOB DESCRIPTION

Job Title
Department
Reports to
Date
Scheduler/Administrative Assistant
Judson Home Care - 224
Director of Home Care
July 2025
General Purpose:
Projects staffing level requirements for Judson Home Care (JHC) and prepares work schedules to assure all cases are appropriately staffed. Identifies and utilizes methods and strategies for achieving desired staffing levels within the budget. Prepares payroll and time-billing sheets for resident/community client billing for all cases associated with JHC. Good communication, coordination, response and follow up skills orally and written are essential to deal with the residents, public and staff. A positive working attitude and the ability to meet a demanding job schedule are essential. Must abide by and to be a strong supporter of the Judson philosophy and mission, policies and procedures. Conduct all organizational business and practices in accordance with Judson policies. Provide computer data support to the Judson Home Care department. Flexibility to adapt to staff assignment changes regularly.
Essential Duties and Responsibilities:
Scheduling duties:
· Schedules all service requests for Judson Home Care including after hours and weekends scheduling and is therefore required to carry pager, have updated schedule of cases, updated HHA phone list, Judson’s most recent departmental telephone directory and have access to a telephone at all times;
· Coordinates case intake with Director and RN Community Care Manager. Inputs all resident/community client and employee schedules including all new cases and schedule changes into the computerized schedule on a daily basis;
· Notifies Director, RN Community Care Manager, resident/community client and/or responsible parties and staff of all pertinent changes in after hours scheduling including new cases, termination of cases, changes in client hours, and client moves (i.e. hospital admission);
· Transmits confirmed updated schedule to the Director and RN Community Care Manager at least weekly as requested;
· Maintains up-to-date information and roster on staff and utilizes this information for all scheduling needs according to JHC policies and procedures as requested;
· Utilizes approved outside agency to supplement staffing when JHC employees are unavailable or to avoid uncompensated overtime when necessary;
· Manages scheduling operations to remain within labor (both direct labor and supplemental staffing) budget;
· Maintains communication regarding scheduling and attendance issues with all appropriate parties in the resident/ community client system to assure customer satisfaction, seeking to resolve problems as they occur;
<ul>
<li>Provides information to resident/community clients regarding JHC scheduling policies and procedures;</li>
<li>Maintains client scheduling communication by informing resident/community client or client’s family member of newly scheduled HHA’s name and brief background (as necessary);</li>
<li>Informs client of temporary staffing situations;</li>
<li>Assures that the client has both the emergency pager and office numbers in the case of a scheduling issue, change or issue that needs to be discussed;</li>
<li>Assures that HHAs are aware of time billing sheets and time keeping procedures;</li>
<li>Maintains phone list of HHAs and agency supplemental staffing;</li>
<li>Contributes to 90-day evaluation for all new department employees;</li>
<li>Contributes to annual performance appraisals for department employees;</li>
<li>Reviews ADP reports to track approved and uncompensated overtime;</li>
<li>Documents issues requiring counseling action related to attendance and scheduling in accordance with attendance section of personnel manual and reports to the JHC Director;</li>
<li>Maintains records pertaining to employee attendance/absenteeism;</li>
<li>Reports to the Director regarding HHA violations of Judson policies and follows up as directed by a JHC manager.</li>
</ul>
Administrative duties:
<ul>
<li>Submits data for bi-weekly staff payroll processing including adjustments, paid time off benefits and non-billable time sheets for employee compensation in accordance with corporate and departmental policies and guidelines;</li>
<li>Submits time-billings sheets for resident billing and A/P invoices for agency supplemental staffing;</li>
<li>Updates, records and generates required reports;</li>
<li>Tracks and logs resident/ community client and responsible party information;</li>
<li>Monitors service utilization;</li>
<li>Participates in meetings as required to effectively manage available resources;</li>
<li>Responds promptly to all pages immediately resolving all scheduling situations in association with existing cases i.e. call-offs, no call/no shows, issues such as negligence, attitude, dress code, etc.;</li>
<li>All pages are logged so that the appropriate entries can be made on the next business day and information is passed to the Director and/or RN Community Care Manager in a timely and thorough manner;</li>
<li>All nursing concerns for Residents in Judson are forwarded to the nursing supervisor on-site and the RN Community Care manager receives notification via voicemail;</li>
<li>All nursing concerns for community clients are forwarded to the RN Community Care Manager, as Scheduler does not make any nursing decisions.</li>
<li>Handle and supervise all clerical functions that contribute to the successful operation of the Judson Home Care office;</li>
<li>Maintain, coordinate and process confidential data;</li>
</ul>
· Answers telephones in accordance with Judson’s behavioral competencies and either responds or forwards calls appropriately;
<ul>
<li>Handle all correspondence, reports and requests including large mailings, mail merges, etc.</li>
<li>Maintains mailing lists;</li>
<li>Prepares and/or collates packets of information i.e. orientation, admission, inquiry, resident care binders (black and blue) as directed;</li>
<li>Maintain filing and record systems;</li>
<li>Maintains database information of resident/community clients, responsible parties, employee data, and other pertinent information;</li>
<li>Prepares items and projects for volunteer(s) as directed;</li>
<li>Maintains Judson Home Care files and information including general information, new resident, resident discharge, and end of the year storage files;</li>
<li>Assists with preparation, distribution, and tabulation of employee, resident/community client satisfaction and other surveys;</li>
<li>Assists with coordination of staff appreciation events and activities;</li>
<li>Assists with hospitality activities i.e. flowers, plants, for deaths, hospitalizations, etc.;</li>
<li>Assembles personnel records and updates records as needed;</li>
<li>Informs R.N. Community Care Manager when staff competencies or evaluations are due;</li>
<li>Accumulate, distribute and report data as necessary to administrative staff;</li>
<li>Make arrangement and distribute notices for conferences, meeting and in-services. Serve as recorder of minutes with responsibility for transcription and distribution;</li>
<li>Prepare payroll newsletter and distributes paychecks to staff according to payday schedule;</li>
<li>Prepare reports, copies and distributes to staff;</li>
<li>Creates forms, documents and notices;</li>
<li>Maintain calendar of JHC events;</li>
<li>Order publications and schedule seminars, meetings, conferences;</li>
<li>Process and maintain file system of accounts payable vouchers;</li>
<li>Order and maintain supplies;</li>
<li>Copy large numbers of forms, notices and correspondence and distribution there of;</li>
<li>Other duties as assigned.</li>
</ul>

Miscellaneous:
<ul>
<li>Maintains a record of acceptable attendance and punctuality. </li>
<li>Observes all company rules and safety procedures. Maintains and promotes workplace safety. Complies with training all requirements for individual training, and facilitates appropriate training for the department. Regularly educates employees regarding safety procedures. Assures that established safety guidelines are being followed. Reports incidents within established time limits. Actively manages Workers Compensation claims to minimize premiums. </li>
<li>Adheres to and promotes corporate compliance with requirements of the Judson’s Anti-fraud and Anti-abuse programs.</li>
<li>Demonstrates responsibility with respect to attendance, breaks, relief, etc.</li>
<li>Other duties as assigned.</li>
</ul>
Behavioral Skills:
This position requires incumbents to adhere to Judson’s organizational behavioral competencies. 

Performance Standards: 
<ul>
<li>Responsiveness to resident/community clients and employees is appropriate </li>
<li>Satisfactory level of staffing is consistently maintained – All cases are scheduled appropriately</li>
<li>Data submitted to payroll is accurate and timely</li>
<li>Data submitted to resident billing is accurate and timely</li>
<li>Staffing costs are within budget targets</li>
<li>Communication to clients, HHAs, management and other appropriate interested parties is effective</li>
<li>Responsiveness to resident/community clients and employees is appropriate </li>
</ul>
Minimum Qualifications, Education and Certifications:
<ul>
<li>High school graduate/GED preferred</li>
<li>3 to 4 years experience as Administrative Assistant. Type a minimum of 60 wpm</li>
<li>Proficiency with Microsoft Excel, Word, Outlook, Access and Power point</li>
</ul>
· Proven record of reliability, dependability, accuracy and attention to detail, excellent interpersonal and communication skills
<ul>
<li>Good analytical and problem-solving skills</li>
<li>Must have an understanding and acceptance of the philosophy of care of JHC</li>
<li>Good customer service skills are a must along with strong organizational skills, detail oriented, good interpersonal skills and must be a team player </li>
<li>Ability to communicate effectively orally and in writing </li>
<li>Ability to work well with or without close supervision or direction</li>
</ul>
· Able to think clearly in all situations
 
Physical Requirements. 
· Requires stamina, vigor and power to handle daily stress 
· Excellent communication skills, good hearing and vision speech and communication skills with the ability to project voice, ambulate without difficulty, use the telephone, use the computer and read and write English
· Able to either sit at the computer or stand for a period of up to eight (8) hours a day
· Excellent math skills required
 
Working Conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:
The environment is conducive to be able to computerize essential data, communicate effectively on the telephone and communicate effectively with referrers, caregivers, supervisors, R/Cs and responsible or interested parties. Must have the ability to read and transcribe different writing styles plus the ability to produce documents quickly and accurately. 
When away from the office, must be within paging and (cell) telephone range to effectively communicate scheduling changes. Also, must have access to updated information (i.e. employee. Supervisor and Resident data) at all times.

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