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Facilities Coordinator CalOptima Join Us in this Amazing Opportunity The Team You'll Join We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all. More About the Opportunity We are hoping you will join us as a Facilities Coordinator and help shape the future of healthcare where you'll be an integral part of our Facilities team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. You will be responsible for providing coordination and administrative support to the Facilities and Environmental Health &amp; Safety (EH&amp;S) departments with day-to-day facilities operations. You will coordinate activities, work with furniture vendors, handle office supplies and support emergency plans. You will also serve as a liaison between employees, management and external vendors/contractors for various projects and administrative tasks. Together, we are building a stronger, more equitable health system. Your Contributions To the Team: 
<ul>
<li>95% - Program Coordination and Support
<ul>
<li>Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.</li>
<li>Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.</li>
<li>Coordinates and ensures the completion of all facilities related activities as assigned and assists with EH&amp;S related activities as needed.</li>
<li>Coordinates with furniture vendors, Facilities and IT team members to assist with company-wide additions, moves and changes.</li>
<li>Works with furniture vendors and assists with the coordination of installations and deliveries.</li>
<li>Oversees asset tagging and asset disposal protocols for all furniture.</li>
<li>Monitors vendors and suppliers, ensuring compliance with scopes of work and contract terms.</li>
<li>Maintains vendor contact information current for all Facilities contracted service vendors and manages furniture warranties.</li>
<li>Supports meeting management by monitoring and scheduling calendars, allocating sufficient time for room setups and delivery of necessary equipment.</li>
<li>Coordinates bi-monthly staff meetings and agendas.</li>
<li>Orders office and building supplies for the Facilities department.</li>
<li>Supports the Program Manager with processing construction invoices for payment.</li>
<li>Assists Facilities with processing accounts payable, generating requisitions, generating and following up on work orders, preparing scopes of work and planning space utilization.</li>
<li>Monitors CalOptima Health's off-site equipment, furniture and document storage, including ensuring document inventories are kept current at all times.</li>
<li>Responds to internal 911 calls and coordinates appropriate responses to emergencies.</li>
<li>Assists with emergency preparedness protocols, staff training and manual updates.</li>
<li>Supports with annual policy reviews and updates for both Facilities and EH&amp;S departments.</li>
<li>Tracks and ensures timely payments for post office boxes.</li>
<li>Tracks postage meter balances and ensures postage is reloaded in a timely manner to avoid mailroom disruption.</li>
<li>Assists with the mass notification systems and coordinates regular meetings with the appropriate departments.</li>
<li>Maintains lost and found procedures. </li>
</ul>
</li>
<li>5% - Other
<ul>
<li>Completes other projects and duties as assigned. </li>
</ul>
</li>
</ul>
 Do You Have What the Role Requires? 
<ul>
<li>High school diploma or equivalent PLUS 2 years of administrative support experience in facilities management or property management required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.</li>
</ul>
 You'll Stand Out More If You Possess the Following: 
<ul>
<li>Bachelor's degree in business administration, finance, construction management or related field. </li>
<li>International Facility Management Association (IFMA) Certified Facility Manager (CFM) or Facilities Management Professional (FMP) designation. </li>
<li>Real Property Administrator (RPA) or Certified Property Manager (CPM) designation. </li>
<li>Experience working in a public sector environment.</li>
</ul>
 What the Regulatory Agencies Need You to Possess? 
<ul>
<li>N/A</li>
</ul>
 Your Knowledge &amp; Abilities to Bring to this Role: 
<ul>
<li>Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. </li>
<li>Work independently and exercise sound judgment.</li>
<li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Work a flexible schedule; available to participate in evening and weekend events.</li>
<li>Organize, be analytical, problem-solve and possess project management skills.</li>
<li>Work in a fast-paced environment and in an efficient manner.</li>
<li>Manage multiple projects and identify opportunities for internal and external collaboration.</li>
<li>Motivate and lead multi-program teams and external committees/coalitions.</li>
<li>Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.</li>
</ul>
 Your Physical Requirements (With or Without Accommodations): 
<ul>
<li>Ability to visually read information from computer screens, forms and other printed materials and information.</li>
<li>Ability to speak (enunciate) clearly in conversation and general communication.</li>
<li>Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.</li>
<li>Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.</li>
<li>Lifting and moving objects, patients and/or equipment more than 50 pounds</li>
</ul>
 Ways We Are Here For You 
<ul>
<li>You'll enjoy competitive compensation for this role.
<ul>
<li>Our current hiring range is: Pay Grade: 304 - $53,813 - $80,720 ($25.87 - $38.8077). 
<ul>
<li>The final salary offered will be based on education, job-related knowledge and experience, skills relevant to the role and internal equity among other factors. </li>
</ul>
</li>
</ul>
</li>
<li>This position is approved for Full Office (**If the position is Telework, it is eligible in California only**) </li>
<li>A <a href="https://apptrkr.com/get_redirect.php?id=6757467&amp;targetURL=https://www.caloptima.org/en/careers#benefits" target="_blank">comprehensive benefits package</a> </li>
<li>CalPERS pension program and additional retirement packages. </li>
<li>Additional benefits and perks including:
<ul>
<li>A generous PTO program</li>
<li>A quality work life balance</li>
<li>Various wellness programs</li>
<li>Tuition Reimbursement</li>
<li>Professional development opportunities</li>
<li>Career development opportunities</li>
<li>Flexible scheduling</li>
<li>And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.</li>
</ul>
</li>
</ul>
 Our Work Environment: If located at the 500, 505 Building or a remote work location: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.</li>
<li>There are no harmful environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate.</li>
</ul>
 If located at PACE: 
<ul>
<li>Work is typically indoors in a clinical setting serving the frail and elderly.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 If located in the Community: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. </li>
<li>Employee will occasionally work outdoors in varied temperatures.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 Why Join Us? We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare. What's Your Next Step? All Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Do NOT miss out. If you want to join our team, the deadline for the first review of applications is December 9, 2025 at 9:00 PM (PST). We are encouraging you to apply early. If you apply after the first review date, your application is not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. Our Commitment to You Your application and resume will be reviewed by a dedicated recruiter to this position. If your experience matches what we need, we will reach out to you to discuss the next steps. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. If you make it through the steps above and are selected for this exciting role, you will be required to undergo a reference and a background check (to include a conviction record) and if applicable also pass a drug screening and/or a post-offer pre-employment medical examination (for specific positions) If you are an Internal CalOptima Health applicant, please apply through the internal portal on InfoNet. We will make sure to keep you updated through each step of the process on your candidate portal. Please make sure to watch for updates on your candidate portal and you emails which will be sent to the email address you listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: <a href="https://apptrkr.com/6757467" target="_blank">https://jobs.caloptima.org/jobs/facilities-coordinator-505-city-parkway-west-california-united-states-407de075-ca56-4131-b772-5c42ff449579</a> Copyright 2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-4cea5ddaa275b04bae097a6e4faac375

Facilities Coordinator

<h3>Job Description</h3>
Job Description
We are currently looking for a warranty administrator/dispatcher for our service department.
Benefits:
<ul>
<li>Medical, Dental, Vision and Life Insurance</li>
<li>401K with company match</li>
<li>Paid Training</li>
<li>Vacation</li>
</ul>
Responsibilities:
<ul>
<li>Booking warranty repair orders</li>
<li>Manufacture warranty claim submission</li>
<li>Extended service contract and tire claim submission</li>
<li>Maintain applicable receivables schedules</li>
<li>Work closely with team of Technicians, services advisors and management&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Warranty experience preferred</li>
<li>Organized and friendly</li>
<li>Time Management Skills</li>
<li>Able to work in a high pace/high volume environment</li>
<li>Manage work flow in the service center</li>
</ul>

Warranty Administrator

<h3>Job Description</h3>
Job Description
Cogswell Ford is seeking a Warranty Administrator! A great opportunity for someone with a background in service advising who is eager to learn! This role offers flexibility, with both full-time and part-time scheduling options. You’ll handle the accurate and timely submission of manufacturer and aftermarket warranty claims while ensuring the proper collection of all warranty revenue.
Benefits
<ul>
<li>Competitive Pay</li>
<li>Health, Dental, and Vision Insurance</li>
<li>PTO</li>
<li>Flexible Hours (Full-Time or Part-Time Options)</li>
</ul>
Responsibilities
<ul>
<li>Follow all manufacturer and aftermarket warranty policies and procedures</li>
<li>Build productive relationships with manufacturer and warranty company representatives</li>
<li>Review warranty repair orders for accuracy, completeness, and legibility</li>
<li>Work closely with Service Advisors, the Service Director, and Technicians to ensure proper documentation</li>
<li>Determine and enter correct labor operation codes, failure codes, and other required administrative data</li>
<li>Submit warranty claims using current administrative tools</li>
<li>Ensure deductibles are properly documented and collected</li>
<li>Review and correct returned or rejected claims for prompt resubmission</li>
<li>Maintain organized records of all submitted, returned/rejected, or paid claims and review status with the Service Director daily</li>
<li>Collaborate with the shop foreman, lead technicians, service advisors, and Service Director regarding warranty claims</li>
<li>Strong organization and attention to detail are essential</li>
</ul>
&nbsp;Qualifications
<ul>
<li>Warranty administrator experience or strong mechanical knowledge required.</li>
<li>High school diploma or GED</li>
<li>Minimum 1 year of experience. Ideal for someone with service advisor experience!</li>
<li>Self-starter with a strong desire to learn</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills and ability to manage priorities</li>
<li>Proficiency with computers, including Microsoft Office</li>
</ul>
Cogswell Ford maintains a strong policy of Equal Employment Opportunity for all associates. We hire, train, promote, and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.

<h3>Job Description</h3>
Job Description
By working at Bull Valley Ford, you can be a part of a&nbsp;brand&nbsp;that honors the past, and is invested in the future. Join the Bull Valley Ford Family where we value service to each other and the world as much as to our customers!
As a Warranty administrator with experience you understand the position and it's requirements. Our Warranty administrator ensures the dealership is paid for warranty work from the manufacture, extended warranty and fleet companies. This includes preparing, submitting and following up on claims.
Job Description - Duties:
<ul>
<li>Prepares, submits and follows up on warranty claims</li>
<li>Processes all warranty paperwork, ensuring proper documentation and verifies criteria required by the factory</li>
<li>Reconciles all warranty receivables and works with the accounting office to obtain payments</li>
<li>Maintains all service and customer records as required by the warrantor</li>
<li>Prepare and prevent dealer from any possible audits</li>
</ul>
Warranty Administrator Compensation and Benefits:
<ul>
<li>Competitive Pay</li>
<li>Flexible Working Hours</li>
<li>Health Insurance</li>
<li>PTO &amp; Sick Leave</li>
<li>401(K)</li>
</ul>
Bull Valley Ford is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

<h3>Job Description</h3>
Job DescriptionBolte Homes is a residential construction company based in Scottsdale, Arizona. Our projects include custom homes, semi-custom homes, single-family attached homes, and multi-family homes. Were seeking a Full-Time Warranty Coordinator/ Administrator to join our team. To be successful in this role you must be organized with excellent follow-up habits and able to manage a timeline-based workflow. Responsible for all aspects of the warranty/service process, including but not limited to: construction issue diagnosis, customer service, client and trade scheduling, problem solving, budget management, conflict resolution, clear and concise communication. Our Warranty Coordinators provide support for the construction of new homes and ensure high-quality service to our clients by performing the following duties: 
<ul>
<li>Respond to all incoming warranty requests by following standard procedures set.</li>
<li>Trouble-shoot construction-related issues, explain details of the warranty, and coordinate schedules of parties involved.</li>
<li>Schedule inspections with homeowners, assess routine warranty claims, and complete all service requests.</li>
<li>Maintain detailed Warranty Report.</li>
<li>Document all warranty-related communication.</li>
<li>First responder to all contacts and incoming service requests (email, phone, walk-ins)</li>
<li>Clarify any questionable requests through Homeowner. Verify accuracy of submitted Homeowner info.</li>
<li>Verify correct Trade being sent requests. Distribute request to appropriate Warranty Rep and/or Trade Set Warranty Rep appointments.</li>
<li>Confirm appointments.</li>
<li>Follow up with Homeowners, Warranty Reps and Trades as necessary before and after appointments.</li>
<li>Confirm work done or further commitments are needed. Take action as seen fit.</li>
<li>Document all significant info, actions, responses, promises, etc. so others can understand current status of all requests.</li>
<li>Process or pass on requests from field warranty reps regarding trades, billing, scheduling, changes, etc.</li>
<li>Create Service Orders in 2-10 Home Buyers Warranty program.</li>
<li>Update/maintain lists of which Trades are contracted where and their Service contact names and numbers.</li>
<li>This is a front desk position, you will be the first face visitors see when stepping inside. Must be personable, upbeat and organized.</li>
<li>Answer all incoming calls and route accordingly.</li>
</ul>
Bolte Homes is an Equal Opportunity Employer and offers a competitive compensation package including 401(k) with company matching, Medical, Dental &amp; Vision insurance benefits.

<h3>Job Description</h3>
Job Description
May include: 
<ul>
<li>Communicate with dealers and distributors about their warranty behavior.   </li>
<li>Analyze standard and extended warranty claims submitted by dealers/distributors.  </li>
</ul>
<ul>
<li>Handle all communication via phone and email with assigned warranty accounts  </li>
</ul>
<ul>
<li>Use Excel to manipulate and explore data.  </li>
</ul>
<ul>
<li>Contact homeowners when necessary to research dealer behavior while keeping homeowners unaware of possible fraud.  </li>
</ul>
<ul>
<li>Support Internal Audits with research, data, and reporting when fraud investigations occur.  </li>
</ul>
<ul>
<li>Work as a member of a team to reach the collective goal of assisting customers with warranty-related questions and issues.  </li>
</ul>
<ul>
<li>Work in cooperation with corporate IT resources to continue to improve Warranty Express and SMP capability and functionality.  </li>
</ul>
<ul>
<li>Work in the Warranty phone queue.  </li>
</ul>
<ul>
<li>Work in SMP to manage and maintain claims and extended warranties.   </li>
</ul>
<ul>
<li>Help facilitate a reduction of claims coming into the manufacturer’s review by auditing and watching the claiming behavior of each distributor.   </li>
</ul>
<ul>
<li>Adjust dealer rates and address changes in various warranty systems.  </li>
</ul>
<ul>
<li>Ensure each distributor is filing claims correctly and work with distributors when needed to help them better understand the claim process and what is required of them.   </li>
</ul>
<ul>
<li>Ensure dealers can self-submit claims and contracts, if the distributor agrees, and know how to work through the different programs  </li>
</ul>
<ul>
<li>Perform additional projects/duties to support ongoing business needs. </li>
<li>Works within well-defined instructions.</li>
<li>Uses established procedures and works under supervision to perform assigned tasks </li>
<li>Work is closely supervised </li>
</ul>
Knowledge and Skills: 
<ul>
<li>Strong intellect and aptitude, along with the ability to manage multiple and varied activities.  </li>
<li>Good leadership and people skills, effective communication skills, and an ability to prioritize and effectively problem-solve.  </li>
<li>Superior ability to understand, analyze and assess a wide variety of complex warranty rules. </li>
<li>Ability to communicate with a wide variety of customers in various positions. </li>
<li>Excellent written and verbal skills. Must be able to organize ideas and answers via phone, email or Excel-based applications. </li>
<li>Strong working knowledge of MS Excel and Outlook </li>
<li>Knowledge of the Goodman AS 400 applications including Mapics, Mincron Warranty, Warranty Express, and SMP. </li>
<li>Superior ability to understand, analyze, and asses a wide variety of complex warranty rules &amp; Customer request. </li>
<li>Excellent written and verbal skills. Must be able to organize and present ideas via phone, email or excel based applications. </li>
<li>Analytical skills including ability to interpret information and make sound recommendations. </li>
<li>Ability to apply good judgment, strong work ethic, and integrity on the job. </li>
</ul>
 Experience:
<ul>
<li>2 - 4 years clerical office experience, claim processing a plus.</li>
</ul>
Education/Certification:
<ul>
<li>High School Diploma or GED equivalent required.</li>
</ul>
Physical Requirements/Work Environment: 
<ul>
<li>Must be able to perform essential responsibilities with or without reasonable accommodations.</li>
</ul>
The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes about individuals with disabilities.

Warranty Administrator 1

<h3>Job Description</h3>
Job Description
<ul>
<li>
Warranty Administrator Responsibilities: Process &amp; Submit: Book warranty repair orders and submit manufacturer warranty claims accurately and on time. Track &amp; Follow Up: Maintain receivables schedules, submit service contract claims, and follow up to ensure timely payment. Collaborate: Work closely with technicians, service advisors, and supervisors to define claim scope and resolve issues. Vendor Coordination: Partner with vendors and manufacturers to manage claim documentation and approvals. Documentation: Ensure all warranty paperwork is complete, accurate, and compliant with manufacturer criteria. Financial Control: Reconcile warranty receivables, coordinate with accounting, and verify deductibles are collected. Compliance &amp; Updates: Stay current on factory recalls, announcements, and warranty procedures. Relationship Building: Establish positive working relationships with manufacturer and aftermarket warranty representatives. Quality Review: Audit repair orders for accuracy, codes, and administrative data before submission. Claims Management: Resubmit rejected claims promptly and maintain detailed records of claim status. Reporting: Provide weekly claims status reports to the service manager. Qualifications: Experience: Minimum 2 years of warranty administration or clerical support experience (automotive preferred). Detail Orientation: Strong accuracy, organizational skills, and ability to manage multiple claims simultaneously. Collaboration: Proven ability to work effectively with service advisors, technicians, supervisors, and accounting staff. Communication: Clear, professional verbal and written communication skills for interacting with manufacturers, vendors, and team members. ProblemSolving: Ability to review rejected claims, identify issues, and resubmit promptly with proper documentation. Accounting Knowledge: General understanding of receivables, reconciliations, and claim payment processes preferred. Compliance Awareness: Familiarity with manufacturer policies, warranty procedures, and recall requirements. Licensing: Valid driver’s license with a clean driving record. Why Work With Us At Moss Bros. Auto Group, we believe our people are the engine of our success. Joining our team means: Growth Opportunities: Clear career paths and training to help you advance. Supportive Culture: Work alongside a team that values collaboration, recognition, and accountability. Competitive Benefits: Health insurance, retirement plans, employee discounts, and more. Impactful Work: Play a key role in ensuring customer satisfaction and dealership excellence. 
</li>
</ul>
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

765 warranty-administrator Jobs