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COUSE-SHARP HISTORIC SITE&nbsp;is looking for the right candidate to be our
ADMINISTRATION AND FINANCE COORDINATOR
A rare opportunity to join a “small but mighty” team of museum and nonprofit professionals! At CSHS, we work hard, have fun, and celebrate our many successes as we serve the Taos community and beyond.&nbsp;
Our Statement of Purpose
Through its archives, collections, and programming, the Couse-Sharp Historic Site preserves and interprets Taos’ crossroads of cultures, promoting and facilitating research, education, and new perspectives on the Taos Society of Artists, early artists of Taos, and regional and Indigenous communities in relation to the greater story of the multicultural American West.
Position description
The primary goal of the Administration and Finance Coordinator (AFC) is to ensure that the day-to-day business and financial operations of the organization run effectively, efficiently, and align with best practices of nonprofit organization management. Under the supervision of the Director of Operations and Communication (DOC), the AFC&nbsp;helps manage and accomplish tasks in finance, business planning and budgeting, human resources, general administration, systems and process documentation and improvement, and information technology. The AFC will also participate in fundraising activities, special events, program outreach, board meetings, committee meetings, and other support as warranted. Schedule flexibility to accommodate work at occasional special events is required.&nbsp;
Specific duties include but are not limited to:
Financial
<ul>
<li>Assists with budget development, oversight, and control&nbsp;</li>
<li>Maintains documented financial procedures&nbsp;</li>
<li>Ensures compliance with laws, regulations, and best practices</li>
<li>Serves as a principal contact with contract bookkeeper and accounting firm&nbsp;</li>
<li>Serves as backup/assist to other employees to accomplish Quickbooks Online data entry, check preparation, monthly financial review, and similar tasks</li>
<li>Spearheads maintenance of records</li>
<li>Helps oversee and administer financial aspects of grant management</li>
<li>Prepares financial reports for organization leadership and government entities&nbsp;</li>
<li>Acts as a point of contact for annual audit</li>
<li>Tracks and helps administer insurance policies (e.g., property, casualty, fine art, D&amp;O, AD&amp;D)</li>
</ul>
Personnel&nbsp;
<ul>
<li>Works with third-party administrators and insurance companies to manage benefits (e.g., QSEHRA, short-term disability insurance, retirement accounts, worker’s compensation insurance)</li>
<li>Works with contract bookkeeper to accomplish payroll</li>
<li>Spearheads onboarding and separation of employees</li>
<li>Assists DOC in maintaining personnel files</li>
<li>Maintains and updates employee handbook and other policies and procedures to ensure the organization remains compliant with labor and workplace laws and best practices</li>
</ul>
Administration
<ul>
<li>Arranges and coordinates meetings, including distributing agendas and associated documentation for the Board of Directors</li>
<li>In cooperation with Board Secretary, helps prepare and distribute drafts of Board meeting minutes</li>
<li>Maintains procedure manuals and guidelines and suggests new procedures</li>
<li>In coordination with DOC and board, consolidates, establishes, and updates organizational policies and associated documents</li>
<li>Oversees maintenance of electronic master calendar&nbsp;</li>
<li>Oversees preparation and accomplishment of mailings</li>
<li>Responsible for obtaining mail and packages at Taos post office</li>
<li>Manages procurement of supplies, equipment and materials</li>
<li>Manages organization’s primary email and voicemail accounts&nbsp;</li>
<li>Maintains various contact lists&nbsp;</li>
<li>Spearheads travel arrangements and reimbursements</li>
<li>Manages licenses, mandatory reports, organizational memberships, and subscriptions</li>
</ul>
Information technology and data management
<ul>
<li>Assists Site Manager in documenting IT assets and maintaining this information&nbsp;</li>
<li>Assists DOC and Site Manager in obtaining bids, making purchases, and managing IT-related contracts&nbsp;</li>
<li>Assists Site Manager in onboarding new users, supporting users, and initial IT troubleshooting</li>
<li>Assists Donor Relations Manager in administering customer relationship management software and data</li>
<li>Updates and maintains electronic and physical filing systems, in concert with DOC and Director of The Lunder Research Center</li>
<li>Maintains inventories of assets (other than art, archives, and artifacts)</li>
<li>Assists Visitor Experience Coordinator with visitor and volunteer statistics</li>
<li>Assists Visitor Experience Coordinator with POS systems and operation of physical museum shop and website shop</li>
</ul>
Event coordination
<ul>
<li>Assists with planning and implementation of annualevent schedule</li>
<li>Assists Visitor Experience Coordinator in accomplishing&nbsp;onsite and offsite receptions, lectures, art demonstrations, fundraisers, auctions, and similar events, to include vendor management for catering, furnishings, decoration, etc.</li>
<li>Creates spreadsheets to track data such as attendees, payments, food choices, requests, expenses, donations</li>
<li>Produces reports including revenue and expenses, volunteer time and in-kind donations, review and debriefing</li>
<li>Assists with coordination of art auctions and sales, including forms, recordkeeping and follow-up</li>
</ul>
Other support
<ul>
<li>Contributes to plans for emergency and risk management and disaster response</li>
<li>Along with all staff, assists in maintaining site security: securing doors and windows, setting alarms as needed, being on the list of who is called for alarms</li>
<li>Helps track grant opportunities and applications</li>
<li>Assists directors in researching grant opportunities and preparing applications</li>
</ul>
Education and experience
Required
Bachelor’s degree from an accredited institution and at least 1 year’s experience in administration and business operations
OR
Associate’s degree and at least 4 years’ experience in administration and business operations
Preferred
3+ years’ experience working in a nonprofit organization
3+ years’ experience in nonprofit business operations
Knowledge, skills, and abilities
Required
Outstanding organizational skills&nbsp;
Excellent analytical and interpretative skills&nbsp;
Excellent reading comprehension and written and verbal communication skills&nbsp;
Self-motivated and able to work independently
Courtesy, professionalism, and the ability to maintain confidentiality&nbsp;
Ability to thrive in a fast-paced, high-workload, entrepreneurial environment
Extensive experience with Microsoft Excel and Word
Experience with budgeting and financial reports&nbsp;
Preferred
Commitment to the organization’s purpose&nbsp;
Extensive experience with budgeting and financial reports
Experience with third-party audits
Experience with administering personnel paperwork and policies
Familiarity with Quickbooks Online
Familiarity with Mac OS
Familiarity with Google Workspace
Familiarity with CRMs
Likes pie
Compensation and benefits
Base salary range: $45,000 to $48,000 annually DOE,&nbsp;FLSA status nonexempt Paid vacation and sick leave 9 paid holidays per year
Annual bonus opportunity Retirement saving plan with an employer match
Short-term disability insurance at no cost to employee
Qualified Small Employer Health Reimbursement Account
Some schedule flexibility and occasional remote work options
Equal opportunity&nbsp;
The Couse Foundation, the 501(c)(3) charitable organization that owns and operates Couse-Sharp Historic Site, is an Equal Opportunity Employer. Individuals seeking employment will receive consideration without regard to race, color, national origin, religion, age, sexual orientation, gender perception or identity, marital status, disability, protected veteran status or any other status protected by law.&nbsp;

Couse-Sharp Historic Site

Administration and Finance Coordinator 

Senior Associate (Americas Debt Finance) (White &amp; Case LLP, New York, NY)
Draft, review, and negotiate commitment letters and term sheets as well as primary loan and security documentation and ancillary deliverables. Prepare and review issues lists and summary grids as well as conduct legal research, depending on client needs. Manage deal teams and processes from initial discussions through closing and post closing matters. Conduct due diligence. Assist clients with ongoing deal administration, including joinders, amendments, interpretive questions, and collateral matters. Review initial drafts of commitment letters and loan documents, prepare succinct issues lists and prepare revised drafts reflecting client comments. Provide direct assistance to Partners on matters arising in the course of day-to-day provision of legal services to leading international and domestic corporate clients. Attend and present educational seminars and have a high degree of contact with clients, opposing counsel, and other parties. In consultation with Partners, lead&nbsp; negotiation of debt financing documentation, including&nbsp; the review of legal and potential business issues,&nbsp;providing advice directly to clients on potential legal issues and solutions and on the structuring the of the transaction. Lead the drafting of the main debt financing documentation on transactions, including the drafting of commitment letters, term sheets, credit agreements, security agreements, guaranties, intercreditor agreements, fee letters, preferred equity documentation, and all amendments and subsequent revisions to the foregoing documents. Represent clients in a wide range of credit facilities and transactions on both borrower-side clients: private equity sponsors, corporate borrowers and issuers; and lend-side clients: agents, lead arrangers, lenders, investors and financing sources. Mentor and train junior team-members on client development initiatives, drafts, reviews and workload management. Instruct and supervise Junior Associates on the preparation of ancillary debt financing documentation, including the preparation of legal opinions, secretary certificates, resolutions, closing certificates, disclosure schedules, exhibits, and reviewing and revising the foregoing work products. Participate in business development initiatives, including firm efforts to generate new business from both new and existing clients,&nbsp; legal training sessions for clients and client events. Telecommuting may be permitted up to 1 day per week. When not telecommuting, must report to White &amp; Case LLP at 1221 Avenue of the Americas, New York, NY 10020.&nbsp;Salary: $420,000-$450,000 per&nbsp;year.
Minimum Requirements:&nbsp;J.D., LL.M., or U.S. equivalent in law plus 6 years of professional experience as an Attorney, Associate, Law Clerk, or any occupation, job title, position providing legal advice on domestic and cross-border debt finance transactions at an international law firm. Must be admitted to the New York State Bar.
Must also have experience with the following special skills:&nbsp;6 years of professional experience advising both large and small cap private equity sponsors, corporate borrowers, commercial and investment banks and other clients in the energy/infrastructure, technology, financial services and telecommunications industries on all aspects of financing transactions and the financing life cycle on both the borrower and lender side; 6 years of professional experience advising on leveraged finance transactions, both domestic and cross-border, for leveraged buyouts, including syndicated and direct lending facilities, asset-based facilities, refinancing facilities and recapitalization transactions; 6 years of professional experience providing advice on Article 9 of the Uniform Commercial Code regarding the creation and perfection of security interests in personal property; and 3 years of professional experience providing advice in liability management transactions, restructuring and distressed finance, including representing both sponsors/borrowers and creditors and investors in work-out, distressed or other special situations with respect to renegotiating or restructuring debt, up-tier exchange offers, debt repurchases, drop-down transactions, double-dip transactions, consent solicitations, amendments, debtor-in-possession (“DIP”) financings and exit financings relating to the U.S. Chapter 11 Bankruptcy process.
Please submit resume online at: <a href="https://www.whitecase.com" target="_blank">https://www.whitecase.com</a> or via email to <a href="mailto:lateralrecruiting@whitecase.com" target="_blank">lateralrecruiting@whitecase.com</a>. Must specify Ad Code EYEK. &nbsp;

Senior Associate (Americas Debt Finance)

<h3>Job Description</h3>
Job Description
Holden Temporaries is seeking a Financial Secretary for a local organization. This is a part-time role (approx. 18 hours/week) with a consistent schedule.
 
Key Responsibilities:
<ul>
<li>Maintain accurate financial records and general ledger</li>
<li>Prepare bank reconciliations and financial reports</li>
<li>Process accounts payable and payroll</li>
<li>Track contributions and prepare year-end statements</li>
<li> Ensure confidentiality and compliance with standards</li>
</ul>
Qualifications :
<ul>
<li>Experience or training in accounting/finance</li>
<li>Proficiency in Microsoft Office and financial software</li>
<li> Ability to pass a background check and be bonded</li>
</ul>
Company Descriptionstaffing agency, recruitment, temp-to-perm 
<h3>Company Description</h3>
staffing agency, recruitment, temp-to-perm

Financial Secretary

<h3>Job Description</h3>
Job Description
Dental Secretary/Financial Coordinator needed
Are you a relationship builder with an eye for detail, a heart for service, and a mindset focused on solutions? We’re a thriving general dental practice rooted in Family, Wellness , and Fun, and we’re looking for a new team member to join our exceptional team.
This full-time position offers the stability of a career in healthcare AND 3-day weekends! You’ll help patients understand their financial options and confidently plan for their dental treatment, enabling them to receive the healthy, beautiful smiles they deserve. More than just a job, this is a mission-driven opportunity to grow, serve, and make a difference each day.
NO Experience Needed:
Prior experience in dental, medical, banking, and/or financial offices may be beneficial, but it is not required. We offer paid training for the right person with a great attitude, a helpful heart, and a love of learning! We are looking for individuals who value career growth and development to join our team.
Some of your duties will include:
-Guiding patients through their smile journey- discussing treatment and costs, presenting payment options that align with their budget and our office policies, making sound financial arrangements, scheduling treatment, and collecting payments
-Working with our team to ensure all care and procedures are accurately coded and invoiced, applying payments to patient accounts, assisting with all billing-related questions, and coordinating next steps in care with payment schedules
-Following-up promptly with patients, insurance companies, and finance companies to ensure all service and treatment plans stay on track
- Cross-training for optimal career growth (offered and expected)
-Maintaining accurate, up-to-date patient accounts, processing payments for services, analyzing insurance denials, and coding errors
-Understanding and respecting patient confidentiality and privacy laws
-Making sure patients and their families feel welcome as soon as they walk in the door, assisting with patient check-ins, and assisting the front desk team “upholding our 3-ring rule”
-Occasionally participate in practice-sponsored events, supporting our strong and positive reputation in the community
-Viewing and organizing patient medical charts for accuracy and authenticity
&nbsp;Our growing practice needs a reliable and dedicated professional to become a vital member, playing a crucial role in delivering and exceptional experience for every patient.
Skills required – If these sound like you, please apply!
- Strong written and oral communication skills are a MUST, while being able to
maintain a caring and professional demeanor.&nbsp;&nbsp;
- You do what it takes to get the job done, solving the problem to get the best possible results for your patients every time!
- You are comfortable with technology and open to learning new applications and
Software that support the smooth operations of a modern dental practice.&nbsp;&nbsp;
- You are charismatic, and people feel comfortable being around you; building trusting, long-lasting relationships will be the cornerstone of your position.
- You are attentive, detail-oriented, organized, and your work reflects all of these
characteristics.&nbsp;
- You strive for improvement and embrace opportunities for growth.&nbsp;
- You’re known for doing what you say you’re going to do. Your friends would say you are honest, dependable, and have integrity.
- You don’t know the meaning of “someone else’s problem” or “that’s not my job.” You’re always willing to jump in and help and enjoy being part of a team.
- Demonstrate the ability to prevent tension from turning into conflict and find effective solutions; strong listening skills are required.
- You’re reliable!
About Us
We improve people’s lives by combining compassionate care with state-of-the-art dentistry. Our mission is to guide our patients along the path of optimal dental health by delivering the highest level of care in a friendly, safe, and comfortable environment. The goal of our sincere and committed dentists in Prestonsburg is for every patient to experience improved health, a beautiful, confident smile, and a better overall quality of life. We believe everyone in Eastern Kentucky deserves exceptional dental care close to home.&nbsp;
We offer (upon eligibility)
<ul>
<li>Healthcare, Vision, and In-House Dental Benefits&nbsp;</li>
<li>401K with percentage matching</li>
<li>P.T.O. and paid holidays</li>
<li>CEU Reimbursement, Uniforms allowance</li>
<li>Competitive Pay with experience appreciation, Employee bonus</li>
</ul>
&nbsp;&nbsp;If you want a career where you can help improve the lives of the people in your community, this is the job for you. We value your time, so we’ll be in touch with you promptly.
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Js13R2EVDJ

Medical Secretary/Financial Coordinator

<h3>Job Description</h3>
Job Description
Join our Team as a Financial Secretary at Dr. Chandra Wiliams Family &amp; Cosmetic Dentistry! 
Dr. Chandra Williams Family and Cosmetic Dentistry is seeking a detail-oriented and dependable Financial Secretary to join our team. This role is essential in ensuring the financial health of our practice by managing patient accounts, insurance claims, and collections with accuracy and professionalism.
We are looking for someone who enjoys working with numbers, understands the importance of accuracy in financial records, and can also provide a positive, supportive experience for our patients.
Responsibilities:
<ul>
<li>Make financial arrangements with patients and collect payments for upcoming or completed treatments.</li>
</ul>
<ul>
<li>Verify insurance benefits and ensure services provided will be covered.</li>
</ul>
<ul>
<li>File insurance claims promptly and follow up on any unpaid or denied claims.</li>
</ul>
<ul>
<li>Post payments from patients and insurance companies accurately in the practice system.</li>
</ul>
<ul>
<li>Maintain accurate account balances to ensure smooth patient relations and office operations.</li>
</ul>
<ul>
<li>Prepare and send patient billing statements and letters, and follow up on outstanding balances.</li>
</ul>
<ul>
<li>Ensure patients receive walk-out statements and receipts for treatment provided.</li>
</ul>
<ul>
<li>Support the practice's financial goals by maintaining strong collection and accounts receivable performance.</li>
</ul>
Qualifications:
<ul>
<li>1-2 years of financial, billing, or insurance experience in a dental setting higly preferred.</li>
</ul>
<ul>
<li>Strong understanding of collections, insurance, and account reconciliation.</li>
</ul>
<ul>
<li>Excellent organizational and problem-solving skills.</li>
</ul>
<ul>
<li>Ability to work with patients in a professional, compassionate, and clear manner.</li>
</ul>
<ul>
<li>Comfortable handling sensitive financial information with discretion.</li>
</ul>
<ul>
<li>Dependable, accurate, and motivated to help the practice succeed.</li>
</ul>
Position Details:
<ul>
<li>Full-time: Monday, Tuesday, Thursday, &amp; Friday: 7:30 am - 5:00 pm.</li>
</ul>
If you are motivated, dependable, and looking for an opportunity to grow with a supportive dental team, we would love to hear from you!

Dental Financial Secretary - Dr. Chandra Williams

<h3>Job Description</h3>
Job DescriptionBookkeeper/Financial Secretary - The Nest A Women's Center
Bookkeeper/Financial Secretary (Part-Time) The Nest, A Women’s Center – Jacksonville, FL
The Nest is seeking a detailed-oriented mission-minded Bookkeeper to join our team. This part-time position plays a vital role in supporting our Christ-centered mission by ensuring financial accuracy and stewardship.
About Us The Nest exists to walk alongside women and families in unexpected pregnancies, offering hope, resources, and support. We are a faith-based nonprofit, rooted in love, truth and grace.
Position Summary The Bookkeeper will manage financial transactions, maintain accurate records, and ensure compliance with nonprofit accounting standards. This role is part-time (21 hours week).
Key Responsibilities
<ul>
<li>Manage accounts payable and receivable</li>
<li>Record and reconcile bank, credit card, online merchant transactions</li>
<li>Prepare monthly financial reports for leadership and the Board</li>
<li>Assist with budget development and monitoring</li>
<li>Support annual audits and ensure compliance with nonprofit regulations</li>
<li>Maintain accurate records in QuickBooks Online and Waycool Donor System</li>
<li>Assist with Fundraising – Baby Bottle Blessings in Spring and Banquet in Fall</li>
<li>Assist with other Bookkeeping duties as assigned</li>
</ul>
Qualifications
<ul>
<li>A committed Christian who aligns with the mission and values of The Nest</li>
<li>Previous bookkeeping experience required (nonprofit experience strongly preferred)</li>
<li>Proficiency in QuickBooks Online and Microsoft Excel</li>
<li>Strong attention to detail and organizational skills</li>
<li>Ability to work independently and meet deadlines</li>
<li>High level of integrity and confidentiality</li>
</ul>
Compensation and Schedule
<ul>
<li>21 hours per week (Monday, Tuesday, Thursday 9-4pm)</li>
</ul>
How to Apply Please submit a resume and a brief statement of interest. Applications will be reviewed on a rolling basis until the position is filled.

Bookkeeper/Financial Secretary - The Nest A Women's Center

<h3>Job Description</h3>
Job Description
Administrative Assistant
JOB DESCRIPTION
The Administrative Assistant embodies a warm welcome and hospitality for all who connect to First Baptist Church Piney Grove. This is a full-time position with an average of 35 hours per week, on-site.
The Administrative Assistant is a member of the Office Team who is responsible for the following: coordination of the front office and communications, church facility and equipment scheduler, assists with church database management and assists the Executive Assistant. This position works closely with all ministries, office staff, custodians, community members, and program areas of FBCPG.
CLASS: Full-Time at 35 hrs/week
Job Type: Full-time
Pay Range from $17.00/hour (Dependent upon experience and qualifications)
Work Location: In person
 Education/Experience/Skills&amp; Abilities (Preferred):
<ul>
<li>Passionate follower of Jesus who is growing in their faith</li>
<li>Three years of experience in front office coordination/management</li>
<li>Business Office background with focus on hospitality</li>
<li>Experience in recruiting and coordinating volunteers</li>
<li>Experience with database software</li>
<li>Significant experience with computer software (MS Office Products, Email, Adobe, etc.)</li>
<li>Strong interpersonal skills and communication skills (both verbal and written)</li>
<li>Must be able to prioritize and manage multiple projects/tasks successfully</li>
<li>Ability to adhere to strict confidentiality</li>
<li>Background checks required</li>
</ul>
________________________________________ RESULTS-BASED ESSENTIAL FUNCTIONS: Front Office Coordination
Hospitality and Welcome
<ul>
<li>Embodies a warm welcome and hospitality for all who connect to the Church Office</li>
<li>Coordinates the Office Assistance to ministries</li>
<li>Coordinates support tasks from Church Leaders and Staff</li>
<li>Coordinates reminders for all committee and team meetings</li>
<li>Manages Office Church Calendar</li>
</ul>
<ul>
<li>
<ul>
<li>Provides phone and door reception</li>
<li>Ensures all visitors sign-in</li>
<li>Responds to all requests or assists in directing requests to appropriate staff members</li>
</ul>
</li>
</ul>
<ul>
<li>Phone Management
<ul>
<li>Answer all incoming calls and conduct follow-up calls to schedule appointments or events on the Church Calendar</li>
<li>Manages the general recordings of the phone answering system</li>
<li>Manage the Church Email&nbsp;</li>
<li>Checks general voicemail daily and responds promptly or resources accordingly</li>
</ul>
</li>
</ul>
<ul>
<li>Receiving and Shipping
<ul>
<li>Retrieves daily mail from the mailbox and distributes appropriately</li>
<li>Receives packages and notifies staff of package arrivals</li>
<li>Delivers outgoing USPS mail to the mailbox for staff and ministry leaders</li>
<li>Oversees shipping of other items as needed</li>
</ul>
</li>
</ul>
<ul>
<li>Maintains Church Office Equipment
<ul>
<li>Purchases office supplies for Church and maintains them in orderly and clearly labeled spaces</li>
</ul>
</li>
</ul>
 Church Secretary
<ul>
<li>Creates and Updates groups as needed in the Church database</li>
<li>Creates documents, certificates, for various ministries, as needed</li>
<li>Track Attendance Logs for groups and services submitted to the office by Deacons</li>
<li>Processes profile updates for individuals in the Church database (phone number, address changes, etc.)</li>
<li>Updates yearly database audit of information</li>
</ul>
Church Calendar and Equipment Scheduler
<ul>
<li>Schedules all room usage</li>
<li>Coaches Church leaders and staff on room usage request process and policies</li>
<li>Schedules equipment and other resources</li>
<li>Plan, delegate, and manage execution of assigned Church-related and rental events to meet the targeted vision, including special events, weddings, funerals, baptisms, baby dedications, concerts, staff retreats, trainings, seasonal programs, conferences, etc.</li>
<li>Develop event schedules, collaborate and coordinate with ministry leaders and departments, and ensure timely communication of event logistics.</li>
<li>Research and coordinate the booking of vendors.</li>
<li>Schedule and conduct tours/walkthroughs with prospective rental clients or ministry leaders for events.</li>
</ul>
<ul>
<li>Records minutes of staff meetings and emails out next day to staff</li>
<li>Supports Executive Assistant &amp; Church staff as needed</li>
<li>Provides a professional and confidential congenial relationship with all staff</li>
<li>Print or create digital copies for Church meetings that have been provided by the Church Clerk or other staff/ministry leaders</li>
<li>Manage the Shared Drive containing church documents, such as certificates, invoices, etc.</li>
<li>Completes other responsibilities as assigned</li>
</ul>
 Communications Coordination
<ul>
<li>Create and send phone, media, or email communication to Church about special events/services (All church services, including, Easter, midweek Bible Study, funerals, weddings Christmas Eve services, etc.)</li>
<li>Assist in the completion of announcements for Sunday Services and weekly emails</li>
<li>Obtain information for email blasts (upcoming events, special announcements, etc.)</li>
<li>Submits weekly information emails of upcoming events to ministry leaders, staff, etc.)</li>
</ul>
 Financial Responsibility
<ul>
<li>Assists with management of the Administration budget
<ul>
<li>Oversee the office supplies, postal expense, ordering materials at the direction of the Executive Assistant or Administration</li>
<li>Assisting in filing receipts, invoices, confidential documents, etc.</li>
</ul>
</li>
</ul>
________________________________________ JOB RELATIONSHIPS Directly reports to the Executive Assistant Member of Office Staff Team ________________________________________ The above results-based job description reflects the major requirements of the Administrative Assistant Position. It is not intended to be a detailed description of all work requirements/duties that may be inherent in the job nor shall it be construed as giving exclusive title to every function it describes.
Requirements:
Bachelor’s degree in business administration, Management, or related field is preferred.
Minimum of 3 years of experience in a managerial or supervisory role, preferably within a church or non-profit organization.
Proven experience in budget management, project approval, and operations.
Profess excellent organizational and leadership skills
Demonstrated knowledge of budgetary process
Excellent communication and interpersonal skills
Profess high level analytical and problem-solving skills
Ability to work collaboratively with diverse teams.
Proficiency in Microsoft Office Suite and database management.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Medical Secretary – $19–$21/hour | 5x8 Day Shifts | Full-Time Contract | New York, NY
Location: New York, NY Pay Rate: $19–$21/hour (based on experience) Schedule: 5x8 Day Shifts | 8:00 AM – 4:00 PM Employment Type: Full-Time Contract Setting: Hospital
Job Overview
We’re seeking a reliable and organized Medical Secretary for a full-time contract position at a leading New York City hospital. In this role, you’ll provide administrative and clerical support to medical staff, ensuring smooth day-to-day operations and an excellent patient experience.
This position offers steady weekday hours, competitive pay, and the opportunity to work within a respected hospital network committed to high-quality patient care.
Responsibilities Include:
<ul>
<li>Schedule patient appointments and manage front-desk operations</li>
<li>Answer and route phone calls, messages, and patient inquiries promptly and professionally</li>
<li>Maintain and update patient information in Epic electronic medical records (EMR)</li>
<li>Process referrals, insurance verifications, and required documentation</li>
<li>Support physicians, nurses, and department staff with administrative needs</li>
<li>Ensure compliance with HIPAA regulations and hospital policies</li>
</ul>
Qualifications:
<ul>
<li>Minimum 2 years of recent secretarial experience in a hospital or medical setting (required)</li>
<li>Proficiency with Epic EMR (required)</li>
<li>Strong attention to detail and ability to multitask in a fast-paced environment</li>
<li>Excellent communication and organizational skills</li>
</ul>
Why Join Us:
<ul>
<li>Competitive hourly pay with weekly direct deposit</li>
<li>Consistent Monday–Friday schedule, no weekends or holidays</li>
<li>Work within a reputable NYC hospital system</li>
<li>Supportive administrative and clinical team</li>
</ul>
Join a respected New York City hospital where your organizational skills and professionalism make a direct impact every day. Apply now to take the next step in your healthcare career.
Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc. 
<h3>Company Description</h3>
Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Medical Secretary

<h3>Job Description</h3>
Job Description
Full job description
Job Description: Accounting Controller
Subtitle: Secretary/Treasurer and Executive Director of Section 8 Program
Reports To: Parish Administrator FLSA Status: Exempt Salary Range: Commensurate with experience and qualifications
Position Overview
The Secretary/Treasurer for the Jefferson Davis Parish Police Jury serves as the chief financial officer and administrative secretary, overseeing all aspects of the Parish's finances and all funds, including comprehensive financial management, record-keeping, budgeting, auditing, and operational efficiency. Additionally, this position functions as the Executive Director of the Section 8 Housing Program, ensuring compliance, administration, and execution of the federally funded Housing Choice Voucher Program in alignment with HUD regulations.
Key Responsibilities
Secretary/Treasurer Duties
<ul>
<li>Financial Oversight:</li>
<li>Manage and oversee all financial operations, including budgeting, payroll, accounts payable/receivable, and financial reporting.</li>
<li>Prepare, analyze, and present monthly and annual financial statements to the Police Jury.</li>
<li>Coordinate external audits and ensure compliance with Louisiana state audit guidelines.</li>
<li>Monitor Parish investments, cash flow, and compliance with state and local regulations.</li>
<li>Administrative Support:</li>
<li>Record and maintain accurate minutes of Police Jury meetings.</li>
<li>Maintain official records, contracts, and correspondence.</li>
<li>Coordinate meeting schedules, agendas, and documentation as required.</li>
<li>Liaise between the Police Jury and the public, addressing inquiries and providing information.</li>
<li>Compliance and Reporting:</li>
<li>File required reports with state and federal agencies.</li>
<li>Perform proper accounting procedures in accordance with Louisiana governmental accounting standards.</li>
<li>Draft resolutions, ordinances, letters, legal notices, technical specifications, spreadsheets, and correspondence as required.</li>
<li>Insurance and Asset Management:</li>
<li>Manage health, life, property, workers' compensation, and liability insurance coverage.</li>
<li>Oversee inventory and Fixed Assets Management Procedures and programs, coordinating insurance coverage as needed.</li>
<li>Additional Duties:</li>
<li>Prepare and manage grants.</li>
<li>Manage accounting for seven parish fire districts.</li>
<li>Organize meetings and agendas, take meeting notes, and compile minutes.</li>
</ul>
Executive Director of Section 8 Program Duties
<ul>
<li>Program Administration:</li>
<li>Supervise the Section 8 Coordinator and perform Coordinator duties in their absence.</li>
<li>Advertise and manage the Waiting List process.</li>
<li>Assist in taking applications for the Waiting List.</li>
<li>Develop and implement policies and procedures in compliance with HUD regulations.</li>
<li>Financial Management:</li>
<li>Prepare and manage the Section 8 program budget, including monthly utilization and reporting to HUD.</li>
<li>Print and verify HAP and Utility checks.</li>
<li>Reconcile monthly bank statements and portability receipts/expenditures.</li>
<li>Stakeholder Engagement:</li>
<li>Conduct outreach to recruit landlords and provide training to staff, landlords, and tenants.</li>
<li>Address participant and landlord issues promptly.</li>
<li>Compliance and Reporting:</li>
<li>Prepare and submit HUD reports, including SEMAP Certification, Civil Rights Certification, and FMR resolutions.</li>
<li>Submit online Executive Salary Reporting and Annual Plans.</li>
<li>Manage HUD’s 2-year tool for funds tracking and communicate for shortfall funding as needed.</li>
<li>Administrative Oversight:</li>
<li>Review tenant income with the Coordinator.</li>
<li>Manage online user roles and troubleshoot HUD-related issues.</li>
<li>Maintain Coordinator personnel files, benefits, and timesheets.</li>
<li>Operational Excellence:</li>
<li>Prepare and ensure adoption of resolutions for payment standards and utility allowances.</li>
<li>Organize Utility Allowance and Rent Reasonableness studies.</li>
<li>Update and create forms, scan/email reports, and manage documentation.</li>
</ul>
Desired Qualifications
<ul>
<li>Bachelor’s degree in Business Administration, Public Administration, Accounting, or a related field.</li>
<li>Minimum of 5 years of experience in financial management, public administration, or housing program management.</li>
<li>Knowledge of governmental accounting principles, HUD regulations, and public sector operations.</li>
<li>Proficiency in Microsoft Office Suite and accounting software.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
Preferred Qualifications
<ul>
<li>Supervisory Experience</li>
<li>Certification in Public Housing Management (PHM) or equivalent HUD training.</li>
<li>Familiarity with Louisiana state government financial reporting requirements.</li>
<li>Experience in grant writing and management.</li>
</ul>
Working Conditions
<ul>
<li>Office-based with occasional travel for meetings, trainings, or conferences.</li>
<li>Must be available to attend evening Police Jury meetings as required.</li>
</ul>
Required Skills
<ul>
<li>Highly organized with strong secretarial and multitasking skills.</li>
<li>Proficient in drafting resolutions, ordinances, and correspondence.</li>
<li>Capable of using computer programs, including Microsoft Word and Excel.</li>
<li>Effective public relations and communication skills.</li>
</ul>
Jefferson Davis Parish Police Jury is an Equal Opportunity Employer.
Job Type: Full-time
Benefits:
<ul>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
</ul>
Work Location: In person

Accounting Controller

<h3>Job Description</h3>
Job Description
Plexos Group is currently seeking a Grants and Contracts Manager to oversee contract functions related to grants management and finance. The Deputy Contract Manager will oversee the financial aspects of disaster assistance projects, ensuring compliance with relevant policies and optimizing reimbursement. Candidates must be local to the State of New Mexico or willing to deploy 75% of the time to Santa Fe, NM.
RESPONSIBILITIES:
• Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who perform roles assistance with sub-grant analysis, reporting, and reconciliation.
• Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting.
• Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary point of contact to the clients’ Chief Financial Officers, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance.
• Provide immediate assistance to any requests by the clients’ financial and grants management leadership teams, to satisfy requirements related to reporting, single audits, and other deliverables related to the grants and finance scope of work.
• Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments. This includes review and verification that the Auditing and Reimbursement Team is conducting full and accurate reconciliations of all projects prior to approving for payment.
• Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies.
• Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities.
• Identify and mitigate financial risks associated with disaster assistance projects.
• Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. As necessary, augment the team with preparation of required reporting.
• Assist in internal and external audits related to project financials and reimbursement processes.
• Work with the Auditing and Reimbursement Lead to ensure the team is providing accurate and timely support to clients and sub-recipients with questions, deliverables, and associated processes related to program administration, policies, procedures, and grant and contract management.
• Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with State and Federal requirements.
• Attend and facilitate meetings with various stakeholders, including state, county, and municipal leaders, to address questions, concerns, and next steps to support financial and grants management functions.
• Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures.
• Ensure recipient and sub-recipient compliance with FEMA and State requirements for active disaster assistance programs.
• Oversee the completion of required monitoring functions, including quarterly reporting, risk assessments, etc.
• Maintain a regular work schedule and work extended hours when needed.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
MINIMUM QUALIFICATIONS:
<ul>
<li>3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs.</li>
<li>Strong analytical, organizational, and communication skills.</li>
<li>Proficiency in financial software and Microsoft Office Suite.</li>
<li>Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines.</li>
</ul>
Preferred:
<ul>
<li>Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field.</li>
</ul>
KNOWLEDGE, SKILLS AND ABILITIES:
• In-depth knowledge and ability to effectively apply knowledge of government organizations, operations and emergency management programs at the federal, state and local levels.
• Skilled in team management, including providing direct supervision and coaching to contract staff, ability to handle to the delivery of multiple programs simultaneously, and ability to coordinate several workstreams simultaneously.
• Must exemplify the firm’s core mission and the values of integrity, teamwork, accountability and excellence.
• Must exercise excellent interpersonal skills – position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers.
• Must be organized, flexible, and able to prioritize in a multi-demand and constantly changing environment.
• Demonstrated ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy or timeliness; ability to work independently; and to understand and effectively apply complex oral and written instructions and procedures.
• Ability to communicate effectively (oral and written), as well as to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
• Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness.
• Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions.
• Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Plexos Group is committed to providing a workplace environment free from discrimination and ensuring equal opportunity for all employees.
Company DescriptionThe Plexos Group, LLC employs the most experienced and innovative professionals in the field of disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion. 
<h3>Company Description</h3>
The Plexos Group, LLC employs the most experienced and innovative professionals in the field of disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion.

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