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TITLE:&nbsp; Program of Distinction Administrative Assistant&nbsp;
DEPARTMENT: School of Aquaculture and Aquatic Sciences&nbsp;
REPORTS TO: Chair, School of Aquaculture and Aquatic Sciences&nbsp;
EFFECTIVE DATE: Position will remain open until filled&nbsp;
EMPLOYMENT STATUS:&nbsp; Full-time&nbsp;&nbsp;
EMPLOYMENT CLASSIFICATION:&nbsp; Non-Exempt &nbsp;
PRINCIPAL PURPOSE OF JOB: The Program of Distinction (POD) Administrative Assistant serves as the front desk receptionist for the Aquaculture Research Center.&nbsp; The successful candidate provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
SCOPE OF RESPONSIBILITY: Under the direction of the Program of Distinction Coordinator, performs a variety of administrative and staff support duties for the School of Aquaculture, which requires a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents some of which are of a confidential or sensitive nature.&nbsp;&nbsp;
ESSENTIAL JOB FUNCTIONS:&nbsp;&nbsp;
Serves as the front desk receptionist for the Aquaculture Research Center. Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.&nbsp;
Maintains a calendar of scheduled tours, visits, and/or other similar activities for the Aquaculture Research Center; to include coordinating with other staff to ensure tours, visitor and records are complete and updated. Maintains a sign in log.&nbsp;&nbsp;
Maintains, organizes, and schedules use of conference room.&nbsp;&nbsp;
Assists POD Coordinator in entering requisitions and submitting travel requests and vouchers for faculty, staff, and graduate students.&nbsp;&nbsp;
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.&nbsp;
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries. Maintains standing orders for UPS&nbsp;
Maintains and tracks balance of standing order with Staples. Monitors supplies, assesses needs, and submits orders to POD coordinator for placing.&nbsp;&nbsp;
Performs miscellaneous job-related duties as assigned.&nbsp;
QUALIFICATIONS: High school diploma or GED with 1 to 3 years experience directly related to the duties and responsibilities specified.&nbsp;&nbsp;
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;
Receptionist skills.&nbsp;
Ability to create, compose, and edit written materials.&nbsp;
Knowledge of supplies, equipment, and/or services ordering and inventory control.&nbsp;
Ability to communicate effectively, both orally and in writing.&nbsp;
Advanced word processing and/or data entry skills.&nbsp;
Ability to gather and analyze statistical data and generate reports.&nbsp;
Database management skills.&nbsp;
Ability to maintain calendars and schedule appointments.&nbsp;
Records maintenance skills.&nbsp;
Ability to record and transcribe meeting minutes.&nbsp;
Ability to gather data, compile information, and prepare reports.&nbsp;
Ability to analyze and solve problems.&nbsp;
PHYSICAL REQUIREMENTS:&nbsp;&nbsp;
Work is normally performed in a typical interior/office work environment.&nbsp;
No or very limited physical effort is required.&nbsp;
No or very limited exposure to physical risk.&nbsp;
Internal candidates are encouraged to apply.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa

Program of Distinction Administrative Assistant

Miami Dade College, Kendall Campus&nbsp;is now accepting applications for <a>Lead Information Security Administrator</a>. The Lead Information Security Administrator assists in developing security standards and best practices for the institution and recommends security enhancements to management as needed. Develops strategies to respond to and recover from a security incident. Responsible for educating the workforce on information security through training and building awareness.
Duties &amp; Responsibilities
<ul>
<li>Administers security controls which safeguard access to IT resources</li>
<li>Performs security assessments of internal processes and systems; recommends mitigating actions</li>
<li>Investigates security incidents, creates, and distributes related reports</li>
<li>Maintains communication with vendors regarding security system updates and technical support security products</li>
<li>Develops new or modifies existing security controls, processes, policies and procedures</li>
<li>Promotes and administers security awareness among the user community</li>
<li>Researches and recommends security solutions, to include technology architecture, software and hardware</li>
<li>Performs security assessments of 3rd&nbsp;party technology solutions</li>
<li>Coordinates with technology operation counterparts across institution on security initiatives</li>
<li>Conducts electronic document searches in response to requests from the College Office of Legal Affairs</li>
</ul>
Minimum Requirements
<ul>
<li>Bachelor degree in Computer Science, MIS, or a closely related field with a minimum of seven (7) years of progressive experience in computing and security administration CISSP or related certification</li>
<li>All degrees must be from a regionally accredited institution</li>
<li>Knowledge of authentication, IT services access policies, and related internal and external security considerations</li>
<li>Knowledge of encryption systems, including certificate systems</li>
<li>Advanced experience working with network security systems, including firewalls, IDS/IPS, NAC, and network monitoring</li>
<li>Advanced knowledge in large security data set analysis &amp; management of analytics systems</li>
<li>Advanced knowledge of Windows and/or Linux operating systems, IP data network, testing, monitoring and management</li>
<li>Strong understanding of endpoint security solutions to include File Integrity Monitoring and Data Loss Prevention</li>
<li>Knowledge of information technology trends and impact on related security procedures and processes and the current and development</li>
<li>Advanced knowledge of authentication, IT services access policies, and related internal and external security considerations</li>
<li>Experience designing secure networks, systems and application architectures Direct experience with anti-virus software, intrusion detection, firewalls and content filtering methodologies</li>
<li>Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff</li>
</ul>

Lead Information Security Administrator

Under the general direction of the Executive Director, the Director of Finance at Associated Students, Inc. (ASI) has oversight of the financial, risk management and information technology operations of the organization. In collaboration with the Executive Director, the Director of Finance is delegated a high degree of responsibility to recommend and implement fiscal policies and procedures in partnership with university colleagues to ensure that ASI operates appropriately within the financial policies of the California State University (CSU) Board of Trustees and the University, while sustaining sound business practices, and strengthening the financial health of ASI.
The Director of Finance will sit as a non-voting member and serve as an advisor to the ASI Student Board of Directors, which doubles as the Sacramento State Student Government. &nbsp;&nbsp;
The ASI Director of Finance serves as ASI administrator in charge in the absence of the Executive Director.&nbsp;
ESSENTIAL DUTIES AND RESPONSIBILITIES: 
Accounting 
<ul>
<li>Oversees the supervision and management of all aspects of the functional areas of the Accounting Services department, including but not limited to accounts receivable, accounts payable, cashiering, fixed asset management, internal controls, policy development and implementation, legal, and audit compliance as well as maintenance of the general ledger.</li>
<li>Provides insight and education regarding ASI and CSU Sacramento budget and financial operations to the ASI Student Board of Directors, full-time staff, student-staff, campus partners and the student community at a level of their understanding.</li>
<li>Oversees the preparation of the annual financial statements and 990 for ASI and the Union WELL.</li>
<li>Facilitates implementation of quality standards and priority criteria for service processes.</li>
<li>Ensures a high level of customer satisfaction through assessment, staff training, and resource development. Ensures compliance with state and federal tax laws and reporting requirements.</li>
<li>Ensures compliance with all internal controls and identifies potential improvements to increase efficiency of operations and security of company assets.</li>
<li>Evaluates changes in policies, laws, and available resources for impacts and adjustments to related policies, procedures, and staff responsibilities.</li>
<li>Coordinates plans for testing, training, and implementing new and upgraded financial systems.</li>
<li>Manages corporate response to auditors during the annual external audit, CSU audits, and other agency audits.</li>
<li>Prepares reports and supporting documentation for year-end financial statements and state and federal income tax filings.</li>
<li>Reviews and approves internal audits of petty cash, change funds, and inventories of assets and resale products.</li>
<li>Responsible for all cash management activity within the organization to meet short and long-term financial requirements.&nbsp;</li>
<li>Examines and translates financial information related to specific business decisions, reports on operating results, cash flow, financial forecasts, restricted fund activities, investments and related issues.</li>
<li>Examines investments and consults with appropriate staff and investment managers regarding investment needs and maximization of investment income.&nbsp; Makes investment recommendations to the Executive Director.</li>
<li>Provides on-site accounting support for departmental special events (i.e. regattas, ski swap, etc.) as required.</li>
</ul>
Long Term Financial Planning, and Forecasting
<ul>
<li>Develops financial forecasts to determine necessary funding levels for ASI regarding distribution/allocation of fiscal resources.</li>
<li>Monitors the use of student fee revenue and recommends timing and levels of necessary fee increases.</li>
<li>Develops long-term capital funding plans and budgets including maintaining appropriate reserve increases.</li>
<li>Manages investment and banking operations.&nbsp;</li>
<li>Advises Executive Director on all financial matters.</li>
</ul>
Fiscal Services
<ul>
<li>Serves as an advisor to the ASI Student Board of Directors. Provides guidance and support to all elected ASI student officers, especially the ASI Student Vice President of Finance, in the fulfillment of their responsibilities, and to student club and organization officers on the use of ASI funds.</li>
<li>Organizes, directs and supervises the preparation of ASl's annual budget in accordance with the guidelines provided by the ASI Finance and Budget Committee.</li>
<li>Implements the approved budget, and works with ASI department directors to ensure that operations remain within the scope of the approved budget.</li>
<li>Coordinates with the ASI Student Vice President of Finance in the annual budget review process.</li>
<li>Develops and presents ASI budget to the ASI Student Board of Directors and reports on budget status throughout the year to the Student Board of Directors.</li>
<li>Oversees the management of corporate bank accounts.</li>
<li>Oversees internal audit plan; acts as liaison to external audit firm.</li>
<li>Monitors gifts and donations, sales tax liability, fixed asset management and inventory, insurance coverage, and contractual agreements that bind ASI.</li>
<li>Serves as a key resource to ASI Student Government/ASI Student Board of Directors regarding fiscal policies, procedures, and processes.</li>
<li>Fulfills ASl's responsibilities as fiscal agent for the State Hornet Newspaper and Union WELL.</li>
<li>Manages services as agreed upon in the Memorandums of Understanding, including completing and overseeing the financial transactions, record keeping, account collections and financial statements.</li>
<li>Maintains and update the Financial Policy Manual.</li>
</ul>
Committees
<ul>
<li>Serves as a member of the ASI Management Work Team</li>
<li>Serves as a non-voting member of the ASI Finance and Budget Committee</li>
<li>Serves as a non-voting member of the ASI Student Board of Directors</li>
<li>Serves as a member of the AOA Business and Financial Services Committee</li>
<li>Serves as a member of the Student Affairs Manager Group; attends all meetings</li>
</ul>
ADMINISTRATION
<ul>
<li>Ensures effective day-to-day oversight of central corporate functions, including strategic planning, organizational effectiveness, risk management, corporate records, and infrastructure.</li>
<li>Complies with ASI policies, practices and procedures in leading, supervising and managing the ASI Accounting Services department.</li>
<li>Increases the operational strength of the organization through supporting staff professional development.</li>
<li>Supervises the Information Technology team to deliver technical support, network administration, information security, and procurement.&nbsp; Recommends technology strategies and solutions by evaluating organization needs, identifying problems, evaluating trends, and anticipating requirements.</li>
<li>Follows all relevant university policies, procedures, and guidelines including, but not limited to, safety, civility, information security, and non-discrimination policies and procedures.</li>
</ul>
Assessment
<ul>
<li>Develop and execute assessment of programs and/or services for areas of responsibility including, but not limited to, setting and implementing goals, evaluating outcomes and ongoing enhancement.&nbsp;</li>
<li>Participate in the overall ASI assessment planning and goal setting.</li>
</ul>
CORE COMPETENCIES 
<ul>
<li>Leading the Department: Manages and supports organizational transformation; aligns department initiatives with ASI’s mission and vision.</li>
<li>Leading Self: Adheres to the highest standards of ethics, is open to new ideas and approaches; and exhibits leadership behaviors.</li>
<li>Leading Others: Manages effective teams and work groups effectively; builds and maintains relationships.</li>
<li>Effective Communicator: Demonstrates open, honest and respectful written and verbal communication. Communicates effectively both verbally and in writing with staff, employees and public.</li>
<li>Flexible/Adaptable: Maintains effectiveness in varying work environments where circumstances and priorities are changing.</li>
<li>Resilient: Maintains high performance and composure under pressure, opposition or criticism.</li>
<li>Creativity/Innovation: Encourages new ideas and innovations in programming; questions conventional approaches.</li>
<li>Financial Management: Prepares, justifies and administers the program budget. Monitors expenditures and uses cost benefit thinking to set department priorities.</li>
<li>Policies, Process and Procedures: Acts in accordance with established guidelines; communicates and enforces Associated Students Inc. policies and procedures.</li>
<li>Partnership: Works effectively and collaboratively with campus constituencies to serve a diverse customer population.</li>
<li>Customer-Focused: proactively seeks and finds ways to provide the highest standards of service. </li>
<li>Problem-Solver: Demonstrates broad ways to analyze and handle complex problems and situations.&nbsp;</li>
<li>Cooperation: Works effectively with others in order to achieve a shared goal; follows instructions.</li>
</ul>
Minimum Qualifications
<ul>
<li>Ability to manage the quality and content of organizational finance and accounting, typically demonstrated by eight (8) years of experience managing the fiscal and administrative functions of a complex business unit or a large non-profit and/or the possession of a bachelor’s degree in accounting, finance, business administration or a related field. Relevant work experience may be substitute for required education.</li>
<li>Minimum five (5) years of experience compiling, developing, preparing and publishing comprehensive financial statements in a FASB and/or GASB environment.</li>
<li>Ability to analyze data, develop, and maintain complex statistical and management reports.</li>
<li>Ability to effectively communicate financial concepts to audiences with varying degrees of financial aptitude.</li>
<li>Supervisory experience required.</li>
</ul>
PREFERRED Qualifications
<ul>
<li>Advanced degree in accounting, finance, business administration or related field, from an accredited university. Certified Public Accountant (CPA).</li>
<li>Financial management experience in higher education or with a non-­ profit 501(c)(3) organization.</li>
<li>Demonstrated success in establishing and maintaining collegial professional relationships, and delivering first-rate customer service during their most recent five years’ work experience.</li>
<li>Experience working with a Board of Directors, preferably related to a non-profit 501(c)(3) or higher education organization.</li>
<li>Experience supervising a segment of a large information technology operation or all aspects of a small information technology operation.</li>
<li>Experience supervising a major segment of a large accounting operation, or all aspects of a small accounting operation.</li>
<li>Experience in strategic planning for an organization with a variety of departments.</li>
<li>Experience working with external auditors and resolving identified audit findings.</li>
</ul>
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear. The employee must:
<ul>
<li>Occasionally lift and/or move up to 50 pounds.</li>
<li>Must be able to climb, kneel, squat, reach overhead</li>
</ul>
WORK ENVIRONMENT 
<ul>
<li>Office setting</li>
</ul>

Director of Finance

Faculty Positions (Open Rank)
Department of Chemistry at the University of Illinois at Urbana-Champaign
The Department of Chemistry invites applications for open rank, full-time, tenure-track faculty positions in all areas of chemistry.
&nbsp;The Department of Chemistry is a unit within the College of Liberal Arts and Sciences. The College of Liberal Arts and Sciences is a world leader in research, teaching, and public engagement. Faculty in the College create knowledge, address critical societal needs through the transfer and application of knowledge, and prepare students for lives of impact in the state, nation, and globally. To meet these objectives, the College embraces and values diversity and difference through hiring faculty candidates who can contribute through their research, teaching, and/or service to the diversity and excellence of the Illinois community.
&nbsp;Successful candidates are expected to establish and sustain a vibrant research program; serve as dedicated teachers and mentors to our increasingly diverse students at both the undergraduate and graduate levels; and assist in the administrative and governance functions of the department, the university and the profession via service on committees as appropriate.&nbsp; Applicants at the assistant professor level must have a promising research agenda, and a strong commitment to graduate and undergraduate student education and success.&nbsp; Applicants at the associate or full professor level must have a significant record of accomplishment in research, teaching, and service.&nbsp; A Ph.D. in chemistry or a related field is required. The target start date is August 16, 2024. Salary is commensurate with rank and qualifications.
&nbsp;To apply, create your candidate profile through&nbsp;<a href="https://jobs.illinois.edu/" target="_blank">https://jobs.illinois.edu</a>&nbsp;and upload application materials. Applicants must submit a cover letter, curriculum vitae, statement of research plans, statement of teaching interests (1 page), and a statement of future broader impacts through multidisciplinary collaboration, mentoring, outreach, and commitment to inclusive excellence (1 page). &nbsp;All documents be uploaded as&nbsp;a single .pdf file&nbsp;as an upload in the “Resume/CV” section.
An email request for contact information&nbsp;for three professional references will be sent to you 1-2 business days after your application is&nbsp;submitted. Once the contact information for the references is uploaded into the system, their letters will&nbsp;be invited. Early application submission is encouraged to allow time for referees to submit letters of recommendation.
Only applications submitted through the University of Illinois Job Board will be considered. Full consideration is guaranteed for all applications received by October 27, 2023. Interviews may take place before the closing date; however, no hiring decision will be made until after that date.&nbsp;
&nbsp;Questions about the position may be directed to the Chemistry Faculty Search Coordinator at <a href="mailto:chemistry@illinois.edu" target="_blank">chemistry@illinois.edu</a>. &nbsp;For questions regarding the application process, please contact 217-333-2137.&nbsp;
&nbsp;The University of Illinois has an active and successful dual-career partner placement program and a strong commitment to work-life balance and family-friendly programs for faculty and staff (<a href="http://provost.illinois.edu/faculty-affairs/work-life-balance/" target="_blank">http://provost.illinois.edu/faculty-affairs/work-life-balance/</a>). The Department of Chemistry has a strong commitment to building and maintaining a supportive environment where all people can thrive (<a href="https://chemistry.illinois.edu/diversity/diversity-climate-initiatives" target="_blank">https://chemistry.illinois.edu/diversity/diversity-climate-initiatives</a>).
&nbsp;To find out more about the resources available at the university and Urbana-Champaign community please visit these sites:&nbsp;
<a href="https://humanresources.illinois.edu/dual-career-program/index.html" target="_blank">Dual Career Program</a> &nbsp;
<a href="https://www.hr.uillinois.edu/benefits/" target="_blank">Benefits</a> &nbsp;
<a href="https://yourewelcomecu.com/cu-community/" target="_blank">Living in Champaign-Urbana</a>&nbsp;
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.&nbsp;
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">E-Verify</a>.&nbsp;
&nbsp;Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations <a href="https://illinois-accommodate.symplicity.com/public_accommodation/" target="_blank">portal</a>, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a href="mailto:accessibility@illinois.edu" target="_blank">accessibility@illinois.edu</a>.&nbsp;

Faculty Positions (Open Rank)

TITLE: State Specialist for Disaster Education&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
DEPARTMENT: Community Resource Development (CRD)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
REPORTS TO: Assistant Extension Administrator
EFFECTIVE DATE: The position will remain open until filled
EMPLOYMENT STATUS: Full-Time&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp;
EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: Disaster Educator plays a vital role in providing education and resources related to disaster preparedness, response, and recovery to the community. This position is responsible for developing and delivering educational programs and materials to increase community resilience and ensure individuals, families, and communities are better prepared to handle natural or man-made disasters. The specialist will work closely with county extension offices, emergency management agencies, and community organizations to coordinate and implement disaster education initiatives.
ESSENTIAL JOB FUNCTIONS:&nbsp;
<ul>
<li>Conduct needs assessments to identify community disaster preparedness gaps and priorities.</li>
<li>Design, develop, and deliver educational programs and workshops related to disaster preparedness, response, and recovery.</li>
<li>Utilize various teaching methods, including in-person training, webinars, workshops, and multimedia resources, to effectively communicate with diverse audiences.</li>
<li>Collaborate with other extension specialists and subject matter experts to incorporate relevant information and best practices into educational materials that extension staff may implement or utilize for programming.</li>
<li>Create and curate educational resources, fact sheets, guides, and instructional materials related to disaster preparedness and recovery.</li>
<li>Stay updated on emerging trends, technologies, and best practices in disaster education and incorporate them into resource development.</li>
<li>Ensure all educational materials and resources are accurate, evidence-based, and accessible to diverse audiences, including individuals with disabilities and non-English speakers.</li>
<li>Develop and implement evaluation tools and methodologies to measure the impact and effectiveness of disaster education programs.</li>
<li>Collect and analyze data to assess program outcomes and identify areas for improvement.</li>
<li>Prepare regular reports and documentation of program activities, including participation numbers, success stories, and recommendations for future enhancements.</li>
<li>Coordinate and work with extension staff, nutrition expertise, and other external personal to respond to emergency food allocation and distribution (utilizing mobile nutrition kitchen) to assist survivors</li>
<li>Partner with other disaster educators across the state to support disaster initiatives and programming</li>
</ul>
OTHER DUTIES:&nbsp;The position will conduct other duties as required.
QUALIFICATIONS: &nbsp; &nbsp;&nbsp;
<ul>
<li>A master’s degree in a relevant field such as emergency management, disaster management, education, or a related discipline.</li>
<li>Experience in disaster education, emergency management, or related fields is highly desirable.</li>
<li>Strong knowledge of disaster preparedness, response, and recovery strategies, including hazard mitigation, community resilience, and post-disaster rebuilding.</li>
<li>Excellent communication and presentation skills with the ability to effectively convey complex information to diverse audiences.</li>
<li>Experience in curriculum development, instructional design, and resource creation for educational programs.</li>
<li>Proficient in using technology and multimedia tools for developing educational materials and delivering presentations.</li>
<li>Ability to work independently, as well as collaborate and build partnerships with community stakeholders and organizations.</li>
<li>Strong organizational skills and the ability to manage multiple projects and priorities simultaneously.</li>
<li>Familiarity with extension programs and the Cooperative Extension System is a plus.</li>
</ul>
Licensing and Certifications: None
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;&nbsp; 
<ul>
<li>Strong interpersonal skills, creativity, technological skills, and attention to detail, are important qualities of a skilled program development facilitator.</li>
<li>Evidence of demonstrated experience in program planning, implementation, and evaluation.</li>
<li>Ability to interact and gain support from constituencies outside the university such as business and industry, state and federal agencies and non-profit and private foundations.</li>
<li>Ability to create, compose, and edit written materials.</li>
<li>Knowledge of supplies, equipment, and/or services ordering and inventory control.</li>
<li>Word processing and/or data entry skills.</li>
<li>Ability to maintain confidentiality of records and information.</li>
<li>Ability to communicate effectively, both orally and in writing.</li>
<li>Ability to maintain calendars and schedule appointments.</li>
<li>Organizing and coordinating skills</li>
<li>Ability to understand and follow specific instructions and procedures.</li>
<li>Ability to perform simple accounting procedures. Skill in the use of operating basic office equipment.</li>
</ul>
PHYSICAL REQUIREMENTS:&nbsp;
<ul>
<li>Work is normally performed in a typical interior/office work environment.</li>
<li>No or very limited physical effort required.</li>
<li>No or very limited exposure to physical risk.</li>
</ul>
The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

State Specialist for Disaster Education

<h3>Job Description</h3>
Job DescriptionCompany Overview: Merrimack Manufacturing is a&nbsp;medical device manufacturer located in the Manchester Millyard. We are a growing manufacturing company that&nbsp;will play a crucial part in bringing innovative and life changing products to life. Position Overview: This Document Control Administrator provides support our document control processes as well as other related quality systems. This role will report to the QMS Manager and contributes as a critical facilitator between manufacturing, engineering, and project teams. Responsibilities:
<ul>
<li>Support change control administration, part number management, BOMs and BOM structure, and applying revision control within the Product Lifecycle Management (PLM) and Enterprise Resource Planning (ERP) systems</li>
<li>Review all changes and in a timely manner with high level of detail</li>
<li>Contribute to cross-functional improvement initiatives </li>
<li>Provide input during weekly change board meetings to facilitate change review and closure</li>
<li>Support the proper organization, filing, archiving, and secure destruction of all controlled documents whether electronic or paper</li>
<li>Ensure all change requests and documents within the Quality Management System are reviewed by the appropriate department</li>
<li>Review change orders for accuracy, completeness, and impact to other documents, products, processes, and the PLM or ERP systems</li>
<li>Review documents for the proper formatting and editing prior to submitting for approval</li>
<li>Provide Good Documentation Practices guidance to the team as needed</li>
<li>Support the maintenance of design history files, device master records, and device history records as needed</li>
<li>Proactively interface with internal and external customers to convey requirements, resolve issues, fulfill documentation requests, and otherwise facilitate the change process</li>
</ul>
Qualifications and Skills:
<ul>
<li>Experience working in a manufacturing company required</li>
<li>Familiarity with GDP and working in the medical device field preferred</li>
<li>Familiarity with ISO 9000 and/or ISO 13485 preferred</li>
<li>Systems oriented with solid and demonstrable PLM and/or ERP experience</li>
<li>Team player who prefers to take a collaborative approach in problem solving</li>
<li>Organized, detail oriented, and self-directed; able to meet goals and deadlines without constant supervision</li>
</ul>
 Education: Bachelor’s or comparable experience. &nbsp;
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Document Control Administrator

<h3>Job Description</h3>
Job Description
The Document Control Administrator is responsible for managing, organizing, and maintaining all controlled project documentation throughout the fabrication and construction lifecycle. This role ensures that drawings, specifications, reports, and related documents are properly distributed, recorded, and archived in accordance with EZARC's quality standards and client requirements. The Document Control Administrator plays a critical role in ensuring that the most current and accurate information is available to fabrication, quality, and project teams supporting high-tech construction projects.
Key Responsibilities
Document Management &amp; Control
<ul>
<li>Administer and maintain document control systems for fabrication and construction projects, ensuring all documents are current, accurate, and properly filed.</li>
<li>Receive, log, and distribute drawings, submittals, specifications, and technical documents to appropriate departments and personnel.</li>
<li>Manage revision control to ensure that outdated or superseded documents are promptly removed from use and properly archived.</li>
<li>Maintain document transmittals, registers, and tracking logs per company and client standards.</li>
<li>Ensure that documents meet internal formatting, naming, and numbering conventions.</li>
</ul>
Quality &amp; Compliance
<ul>
<li>Verify documents meet internal quality standards before distribution.</li>
<li>Maintain confidentiality of proprietary designs and client information.</li>
<li>Support audits and QA/QC reviews by providing document control records as needed.</li>
</ul>
Project Coordination
<ul>
<li>Coordinate document flow between engineering, fabrication, quality, and project management teams.</li>
<li>Ensure all stakeholders are working from the latest approved documents.</li>
<li>Support project closeout by compiling turnover packages, including QA/QC-related project files to be shipped with completed products.</li>
<li>Track document submittals and approvals, providing updates to project teams as needed.</li>
</ul>
System Administration &amp; Compliance
<ul>
<li>Manage document control software or shared drives (e.g., Viewpoint, Procore, or SharePoint) for versioning and access control.</li>
<li>Assist in developing and maintaining document control procedures and templates.</li>
<li>Ensure compliance with company, client, and industry standards (AISC, ISO, or client-specific requirements).</li>
<li>Support onboarding and training of staff in document handling procedures.</li>
</ul>
Administrative Support
<ul>
<li>Prepare and distribute transmittals, cover sheets, and correspondence related to submittals or project documentation.</li>
<li>Scan, archive, and upload records as needed.</li>
<li>Provide clerical and administrative support to Project Management and Quality departments.</li>
</ul>
Qualifications
Education &amp; Experience
<ul>
<li>High school diploma or GED required; associate degree in business administration, engineering technology, or related field preferred.</li>
<li>Minimum 2 years of experience in document control or quality administration within construction, fabrication, or manufacturing industries.</li>
<li>Experience with high-tech or industrial construction projects is highly desirable.</li>
</ul>
Skills &amp; Competencies
<ul>
<li>Strong attention to detail and organization skills.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management platforms such as Viewpoint, Procore, Bluebeam, or SharePoint.</li>
<li>Understanding of fabrication documentation requirements and quality assurance processes.</li>
<li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li>
<li>Excellent communication and interpersonal skills for coordinating across departments and clients.</li>
</ul>
Physical Requirements
<ul>
<li>Primarily office-based within a fabrication or industrial setting.</li>
<li>Periodic walking through fabrication areas to collect or verify records may be required.</li>
<li>Ability to lift and carry document boxes up to 25 lbs.</li>
</ul>
Work Environment
<ul>
<li>Office environment within a fabrication facility.</li>
<li>May require interaction with production, QA/QC, and project staff in shop or field settings.</li>
<li>Must adhere to all company safety and PPE requirements when on the shop floor.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $25- $35/hr 
Job Title: Document Control Administrator
 
Company Overview
VerAvanti is an innovative medical device company specializing in precision imaging catheters and interventional tools. We plan on becoming the Intravascular eyes for coronary Interventionalists. Our mission is to advance healthcare through cutting-edge technology that enables minimally invasive diagnostics and treatments. We foster a collaborative environment where ones creativity and attention to detail, drive our success in developing life-changing products. VerAvanti is growing to a new Quality Management Software System in preparation for our FDA submission.
 
Job Summary
We are seeking a QMS Software Administrator for our new QMS Software (still to be chosen) which will be incorporated in the coming weeks. Not only will you be the administrator of this QMS software package, but you will facilitate product owners with their requested documentation changes. This is primarily a desk job, using MS Word, MS Excel, Smartsheets as well as the new QMS Software package. This position is being hired in parallel with the new QMS software package. It is expected that the entire company will receive training of this new software package and this position will receive the most training. There is not an expectation that the applicant be fully versed in the QMS software.
VerAvanti offers opportunities for equity participation, competitive benefits, and professional growth in a dynamic healthcare-focused environment.
 
Key Responsibilities
<ul>
<li>Manage the full lifecycle of documents including creation, identification, review, approval, distribution, revision, and archival to ensure regulatory compliance and data accuracy.</li>
<li>Maintain master documents such as device master records (DMR), device history records (DHR), design history files (DHF), standard operating procedures (SOPs), and quality manuals.</li>
<li>Administer the company QMS Software system. Possible Software packages are: IsoTracker, QCBD, SimplerQMS, ZenQMS</li>
<li>Process and track Engineering Change Orders (RCN/ECO/ECR) to ensure updates to controlled documents are properly reviewed, approved, and implemented.</li>
<li>Support internal and external audits by generating document history packages and demonstrating compliance with Quality Management System (QMS) requirements.</li>
<li>Conduct quality control checks for formatting, signatures, and Good Documentation Practices (GDP) before release. This position is not responsible for content ownership or change.</li>
<li>Coordinate cross-functional reviews with engineering, manufacturing, quality assurance, and regulatory departments to maintain document integrity and change control compliance.</li>
<li>Train employees on document control procedures and ensure proper use of electronic document systems.</li>
<li>Archive retired or obsolete documents under regulated retention schedules and ensure accessibility for inspections or recalls</li>
</ul>
Qualifications and Attributes
<ul>
<li>Strong English writing and reviewing skills (Procedural or Technical writing experience preferred).</li>
<li>Thorough knowledge of MS Word, EXCEL and experience in QMS software usage.</li>
<li>AA Degree preferred, or other training in technical documentation review (PMP Certification, University-based Certificates, Googles Technical Writing Course)</li>
<li>Strong attention to detail as you will be reviewing other peoples work for accuracy.</li>
<li>Ability to work independently.</li>
<li>Strong communication skills both verbal and written.</li>
<li>Familiar with working knowledge of document control processes, change management and Good Documentation Practices (GDP)</li>
<li>Interest in learning ISO and/or FDA regulations and regulatory requirements</li>
<li>Ability to operate efficiently and effectively in a fast-paced environment</li>
</ul>
What We Offer
<ul>
<li>Competitive market salary commensurate with experience.</li>
<li>Comprehensive healthcare benefits, including medical, dental, and vision coverage.</li>
<li>Generous Paid Time Off (PTO) policy to support work-life balance.</li>
<li>Equity participation opportunities allowing you to share in the company's success.</li>
<li>Professional development resources, including training and conference attendance.</li>
<li>A supportive, inclusive workplace with flexible hours and opportunities for advancement.</li>
</ul>
 
If you are a driven person with a motor for transforming healthcare through precision work, we encourage you to apply. Please submit your resume and a portfolio of relevant work to Bamboo HR link or visit our careers page. We are an equal opportunity employer.

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