Supervisor Finance (Contracts)

Supervisor Finance (Contracts)

CalOptima

Join Us in this Amazing Opportunity

The Team You'll Join

We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.

More About the Opportunity

We are hoping you will join us as a Supervisor Finance (Contracts) and help shape the future of healthcare where you'll be an integral part of our Procurement & Vendor Management team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Partial Telework.

• If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum.

You will be responsible for day-to-day activities of the Procurement and Vendor Management department. You will support leadership in managing procurement projects that involve highly technical specifications and complex evaluation processes. You will be responsible for highly visible procurement and contract administration that requires close communication and collaboration with CalOptima Health's leadership. You will provide ongoing contract administration and project support for the lifecycle of the resulting contract. You will serve as a subject matter expert for new projects and initiatives, and will assist leadership with developing scopes of work, preparing schedules, identifying required resources, negotiating contracts, and ensuring compliance with regulatory and statutory requirements. Together, we are building a stronger, more equitable health system.

Your Contributions To the Team:

• 35% - Supervisory Functions
  • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Supervises the day-to-day activities of purchasing staff members, including performance measurement, evaluation and professional development.
  • Supervises, trains and provides performance goals for direct staff.
  • Develops and maintains subordinate team's work schedule to achieve optimal coverage and productivity; performs daily time management and authorization for staff.
  • Interviews potential candidates and makes recommendations for second round interviews and/or hiring of a candidate.
  • Mentors Procurement and Contract Managers, and other department staff in certain aspects of the procurement process as needed.
  • Serves as resource for the department and CalOptima Health staff regarding public procurement.
  • Participates in the initiation, development, and recommendation of contracting procedures.
  • Provides oversight and support to ensure effective communication, development, and implementation of projects, programs, and new initiatives in a cross-functional capacity.
  • Develops and maintains relationships with all stakeholders to ensure collaboration on the project or program.
    
    
• 35% - Contract Execution and Management
  • Negotiates, organizes, develops and administers contracts and amendments for highly visible and complex procurement projects.
  • Provides regularly scheduled reports regarding the status of contracts and assignments.
  • Communicates with both internal and external customers to help facilitate contracting efforts.
  • Assists in the development of internal processes to monitor effectiveness and performance of existing contracts.
  • Conducts regular contract review meetings with business owners, internal leadership, and vendors as necessary to ensure compliance with contract requirements.
  • Monitors performance and utilization trends of assigned vendor contracts to assess new opportunities for cost savings and other performance issues.
  • In collaboration with leadership, leads contract related duties including contract execution, amendments, corrective action plans, contract termination, and any close-out activities.
    
    
• 15% - Procurement
  • In collaboration with leadership, leads all solicitation activities including development of work scopes, release, questions and answers, proposal and bid review, vendor selection, protests, and post-solicitation de-briefings.
  • Conducts formal and informal procurements using all procurement methodologies, such as requests for proposals (RFP), requests for quotations (RFQ), qualification based selections (QBS), piggybacks, and invitations for bids (IFB).
  • Reviews requisitions and creates purchase orders for their specific projects.
  • Acts as subject matter expert for procurement-related questions and internal policies and procedures. - (Essential)
    
    
• 10% - Project Management
  • Collaborates with business partners or subject-matter experts, Information Technology (IT), and other internal departments as necessary on projects that involve system impacts.
  • Ensures that projects are delivered in the agreed upon timelines and with minimal disruptions.
  • Manages multiple large complex projects and priorities simultaneously.
  • Manages changes to contracts using appropriate negotiation skills.
  • Creates and maintains comprehensive project and procurement documentation such as intake forms, project objectives, scopes of work, project plans, status reports, solicitation documentation, contract negotiations, and provides timely responses to project inquiries.
    
    
• 5% - Completes other projects and duties as assigned.

Do You Have What the Role Requires?

• Bachelor's degree in English, business administration or related field PLUS 5 years of public agency vendor contracting experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
  
• 2 years of experience in a lead role required.

You'll Stand Out More If You Possess the Following:

• Master's degree in business administration or related field.
  Law degree.
  
• Experience in procurement and contract negotiation in a health-care industry and HIPPA requirements with emphasis on public procurement in California.
  
• Experience with IT procurement.
  
• Experience with construction and public works, prevailing wage, bonding, and insurance.

What the Regulatory Agencies Need You to Possess?

• N/A

Your Knowledge & Abilities to Bring to this Role:

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

Your Physical Requirements (With or Without Accommodations):

• Ability to visually read information from computer screens, forms and other printed materials and information.
• Ability to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects, patients and/or equipment 10 to 25 pounds

Ways We Are Here For You

• You'll enjoy competitive compensation for this role.
  • Our current hiring range is: Pay Grade: 314 - $99,902 - $159,843 ($48.03 - $76.8476).
    • The final salary offered will be based on education, job-related knowledge and experience, skills relevant to the role and internal equity among other factors.
      
      
• This position is approved for Partial Telework (**If the position is Telework, it is eligible in California only**)
• A comprehensive benefits package
• CalPERS pension program and additional retirement packages.
• Additional benefits and perks including:
  • A generous PTO program
  • A quality work life balance
  • Various wellness programs
  • Tuition Reimbursement
  • Professional development opportunities
  • Career development opportunities
  • Flexible scheduling
  • And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.

Our Work Environment:

If located at the 500, 505 Building or a remote work location:

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

If located at PACE:

• Work is typically indoors in a clinical setting serving the frail and elderly.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.

If located in the Community:

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• Employee will occasionally work outdoors in varied temperatures.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.

Why Join Us?

We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare.

What's Your Next Step?

All Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Do NOT miss out. If you want to join our team, the deadline for the first review of applications is January 18, 2026 at 9:00 PM (PST). We are encouraging you to apply early. If you apply after the first review date, your application is not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

Our Commitment to You

Your application and resume will be reviewed by a dedicated recruiter to this position. If your experience matches what we need, we will reach out to you to discuss the next steps. The selection process may include, but is not limited to, a skills assessment, phone screen and interview.

If you make it through the steps above and are selected for this exciting role, you will be required to undergo a reference and a background check (to include a conviction record) and if applicable also pass a drug screening and/or a post-offer pre-employment medical examination (for specific positions) If you are an Internal CalOptima Health applicant, please apply through the internal portal on InfoNet.

We will make sure to keep you updated through each step of the process on your candidate portal. Please make sure to watch for updates on your candidate portal and you emails which will be sent to the email address you listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process.

CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together.

CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.



To apply, please visit: https://jobs.caloptima.org/jobs/supervisor-finance-contracts-505-city-parkway-west-california-united-states







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