Nursing Home Administrative Assistant - (2-10pm Thurs-Sunday)

Job Description

Job Description

Adara Living is seeking a highly organized and detail-oriented Administrative Assistant to support the Nursing Home Administration in day-to-day operations. The ideal candidate will play a critical role in ensuring administrative efficiency, supporting compliance initiatives, and contributing to facility-wide performance improvement. This role requires previous nursing home experience.

SHIFT: Th-Sun (2pm-10pm)

Key Responsibilities:

• Administrative Support
  • Prepare reports, meeting minutes, presentations, and documents as needed.
  • Assist with internal and external communications on behalf of the Administrator.
• Compliance & Auditing
  • Conduct routine and scheduled audits (e.g., documentation, operational compliance, departmental reviews, facility rounds).
  • Support quality assurance initiatives and assist in tracking outcomes and corrective actions.
• Performance & HR Support
  • Assist with Pay for Performance tracking and documentation.
  • Collaborate with HR on staff performance metrics, evaluations, and incentive programs.
• Data Management & Reporting
  • Generate and analyze reports using Microsoft Excel (e.g., tracking audits, staff performance, staffing, budgets, census data).
  • Maintain databases and filing systems both digitally and physically.
• Other Duties as Assigned
  • Provide additional support to department heads and compliance teams.
  • Participate in surveys, inspections, and preparation activities.

Required Skills & Qualifications:

• Minimum: 2 years experience in SNF
• Preferred: Associate’s degree in Business Administration, Healthcare Administration, or related field (Bachelor’s preferred).
• Advanced proficiency in Microsoft Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail with a proactive and solution-oriented approach.
• Understanding of healthcare compliance standards and auditing practices is a plus.

Preferred Qualifications:

• Experience in a skilled nursing or long-term care facility.
• Familiarity with Pay for Performance or other performance-based incentive programs.
• Knowledge of state and federal regulations applicable to long-term care facilities.

Schedule:

* Thursday - Sunday 2:00pm- 10:00pm

Working Conditions:

• Office-based role within the nursing home setting.
• Regular interaction with staff, residents, vendors, and regulatory personnel.
• Occasional extended hours during audits, surveys, or administrative deadlines.

Benefits Offered:

• Health/Vision/Dental
• PTO
• Competitive pay based on experience level
• 401K
• Life Insurance

Compensation:

$60,000-$80,000 annually based on experience.

Adara Living is an equal opportunity employer committed to a diverse and inclusive workplace. Adara Living does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information or any other protected status.