Job Description
Job DescriptionResponsibilities
- Preparing and processing legal documents and papers, such as answers, motions, statutory settlement offers, and release agreements.
- Review and finalize legal forms and documents for accuracy.
- Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
- Receiving and placing telephone calls; scheduling and making appointments
- Track statutes of limitations and litigation deadlines
- File court documents through OneLegal and manage calendaring
- Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
- Organizing and maintaining documents and case files
- Assisting attorneys in collecting information relevant to caseloads
- Drafting and typing office memos, letters and other correspondence.
- Performing other work-related duties as assigned
- Assist attorneys in all aspects of litigation including preparing, organizing, and filing legal documents, including pleadings, motions, discovery requests/responses, and correspondence.
- Calendar court deadlines, hearings, filing deadlines, and internal reminders to ensure compliance with court rules, case timelines, and client expectations.
- Prepare initial drafts of various documents for supervising attorney’s review.
- Monitor matter progress and coordinate with supervising attorneys to ensure deadlines are met and matters move forward efficiently.
- Collaborate with attorneys and clients to gather information and provide case updates.
Qualifications
- Must have 3+ years of experience in a fast-paced law firm as a civil litigation legal assistant/legal secretary
- The candidate must be self-starting with a “hit the ground running” work ethic.
- Experience with case intake/opening.
- Experience with managing deadlines and ensuring attorneys meet the same.
- Experience with filing and service in California superior, federal and appellate courts.
- Knowledge of rules relating to service and filing of pleadings and discovery.
- Familiarity with expert designation and deposition process.
- Familiarity with trial-triggered deadlines.
- Be comfortable with client contact via email and phone.
- Must have trial preparation experience, including preparation, service, and filing of trial documents, motions in limine, and preparation of exhibit binders.
- Familiarity with Microsoft Office (Word/Outlook/Excel).